Xy4 LAN Administrator's Guide

XyList Community Manuals Archive:
XyWrite 4.0 LAN Administrator’s Guide

Published by The Technology Group in 1993
LAN Administrator's
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Copyright 1993 by The Technology Group
First Edition (Revised), March 1993
Document Control No. 003502-02
ALL RIGHTS RESERVED

The Technology Group reserves the right to make changes to this
document without notice.
The Technology Group

36 South Charles Street
Baltimore, MD 21201
410-576-2040
This document was produced using XyWrite 4.0.

Table of Contents
about This book
v Introduction
v Using This Book
vi Related Publications
Chapter 1. Preparing for Installation

11- Installation Requirements
1-
1 LAN Environment Requirements
1-
2 Assumptions
1-2 Information Needed for Installation
Chapter! Installing XyWrite on a LAN

2- 1 Installing XyWrite on a File Server
2-
1 Before You Begin
2-
2 Preparing the File Server
2-
2 Installing XyWrite on the File Server
2-3 Installing XyWrite on a Workstation
2-4 Using the Workstation Installation Program
2-5 Completing Workstation Installation and Logging On
Chapter 3. Customizing XyWrite on a Lan

3- 1 Understanding the Default File Placement
23- Understanding Customization Files
3
3- Modifying Customization Files
3
3- Customizing Program Files
3-5 Customizing .DFL Files
3-6 Modifying Network Settings
3-9 Setting Defaults
3-9 Setting a Password
3-10 Bypassing the Logon Procedure
3-11 Establishing User Settings on Multiple Workstations
3-13 Enhancing XyWrite Network Performance
3-14 Program Files for Printer Use
Table of Contents
Appendix A. Installing xyWrite on a Novell network

A-l Before You Begin
A-l Preparing the File Server
A-4 Search Drives on Novell Advanced NetWare
A-4 Printing with Novell Advanced NetWare Version 2.0A
A-4 Printing with Other Novell Advanced NetWare Versions
A-5 Full Path Name
GLOSSARY
INDEX
iv
I
About This Book
INTRODUCTION
The LAN Administrator's Guide is for those who are responsible for
installing and customizing software products on a local area network
(LAN). This book is divided into three chapters that contain technical
information and step-by-step instructions for each of the following tasks:
• Preparing for installation
• Installing XyWrite on a LAN
• Customizing XyWrite on a LAN
This book also contains an appendix that provides installation instructions
for users of Novell LANs. The appendix is followed by a glossary and an
index.
USING THIS BOOK

In order to use the LAN Administrator's Guide, you should know basic
information about your computer and network, including how to:
• Insert, format, and handle diskettes
• Use input devices attached to your computer, such as a mouse or a
keyboard
• Use output devices attached to your computer, such as printers
• Use your network software to establish user rights
You also should be familiar with Disk Operating System (DOS) commands
and concepts, such as the role of files and directories. If you need more
information about these topics, refer to your DOS book and to the books
that accompany your computer.
Finally, you should refer to the Installation and Learning Guide for
instructions on performing the following tasks in XyWrite:
• Use a mouse and keyboard to:
- Select options from menus
- Move around in a dialog box
- Move around in a file
- Select text in a file
v
About This Book
• Make backup diskettes

• Create a new file
• Open and close an existing file
Refer to the Command Reference Guide for instructions on working with

commands from the command line.
This book uses the following conventions:
Bold Bold is used for menu options, for names of keys that you press
in procedures, and for the names of fields, radio buttons,
pushbuttons, and check boxes. Bold is also used for text that
appears on the screen, such as messages and prompts.
Italics Italics emphasize important terms at the first place they are
used in the book. Italics also indicate a variable that must be
replaced by an actual value.
Example Example font indicates text that you type, such as command
syntax or the text in a document.
RELATED PUBLICATIONS
For more information on XyWrite, refer to the following publications:
Command Reference Guide

Customization Guide
Installation and Learning Guide
Quick Reference Card
Keyboard Template
vi
Chapter 1 • Preparing for Installation
Introduction
This chapter helps you prepare for XyWrite LAN installation by
describing the hardware and software needed to use XyWrite on a
network, as well as the information you need to gather before beginning
the installation process.
INSTALLATION REQUIREMENTS
The following sections outline the hardware and software you must
already have installed before you can install XyWrite. Also included in
these sections are the assumptions this book makes about your
installation.
LAN Environment Requirements

Before installing XyWrite, you must have installed one of the following
LAN operating systems (with the appropriate hardware configuration):
• Novell Advanced NetWare/286 Version 2
• Novell Advanced NetWare/386 Version 3.1
• IBM PC LAN Program Version 1
• IBM Operating System/2 LAN Server Version 1.2 - DOS Requester
• 3Com3+ Open LAN Manager Version 1.1
• Banyan Vines Version 4.0
• AT&T STARGROUP Version 3.3A
Storage and memory minimum requirements for the file server and each
workstation:
File server 3MB of available storage minimum; 10MB

recommended, depending on options selected
during installation
Workstation 384KB of memory minimum; 512KB
recommended
1-1
assumptions
The installation procedures described in this book assume the following:
• You are the LAN administrator.
• Your LAN has already been installed, and you are installing XyWrite
on a virtual hard drive on the file server. (If you are using an IBM PC
Network, you must install XyWrite on a volume that can be accessed
by all workstations on the network.)
• You are familiar with the installation and support of programs on your
type of LAN.
• Users have been established.
Installation for the file server and for each workstation should be done
by the LAN administrator, NOT by individual users. In order to install
XyWrite for a user, the LAN administrator must give the user Read,
Write, and Create access rights to the logical drive on which the XyWrite
code is installed. After install, the LAN administrator should change
the user rights back to Read-only.
Information Needed for Installation

