New IMDS Guideline For Costumer

The latest version of this document is located in “IMDS Information Page”, reachable through
“FAQ”  “OEM Specific Information”  “Yamaha”.

Please refer to the latest version whenever you create IMDS datasheet.
https://public.mdsystem.com/web/imds-public-pages/oem-specific-info
For Yamaha Motor Group Business Partners
IMDS Submission Manual

Ver. 2.1 Sections marked with ☆ are Yamaha-specific manners of datasheet handling.
 Remarks upon IMDS data submission

 Objective of IMDS Data Acquisition III a. Create Component Datasheet
 Background and Objective III b. ☆ Create Supplied Part Data
 Data Acquisition and Submission Tool - IMDS III c. Create Complex Component
 Important Points at Creating Material Datasheet III d. ☆ Part with Plant-specific Assembly Number
 Operational Flow till Data Submission IV a. ☆ Datasheet Submission
Preparation：IMDS Company Registration IV b. Datasheet Forwarding (For Trading Company)
I. Survey Request to Your Suppliers IV c. Data Correction if Datasheet Rejected
II a. Incoming IMDS Data Check (Supplement IV-1) Error Code Table
II b. Create Material Datasheet (Supplement IV-2) Pre-check upon Drawing Revision
(Supplement II-1) Create Datasheet of Composite Material）  Appendix
(Supplement II-2) Create Datasheet of Mixed material  IMDS Warning Message
(Supplement II-3) Check Presence of Declarable Substances  IMDS Error Message
II c. ☆Create Supplied Material Data  Notification from IMDS
Yamaha Motor Co., Ltd. SOC Group

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved.
Remarks upon IMDS Datasheet Submission
Upon submission to YAMAHA, make sure Recipient ID, Supplier Code and Part No.
* Datasheet containing incorrect information will be rejected.
 Recipient: Refer to next page for YAMAHA Group Company ID
 Supplier Code: Dedicated code for business of objective part (e.g.1234）
 Part/Item No. : Part No. or Material Code in business (e.g. ABC-12345-00-00-80）
[IMDS “Recipient data” page]
Correctly describe dedicated supplier code and part

IMDS Recipient to be no. being used for the business of objective part.
added by “Company ID”.
*Each of Yamaha Group
company has an unique
ID.
（Note）When you receive a survey request from Automobile Engine Division of

YAMAHA Motor, please follow the separate instructions from Automobile Engine
Division.
Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 1
IMDS Recipient Company ID
Region YAMAHA Group Company Name Abbreviation Company ID
Japan YAMAHA MOTOR CO., LTD. YMC 120146
Japan Yamaha Motor Powered Products Co., Ltd. YMPC 177699
Japan YAMAHA MOTOR ELECTRONICS CO.,LTD. YEJP 140965
Japan Y'S GEAR CO.,LTD. Y’S GEAR 201147
China Yamaha Motor China Co., Ltd.. YMCN 174805
China CHONGQING JIANSHE YAMAHA MOTOR CO.,LTD CJYM 130438
China Zhuzhou Jianshe Yamaha Motor Co.,Ltd ZJYM 129690
China LINHAI YAMAHA MOTOR CO.LTD.JIANGSU LYM 134159
China Yamaha Motor Powered Products Jiangsu Co.,Ltd. YMPJ 202705
Taiwan Yamaha Motor Taiwan Trading Co., Ltd. YMTT 174807
Taiwan Yamaha Motor Taiwan Co., Ltd. YMT 153706
Thailand Yamaha Motor Asian Center Co., Ltd. YMAC 184692
Thailand Thai Yamaha Motor Co., Ltd. TYM 121888
Indonesia PT. Yamaha Indonesia Motor Manufacturing YIMM 133157
Vietnam YAMAHA MOTOR VIETNAM CO., LTD. YMVN 164046
India India Yamaha Motor Pvt Ltd (SJP) IYM 189424
France MBK INDUSTRIE MBK 65226
Italy MOTORI MINARELLI S.p.A. Minarelli 184934
U.S.A. Yamaha Motor Manufacturing Corporation of America YMMC 165599
Brazil YAMAHA MOTOR DA AMAZONIA Ltda. YMDA 184936

Objective of IMDS Data
Acquisition

Background and Objective
 In order to conform to legal obligations from various chemicals regulations in our global market,
substances contained in our products must be identified.
 Survey to be performed for the items shipped as products or part of product.
 parts, raw materials, subsidiary materials (oil, grease, adhesives intentionally applied to the
product), packing materials for shipping
 For each item, we request for conformity with Yamaha technical standard YGK-A-119 (Management
rules for environmentally hazardous substances) by means of drawing or specification document. *1
 Business partners are requested to collect information on ingredients of objective items and confirm
that they meet our standards. Then, submit the collected ingredient data to our company via IMDS *2.
The IMDS data is treated as quality assurance data for the required specifications of the YGK-A -119
and serves as evidence of regulatory compliance.
Ingredient A: ○%
Component B:%
Component C: △% List of prohibited and
declared substances
Component D: ○%
Component E:%
Component F: △%
Quality assurance data
Component G: ○% Evidence of regulatory compliance
Component H:%
Ingredient I: △%
Ingredient J: ○% IMDS
Component K:%
Component L: △%
*1 If there are specific instructions from our requesting business operations, follow those instructions.
*2IMDS (International Material Data System): A Global Standard Online Tool for Ingredient Data Declaration in the Automotive Industry
Acquisition to Submission of Material Data to Yamaha
 In accordance with our Quality Assurance Manual for Purchased Products, acquire material
ingredients data (IMDS data or comparable data *1) of items shipped from Yamaha as part of our
products.
 IMDS submission request will be provided to business partners with specifying our part number. On
the other hand, in the case of a revision due to a material change, submit IMDS data in accordance
with our Quality Assurance Manual for Purchased Products, regardless contact from Yamaha.
 It is planned for new and revised items that submission of IMDS data by the time of the inspection
standards submission or the initial lot delivery is implemented into the production part approval
process from January 2021.
data collection along the commercial flow Ingredient data is collected
from 100% of the contents.
material manufacturer ・・・・ Secondary Supplier Primary Supplier Finished vehicle manufacturers
material
Substance A: X%
manufacturer Substance B: Y%
Substance C: Z%
trading
company
component
material manufacturer
manufacturer Yamaha Motor
IMDS group
component
・・・・ manufacturer
material trading We will inform you of the submission of

manufacturer company IMDS data to our company by specifying
the part number.
*1 The IMDS data contains 100% of the ingredient information to prepare for future stricter regulations. The analysis is not required, and the data
declaration is based on the commercial flow. If component data is obtained in a format other than IMDS, create IMDS data based on it.
Remarks upon Material Data Acquisition
 When obtaining ingredient data in a format other than IMDS, request your material suppliers
to provide 100% of the ingredient information. SDS (safety data sheet) would not include all
substances, therefore communicate to request all substance information.
 In case facing difficulty to acquire data for confidentiality reason, request your material
supplier to check presence of declarable substances*1.
 Declarable substance(s) present: Specify substance identification No. (CAS No.) and portion precisely.
 Non-declarable substances: General names (no CAS No.) or “Others” are accepted (“Others” to be up
to 10%)
 Material must be described in its end state*2.
 No evaporating solvents to be described (paint coatings, etc.)
 Reactive materials to be described based on post-reacted state (adhesives after cured or coating film
after chemical coating forming).
Please note that we may separately request a description of original state, such as unreacted or with solvent in case we
deliver raw materials for maintenance purpose.
Example of material data Ingredient after reaction

