Office of the Dean Academic

Indian Institute of Engineering Science and Technology, Shibpur

(Formerly Bengal Engineering & Science University,Shibpur)
P.O :Botanic Garden, Howrah – 711 103,West Bengal, India
Telephone: (033) 2668-4561-63, 2668-0521-25, Fax: (033) 2668-0637
Website : https://www.iiests.ac.in

No. 437/1/ACAD/2023 Date: December 18, 2023

NOTICE- TENTH ANNUAL CONVOCATION 2023

The Tenth Annual Convocation is scheduled to be held on December 22, 2023 from 11 am. The
Degree recipients are hereby advised to follow the below mentioned points:

1. The degree recipients are advised to appear in convocation venue latest by 10.30 am on
22nd December 2023. No one shall be allowed to enter the venue once the Academic
Procession starts. Please see Minute to Minute Programme attached herewith.
2. There will be no rehearsal on 21st December 2023. Students are advised to go through the
following video link in order to know the protocol of receiving degree from the dais.

The video link: https://www.iiests.ac.in/uploads/Convocation/CONVOCATION-2020.mp4

3. The Registration Desk for the distribution of Uttoriyo and Invitation Card (with seat
number) shall start from 10.30 am on 21st December 2023. If any student is unable to
come on 21st December although registered his/her name through Google Form as per
the Notification (No 416/ACAD/2023 dated 30th November 2023),paid the registration
amount (Rs. 1500/-) and received the Acknowledgement Letter, can authorize someone
with proper authorization letter(as per attached format), acknowledgement receipt and
valid Identity Card(of the authorized student/person) who can collect registration kits on
his/her behalf but the degree recipient has to present on 22nd December 2023 in
order to receive the degree certificate in person.
4. The acknowledgement letter shall be sent to the student/scholar through registered mail
only. If any student/scholar is unable to receive the acknowledgement letter till December
20, 2023(01.30 pm), he/she should contact with Academic Section immediately (Mobile
Number 9830677601).

5. The venue for distribution of uttoriyo on 21st December 2023:

For UG Students: Room No Gallery 3, AE & AM Department, First Floor.

 For PG/DD Students: Room No Gallery 4, AE & AM Department, First Floor,

For Ph.D. Scholars: Room No 267, Metallurgy & ME Department First Floor.

6. Two invitation cards shall be given to the parents of Ph.D. holders and medal recipients
which will be given to the respective degree recipients while distributing the Uttoriyo.

This is issued with the concurrence of the Dean (Academic).

Sd/-
Dr.Nirmalya Kumar Bhattacharyya
Joint Registrar (Academic)

No. 437/1/ACAD/1(08)/2023 Date: December 18, 2023

Copy forwarded for information and necessary action to:

1. Office of the Director

2. The Dean(Student Welfare)
3. All Heads of the Departments/Schools/Centers
4. The Registrar
5. The Chairman-Audio Visual and Photography Committee
6. The Student Senate
7. The Academic Section-File
8. Institute Website

Joint Registrar (Academic)

IIEST, Shibpur
 AUTHORIZATION LETTER FOR COLLECTION OF REGISTRATION KITS FOR
ATTENDING TENTH ANNUAL CONVOCATION 2023

To Date:
The Joint Registrar (Academic)
IIEST, Shibpur

Sub: Requesting for issuance of the Registration Kits for attending Tenth Annual
Convocation 2023

Sir,

I have completed my course during the last Academic Session and a degree recipient of Tenth
Annual Convocation 2023.

Due to some unavoidable circumstance, I shall be unable to attend on December 21, 2023 for
collecting my Registration Kits. I hereby authorize the following student/person on my behalf to
collect the Registration Kits (Uttoriyo, Invitation Card etc). However I hereby declare that I
personally must present on 22nd December 2023 in order to receive the degree certificate
from the convocation venue.

Name of the Degree Recipient :

Department :

Registration No :

Programme :

Mobile No :

Name of the authorized student/person :

Department :

Registration No :

Mobile No :

Signature of the authorized student/person :

Thanking you.

Yours faithfully,

________________________
(Signature/Scan Signature of the Degree Recipient)
 MINUTE-TO-MINUTE PROGRAMME
मिनट से मिनट का कार्यक्रि

TENTH ANNUAL CONVOCATION

दसवाां वामषयक दीक्ाांत सिारोह

INDIAN INSTITUTE OF ENGINEERING SCIENCE AND TECHNOLOGY, SHIBPUR

भारतीर् अमभर्ाांमिकी मवज्ञान प्रौद्योमिकी सांस्थान, मिवपुर

DECEMBER 22, 2023

मदसांबर २२, २०२३
 MINUTE TO MINUTE PROGRAMME OF THE TENTH ANNUAL CONVOCATION

DECEMBER 22, 2023

1. 10:30 hr Members of the Board of Governors and the Senate arrive and robe.