Before starting the installation procedure, you should think about how
you want to set up XyWrite on your network. The installation goes more
smoothly if you know in advance the names of the drives, paths, and
printers to use.
During XyWrite installation, you need to know the following information:
• For the file server:

- The name of the logical drive and path where the XyWrite
program files will be stored
NOTE: The installation procedure provides default path names

for each directory that is created. You can accept these defaults
or change them.
1-2
- A list of the network drives on which you want file locking (see
"Modifying Network Settings" for information about network
drives)
- The name of the logical drive and path where the XyWrite logon
files will be stored
- The type of screen fonts you plan to use and their location
- Whether or not you will use soft fonts and, if so, their location
- A list of the printers (and their LPT ports) available to all users
• For individual workstations:

- The name of the drive and path where files are stored for the
individual user
- A list of the model names or numbers for all printers (and their
ports) available to this user
- The type of display and graphics adapter attached to the local
workstation
- The logon name and (optional) password of this user
- The type of input devices associated with the workstation
Important: In all instances, path and drive letters must be expressed as the
logical drive as seen by the users. For example, drive X must represent the
actual drive X as recognized by the workstation.
Consult your DOS documentation or the documentation for your

hardware (printer, display, or display adapter) for help in gathering this
information.
1-3
NOTES
1-4
1
Chapter 2 • Installing XyWrite on a LAN

I
I
introduction
This chapter provides instructions for installing XyWrite on a LAN. The
appendix in this book contains procedures that apply to Novell LANs.
See Chapter 3, "Customizing XyWrite on a LAN" for more information on

the files mentioned in this chapter and for tips on "fine tuning" user ID
and workstation installation.
INSTALLING XYWRITE ON A FILE SERVER

Use the procedures in the following sections to install XyWrite on a file
server.
Before You Begin

Before installing XyWrite on a file server, perform the following steps:
1. Make sure you have all of the information needed for installation. See
"Information Needed for Installation" in Chapter 1 for a complete list.
2. Make a backup copy of all XyWrite diskettes. Refer to the Installation

and Learning Guide for more information on making backup diskettes.
3. Put the original XyWrite diskettes in a safe place.
4. Use the backup copy to install XyWrite on the file server.
5. Establish full access rights to all drives and paths into which XyWrite
files will be installed during both the server and workstation
installation for the administrator and all users. (See "Understanding
the Default File Placement" for a list of default XyWrite paths. Refer to
your network-specific documentation for instructions on establishing
access rights.)
2-1
Chapter 2 . Installing XyWrite on a LAN
Preparing the file Server

To prepare the file server for XyWrite installation:
1. Start the file server.
The DOS prompt appears.
2. Enter any LAN-specific commands to set up the shared directories.
NOTE: Commands in the previous steps vary depending on the LAN
being used. Refer to your LAN documentation for more information
about the exact commands needed to establish user rights. See
Appendix A, "Installing XyWrite on a Novell Network/' for
information on installing XyWrite on a Novell LAN.
3. Close any application software, TSR (Terminate and Stay Resident)
programs, and shells that are running.
INSTALLING XYWRITE ON THE FILE SERVER

To install XyWrite on the file server:
1. Insert XyWrite Diskette 1 into drive A.
NOTE: Drive A might be on the file server or on a workstation attached
to the server, depending on the type of LAN you are using. For
example, IBM PC LANs use a non-dedicated file server, which means
you may install XyWrite at the server or from a workstation to the
server; 3COM 3+ LANs use a dedicated server, which means you
install XyWrite at a workstation attached to the server.
2. Make drive A the active drive.
3. Begin the installation program.

Type: install /server CT
The XyWrite installation program asks you a series of questions that
help determine how XyWrite will look and function on the LAN.
2-2
After you answer the last question, XyWrite performs several tasks:
• Copies files from the XyWrite program diskettes to the target

directories. (You are prompted to swap diskettes as needed to do this.)
• Creates STARTUP.INT. This file is a customized program file that

establishes the location of network logon files. It defines the network
drives, and determines how EDITOR.EXE will be treated.
• Creates a network settings file called SERVER.DFL. This file defines the
location of various files used by XyWrite, identifies network-level
printers, and establishes several other settings that apply to all users.
To complete the installation, you must perform a workstation install for at

least one user. Usually the network administrator's logon ID is established
first. See "Installing XyWrite on a Workstation" to complete the
installation.
INSTALLING XYWRITE ON A WORKSTATION

This section assumes that XyWrite installation for each user is performed
by the LAN administrator. Use the procedures outlined in the following
sections to create a logon file and establish personalized settings. Create
the network administrator's user ID first, then install all other user IDs on
the network.
Before beginning the procedures, complete the installation procedures in

"Installing XyWrite on a File Server." Be sure that every user has full
access rights (like the administrator) to the directories that contain
XyWrite files. The USERLOGS file will be updated by each user as a result
of the workstation install. Upon completion of each workstation install,
the user should then be given read-only access to use XyWrite.
NOTE: If a user has a diskless workstation or a diskette drive system and
will store XyWrite customization files on the file server, you can do the
installation from any workstation. Be sure that the user has access to the
XyWrite directory on the file server.
2-3
USING THE WORKSTATION INSTALLATION PROGRAM

To install an individual XyWrite user ID on the network:
1. Start the user's workstation.