For declarable substance(s), CAS No. to
PA6 70～80 %
be specified.
GF Fibre 10～15 %
DEHP 117-81-7 10 %
For non-declarable substance(s), general
Polymer Confidential 5% names or “Others” are accepted.
*1 Utilize GADSL (Global Automotive Declarable Substance List) to check whether a substance is declarable.
GADSL is available at the website, http://www.gadsl.org/ . As for details, refer to (Supplement II-3) Check Presence of
Declarable Substances and Rule 3.2.1.D of Basic Rules concerning MDS Revisions in IMDS General Rules and Guidelines.
*2 As for details, refer to Rule 4.4.1.B in IMDS General Rules and Guidelines (IMDS 001).
Data Acquisition and Submission Tool - IMDS
 IMDS *1 is an online system on the Internet.
 If you are new for IMDS, completion of Company Registration*2 and obtaining “Company ID”
(as recipient information for your supplier) and “User ID*3” (for logging in the system) are
necessary. (this can be done online, IDs will be issued immediately)
 Basically, all the companies in your supply chain to use IMDS and provide the data
according to business flow. *4 Submission of data in line with
Link to IMDS: http://www.mdsystem.com/ commercial distribution
Company ID: 333333
material
Company ID: 111111
manufacturer trading
company component User ID: XXXX
IMDS manufacturer
IMDS
material IMDS Company ID: 123456
manufacturer
Yamaha Motor
IMDS
component group
・・・・ manufacturer
IMDS
material IMDS trading
manufacturer company
IMDS IMDS
Company ID: 222222 User ID: YYYY
*1 IMDS (International Material Data System) : Global data submission system established and used by automotive industries.
*2 Company Registration to be done once per a company. If registration exists for one of your division, no additional registration
is needed. If you are uncertain about your company’s registration status, contact IMDS service center.
*3 The person who has registered your company becomes a Company Administrator and can register additional users.
*4 In case your material supplier is not IMDS-adaptive, acquire material ingredient sheet and make a IMDS data on behalf.
Datasheet Structure
The following symbols*1 provided in IMDS are interpreted as follows:
Part in red ( ), Material in green ( ), Complex Material in yellow ( ), Substance in blue ( )
 Material data sheet describes ingredients and their concentration, to be provided by material manufacturer in principle.
 Component data sheet describes materials and their mass, to be created by part manufacturer in principle.
 Data sheet for a complex part contains components, their quantity and subsidiary materials used in assembly process.
Flow of data submission or data creation along a commercial flow

Material data sheet parts data sheet Composite Part Datasheet Image of the IMDS data
Material A
Substance A 80%
Item A
Substance B 20%
Material A 100 g
Paint Paint 5g Item Assy.
Substance C 70% Item A1

Item B
Substance D 20% Item B 2 pieces Product
Substance E 10% Material B 50 g
Item Assy. 1 piece
Material Sheet Item C Item C1

Body Material 90%
Material Sheet 80 g Adhesive 10 g
Surface Material 10%
Name in the IMDS
Adhesive
: Component
・・・・
: Semi-Component
*1 In IMDS, symbols are associated with the names shown right. : Material
Be advised that Semi-Component is not a part but complex material. Please be careful not to make any misuse. : Chemical substances
Process of IMDS Data Submission
I. At first, check sub-part structure and materials *1 of objected item as well as availability of ingredient
data in IMDS *2. If not available, request your business partner(s) for submitting IMDS data. *3
 Material maker and part maker to provide Material Datasheet and Part Datasheet respectively and
submit them to their client. (Trading company to forward the data *4)
II. Once data comes in, check content and proceed to “accept” or request for correction*5
III. Provide data for Yamaha Motor Group by referring to collected datasheet in IMDS.
IV. Send the datasheet
 Create and submit datasheets (trading

I. Confirmation of objected items and request for
company to forward received datasheet)
submission of unavailable data
Material II. Check & approval on received data
manufacturer Request
Trading III. Preparation of
Data
IMDS company Company ID: 111111 datasheet for submission submission
Parts IV. Data submission
Material IMDS manufacturer
manufacturer
IMDS
IMDS Parts Company ID: 123456
manufacturer
・・・・ Company ID: 222222 Yamaha Motor
Material IMDS Group
Trading
manufacturer company
IMDS
IMDS
IMDS
*1 Make a thorough check even over surface coating or subsidiary materials for assembly.
*2 IMDS standard material datasheet can be utilized when material specification is in accordance with industrial norm.
*3 Upon request for IMDS data submission, inform of your “Company ID” as a recipient ID.
*4 Trading company can ask their material maker to directly send the data to their customer of the objective part.
*5 In case your material supplier is not IMDS-adaptive, acquire material ingredient sheet in Excel or PDF and make a IMDS
datasheet on behalf. 9
Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved.
【IMPORTANT】 Incoming IMDS Data Check
Once datasheet received, check its consistency
with drawing or material specification. It is
particularly important to confirm no lack of items.
 All the sub part*1 registered?
 Surface treatment or subsidiary materials allocated correctly?
 Described in accordance with material specification? (no lack of additives?)
Also, check if IMDS data structure and ID management are consistent : Part
with Yamaha requirements shown from the next page. : Material

: Chemical substance
Example: Drawing IMDS Data
Item Assy Adhesive Substance A
Adhesive
②
Cover PP(Black) Substance B
①
97% PP(Natural) ・・・
③ ③ Guard Galvanized steel plate 3 % Black Pigment ・・・
② Bracket Steel, Zn plating
Bracket Steel ・・・
① Cover PP (Black)
Zn Plating ・・・
Item Assy
Guard Zn plating Steel ・・・
*1 Semi-Component ( ) is not a part but complex material. If sub-part is assigned with Semi-Component, request your supplier
to replace with Component ( ).
Important Points upon Creating Material Datasheet
Thresholds for many of the restricted substances are defined as concentration value in homogeneous
material.
 Make sure to create a material datasheet for each homogeneous layer. *1
 Material consisting of 2 or more homogeneous layers should be assigned to complex material (semi-component *2).
 In case 2 or more materials are mixed, create a new material datasheet and specify its mixing ratio.
、 : Material
Create per : Chemical substances
homogeneous layer Material datasheet
Complex material datasheet (semi-component)
Chemical conversion coating Passivation
XXXXX 60% Material consisting of

Steal Zn-Plating
YYYYY 40%
homogeneous layers
Steel 98%
Plating Plating
Plating 1.5%
・・・・ Mass ratio
Steel Passivation 0.5%

Base metal
・・・・
mixing
mixed material data sheet
PP (colourless) PP (Natural) homogeneous
PP (Black)
・・・・
colorant Black Pigment PP (Natural) 97% Mixing ratio

Black Pigment 3%
(mass ratio)
・・・・
*1. If ingredients of multiple layers are registered homogeneously in a single material datasheet, concentration value of each substance is calculated less than
what it should be, which causes a risk of misjudging non-compliance status. Do not register any datasheet created in such a way.
*2. Semi-component is an item which shape is not yet fixed hence needing further cutting, shaping or forming before use, and could have multiple material
structure, such as galvanized steel sheet or electric cable.
Principle of Part (=Article) Data Creation
According to European Union’s REACH Regulation, obligations related to Article*1 are based
on a concentration value of objective substance per mass of article (weight %).
For adequate calculation, any part (component) datasheet should be created in accordance
with the definition of Article by REACH (O5A principle).
 For an item with fixed shape which determines its function, register it as a Component.
 As for paint, grease, adhesive or other subsidiary materials, do not register them as Component.
: Part
Example of Articles*2 Data consistent with O5A principle Data not consistent with O5A principle : Material
adhesive Complex part Complex part Complex part
Part A Material A Part A

Part B
Material A
Part A
Material B Part B
Part B
adhesive
Material B adhesive
adhesive
adhesive
Part C (After painting)
Part C
Part C
Part C
Part C
paint
paint
paint
*1 Article means “an object which during production is given a special shape, surface or design which determines its function to a greater degree than does
its chemical composition” (Art. 3.3 REACH). //Source: Automotive Industry Guideline on REACH (AIG) Ver. 4.0 European Automobile Manufacturers
Association (ACEA)
According to the principle of "Once an Article, Always an Article”, as known as "O5A“, REACH obligations are applied to each individual article in
product / complex part.
*2 Reference: AIG Ver. 4.0 Annex N: Practical Application of the O5A Principle for CL Substances in Articles (ACEA)
Calculation of Concentration by Article Mass
If a complex part data is inconsistent with O5A principle and contains regulated substance, its
concentration value is unable to be calculated correctly as shown below:
Part
Data consistent with O5A principle Data not consistent with O5A principles Material
Chemical
adhesive composite part composite part substance
Part A Material A
Part B
Material A
Part A
Regulated Risk of omission of