2. 10:35 hr Chairperson, Board of Governors, IIEST, Shibpur & Director arrive, robe
and brief the members about the Chief Guest.

3. 10:40 hr Chief Guest Robes

4. 10:45 hr Formation of the Academic Procession

5. 10:50 hr Academic Procession starts

6. 11:00 hr Invocation

7. 11:03 hr Convocation declared “Open” by the Chairperson, Board of Governors,

IIEST, Shibpur.

8. 11:03 hr Address by the Director

9. 11:13 hr Address by the Chairperson, Board of Governors, IIEST, Shibpur.

10. 11.25 hr Introduction of the Chief Guest

11. 11:26 hr Convocation Address by the Chief Guest

12. 11:41 hr Award of Degrees by the Director

13. 13:35 hr Exhortation by the Director

14. 13:35 hr Presentation of Institute Medals by the Chairperson, Board of Governors,

IIEST, Shibpur.

15. 13:45 hr Presentation of Endowed Medals by the Chief- Guest

16. 13:55 hr Pledge taking by the recipients of Degrees

17. 13:57 hr Chairperson, Board of Governors, IIEST, Shibpur. signs the Scroll of
Degrees

18. 14:00 hr Presentation of Memento to the Chief Guest by the Chairperson, Board of
Governors, IIEST, Shibpur

19. 14:02 hr Presentation of Memento to the Chairperson, Board of Governors, IIEST,

Shibpur by the Director

20. 14:05 hr Convocation declared “Closed” by the Chairperson, Board of Governors,

IIEST, Shibpur.

21. 14:05 hr National Anthem

22. 14.06 hr Group Photographs of the students (Course wise) with the dignitaries.

23. 14:15 hr Academic procession leaves the Dais.

 दसवाां वामषयक दीक्ाांत सिरोह का मिनट से मिनट का कार्यक्रि

२२ मदसांबर, २०२३

1. 10:30 hr शासी मं डल और सीनेट के सदस्य आते हैं और सभावस्त्र पहनते हैं ।

शासी मं डल, आईआईईएसटी, शशवपुर के अध्यक्ष और शनदे शक पहं चे,

2. 10:35 hr
सभावस्त्र पहने और सदस्ययं कय मु ख्य अशतशि के बारे में जानकारी दी ।

3. 10:40 hr मु ख्य अशतशि सभावस्त्र पहनते हैं ।

4. 10:45 hr शैक्षशशक सभा का गठन ।

5. 10:50 hr शैक्षशशक सभा शुरू हयता है ।

6. 11:00 hr मं गलाचरण ।

अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर द्वारा दीक्षां त समारयह कय

7. 11:03 hr "प्रारम्भ" घयशित शकया गया।

8. 11:03 hr शनदे शक द्वारा सम्बयधन ।

9. 11:13 hr अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर का संबयधन ।

10. 11:25 hr मु ख्य अशतशि का पररचय ।

11. 11:26 hr मु ख्य अशतशि द्वारा दीक्षांत भािण ।

12. 11:41 hr शनदे शक द्वारा उपाशध प्रदान करना

13. 13:35 hr शनदे शक द्वारा आह्वान ।

अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर द्वारा संस्िान पदकयं की

14. 13:35 hr
प्रस्तु शत ।

15. 13:45 hr मु ख्य अशतशि द्वारा संपन्न पदक की प्रस्तु शत ।

16. 13:55 hr उपाशध प्राप्तकतााओं द्वारा प्रशतज्ञा ले ना ।

अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर उपाशध के सूची पर हस्ताक्षर

17. 13:57 hr
करते हैं I

अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर द्वारा मुख्य अशतशि कय स्मृशत

18. 14:00 hr शचन्ह भेंट करना I

शनदे शक द्वारा अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर कय स्मृशत शचन्ह

19. 14:02 hr भें ट करना I

अध्यक्ष, शासी मं डल, आईआईईएसटी, शशवपुर द्वारा दीक्षां त समरयह कय

20. 14:05 hr “समाप्त” घयशित शकया गया

21. 14:05 hr राष्ट्रगान I

22. 14:06 hr गणमान्य व्यक्तिययं के साि छात्यं (पाठ्यक्रम के अनुसार) की सामूशहक तस्वीर

23. 14:15 hr शैक्षशणक सभा का मं च से प्रस्िान ।