2. Close any application software, TSR (Terminate and Stay Resident)

programs, and shells that are running.

Type: a: 0
5. Start the workstation installation.

Type: install /node CT
Result: XyWrite now begins the installation program.
The XyWrite installation program asks you a series of questions that help
determine how XyWrite will look and function at the workstation.
After you answer the last question, XyWrite performs several tasks:
• Copies files from the XyWrite directory to the target directories.
• Creates SETTINGS.DFL. This file defines user-specific default settings
and printer files and is stored in the user's home directory.
• Creates wser.LOG. This file is a customized program file that loads the
menu and help files, the printer file, and other XyWrite-related files. It
is stored in the location you specified for logon files.
2-4
Completing Workstation Installation and Logging on

If you did not have XyWrite modify the path statement during installation,
you must add the directory and drive name to the path for XyWrite before
proceeding. Refer to the Installation and Learning Guide for more informa
tion on modifying the path statement.
To complete the installation:
1. Press [ctiil [Art] [Dei] to restart the computer.

This action ensures that any changes to the AUTOEXEC.BAT file take
effect. AUTOEXEC.BAT contains instructions to the computer on how
to configure its operation. These changes to the file include modifying
the path statement.
2. To start XyWrite:
Type: editorCT
The XyWrite command line appears, several files are loaded, and then
the main XyWrite screen appears with the LOGON command on the
command line.
3. Type the logon name followed by the password. For example:

Type: logon black,white
where black is the logon name and white is the password. See "Setting a
Password" for more information.
XyWrite installation, on the file server and the workstation, is now

complete. Every time you start XyWrite, it runs STARTUP.INT, prompts
you to log on, and configures itself as you specified for this node.
If you have any problems during installation, or difficulty starting

XyWrite after installation, first try installing and running XyWrite on a
different node. Next, try deleting the XyWrite files and directories and
2-5
going through both installation procedures again. Refer to your DOS

documentation for information on deleting files and directories.
If a XyWrite problem still exists after going through the installation

procedure twice, contact The Technology Group for assistance.
2-6
Chapter 3 • Customizing XyWrite on a LAN
INTRODUCTION
You can customize XyWrite to suit your particular needs. This chapter
describes the settings that you can use to tailor XyWrite for use on your
network. It also provides the information you need to modify the
configuration and logon files created during the network installation
procedure. Refer to the Customization Guide for additional information.
Understanding the default File Placement

Before customizing XyWrite, you must know the default names of
directories and the placement of files within those directories. XyWrite
creates directories and names them using the default names described in
this section. You can specify different directory names when prompted
during installation.
After installation, the file server contains the following directories (the files
mentioned are defined in "Understanding Customization Files").
\XY4 Contains the main program files, including

EDITOR.EXE, STARTUP.INT, and SERVER.DFL. It
also contains the spelling and thesaurus programs.
\BTFONTS Contains outline screen fonts supplied with

XyWrite or by you.
\XY4\PRNFONTS Contains printer soft fonts supplied by you.
\XY4\FILTERS Contains conversion programs supplied with

XyWrite.
\XY4\USERLOGS Contains logon files for every user installed on the

network.
\XY4\PICTURES Contains sample graphic files.
3-1
After installation, the following directories reside on the workstation:
\ user Contains user-specific program files (such as

SETTINGS.DFL).
\DOCS Contains sample files and is the default location for the
user's personal documents and files. (This directory is
optional; if omitted, \ user becomes the default location
for work files.)
For the workstation directories, user is the logon name specified during
installation. The following sections describe the four customization files
created during installation.
UNDERSTANDING CUSTOMIZATION FILES

During the file server installation procedure, XyWrite creates two
customization files: STARTUP.INT and SERVER.DFL. During each
workstation installation, XyWrite creates two more customization files:
nser.LOG and SETTINGS.DFL. These four files are described below.
STARTUP.INT A XyWrite program file that automatically runs when

you enter editor at the DOS prompt. It contains special
network settings that apply to all users. Specifically, it
defines the network drives, location of the network
logon files, and whether or not the main program file is
left open when it is run. STARTUP.INT is stored in the
\XY4 directory.
SERVER.DFL A customization file that defines settings that apply to

all users on the network. For example, SERVER.DFL
defines the path of several XyWrite subdirectories,
establishes the standard operating mode for users (for
example, hyphenation on or off), and contains a list of
network-level printers. SERVER.DFL is stored in the
\XY4 directory and is loaded when the user logs on.
3-2
user.LOG A XyWrite program file that runs automatically when a

user logs on. This file defines the user's password and
the location of the user's temporary files. This file also
loads the user's customization files and performs other
XyWrite commands that establish the exact operating
environment you want. The wser.LOG files are stored on
the server in the same directory. By default, the directory
name is \XY4\USERLOGS.
SETTINGS.DFL A customization file that is similar to SERVER.DFL,

however, SETTINGS.DFL defines settings that apply to
the particular workstation or user. For example,
SETTINGS.DFL turns on the mouse pointer if you
indicated during the installation procedure that the
user's workstation has a mouse. SETTINGS.DFL is
located in the user's home directory and is loaded when
the user logs on.
To summarize, there are four XyWrite files that control how XyWrite
works when starting a session. STARTUP.INT runs automatically every
time a user starts XyWrite. When the user logs on, XyWrite runs
user.LOG, which in turn loads the SERVER.DFL and SETTINGS.DFL files.
MODIFYING CUSTOMIZATION FILES