Regulated substance obligation fulfillment
substance
Material B
Part B
Adhesive Due to larger
Adhesive denominator,
result is too small
Mass of regulated substance Mass of regulated substances
Concentration of regulated substance (wt%) =
Mass of Part A Mass of the composite part

Part C
Part C
Part C Loss from unnecessary

Part C regulatory actions
paint
paint
paint
Regulated
Regulated
Due to smaller
substance denominator,
substance
result is too large
Mass of regulated substances Mass of regulated substances
Concentration of regulated substance (wt%) =
Mass of Part C (after painting) Mass of paint layer

Part Number Assignment
 In case Yamaha part numbers of sub-parts are specified in the parts list of Yamaha drawing, register Yamaha part
number into the part number field of IMDS datasheet. Make sure that Yamaha part number is the number for
delivery being referred in transaction between your company and Yamaha.*1
 For the purpose of your internal management, you may want to register your internal part number in the IMDS part
number field. In this case, apply the following rules:
① Create datasheet with your internal part number and separately specify Yamaha part number in “Recipient
data” tab upon submission on individual part basis. Send the datasheets one by one.*2
② Upon inclusion of the items mentioned in ① as sub-parts into a complex part, associate the datasheet
submitted to Yamaha (i.e. same ID/Ver.) for the component.*3
① For each datasheet, customer part number can be added at the time of submission
other than original part number at data creation. Specify Yamaha part number and
send each individual datasheet.
Yamaha part number
Supplier internal part number being used for transaction
Sup-50-00 YMC-55555-00 1
Sup-40-00 YMC-44444-00 1 (data creation screen)
(data submission screen)
Sup-30-00 YMC-33333-00 1
Sup-20-00 YMC-22222-00 1 Sup -10 – 00 YMC -11111 - 00 - 00 -80 A Yamaha Motor
Sup-10-00 YMC-11111-00 1 Group
Supplier part No. YAMAHA part No. Q'TY Sup -20 – 00 YMC -22222 - 00 - 00 -80 B
PART NAME IMDS
ITEM ASSY Sup -30 – 00 YMC -33333 - 00 - 00 -80 C
PART No. Item Assy.
YMC-10000-00
Sup -10 – 00 A ② Associate the datasheets that are already submitted as sub-
Sup -20 – 00 B parts of a complex part. Yamaha will confirm our part numbers
by means of checking data ID.
Sup -30 – 00 C
*1 As for an item without any actual delivery status as an individual part, follow the instructions of the requester .
*2 When forwarding datasheet received from your supplier to Yamaha, specify Yamaha part number in the forwarding copy.
*3 In the case of the above * 2, associate the original datasheet received from your supplier with a sub-part of complex part.
Revision Control of IMDS Datasheet
IMDS assigns every datasheet an identification number (ID). Do not create multiple
datasheets for the identical part.
A) In case of correction and update on the part with identical part number, apply
“version up” and not to change ID.
B) In case of drawing revision with part number change, create a “new datasheet”
and change ID.
B) For revised part No., click

Right click on objected line  copy
“new datasheet”
A) Advancing A) For correction / update on

Datasheet’s ID / Version
version under identical part No., click “new
identical part No. version” to be done by advancing
its version under same ID.
B) New part No.
to assign new ID
(For reference) Version of a decimal (e.g.: 1.01, 0.01) means editable state and an integer (e.g.：1)
means released state and un-editable.
Operational Flow till
Data Submission

Flow of Operation
Preparation: IMDS
Company Registration Make IMDS datasheet and send
Start data creation it in accordance with the flow
described in this page.
I.
Sub-part and material
Yes
data available?*1
(except Yamaha-supplied *1 Subsidiary materials indicated in the drawing e.g.
part/material) grease, adhesive, sealant, paint mark, etc, need to
be collected as well.
No Material based on “Public norms” do not need to be
collected but can use a link to published datasheet in
I. Request for IMDS data IMDS. Sections marked with ☆ are Yamaha-specific
submission to your suppliers manners of datasheet handling.
II. III. IV.

Yes II a. Incoming III c. Create
IMDS datasheet(s) III a. Create Part IV a. ☆ Datasheet
IMDS Data Complex Part
received? Datasheet*3 Submission
Check Datasheet
III b. ☆Create Yamaha- For Trading Company
No supplied part data IV b. Datasheet
Substance list II b. Create Material Forwarding
obtained?*2 Datasheet*3 III d. ☆In case of assembly number
in process rejected
II c. ☆Create Yamaha- at recipient Datasheet IV c. Data
Wait for completion of
supplied material data accepted by
checking at recipient*4 Correction
recipient?
*2 SDS (Safety Data Sheet) may not describe all the constituent substances. Be sure to confirm with
your supplier to report all substances. accepted
In case they do not provide all data because of the “trade secret”, please refer to (Supplement II-
3) Check Presence of “GADSL Substances”. Complete!
*3 Also refer to Official IMDS User Manual (English) to create a datasheet.
(IMDS Information Page  New to IMDS?  Create an MDS)
*4 Recipient will normally complete data check within a week.
Preparation: IMDS Company Registration
To use IMDS for the first time as your company, “Company Registration” is required.
Refer to the “attached file” on IMDS Information Page  Help  Tutorials
https://public.mdsystem.com/web/imds-public-pages/tutorials
Help -> Tutorials
IMDS Information Page
Refer to the “attached file” for the

company registration procedure
*Company Registration is required only once by each company. You do not have to register if
any other division of your company have done.
*Suppliers can use IMDS for free both registration and utilization.
*Note the “Company ID” and “User ID” not to forget it.
Company ID：
User ID:

Preparation: User Registration
The person who registered the company is the Company Administrator and
responsible for creating and adding IMDS users for your company*1.
 Company Administrator: Authority of supervision given (2 or more recommended）
 User: Allowed to create and submit data
Company Administrator
Allowed to add users and
change user profile.
Addition of CA
Person who registered Representative of operations

his/her company which handles IMDS
(e.g. Sales manager) (e.g. Quality Assurance manager)
Addition of User Addition of User

User
Allowed to create, edit,
browse and submit
data.
Person who respond Person who create and
to customer’s request update IMDS data
(e.g. Sales staff) (e.g. QA department staff)
*1 As for adding users, refer to “Company Administrator

Functions” linked from IMDS FAQ "User Accounts (IDs)“.

Preparation: IMDS Company Registration “Login”
When you have registered, try to login IMDS with your “User ID”.
 Access IMDS (Link to IMDS: http://www.mdsystem.com/ )
 Click “Login”
 Enter “User ID” and “Password”, then click “Login”
Click “Login”
Enter “User ID” and
“Password”,
then click “Login”
If you forget the password,

click “Request new password”
Back to flow chart

I. Request for Data Submission to Your Suppliers
At the start of IMDS datasheet creation, check sub-part structure and materials *1 of
objected item followed by checking availability of ingredient data in IMDS *2. If not
available, request your business partner(s) for submitting IMDS data. Sub-parts and
materials to be disassembled up to your own purchasing level.
For unavailable information, request your supplier(s) for submitting IMDS datasheet.
Sub-Part Material
Item Assy Aux. Material → Data unavailable
Item 1 Material A → Data available
Material B → Data unavailable
Item 2 (Purchased) → Data available
Item 3 (Purchased) → Data unavailable
Request for IMDS datasheet submission for Items w/o data.
*1 Make a thorough check even over surface coating or subsidiary materials for assembly.
*2 IMDS standard material datasheet can be utilized when material specification is in accordance with industrial norm.
I. Request for Data Submission to Your Suppliers
Your suppliers need your IMDS Company ID as well as the part number or material
code in order for them to send their datasheet to you. Please advise them as
follows:
*Inform of your IMDS Company ID as “Recipient ID” for your supplier.*1
(FYI) Example of e-mail which you should send to your suppliers
Subject: Request of material data submission in IMDS
Please submit IMDS datasheet for the following parts (or materials).
In case your company is not IMDS-adaptive, provide a full-material ingredient sheet.
*Since SDS (Safety Data Sheet, ex. MSDS) could not contain all the constituent
substances, an ingredient sheet will not be substituted by SDS.
Part’s number (or material code): ABCDE

Recipient Company ID：123456
Due date: X/X/20XX
Your IMDS Company ID is indicated at the top left corner of the IMDS main page after login.
Inform your supplier of your company ID at IMDS submission request.
*1 In case you are a trading company and asking your material maker to directly send the data to your customer, inform of
your customer’s company ID, as well as your customer’s instruction as for part number and supplier code. In parallel,
inform your customer that your material maker would make direct submission to them.

