Visa - Type - Document - Business 3

SHORT-STAY BUSINESS VISA (LESS THAN 90 DAYS) LIST OF DOCUMENTS
General information
It is strongly recommended to submit a complete set of documents as per the below list of requirements in
order to avoid delays in visa processing.
The decision to approve or refuse a visa is entirely up to the Diplomatic Mission.
Please note: the Diplomatic Mission might request you to submit missing / additional documents that may
prolong the processing time.
All documents must be recent, not older than 1 month and need to be provided for every Schengen
application.
Applicants must always bring and present their original documents together with the photocopies.
All documents that are not issued in German, English, Spanish or French require translation into German or
English.
List of documents
 Printed Visa Application form (original)

All pages of the online application form including the barcode need to be printed out. Please sign the form in the
2 designated places.
If your BRP expires on 31 December 2024: please submit the UKVI outcome letter confirming until
when you have been granted permission to stay in the UK. Please also provide the share code for
your “right to work” or “Prove your immigration status”.
 Passport (original)
Signed by the holder, issued within the last 10 years and valid for at least 3 months after the end date of the trip
to the Schengen member states with at least 2 subsequent blank pages.
 One photocopy of the passport’s bio data page
 UK Residence permit (original)
Issued as a biometric card (BRP) or endorsed in the passport. Must be valid for at least one month after the end
date of the trip to the Schengen member states. C-type visitor visa is not acceptable.
 One photocopy of the BRP (front and back) or endorsement
 Biometric Passport Photo (original)
35 x 45 mm, no older than three months, on white or off-white background. Digitally altered passport photos
cannot be accepted.
 Original, recent (within one month) and signed formal invitation from German business partner confirming
the type of business relationship, travel purpose, duration of business trip(s) and if applicable, confirmation that
travel and accommodation expenses will be covered. Should you go on a business trip within the same company,
we still request a separate letter from each office, UK and Germany.
 Original, recent (within one month) and signed employer’s letter confirming duration of employment,
business relationship with German company, travel purpose, duration of business trip(s) and if applicable a
guarantee that all travel expenses will be covered, including travel health insurance.
 O If Self-employed person: recent (within one month) letter from accountant, banker or solicitor (official headed
letter with name, date of issue, address, contact details and position of signatory and registration number in the
United Kingdom) confirming self-employment or business ownership in the United Kingdom. The letter must also
state the amount of remuneration drawn monthly or annually from the company OR Self-assessment form
submitted to revenue and customs authorities with last 3 months business bank statements.
 Pay slips for the last 3 months (if salary not mentioned in employment letter)
 Evidence of sufficient funds
o United Kingdom bank account statements in your name showing movements over the last three months, as
a minimum, and current balance showing at least £40 per day for the entire duration of stay. If the
bank statement is over one week old, a printout of the recent transaction history must be provided.
o The bank statements must include the cardholder’s name and address. The statement must also contain
information on monthly limit or spending cap.
o The bank balance must also include the cost of accommodation (if not paid).
 Confirmed return airline/ ferry/ train ticket
o Confirmed return travel tickets: mentioning the applicant’s name and travel dates to & from the Schengen
area. If travelling within Schengen countries, it is advisable to provide travel tickets showing proof of travel.
o When booking a ticket, please be aware that filing a complete application does not guarantee that a visa
will be granted. It may be advisable to book a fully refundable ticket.
 Proof of accommodation (If company is not covering accommodation)
o Confirmed accommodation mentioning the applicant’s name, travel dates and accommodation address
details.
o OR booking confirmation for a tour or any other appropriate document issued by the tour operator, such
as the list of persons taking part in the tour.
 A travel health insurance policy
Must show the applicant’s name, has cover of at least €30,000, valid for all Schengen member states and must
cover the entire period of the applicant’s intended stay in the Schengen area.
 Proof of address in UK
i.e. latest council tax bill, utility bill, bank statement, pension certificate or similar.

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SHORT-STAY BUSINESS VISA (LESS THAN 90 DAYS) LIST OF DOCUMENTS

 Printed Visa Application form (original)

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