When you install XyWrite, you establish certain default settings (for
example, which printer file to use and whether or not you have a mouse
installed). After using XyWrite for a while, you may want to change one or
more of those settings. Only the network administrator can modify
STARTUP.INT, wser.LOG, or SERVER.DFL. Users can modify their own
versions of SETTINGS.DFL.
Customizing Program Files

STARTUP.INT and the user.LOG files are XyWrite program files and must
be modified by using XyWrite. Although they might look like standard
3-3
text files, they are not and cannot be modified using any ASCII editor.
Program files contain keystroke sequences that can be carried out later.
The bold BC you see in both files is a function call that represents the
keystroke [fs]; when the program is run, this function call clears the
command line and moves the cursor there so the program can perform a
command.
To customize program files:
1. Start XyWrite and open the program file you want to edit.
2. To delete entire lines or modify a command (for example, change

XY4.KBD to JOE.KBD so you can load a special keyboard file), use
normal editing procedures.
3. To add a command, enter the function call BC at the beginning of the

line. There are three ways to do this:
• Select and copy an existing line, and then edit the text that follows
BC.
• Move the cursor to the point where you want the new line, press
I Scroll Lockl to turn on program mode, and press [fs]. (A bold BC,
followed by a space, appears at the cursor position.) Then press
I Scroll Lockl again to turn off program mode and enter the text of the
command.
• Press [cE] [Ait] [Shift] B
4. Store the file.

Type: [FslstoreCT
5. To have the changes take effect, issue the RUN command. For example:
Type: [Fs]run w:\xy4\startup. int 0
3-4
Customizing .dfl files

SERVER.DFL and SETTINGS.DFL are a different type of customization
file than the program files described in the previous section. They contain
settings that are loaded into memory rather than commands that are
performed from the command line.
Settings in SETTINGS.DFL files override settings in SERVER.DFL.
Individual users can establish their XyWrite environment exactly the way
they want to without affecting other users. For example, automatic file
backup is turned off at the server level; if user JOE wants the files on his
local drive backed up, he can modify his SETTINGS.DFL file and override
the network settings.
NOTE: Users can back up files only on a local drive.
To customize SETTINGS.DFL:
1. Start XyWrite.
2. Select Preferences from the Advanced menu (E^, A, P).

The Preferences menu appears.
3. Select Defaults (D).

The Defaults by Category dialog box appears, displaying a list box
containing each category for which you can set default values.
4. Highlight the categoiy you want to work with and press S or activate
the OK pushbutton.
Result: A dialog box appears where you can set the specified default or
category of defaults. The on-line help file explains how to fill in each of
the category-oriented dialog boxes.
3-5
5. Make the desired changes and press The changes are automatically
loaded into memory.
NOTE: The Customization Guide describes how to manually modify

SETTINGS.DFL. It also describes the default settings in detail.
To customize SERVER.DFL, you must be a network administrator. Follow

these steps:
1. Start XyWrite and open SERVER.DFL.
2. Edit the file as you would any other file in XyWrite.
Refer to the Customization Guide for information on default settings

typically stored in .DFL files.
See "Modifying Network Settings" for information on settings stored

specifically in SERVER.DFL.
3. Save the file.

4. Use the LOAD command to establish your changes in memory:
Type: [F5]load w:\xy4\server.dfl
Modifying Network Settings

The following three XyWrite settings are found in SERVER.DFL and are
specific to networks:
• Network drives (ND) - Identifies the network drives on which you

want file locking to be active.
• Network logon (NL) - Identifies the subdirectory that contains a user's

logon files.
3-6
• Open editor (OE) - Identifies whether XyWrite is to keep EDITOR.EXE

open at all times.
These settings, which are established in STARTUP.INT during installation,

are default settings. Because they are not relevant to non-network users,
they do not appear in the Defaults dialog box. To modify them, follow the
procedures in "Customizing Program Files." Each of the settings is
described in the following sections.
Network Drives (ND)

The ND setting defines the drives in a network (up to a maximum of 26)
that are available to all users. Do not include local drives in the ND
setting.
On a network, several users have access to the same files. If more than one
person decides to edit the same file at the same time, problems may result.
To avoid this situation, XyWrite supports the DOS file locking and access
restrictions by use of the ND network setting. Using these restrictions, you
can lock out other users from editing a file when you have it open for
editing. (However, other users can still read the file.) The format of the ND
network setting is:
DEFAULT ND=dl,d2,d3,d4,d5,... d26
where dl,d2fd3,d4,d5,... d26 are the letters of the network drives.
An example of the ND setting is:

DEFAULT ND=F,M,X
By default, the ND setting is inserted into the STARTUP.INT file during

installation.
If you have the ND setting in effect, you should be aware of the following
precautions:
• The Backup (BK) setting is ignored if the ND setting is in effect, and
XyWrite will not make automatic backup copies of files on the network
3-7
drives. You can, however, specify a save drive. (Refer to the Command
Reference Guide for information on setting a save drive.)
• If you define several save drives, be sure that only one of them is a
network drive and that the network drive is the first one specified.
Network Logon (NL)

Every authorized XyWrite user on the network has an identifying logon
name and optional password, independent of any network logon. In order
to use XyWrite, the user must type this information. XyWrite verifies the
information entered by comparing it to a wser.LOG file. The NL setting
tells XyWrite where the user.LOG files are located. The format of the NL
network setting is:
DEFAULT NL=d:\path
where d is the network drive and path is the directory where the logon files
are stored.
An example of the NL setting is:

DEFAULT NL=x:\xy4\userlogs
The NL setting is in STARTUP.INT. Whether you are specifying a local or

network drive, the same setting must apply to all users. If your .LOG file
is located on your local drive, you cannot log on to XyWrite at another
users workstation.
Open Editor (OE)

In order to perform a number of functions, XyWrite reads code from the
original EDITOR.EXE file.
The OE network setting determines whether XyWrite closes the file after
reading it or leaves it open. Leaving EDITOR.EXE open provides faster
performance. However, this means that several network users have access
to EDITOR.EXE at the same time and, on some networks, this creates
sharing violations. By default, XyWrite closes EDITOR.EXE after it
references it.
The format of the OE network setting is:

DEFAULT OE=n
where n is either 0 (close the file after using it) or I (leave the file open at
all times).
An example of the OE setting is:

DEFAULT OE=0
You can enhance XyWrite performance by setting OE to 1. If you

experience sharing violations, try one of the following:
• Copy EDITOR.EXE onto each workstation, so that each user has a
personal copy of XyWrite to load.
• In DOS, set the attribute of EDITOR.EXE to read-only.
This solution may not work on all networks. Refer to your DOS
documentation for more information.
• Change the OE setting back to 0 (the initial default).
Setting Defaults
The DEFAULT command is used to establish customization settings. It has
two forms:
• Use DF if you are modifying a printer file, SETTINGS.DFL, or

SERVER.DFL.
• Use DEFAULT if you are modifying STARTUP.INT, user.LOG or
another program file.
Refer to the Customization Guide for more information on these commands.
Setting a Password
To set passwords, place them in a label (LB) command at the beginning of
the logon file.
3-9
The label command is used to hold the phrase assigned as the password. A
password can be up to 14 characters long.
For example:
«LBswordfish»
NOTE: Be careful not to enter a carriage return after the LB command. If

you do, the carriage return becomes the new password.
BYPASSING THE LOGON PROCEDURE

If a user wants to bypass logging on to XyWrite after it is running, use the
following procedure.
To create a bypass for logging on to XyWrite:
1. Start XyWrite on the file server.
2. Log on as the network administrator.
3. Modify the user's AUTOEXEC.BAT so it establishes a DOS variable.
The variable will specify the user's logon name and, optionally, a
password. For example, if the ID is gary and the password is friday, the
line in AUTOEXEC.BAT has this format:
set editorname=garyzfriday
4. Construct a batch file in the \XY4 directory on the server.

Any user who wants to bypass the logon requirement must start
XyWrite by using this batch file instead of typing editor. The batch
file itself will start XyWrite and pass to XyWrite the user's logon name
(and password, if any) found in the DOS variable.
3-10
Chapter 3 . Customizing XyWrite on a LAN
For example, the batch file might contain:

echo off
cis
X:
cd\XY4
editor,startup.int,%editorname%
5. Modify the STARTUP.INT file so it checks for any received parameters.

Change to expanded view and add the following statement to the last
line of the file, directly after the space following the word logon.
BC LOGON «IF«VA | 00»=>l»«pv00»XC«EI»
To enter Press
BC ED
XC ED
Start command character |ciril<
End command character [cwil>
NOTES:
1. To enter the function calls BC and XC, the Scroll Lock key must
be on.
2. The «EI» command must be the last thing in STARTUP.INT. Do
not add a carriage return or another command.
establishing User Settings on multiple Workstations

A user who works at different workstations on a network needs user
settings that are in effect regardless of the workstation used. In these cases,
you should have the hardware settings stored in one file, while user
preferences remain in SETTINGS.DFL.
To create a new customization file to establish hardware settings for a
particular workstation:
3-11
2. Go to the workstation needing hardware settings established.
3. Log on as the network administrator.
4. Create a new file for the hardware settings. For example:

Type: [Fslnew c:\worksta.dfl0
5. At the beginning of the file, type the file identifier.

Type: ;PR;S
This identifier, which must be in uppercase, tells XyWrite what type of
customization file you are creating.
6. Call the file C:\wser\SETTINGS.DFL.
7. Select and move hardware-specific settings from SETTINGS.DFL to

WORKSTA.DFL.
The hardware-specific settings include the graphics adapter type,
mouse settings, and printers attached to this workstation. Refer to the
Command Reference Guide for more information on selecting and moving
information and to the Customization Guide for information on changing
settings.
8. Store both files.
9. Call the file d:\XY4\USERLOGS\wser.LOG

where d: is the server drive that contains the XY4 directory and user is
the user ID.
10. Add the following command between the lines that load SERVER.DFL
and SETTINGS.DFL:
BC load C:\worksta.df 1«-
NOTE: BC is a function call. Enter it according to the instructions in
"Customizing Program Files."
3-12
11. Store the file.
The next time you start XyWrite, the workstation-specific settings are
loaded. You should create WORKSTA.DFL on every workstation that the
user may want to log on to.
Enhancing XyWrite Network Performance