Request for IMDS Data from Yamaha Motor Group
Yamaha will specify Part Number and Supplier Code when requesting for IMDS data
submission. In case of part number revision due to material change, IMDS submission
is required in accordance with YAMAHA “Global Quality Assurance Manual for
Purchased Products” without any individual request.
Example of IMDS data request from Yamaha In case of the system-generated correspondence*1
・Sender: SoC-System@yamaha-motor.co.jp
・Subject: Request for IMDS Submission
IMDS data recipient

*Be sure not to make miss-sending. Each of Yamaha Group company
has an unique ID.
Objective items*2 will be described in the mail

body or in the attached file.
(Tips) In case items are described in the mail
body, copy & paste by text on Excel file will
keep original table format.
*1 Any changes on recipient email address of your company to be informed us with “Application form IMDS contact.xlsx”. The
form is available from responsible buyer of our purchasing division.
*2 Part structure is not described. Data to be created according to actual part structure. Should you need detailed information,
inquire to the contact indicated in the email.
Back to flow chart
II a. Handling of Received IMDS Datasheet
When you receive IMDS datasheet from your suppliers, check the data and
accept or reject it according to the check result.
(FYI) You can get e-mail notification from IMDS when you receive a datasheet.
Please refer to “Notification from IMDS” in the appendix of this document.
*Always Check the content of data received. (refer to Incoming IMDS Data Check)
 Login to IMDS and click “Function”  “In Box”  “MDS”
 Search with “Part/Item No.” and so on and double click the line to open the
datasheet
Click “Function” -> “In Box”
-> “MDS”
Enter “Part/Item No.”

and so on, then click
“Search”
Double click to open

II a. Handling of Received IMDS Datasheet
Check the data consistency. Use system check for reference.
 Click to conduct system check
 If warning message indicated, it needs to be investigated
Please refer to the “IMDS Warning Message” in the appendix of this document.
 Click “MDS” and click “Accept” or “Reject” according to the check result
Conduct system
check
*Substance in red text (filter: GADSL) could be

prohibited from being used without condition or
under certain conditions. Please refer to “YGK-
A-119 Management Rules for Environmentally
Hazardous Substances” and confirm if the
Check the data
substance can be used.
consistency
(FYI) Substance with underline might be
prohibited in the future by EU REACH
Regulation (Candidate List Substance / a.k.a.
Click “Accept” or “Reject”
Substance of Very High Concern)
according to the check result
If warning message indicated,
it needs to be investigated
Back to flow chart
II b. Create Material Datasheet
If you obtain material data but not by IMDS, create “Material Datasheet”.
* SDS (Safety Data Sheet) may not describe all the Example of material data
constituent substances. Be sure to confirm with Substance Name CAS No Portion, %
your supplier to report all substances.
DEHP 117-81-7 30-35
In case they do not provide all data because of
PVC - 60-70
the “trade secret”, please refer to 「(Supplement
II-3) Check Presence of “GADSL Substances”」 Others - 5-8
 Login to IMDS and click IMDS “MDS” -> “New” -> “Datasheet” -> “Material”
Click “MDS” -> “New” ->

“Datasheet” -> “Material”
*As for Complex material (Semi-Component) and Blended material, refer to “(Supplement II-1)
Creation of Complex Material” and (Supplement II-2) Creation of Blended material” respectively.
 Select the material “Classification” *1 and click “Apply”
 In case of polymer material, select available polymer name *2 and click “OK”
Select the polymer

name and click “OK”
Select the “Classification”

and click “Apply”
*1 Please refer to the recommendation “IMDS 001a” for the detail of the classification (After login to IMDS, click “Help” ->
“Recommendation”)
“Help” -> The detail of the classification

“Recommendation” is written in IMDS 001a
*2 As for the material code of plastics and rubbers, refer to ISO1043 or JIS K 6899. If unclear, inquire to your material maker.
 Enter the material “Name” (mandatory) , “Trade name” and “Mat. No.” (optional)
*The “Name”, “Trade name” and “Mat. No.” will be used as key word for searching
afterwards, so set them at your convenience.
*It is recommended to describe your material control code for “Internal Mat.-No.” in
order to avoid confusion of materials.
Set the “Name” for your convenience.

*It is recommended to describe your material
control code for “Internal Mat.-No.” in order to
avoid confusion of materials.

Add substance to the material.
 Select the material, then Click
 Search with “Name / Synonym” or “CAS No.” then select the proper one and
click “Apply”
Click this mark

Select the material
Example of material data
Substance Name CAS No Portion, %
DEHP 117-81-7 30-35
PVC - 60-70
Enter “Name / Synonym” or
Others - 5-8
“CAS No.” then click “Search”
*When you search “Others”,
enter “CAS No.” as “system”
Select the proper one

 Enter the “Portion” of the substance
Repeat the procedure of previous page until all the substance is registered.
Example of material data
Substance Name CAS No Portion, %

DEHP 117-81-7 30-35
PVC - 60-70
Others - 5-8
Enter the “Portion”
You can choose 3 types of portion.

• Fix --- precise value
• From to --- minimum to maximum
• Rest ----- automatically calculated
from other substances portion
Repeat the procedure of
previous page until all the
substance is registered

Next, describe information of person responsible for the datasheet (Contact Person).
 Click “Supplier Data”
 Select “Contact Person”*1
Click “Supplier Data”
Select “Contact
Person”
*1 In case “Contact Person” is not shown, request your Company Administrator to register (to add the person as “user”).
For details, refer to IMDS FAQ “User Accounts (IDs)” and check “CA Administrative Functions”.
You have completed Data creation. Save the data and run “Error check” function.
 Click to save the data
 Click to check the data
 If error or warning message indicated, it needs to be revised or investigated.
Please refer to the “IMDS Warning Message” in the appendix of this document.
 After solving the error, click “MDS”  “Release Internal”
Save Error check
*Substance in red text (filter: GADSL) could be

prohibited from being used without condition or
under certain conditions. Please refer to “YGK-
Conduct “Release A-119 Management Rules for Environmentally
Internal” to complete Hazardous Substances” and confirm if the
substance can be used.
(FYI) Substance with underline might be
prohibited in the future by EU REACH
Regulation (Candidate List Substance / a.k.a.
Substance of Very High Concern)
Back to flow chart

(Supplement II-1) Creation of Complex Material
To create “Complex Material”, provide each Material datasheet and associate them
as Semi-Component according to the following procedure.
*Complex Material means a material consist of 2 or more homogeneous materials
typically formed with multiple layers (e.g. galvanized steel sheet metal, insulated
electric wire, etc.). Material datasheet to be created for each homogeneous material.
Example of Complex Material
Galvanized Steel Sheet Insulated El. Wire

95% Steel 60% PVC cover
5 % Plating 40% Copper wire
*Ratio (%) to be described based on mass ratio.
 Select “New” followed by “Datasheet”, then “Semicomponent”.

From “MDS” menu,
“New” “Datasheet” 
“Semicomponent”

(Supplement II-1) Creation of Complex Material
 Describe Name etc. for Semi-component, click “Add a Material reference ( )”
while Semi-Component icon is highlighted.
 In search window, search prepared Material*, then add it and specify mass ratio.
*Refer to “II b. Create Material Datasheet”.
Click “Add a Material reference” while Semi-

Component is highlighted.
Select Material from search window and add it

with mass ratio (%).

