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    PDF Creation Guidelines

    Uploaded by

    jay mehta

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    PDF Creation Guidelines

    Uploaded by

    jay mehta
    17 views14 pages

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    pdf-creation-guidelines

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    © © All Rights Reserved

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    Copyright:

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    17 views14 pages

    PDF Creation Guidelines

    Uploaded by

    jay mehta

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
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    PDF Creation

    Guidelines
    May 2018

    PDF Source File


    Each article/review must be submitted in separate PDF files and include distinct page labeling. Please be sure to include
    all frontmatter, backmatter and covers with your file submission for each issue. Please provide color PDFs when possible.
    For review sections, each review must be submitted as a single file as well. Text from preceeding and following reviews
    will likely result from the pdf being split. That is acceptable. This can be done after the PDF has been created.
    in Acrobat > Document > Delete Pages
    * All PDFs must of be of the type PDF Normal. Project MUSE cannot accept PDFs created from images. Files that are
    created from images have the potential for problems when converting to XML. MUSE will assume that any underlying text
    behind an image-based PDF may contain OCR type errors, and will lack font information and lack formatting such as bold
    and italic information.

    Filenaming
    Each article should be named in numeric order, using the volume number, issue number, and author’s last name where
    possible. For example:
    00_25.1cover.pdf double issue: 00_25.1-2cover.pdf
    00_25.1fm.pdf 00_25.1-2fm.pdf
    01_25.1smith.pdf …
    02_25.1jones.pdf
    …
    23_25.1books_received.pdf
    24_25.1bm.pdf

    PDF Compatibility
    To ensure backward compatibility use the setting no higher than that of Acrobat 7.0 (PDF 1.6) to create PDF documents
    suitable for reliable online viewing and printing. These PDF documents can be opened with Acrobat and Reader 7.0 and
    later. Please do not use a setting lower than Acrobat 5 (PDF 1.4).

    Image & Graphics Resolution


    Images within an article that are not properly embedded, or render less than our minimum resolution requirements, may
    not be posted on MUSE. All tables, charts and graphs must render well on screen and when printed. FPOs are not
    permitted.
    Password Protection/File Encryption
    Submit files free of password protection and any security features applied in Acrobat.

    Fonts/Text
    All fonts must be fully embedded. Embedding prevents font substitution when readers print or view PDF files. This will
    maintain proper character encodings for the conversion process. Please DO NOT subset fonts. Subsetting fonts can
    result in XML conversion errors.
    MUSE acknowledges that some fonts cannot be fully embedded, although using these fonts may cause an article or issue
    to take longer to convert.
    Please consider using UTF-8 characters when setting your print files. Using combined/kerned characters can result in
    XML conversion errors.
    TIP: Once the PDFs are created, check to see that they are embedded properly by opening the PDF. Select File –
    Document Properties - Fonts. A list of fonts will display. They should say (Embedded) instead of (Embedded Subset)

    .
    Page Display
    PDFs must be created as single page (not as two page spreads).
    PDFs must be created with consistent page display settings:
    Show: Page Only
    Page Layout: Default
    Magnification: Default
    The following elements can be done in Acrobat, after the PDF is created.

    Pagination
    Project MUSE requires unique page labels for each page of every file.The page label should match the page number for
    each page in the article. Label blank pages and pages without a page number with the page number that would have
    gone on the page. Be sure to label specialty sections with a unique page label scheme so that the section does not
    interrupt the pagination in the following section.
    in Acrobat > Pages > Options > Number Pages

    Cropped Pages
    PDFs should be cropped and free of registration and printer marks. Pages must be uniformly cropped throughout the
    article to eliminate as much “dead space” outside the live area as possible, therefore maximizing the live area display.
    Please maintain the journal’s print size margins.
    in Acrobat > Document > Crop Pages

    Omitted Content
    Include disclaimers for omitted images. Please remove the image and insert the following text: “The copyright holder has
    denied the Publisher permission to post this image online.” An Acrobat stamp can be provided by MUSE.
    in Acrobat > Tools > Commenting > Stamp
    Please remember to alert Project MUSE of permissions problems, whether it be for an article that we cannot post or for an
    image.
    Recommended Distiller Settings
    The PDFs created for print production will most likely fall within the following guidelines. Below, are the minimum
    suggested requirements for file submission to MUSE.
    The main settings are for images: to downsample to 300 DPI, but only use ZIP and CCITT Group 4 compression; for
    fonts: to embed all fonts but not to subset the fonts; and for color: to convert all colors to RGB. Screenshots of settings
    follow:

    General
    Images
    Fonts (do not subset)
    Make sure that “Subset embedded fonts when…” is unchecked and/or percent of characters used is set to 0% (1% if it
    won’t hold 0%).
    Color
    Advanced
    Standards
    Encoding
    Video for
    Project MUSE
    May 2018

    Video files submitted to Project MUSE should ideally be smaller than 500MB. This isn’t a strict rule, but larger videos
    negatively impact our users. Smaller video sizes expand the reach your videos have across our user base.

    This document will show you how to quickly reduce your video file sizes.

    Note: This document is a tutorial for the basic usage of Handbrake (https://handbrake.fr). Project MUSE does not
    officially support Handbrake in any way and does not provide support for it. However, it is well supported across the
    internet, free, available for multiple platforms, and easy to use.
    Advanced strategies
    As a rule, you should aim for file sizes below 500MB.

    If you really can’t get the video below that size after the previous steps, try reducing the video resolution, shown on the
    following pages.

    You can either play with the presets to downsample the video or you can downsample to a custom resolution under the
    ‘picture’ tab in Handbrake by turning Anamorphic to ‘off’, Modulus to whatever step is appropriate, and by adjusting the
    arrows listed for Storage Size (with Keep Aspect Ratio checked)

    Project MUSE uses JWPlayer to embed video in articles, with a link to the raw video below. JWPlayer operates at a static
    480x300 (outside of full-screen mode) so reducing video resolution in the article will not be immediately noticeable until
    you drop below that threshold.

    As always, Project MUSE can link externally to a website or video which is a higher quality/size, but for our users we
    prefer to host easily digestible files that don’t take up an immense amount of data.

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