XyWrite's memory management system involves swapping parts of
program files in and out of memory as they are read from a disk. This
action is transparent to the user. When XyWrite is installed on a file server,
the process of going from the local workstation's memory to the server's
drive and back again can significantly affect network performance.
As network administrator, you can improve response time by having

users copy one or more files to their workstations. Files you can copy to
the workstation include:
• EDITOR.EXE
• DICT.SPL
• WORD.OVR
• WFBG.SYN
• XY4.DLG
The amount of memory required by each program will be about the same,
but XyWrite will not have to go to the file server when it needs to access
EDITOR.EXE to load an overlay or access the menu and help files on the
fixed disk. Only part of the EDITOR.EXE file, dialog box, and help files are
in memory at one time. Fixed disk access for the non-memory resident
part is faster when files are local.
You must also update any path statements in the AUTOEXEC.BAT and
.LOG files so that XyWrite can now locate any files you copy to a local
workstation. The path for the local directory and drive must be placed
before that of the server in the PATH command in the AUTOEXEC.BAT
file.
3-13
NOTE: By placing EDITOR.EXE on the local workstation, you can set the
value for the OE network setting to 1 because each user now has a
personal copy of the file (see "Open Editor (OE)").
PROGRAM FILES FOR PRINTER USE

Whenever you select a printer destination from the Select Printer File
dialog box ([Hol, F, R, S), XyWrite loads the printer file associated with
your selection and then tries to run the program file associated with it. The
program files are not required, but if you want to use this feature, you
must name the files NETWORK?!, where n is a number from 1 to 9 that
corresponds to the print destination's position in the Select Printer File
dialog box. (Do not confuse the value of n with the printer's port number!)
XyWrite looks for the program files in the current directory and then in the
directories defined in your path statement.
Typical uses of these program files include setting up your network

software to redirect printers or download specific fonts to the printer.
To set up a NETWORKn.PRG file:
2. Log on to XyWrite with the network administrator ID.
3. Create a new file named d:\XY4\NETW0RKw.PRG where d: is the

server drive that contains the XyWrite directory and n is the position of
the printer in the Select Printer File dialog box. For example:
Type: [F5]new w:\xy4\network 1 .prqCT
4. Switch to expanded view.
Press: fctrfl IBO
3-14
5. Press I Scroll Lock] to turn on program mode.
6. Type the appropriate command and press 0.
For example, on a Novell Advanced NetWare 2.0A network, the

command to redirect the printer to network printer 0 is:
[F5] do z:\net\spool /12/pO/ti=15 [«]
Because record mode is on, the command appears in this format:
BCdo z:\net\spool /12/p0/ti=15 XC
7. Press I Scroll Lock] to turn off program mode.
8. Store the file.
The next time you select the first destination from the list in the Select
Printer File dialog box ([fw], F, R, S), XyWrite automatically runs the
program NETW0RK1.PRG, which, in this example, redirects the printer
from the port listed in the dialog box to network printer 0.
3-15
notes
3-16
Appendix A • Installing XyWrite on a Novell Network
Introduction
This appendix is a supplement to Chapter 2, "Installing XyWrite on a
LAN." These steps partially replace those under "Installing XyWrite on a
File Server."
BEFORE YOU BEGIN

Before installing XyWrite on a file server running Novell Advanced
NetWare:
• Make sure you have all the information needed for installation. See
"Information Needed for Installation" for the complete list.
• Make a backup copy of all XyWrite diskettes. Refer to the Installation

and Learning Guide for more information on making backup diskettes.
• Put the original XyWrite diskettes in a safe place.
• Use the backup copy to install XyWrite on the file server.
PREPARING THE FILE SERVER

To prepare the file server for the installation of XyWrite, complete the
following steps:
1. Start the file server.

2. Log on as Supervisor.
3. Set up a map to the drive on which you want to install XyWrite. For
example, to set up a map to drive X:
Type: map x: = sys:
A-l

Type: a: CT
6. Start the XyWrite installation program.

Type: install/serverCT
XyWrite now begins to install.
To set up shared directories and grant users access to those directories,

complete the following steps after the XyWrite installation is complete:
1. Make the server drive that contains the XyWrite files the active drive.
Type: x; CT.
2. Display a drive map.

Type: mapCT
NetWare shows which virtual drives are already mapped to which
directories. This list includes both straight maps and search maps.
Make a note of the next available search drive number.
3. Display the NetWare SYSCON main menu.
Type: sysconCT
4. Select Supervisor Options.
5. Select System Login Script.
6. Add a map statement that is consistent with the map statement issued
in Step 3 of the previous procedure. For example, if you mapped to
drive X:
Type: map x: = sys : CT

7. Type: map ins sn:=sys:xy40

where n is the next available search drive number, which you noted
in Step 2.
NOTE: You can use another directory name if you want. The name
must be eight characters or shorter. This book assumes you used XY4
as the directory name when you installed XyWrite on the server.
8. Exit from System Login Script, saving any changes.
9. Type SYSCON to return to the SYSCON main menu, and select User
Information.
10. Give all XyWrite users Trustee Assignments to the XY4 and
USERLOGS directories.
11. Return to DOS.
12. Once installation is complete, type the following command at the

DOS prompt. (You must be in the XY4 directory.)
Type: flag *.* s0
This NetWare command identifies all files in the directory as shared

among users.
13. Type: mapCT
NetWare shows which virtual drives are already mapped to which

directories. See which search drives NetWare has assigned to the
search map commands given in steps 6 and 7 above and make a note
of them. You will need this information when you do the workstation
installations.
14. Log on as a user at a workstation and follow the steps in "Installing

XyWrite on a Workstation" to complete the installation.
A-3
Search Drives on Novell Advanced NetWare