(Supplement II-2) Creation of Blended Material
As for the homogeneous material as a mixture of 2 or more materials such as
colored plastic, provide each material data, allocate each material with blending
ratio and complete new material datasheet.
Example of Blended Material
PP (no coloring) PP(Black)

Blending PP (Black) 97% PP(Natural)
Coloring Agent 3 % Black Pigment
 Select “New” followed by “Datasheet”, then “Material”.
From “MDS” menu,

“New” “Datasheet” 
“Material”

(Supplement II-2) Creation of Blended Material
 Describe Name etc. for Semi-component, click “Add a Material reference ( )”
while Semi-Component icon is highlighted.
 In search window, search prepared Material*, then add it and specify mass ratio.
*Refer to “II b. Create Material Datasheet”.
Click “Add a Material reference” while Material is

highlighted.
Select Material from search window and add it

with mass ratio (%).

(Supplement II-3) Check Presence of Declarable Substances
If it is difficult to acquire material data from your material supplier for confidentiality
reason, then ask them to check whether the substances listed in GADSL* are
contained in the material or not. Depending on the status, request them to submit
data according to the instruction in next page.
* GADSL (Global Automotive Declarable Substance List)：
List of substances that are subject to prohibition or management. This list was established by the GASG
(Global Automotive Stakeholders Group) consisting of automakers, automotive parts suppliers, and
chemical manufacturers in Japan, Europe, and the U.S., and is revised every year. The list can be
downloaded from the website ; http://www.gadsl.org/
List of declarable substances
Material
Manufacturer
Name CAS No Portion Check
Substance A XXXX-XX-X ○%
Substance B YYYY-YY-Y □%
Substance C ZZZZ-ZZ-Z △%
Request material supplier to check

presence of GADSL-listed substances.

(Supplement II-3) Check Presence of Declarable Substances
A) If GADSL-listed substance(s) present

Specify “CAS No.” and “Portion” of the subjected substance(s) precisely, which
is necessary for comply with regulatory requirements.
B) Substances NOT listed in GADSL
Possible to hide details, however, according to IMDS assumption of 100%
ingredient declaration, allocate ingredients with general names and rounded
portion (up to 10%, “Others” is also accepted).
At every revision on GADSL, check if your hidden substance(s) are newly listed.
If it happens, updating the datasheet is necessary according to IMDS rule*1.
Example Main： PA6 70～80 %
Filler： GF Fibre 10～15 %
Additives：DEHP ZZZ-ZZ-Z 10 %
Polymer Others： Trade secret 5%
A) Declarable substances to be specified
with CAS No. and portion.
Main： Ester oil 80～90 %
Thickener：Li soap 5～10 %
Additives： MCCP ZZZZ-ZZ-Z 3% B) General names or “Others” are accepted.
Oil Others： Trade secret 2% (“Others” to be up to 10%)
*1. As for details, refer to Rule 3.2.1.D of Basic Rules concerning MDS Revisions in IMDS General Rules and Guidelines
(IMDS 001). ) For update management, it is recommended that your material makers use IMDS and use the function of
“Confidential Substance" (See Appendix).
Back to flow chart
II c. Create Supplied Material Data
If the objective part uses materials supplied by Yamaha, firstly prepare a datasheet
for Yamaha-supplied material in accordance with this chapter, then go to “III a.
Create Component Datasheet”.
*Beforehand, check Yamaha material code*1 of the material supplied.
 After logging in to IMDS, select "New", "Module" and "Material" from “MDS“ menu.
From the “MDS" menu, select "New"

→ "Module" → click "Material".
*1 In case your customer is Yamaha Motor Co., Ltd. In Japan, the material code is a seven-digit code starting
with “G” and is identical to the code used in the actual material supply. (If the code starts with “SG”, then
take “S” out and specify 7 digits from “G”.
For other Yamaha Group company, confirm with your customer.
Select the appropriate material classification for the type of supplied material from the
displayed list. Material classification is defined based on the sort of material (e.g. steel, alloy,
plastic etc) and functions.
 Select the appropriate material category and click "Apply"
 When plastic or rubber is selected, select material abbreviation in the separate window.
For resin and rubber materials,

select the appropriate material
abbreviation and click "Yes".
Select the appropriate material

classification and click "Apply".
*Refer to ISO 1043 or JIS K 6899 for material

abbreviations of resin and rubber. If you have any
questions, please contact the requester of the
IMDS data.

When a new datasheet opens, enter the name, etc.
 Enter material name and trade name appropriately.
 Enter given code of supplied material into Internal Mat.-No. (7-digit code starting with G in case of
Yamaha Motor Co., Ltd. Japan).
Enter Name and Trade name
Enter given material code of

the applicable supplied
material from your customer.

In order to define supplied material, add the published material "YAMAHA“.
 Click “Add Material” icon.
 A search screen appears. Type "YAMAHA" in Name, check only "published MDSs" in the search
scope, uncheck "Recommended Material Data Sheet“, then click “Search”.
 Select the published material "YAMAHA" ID: 621439965 and click “Apply”.
Click “Add Material”
Check only "published MDSs"

Scroll to right and uncheck "own
Type "YAMAHA" MDS" and "own module".
Uncheck “Preferred MDSs"
Select the published material "YAMAHA" ID: 621439965

and click “Apply”.

After adding the published material "YAMAHA", specify concentration as 100% and release the
datasheet internally.
 Select portion “Fix" and enter 100%.
 “Release Internal" from “MDS" menu.*1
Conduct “Release The content rate is "fixed value"

Internal” after completion and "100"% is entered.
*1 Although a warning message comes up, ignore it and release the datasheet internally.
Return to Flowchart
III a. Create Component Datasheet
After obtaining / creating material datasheets, create “Component Datasheet”.
In this section, procedure to create a datasheet for a single part is explained. As for
Complex Part, proceed to “III b. Create Complex Component” after creating an
individual datasheet according to this procedure.
Example of Part
10g Bolt 9.5 g Steel
Bolt
0.4 g Zn Plating
Zinc Plated
(with passivation treatment) 0.1 g Passivation
 Click “MDS” -> “New” -> “Datasheet” -> “Component”
Click “MDS”  “New” 

“Datasheet”  “Component”
*When creating a part datasheet, make sure to use “Component ( )”. Note that
Semi-Component ( ) is not for a part but complex material which needs final
shaping or forming process.
 Enter “Description”, “Part/Item No.” and “Part Weight”
*Any part which has YAMAHA part number should be assigned with dedicated “Part Number
that YAMAHA MOTOR Group specifies and is used for transaction.
In case your operation can not be aligned with this concept, describe YAHAMA part number in
“Recipient data” page at the step of “IV a. Datasheet Submission” for final data submission.
Enter “Description” and “Part/Item No.”

*YAMAHA Part No. being used for for
transaction to be specified for Part/Item No.
Enter part weight

(either kg, g or mg can
be chosen for unit)
Add material to the component.
 Select the component, then click
(For adding complex material, click “Add semicomponent ( )”)
 Search with “Name” or “Mat.-No.” and check “accepted MDSs”, then click “Search”
 Select the proper one and click “Apply”
Select the component

Click this mark
Enter the material “Name” or “Mat.- No.”

and check “accepted MDSs” then click
“Search”
*Make “accepted MDSs” check-box on, so
that the datasheet from your supplier can
be searched and shown in the result.


 Enter the “Weight” of the material
Repeat the procedure of previous page until all the material is registered.
Enter the “Weight”

of the material
Repeat the procedure of

previous page and
register all the material

(FYI) How to Search “Public Norms Material”
IMDS standard material datasheet can be utilized when material specification is in
accordance with industrial norms. Search a standard material datasheet as follows:
 Enter “Name” and so on
 Check “published MDSs” and “Enable search by supplier”, then click “Search”
Check “published MDSs” and

“Enable search by supplier”
Enter the public norms condition then click “Search”
Public norms datasheet created by

“IMDS-Committee” can be used
Next, describe information of person responsible for the datasheet (Contact Person).
 Click “Supplier Data”
 Select “Contact Person”*1
Click “Supplier Data”
Select “Contact
Person”
*1 In case “Contact Person” is not shown, request your Company Administrator to register (to add the person as “user”).
For details, refer to IMDS FAQ “User Accounts (IDs)” and check “CA Administrative Functions”.
You have completed Data creation. Save the data and run “Error check” function.
 Click to save the data
 Click to check the data
 If error or warning message indicated, it needs to be revised or investigated.
Please refer to the “IMDS Error Message” in the appendix of this document.
 After solving the error, click “MDS”  “Release Internal”
Save Error check
Error / warning message is indicated if exist.

*As long as the substance data reflects the real composition
Conduct “Release
of finished product, warning message can be ignored.
Internal” to complete
If the data is inconsistent, for example, lack of ingredient, un-
finished product status remained (unreacted substances,
etc.), please revise the data.
Back to flow chart

III b. Create Supplied Part Data
If the objective part uses any part(s) supplied by Yamaha*1, firstly prepare a datasheet for
Yamaha-supplied part in accordance with this chapter, then go to “III c. Create Complex
Component Datasheet”.
*Specify the given Yamaha Part Number (being used in transaction) in this datasheet.*2
 Select “New”, “Module” and “Components” from “MDS” menu.
 Enter supplied part information in the part name, part number, and part mass (actual value).
From the "Datasheet" menu, select "New"

→ "Module" → click "Components".
Enter Yamaha-supplied part

information in the part name, part
number, and part mass.
*Enter actual value of mass.
*1 If machining is performed on the rough part provided by Yamaha, create the supplied part datasheet as instructed in this chapter,
then proceed to in "III c. Create Complex Component Datasheet”.
*2 Yamaha-supplied part number is unclear, contact your customer requesting for IMDS data submission.
In order to define supplied material, add the published material "YAMAHA“.
 Click “Add Material” icon.
 A search screen appears. Type "YAMAHA" in Name, check only "published MDSs" in the search
scope, uncheck "Recommended Material Data Sheet“, then click “Search”.
 Select the published material "YAMAHA" ID: 621439965 and click “Apply”.
Click “Add Material”
Check only "published MDSs"

Scroll to right and uncheck "own
Type "YAMAHA" MDS" and "own module".
Uncheck “Preferred MDSs"
Select the published material "YAMAHA" ID: 621439965

and click “Apply”.

After adding the published material "YAMAHA", specify concentration as 100% and release the
datasheet internally.
 Enter the same mass with the supplied part.
 “Release Internal" from “MDS" menu.*1
Conduct “Release
Internal” after completion
Enter the same mass

with the supplied part
*1 Although a warning message comes up, ignore it and release the datasheet internally.
Return to Flowchart
III c. Create Complex Component Datasheet
When creating Complex Part (“Component” in IMDS) datasheet, the assumption is Sub-Part
datasheet(s) are already available online.
Here, the procedure for Complex Part with single layer is explained. In case of more layers, repeat
this procedure from the lowest level of layers. (Refer to “Datasheet Structure”)
In case of machined part with supplied rough part, create datasheet as follows, too.
Example of Complex Part Machining a rough part (supplied part)
Item Assy Sub. Material for assembly*1 Item1
Item 1
Item1 (Rough part *2)
Item 2
 In the same way as “III a. Create Component Datasheet”, specify name, number and mass.
Create a new component

datasheet and enter part name,
part number and part mass.
*1 Even in case of assembled part without using subsidiary material, create component datasheet.
*2 Even in case of machined part without any additional material, create component datasheet.
Add Sub-Part(s) and Material(s).
 While parent part is being highlighted, click either of , depending on
which data is intended to add*1.
 Find appropriate datasheet in the search window, then add it followed by entering
the number of part used in the respective tree or quantity of material.
*For detailed procedure, refer to “III a. Create Component Datasheet”.
Click either of icons depending
Make sure the parent on intended data to add:
part is highlighted. ・Sub-Part：
・Material：
・Complex Material：
Number of sub-part
used in respective tree
or quantity of material
to be specified.
*1 When creating a part datasheet, make sure to use “Component ( )”. Note that Semi-Component ( ) is not for a part but
complex material which needs final shaping or forming process.
Repeat the procedure mentioned in the previous page until all the sub-parts and
materials are registered, then perform the final step (selecting Contact Person,
Error Check *1 and Internal Release).
*Refer to “III a. Create Component Datasheet” for details.
*1 Warning message of “Different types of nodes (component, semi-component or material) are used at the same
level.” does not make any problem.
Back to flow chart
III d. Part with Plant-specific Assembly Number
In case of the part with plant-specific assembly number (with middle 5-digit starting with X or Y) *1,
just register mass of assembled item and subsidiary material used in the assembly process.
No details of sub-parts are required but add a representative component for consistency of mass.
Example) Item Assy. ABC-X1234-00-00-80
Item1
Item Assy. Sub-parts are either supplied by
Item2
Yamaha or provided by your own.
Fastener
Adhesive as subsidiary material for assembly*2
 In the same way as “III a. Create Component Datasheet”, specify name, part number and mass.
 Register subsidiary material used for assembly and specify the amount applied (as for the registration,
refer to “III a. Create Component Datasheet”).
Create a new component datasheet and

enter part name, part number, and part mass
Register subsidiary
material used and enter
the amount applied.
*1 An assembly with no design drawing but assembly instruction issued by Yamaha plant, for which all sub-parts are supplied by Yamaha.
*2 Even if no subsidiary material applied, create a component datasheet.
Add a representative component for sub-parts to keep consistency of mass.
1) Calculate difference between the entered part mass and the figure of “Calculated weight per item".
2) Click and choose “Node“ to add a component for mass adjustment. Enter “YAMAHA” for part
name and part number, “1” for quantity and the calculated mass by the above 1) for weight.
3) Click and add published material in the same way as “III b. Create Supplied Part Data” and enter
the calculated mass by 1) as weight.
1) Calculate difference between the part mass and

"Calculated weight per item".
In this example: 500 - 10 = 490 g
2) Add a component for mass adjustment. Enter

“YAMAHA” for part name and part number, “1” for
quantity and the calculated mass by the above 1) for
weight.
In this example: apply 490 g
This component represents sum of mass of “Item 1”,
“Item 2” and “Fastener”.
3) Add published material in the same way as “III b.

Create Supplied Part Data” and enter the calculated
mass by 1) as weight.
In this example: apply 490 g

Complete internal release (choose contact person, conduct error check*1 and release internal).
*Refer to “III a. Create Component Datasheet” .
*1 Warning message of “Different types of nodes (components, semi-components, materials) are used at the same level.”
is accepted. And also, warning on published material "YAMAHA“ can be ignored.
Return to Flowchart
IV a. Datasheet Submission
Send the created datasheet to the customer who requested.
 Click “Recipient data”, then click
 Search with “Company ID”*1, then select the proper one and click “Apply”.
Click “Recipient data”
Click this mark
Enter “Company ID” according to

the “Survey Parts List”
*Each of Yamaha Group company
has an unique ID.

*1 As for the Company ID of each YAMAHA MOTOR Group company, refer to “IMDS Recipient Company ID”.

IV a. Datasheet Submission
After Recipient ID is ensured, enter appropriate information into Supplier Code and
Part/Item No. and send the datasheet.
 Enter suppler code and part No. (or Recipient’s internal material code).
*Apply the codes being used for the business between you and YAMAHA.
 Enter the information of the drawing relevant to datasheet creation.
 After the data completion, click “Send” (or “Propose”=send to all the recipients).
Supplier Code and Part No. (or

Click “Send” or “Propose”
Recipient’s internal material code)
after data completion.
being used in your business.
Information of the
drawing relevant
to this datasheet.
Back to flow chart

IV b. Datasheet Forwarding (For Trading Company)
Trading company to forward IMDS datasheet as it is.