Novell Advanced NetWare has a search drive capability that uses a path
like statement to find a file. If you open a file that is not in the default
directory, NetWare looks for the file in the directories on the search drives.
If NetWare finds the requested file in a different directory, it displays the
file, but does not pass to XyWrite the information that the file was found
on a search drive.
When you store the displayed file, XyWrite stores it in the current
directory. Therefore, be cautious in using search drives. It is recommended
that you change to the drive that contains the file you want to open, or
include the drive letter as part of the file name specification.
PRINTING WITH NOVELL ADVANCED NETWARE VERSION 2.0A

This version of Novell NetWare has special printing requirements. You
must start the spooler on the network and redirect files to network
printers.
The NETWORKn.PRG files described in "Program Files for Printer Use"
are designed for this type of network-specific requirement. See that section
for information on setting up the program files. Refer to your Novell
documentation for information on redirecting printers.
PRINTING WITH OTHER NOVELL ADVANCED NETWARE VERSIONS

Other Novell Advanced NetWare versions also have special printing
considerations. These versions include:
• Novell Advanced NetWare/286 version 2.15
• Novell Advanced NetWare/386 through version 3.1.
To start the spooler on one of these Novell networks, add the following
command to the workstation AUTOEXEC.BAT file, system login script, or
user login script:
d:\path\CAPTURE /nl,/n2...
where d: \ path identifies the drive and path that contain the NetWare
software, and nl and n2 are switches that pass information to NetWare (for
A-4
example, omit the banner or identification page; ignore tab stops; omit the
trailing form feed; cancel timeout,...).
For example, you might insert a command similar to this:

z:\public\capture /13/nb/nt/nff/q=laser
In this example, LPT3 (13) is assigned to the laser queue. (The physical
LPT3 port does not have to be present in the user7s workstation.) If the
Select Printer File dialog box lists LPT3 as a print destination, the network
software redirects the files to the network printer. For more information on
the CAPTURE command, refer to the NetWare documentation.
Full Path Name

During the installation procedure, XyWrite asks you to specify several
file locations. Be sure you use the full path name, including all sub
directories for these file locations. For example, if drive X is mapped to
MAIN\SYS:APPS; you must use X:.\XY4 to refer to the XyWrite directory,
not simply X:\XY4.
A-5
notes
A-6
Glossary
Introduction
This glossary defines important terms and abbreviations used with LANs.
Refer to the glossary in the Installation and Learning Guide for general
program terms, editorial and word processing terms, and data processing
terms.
A
American National Standard Code for Information Interchange (ASCII)
The standard code used for information interchange among data
processing systems, data communication systems, and associated
equipment. ASCII is one of the information formats XyWrite can
import or export.
Argument A modifier used to provide additional information with a

command.
ASCII See American National Standard Code for Information Interchange.
c
Customization The process of modifying an application or network to
meet the requirements of particular users.
D
Device An input/output unit such as a computer, display, or printer.
F
File locking A technique used with networks that prevents one user from
gaining access to a file that another user is updating.
File server A computer that each workstation on a network can use to

share data or information.
B-l
Glossary
k
Keyboard file A file that contains the assigned ASCII equivalent of each
key on the keyboard. See also ASCII.
L
LAN See local area network.
Link (1) The joining of a text file with a spreadsheet file, a database, or
another text file of the same or different formats. When one file is
updated, the other is also.(2) The combination of hardware and
software that joins nodes in a network.
Local area network (LAN) A network that exists within a limited physical
area, such as a building or office complex. See also network.
Local drive A diskette or fixed disk drive that is a physical part of a

workstation and is available only to one user.
Local file A file that defines the settings for a specific user on the network
and that applies only to a local workstation.
Local printer A printer that is connected to a single workstation and is not

available to other workstations. Contrast with network printer.
Local setting Setting that is loaded when a user logs on and affects a
specific user or workstation. Local settings override network settings
because they are activated last. Contrast with network setting.
Log off To end a session.
Log on To begin a session.
Logon file A file used to gain access to a network. Contains information

that is specific to a particular user. See also local file.
B-2
Glossary
M
Memory-resident program A program that remains available for use even
when other programs are running.
N
Network A series of computers or workstations linked by communication
lines.
Network administrator The person responsible for installing and

maintaining the network. Often, the network administrator is
responsible for customizing programs to suit a specific user's needs.
Network configuration file A customization file that is loaded into

memory on a workstation each time a user logs on. See also local file.
Network drive A diskette or fixed disk drive that is available to multiple

users on a network. Contrast with local drive.
Network printer A printer that is shared by multiple users on a network.

Contrast with local printer.
Network setting A setting that is loaded when the network starts and
affects all users or workstations on the network. Contrast with local
setting.
p
Path The directions to a diskette or fixed disk, directory, and file. Used to
locate a specific file.
Port An access point for data entry or exit.
B-3
Glossary
R
Read-only file A file that can be opened and viewed but not changed or
deleted. Contrast with read/write file.
Read/write file A file that can be opened, changed, and deleted. Contrast
with read-only file.
s
Server See file server.
Shared Pertaining to the availability of a resource to more than one user