(Beforehand, complete the step of “II a. Handling of Received IMDS Datasheet”.)
 List the datasheet to be forwarded from “Functions”  “In Box”  “MDS”.
*For details, refer to “II a. Handling of Received IMDS Datasheet”.
 Click “Forward” from “MDS” menu.
*Forwarding needs the same procedure as “IV a. Datasheet Submission”*1
Click “MDS”  “Forward”

 “Forward”
*1 Before submission, Contact Person to be selected. Refer to “III a. Create Component Datasheet”.
Back to flow chart

IV c. Data Correction if Datasheet Rejected
Check the status of your submitted datasheet. If the status is turned to “rejected”,
correct the data.
(FYI) You can get e-mail notification from IMDS when your datasheet is rejected.
Please refer to “Notification from IMDS” in the appendix of this document.
 Click “Functions”  “Out Box”  “MDS”
 Sort datasheets out by Part No. etc., then check “Status”.
Click “Functions” -> “Out Box” ->

“MDS”
Check Status after sorting

them out by Part No. etc.

IV c. Data Correction if Datasheet Rejected
Datasheet with status of “Rejected” to be resubmitted after confirming “Reason for
denial” and performing correction as follows:
 Right-click the rejected datasheet and select “Show reject reason” appeared in the
pull-down menu *1.
 From “Copy”, select “new version” *2 and correct inadequate data, then re-submit.
Status turned into “Rejected”
By right-click, proceed to “Show

reject reason” and check description.
By right-click, proceed to
“Copy”  “new version”,
correct data then re-submit.
*1 In case the reject reason is shown by error code, refer to “(Supplement IV-1) List of "Error Code”.
*2 As for ID / Version of datasheet, refer to “Revision Control of IMDS Datasheet”. Back to flow chart
(Supplement IV-1) List of “Error Code”
Rejected datasheets that are submitted by June 23, 2019 had “Error Code”. “Text message” has taken over since then.
Code Meaning How to manage the error
EC01 Part number or supplier code could be incorrect. Please check the “Survey Parts List” or communicate with YAMAHA contact.
Weight deviation between parent part and sum of sub-

EC03 Please confirm and revise the weight.
components exceeds the IMDS limitation.
There is a datasheet of same part number but the datasheet To answer with the same part number again, copy as "New version" so that the
EC05
ID does not match. original datasheet ID can remain.
EC11 Number of component is less than the “Survey Parts List”. Please check the “Survey Parts List” and correct the data structure.
Please register each sub-part as “Component”, in case sub-part is specified in

EC12 Sub-part is registered with semi-component is not accepted.
objective parts list.
WC13 Supplied part is not answered. In case Yamaha-supplied parts are listed in the objective parts list, please register
EC14 The input rule of Yamaha supplied item is not correct. them adequately according to this manual.
Duplicated part number between parent part and sub-
EC16 Please revise the part number which is duplicated with parent part number.
component(s) is not accepted.
Duplicated part number in multiple sub-component level is
EC17 Please revise the part number which is duplicated in the sub-parts structure.
not accepted.
Please create the datasheet as “Component” for parts survey, and “Material” for
EH01 Answer with semi-component is not accepted.
material survey.
EM01 Material code or supplier code could be incorrect. Please check the “Survey item List” or communicate with YAMAHA contact.
There is a datasheet of same material number but the To answer with the same material code again, copy as "New version" so that the
EM06
datasheet ID does not match. original datasheet ID can remain.
Check details by management rules “YGK-A-119” and communicate with YAMAHA
ES02 Restricted substance(s) is contained.
contact immediately.
This datasheet contains substance(s) which could be Check details by management rules “YGK-A-119”. Please communicate with
WS04
restricted according to condition. YAMAHA contact if necessary.
WA01 Error not mentioned above is included in the data. Please communicate with YAMAHA contact if necessary.
If the error remains unsolved, consult the contact described in the notification email or this manual.
(Supplement IV-2) Pre-check upon Drawing Revision
In case a drawing revision is planned with a new part number and pre-confirmation
is needed at YAMAHA MOTOR Group, please provide “Datasheet Report in PDF”.
(Unless a new part number is assigned, YAMAHA in-house system cannot distinguish any
new datasheet with same part number.)
 After editing the data through “Copy”  “new Datasheet”*1, create a PDF report
through “MDS”  “Create MDS Report”  “Full Report”.
 Print the report and mark the expected revision with a highlighter, then submit it.
*1 Due to change on Part No. expected, datasheet ID to be changed accordingly. As for ID / Version of datasheet, refer to
“Revision Control of IMDS Datasheet”.

Appendix

IMDS Warning Messages
IMDS general rules and recommendations are written in “IMDS 001”, and warning
message will appear if the data is not exactly aligned with the recommendations.
 “Help”  “Recommendation”  “IMDS 001”
Investigate the data if warning messages shown below are indicated when you
receive datasheets from your suppliers.
IMDS 001: Rules
IMDS 001a: Datasheet Examples
[Frequently happening warning messages]

i. Range of portion may not exceed allowed percentage.
ii. A liquid or a gaseous substance is normally not contained in a solid material.
iii. A material of classification ○.○ must contain more than □ % substances of the group “△△ ".
iv. More than 10% not specified substances.
v. A polymer material should have at least two substances attached.

IMDS Warning Message i.
＜Warning message＞
Range of portion may not exceed allowed percentage.
＜Related Rule of Recommendation 001＞
＜How to deal with Warning message＞

Basically, ask your supplier to revise portion. Only if the portion reflects the real variations but over the
allowed range, accept the data.

IMDS Warning Message ii. iii.
ii. A liquid or a gaseous substance is normally not contained in a solid material.
iii. A material of classification ○.○ must contain more than □ % substances of the group “△△ ".

Check whether the data reflects final state or not (refer to the next page). For example, isn’t surface
treatment data answered as its treatment liquid state? Or, aren’t contained elements broken down into
each element? or isn’t polymer material answered as monomer substance?
Basically, ask your supplier to revise the data. Only if the data reflects the real substance and in final
state of product, accept the data.

(IMDS Warning Message ii. iii.) Notes: State of Material
 A material must be described in its final state.

ex. Adhesive: after hardening, Paint: after drying
Resin reaction Paint drying

hardened dried
Hardener Solvent
State after reaction to be Only remaining substances

Adhesive Paint in paint layer to be
registered
registered
 Substances must be entered in the form in which they exist.

ex. Surface treatment, Polymer, Glass / Ceramics
Surface treatment Grass / Ceramics
Aluminum oxide
Glass
○ Al2O3
○ Glass without declarable substances
× Al, O2
× SiO2, Al2O3, B2O3,・・・
Polymer
Poly propylene
○ PP（polymer）
× propylene（monomer）

IMDS Warning Message iv. v.
iv. More than 10% not specified substances. (“Not specified” are wild card or confidential substances).
v. A polymer material should have at least two substances attached.

This warning is usually happened when material manufacturer try to keep their secret. As for the way to
keep secret in IMDS datasheet, refer to the next page onward.
iv. : Check with your supplier if Jokers or Wildcards can be replaced by substance with no CAS No.
v. : Usually, polymer material contain additives as antioxidant, UV absorbent, plasticizer, thermos
stabilizer and so on. If polymer contains additives, revise the data. Only if it doesn’t contain any
additives, datasheet with this warning message can be accepted.

(Warning Message iv. v.) Trade Secret
・IMDS allows datasheet made in a confidential manner.
・The criteria for judging the necessity of data disclosure is whether a substance is listed in "GADSL"
(Global Automotive Declarable Substances List) or in EU REACH Candidate List (i.e. SVHC).
[What is GADSL?] http://www.gadsl.org/
・List of substances already regulated or
assessment ongoing for regulation
・Any substances listed in GADSL must be
disclosed, if contained in your product for Yamaha. Downloadable
in Excel format
・Substances not listed in GADSL nor in EU
REACH Candidate List can remain confidential.
Substances neither listed in GADSL nor in EU REACH Candidate List are allowed
to be registered in IMDS by either way of the followings:
• Register with non-proprietary names
• Mark substance as “Confidential”
• Substitute with “Joker / Wildcards"
*Datasheet must be updated when any substances marked confidential are listed in updated GADSL.

(Warning Message iv. v.) Keeping Trade Secret in IMDS
[Use substances with no CAS No.]