at the same time.
u
User configuration file See network configuration file.
User logon file See logon file.
User network configuration file See network configuration file
V
Volume Any drive or directory that is recognized by a network and has a
letter of the alphabet assigned to it.
w
Workstation A computer on a network where users can perform
applications.
B-4
Index
A F
Assumption for installation, 1-2 File server
AT&T STARGROUP, 1-1 default directories on, 3-1
AUTOEXEC.BAT file, 2-5, A-5 installation, preparing the
server for, 2-2
B installation, steps prior to, 2-1
Files
Banyan Vines, 1-1 AUTOEXEC.BAT, 2-5
dialog boxes, 3-13
c EDITOR.EXE, 3-7, 3-13
help, 3-13
Commands menu, 3-13
FLAG, A-3 NETWORKn.PRG, 3-14, 3-19
INSTALL SERVER, A-2 SERVER.DFL, 2-3, 3-2
LOAD, 3-6 SETTINGS.DFL, 2-4, 3-3
MAP, A-2, A-3 STARTUP.INT, 2-3, 3-2
RUN, 3-4 thesaurus, 3-13
Customization files user.LOG, 2-5, 3-2
description, 3-2 FLAG command, A-3
modifying, 3-3
H
D
Hardware requirements, 1-1
Defaults, setting, 3-9 Help file, 3-13
DFL files, customizing, 3-5
Directories
default names, 3-1 I
information contained in each, IBM OS/2 LAN Server, 1-1
3-1 IBM PC LAN, 1-1
Information needed for installation,
E 1-2
INSTALL NODE command, 2-4
EDITOR.EXE, 3-7, 3-13
Index-1
Index
INSTALL SERVER command, 2-2, network logon (NL), 3-6

A-2 open editor (OE), 3-14
Installation of XyWrite with, 1-1 NETWORKn.PRG file, 3-14, A-4
Installation Novell Advanced NetWare, 1-1
assumptions, 1-2 installation of XyWrite with, 3-
on file server, 1-2 15
preparing for, 1-1 path names, A-5
preparing the server for, 2-1, 2-2 printing with other NetWare
on LANs, 2-1 versions, A-4
on workstation, 1-3 search drives, A-4
preparing the workstation for,
2-3 o
requirements for, 1-1
Open editor (OE), 3-7, 3-8, 3-14
OS/2 LAN Server, 1-1
L
Label (LB) command, 3-9 p
LOAD command, 3-6
Local area network, installing Passwords, setting, 3-9
XyWrite, 2-1 PC LAN, 1-1,2-2
LOGON command, 2-5 Performance, enhancing, 3-13
Logon, bypassing, 3-10 Program files, 3-3
Program files for printer use, 3-14
M
R
MAP command, A-l, A-2
Memory requirements, 1-1 RUN command, 3-4
Menu file, 3-13
s
N SERVER.DFL, 2-3, 3-2
Network drives (ND), 3-6,3-7 SETTINGS.DFL, 2-4, 3-3
Network logon (NL), 3-6, 3-8 Software requirements, 1-1
Network settings STARTUP.INT, 2-3, 3-2
network drives (ND), 3-6
network editor (OE), 3-7
Index-2
Index
U
User settings, establishing on
multiple workstations, 3-11
user.LOG, 2-5, 3-2
w
Workstation
default directories on, 3-2
information needed for
installation, 1-3, 2-3
Numerics
3C0M 3+, 1-1,2-2
Index-3
NOTES
Index-4
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36 South Charles Street
Baltimore, Maryland 21201
(410) 576-2040 Fax (410) 576-1968

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XyWrite 4.0 LAN Administrator’s Guide

ALL RIGHTS RESERVED

The Technology Group

This document was produced using XyWrite 4.0.

about This book

Chapter 1. Preparing for Installation

Chapter! Installing XyWrite on a LAN

Chapter 3. Customizing XyWrite on a Lan

Appendix A. Installing xyWrite on a Novell network

About This Book

USING THIS BOOK

• Make backup diskettes

Refer to the Command Reference Guide for instructions on working with

This book uses the following conventions:

Command Reference Guide

LAN Environment Requirements

File server 3MB of available storage minimum; 10MB

Information Needed for Installation

During XyWrite installation, you need to know the following information:

• For the file server:

NOTE: The installation procedure provides default path names

• For individual workstations:

Consult your DOS documentation or the documentation for your

Chapter 2 • Installing XyWrite on a LAN

See Chapter 3, "Customizing XyWrite on a LAN" for more information on

INSTALLING XYWRITE ON A FILE SERVER

Before You Begin

2. Make a backup copy of all XyWrite diskettes. Refer to the Installation

3. Put the original XyWrite diskettes in a safe place.

4. Use the backup copy to install XyWrite on the file server.

Preparing the file Server

INSTALLING XYWRITE ON THE FILE SERVER

2. Make drive A the active drive.

3. Begin the installation program.

• Copies files from the XyWrite program diskettes to the target

• Creates STARTUP.INT. This file is a customized program file that

To complete the installation, you must perform a workstation install for at

INSTALLING XYWRITE ON A WORKSTATION

Before beginning the procedures, complete the installation procedures in

USING THE WORKSTATION INSTALLATION PROGRAM

1. Start the user's workstation.

2. Close any application software, TSR (Terminate and Stay Resident)

3. Insert XyWrite Diskette 1 into drive A.

4. Make drive A the active drive.

5. Start the workstation installation.

Result: XyWrite now begins the installation program.

Completing Workstation Installation and Logging on

To complete the installation:

1. Press [ctiil [Art] [Dei] to restart the computer.

3. Type the logon name followed by the password. For example:

XyWrite installation, on the file server and the workstation, is now

If you have any problems during installation, or difficulty starting

going through both installation procedures again. Refer to your DOS

If a XyWrite problem still exists after going through the installation

Understanding the default File Placement

\XY4 Contains the main program files, including

\BTFONTS Contains outline screen fonts supplied with

\XY4\PRNFONTS Contains printer soft fonts supplied by you.