 In IMDS, there are substances registered by its general name (refer to the next page).
 The CAS No. is not indicated in order to keep secret.
 These substances are out of “Not specified” substances which may not exceed 10 %.
[Confidential]
 Check “Confidential” and the data recipient cannot see neither substance name and CAS No.
 You can get notification from IMDS when “Confidential” substances are listed in GADSL in
the future. (need personal setting)
Check “Confidential” and

the data recipient cannot
specify it
[Wild card]
 Replace the substance (Ex. Misc.)
 When GADSL updated, suppliers to check if the replaced substance is added in the GADSL.
“Confidential” is recommended to use instead of “Wild card” because of update convenience.

(Warning Message iv. v.) Substances with General Names
Major ingredients of polymers are present in IMDS library with no CAS No. (indicated as “-”)
Searchable by keyword for name or select the “Group” as follows:
Search by Name
or select the “Group”
[Searching word for plastic, rubber main substance]

• basic polymer
• basic polymer impact modified
• thermoplastic elastomer
• basic rubber
• basic duromer
[Searching word for additives]
• filler: ISO 1043-2 The CAS No. is not indicated
in order not to disclose.
• plasticizer, flame retardant: ISO 1043-3
• fiber: man-made fibre
[Searching word for oil, grease]
• basic oil
• thickener
IMDS Error Message
In some cases, error message is indicated even though the received data from your
supplier is OK, which means component specific errors are existed.
Received data from

supplier is OK
Component specific errors are existed
[Component specific errors]

i. Applications have to be selected for all basic substances
ii. Polymeric parts marking question has not been answered
iii. The referenced datasheet is not internally released
Component-specific Error i.
Error message： Applications have to be selected for all basic substances!
• Application ID is defined for certain restricted substances (such as lead) which have both
prohibited and permitted application.
• Application ID to be assigned by part manufacturer in each component datasheet.
[How to set “Application”]
 Double click the cell, and select the proper one
* ID: 20 (Other applications) is not acceptable because the substances is basically
restricted and can be used only for specific applications.
Double click

Component-specific Error ii.
Error message： Polymeric parts marking question has not been answered
• “Parts Marking” need to be selected for the polymer component.
[Select the “Parts Marking”]
 Select the proper one

Component-specific Error iii.
Error message：The referenced datasheet is not internally released
• Referenced datasheet need to be previously “internally released” which means the data is
fixed.
[How to revise]
 Right click the data name and click “Edit”, then click “MDS”  “Release Internal”
Right click the

name and click
“Edit”,
Click “MDS” -> “Release Internal”

Notification from IMDS
E-mail notifications from IMDS can be received if you set “Personal Setting”.
The following 3 cases are recommended to be set.
• MDS rejected: need data correction
• MDS received: need data checking
• Conf. GADSL / Conf. Candidate List: need data update
[How to set]
 Click “Administration”  “Personal Setting”
 Check which you want to get notification
At least these cases

通知を受取るよう
通知を受取るよう設定
are設定を推奨
recommended to
を推奨
be set “on”.
Contact Information
 IMDS System or how to input

IMDS Service Centers: https://public.mdsystem.com/en/web/imds-public-pages/contact
IMDS American Service Center supporting English language
Monday through Friday, 8 a.m. to 5 p.m. (CST)
phone: (+1) 844 650 4217 / email: imds-helpdesk-english@dxc.com
IMDS European Service Center supporting English language
Monday through Friday, 8 a.m. to 4.30 p.m. (GMT+1)
phone: (+36) 1 778 9821 / email: imds-helpdesk-english@dxc.com
IMDS European Service Center supporting French and German language
Monday through Friday, 8 a.m. to 4.30 p.m. (GMT+1)
phone: (+33) 1 57 32 4856 or (+36) 1 778 9821 / email: imds-helpdesk-emea@dxc.com
IMDS Chinese Service Center supporting Chinese language
Monday through Friday, 9:30 a.m. to 12:30 p.m., 1:30 p.m. to 5:00 p.m. BST (GMT+8)
phone: (+86) 27 87431668 / mail: IMDS-EDS-Helpdesk-China@dxc.com
 About the content of data

YAMAHA Motor CO., LTD. SOC Group
Phone: (+81) 538 32 9905
E-mail: env.tech@yamaha-motor.co.jp

Revision History
Ver. Content Date Created / Revised by
1.0 New creation 2018/3/1 YAMAHA Motor Co., Ltd. Environmental Tanada
Technology Group
1.1 Note about data collection (p.6, 12) Note 2018/8/30 YAMAHA Motor Co., Ltd. Tanada
about Mat. No. (p.14) CSR Group
Note about Prohibited substances (p.11,
18)
Note about IMDS warning (p.27)
Update “How to manage the error” (p.34)
2 Changed procedure of Datasheet request 2019/4/16 YAMAHA Motor Co., Ltd. Tanada
Added overview section and refined each SOC Group
step for Datasheet handling
2.1 Added Yamaha group companies (YEJP, 2020/01/08 YAMAHA Motor Co., Ltd. Tanada
Y’s Gear, YMPJ). SOC Group Mori
Relation to YGK-A-119 explained in the
background & objective section.
EU REACH O5A principle clarified.
Added instructions for Yamaha-supplied
material/part and part with plant-specific
assembly number.

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The latest version of this document is located in “IMDS Information Page”, reachable through

“FAQ”  “OEM Specific Information”  “Yamaha”.

For Yamaha Motor Group Business Partners

IMDS Submission Manual

 Remarks upon IMDS data submission

Yamaha Motor Co., Ltd. SOC Group

Correctly describe dedicated supplier code and part

（Note）When you receive a survey request from Automobile Engine Division of

Japan YAMAHA MOTOR CO., LTD. YMC 120146

Japan Yamaha Motor Powered Products Co., Ltd. YMPC 177699

Japan YAMAHA MOTOR ELECTRONICS CO.,LTD. YEJP 140965

Japan Y'S GEAR CO.,LTD. Y’S GEAR 201147

China Yamaha Motor China Co., Ltd.. YMCN 174805

China CHONGQING JIANSHE YAMAHA MOTOR CO.,LTD CJYM 130438

China Zhuzhou Jianshe Yamaha Motor Co.,Ltd ZJYM 129690

China LINHAI YAMAHA MOTOR CO.LTD.JIANGSU LYM 134159

China Yamaha Motor Powered Products Jiangsu Co.,Ltd. YMPJ 202705

Taiwan Yamaha Motor Taiwan Trading Co., Ltd. YMTT 174807

Taiwan Yamaha Motor Taiwan Co., Ltd. YMT 153706

Thailand Yamaha Motor Asian Center Co., Ltd. YMAC 184692

Thailand Thai Yamaha Motor Co., Ltd. TYM 121888

Indonesia PT. Yamaha Indonesia Motor Manufacturing YIMM 133157

Vietnam YAMAHA MOTOR VIETNAM CO., LTD. YMVN 164046

India India Yamaha Motor Pvt Ltd (SJP) IYM 189424

France MBK INDUSTRIE MBK 65226

Italy MOTORI MINARELLI S.p.A. Minarelli 184934

U.S.A. Yamaha Motor Manufacturing Corporation of America YMMC 165599

Brazil YAMAHA MOTOR DA AMAZONIA Ltda. YMDA 184936

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 3

material trading We will inform you of the submission of

Example of material data Ingredient after reaction

Flow of data submission or data creation along a commercial flow

Substance C 70% Item A1

Material Sheet Item C Item C1

 Create and submit datasheets (trading

with Yamaha requirements shown from the next page. : Material

XXXXX 60% Material consisting of

Steel Passivation 0.5%

colorant Black Pigment PP (Natural) 97% Mixing ratio

Part A Material A Part A

Regulated Risk of omission of

Part C (After painting)

Part C Loss from unnecessary

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 13

B) For revised part No., click

A) Advancing A) For correction / update on

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 16

II. III. IV.

IMDS Information Page

Refer to the “attached file” for the

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 18

Person who registered Representative of operations

Addition of User Addition of User

*1 As for adding users, refer to “Company Administrator

Copyright © 2019 Yamaha Motor Co., Ltd. All Rights Reserved. 19

If you forget the password,

Back to flow chart

Item 1 Material A → Data available

Material B → Data unavailable