Scribd Logo
Upload

Welcome to Scribd!

  • 110 views

    Secretariat Instructions MCQs

    Uploaded by

    mh171017

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Secretariat Instructions MCQs

    Uploaded by

    mh171017
    110 views4 pages

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    110 views4 pages

    Secretariat Instructions MCQs

    Uploaded by

    mh171017

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    Secretariat Instructions MCQs

    All communication received in a separate section known as

    A. Central Registry
    B. Section Registry
    C. Official Registry
    D. None of These

    Who is responsible for putting up the previous papers and other references relating to the case?

    A. UDC
    B. LDC
    C. Naib Qasid
    D. Assistant

    New file number given by the Assistant in consultation with

    A. Director
    B. Deputy Director
    C. Section Officer
    D. Assistant Private Sectary

    The file number allocated to receipt should be noted in column ___ of diary register

    A. 5
    B. 6
    C. 7
    D. 8

    No Fresh receipt or case should be submitted to an officer without

    A. Previous paper
    B. Notes
    C. Part file
    D. Loose paper

    PUC stand for

    A. Peoples under counseling


    B. Put under custody
    C. Paper under consideration
    D. None of these
    Files which have outlived their utility and are no longer required may be disposed of as per clause ___ of
    the National Archive Act 1993.

    A. 07
    B. 08
    C. 09
    D. 10

    Who will prepare register of non-current files?

    A. Cashier
    B. Assistant
    C. UDC
    D. Steno Typist

    All notes should be written as

    A. Plain paper
    B. Letter head pad
    C. Color paper
    D. Note sheet

    What does typing mean?

    A. Typing using all of your fingers and without looking at the key
    B. Using your typing skills to quickly find and obtain information
    C. Commuting clearly with work colleagues using emails Pakistan
    D. Being able to handle large amounts of paper works an data

    File register falls under category

    A. A
    B. B
    C. C
    D. CD

    What does fax document means

    A. Transmitting or receiving a documents by the fax machine


    B. Proof reading a document
    C. Printing multiple copy of a documents
    D. Toughing a document away
    What categories of record can be destroyed by the ministries themselves?

    A. AB
    B. BC
    C. CD
    D. DE

    To properly receive, process, file and report all official documents, you should

    A. Keep a copy of every document the office has ever produce no matter how travel it is
    B. Have an effective document management system
    C. Photocopy all documents and then take one copy without for keeping
    D. Run an effective diary management system

    How much period the record can be kept in a record room

    A. 4 years
    B. 5 years
    C. 3 years
    D. 6 years

    After five years the record transferred to

    A. NAP (National Archive of Pakistan)


    B. PNA
    C. PAN
    D. None of these

    The responsibility of assistant to maintain the record of suspense case on

    A. Permanent Calendar diary


    B. Ordinary calendar
    C. On casual paper
    D. On movement register

    One practical way to bring down office expenditure is to

    A. Keep the office windows open throughout


    B. Send every home one hour early from work the day
    C. Get staff to send out letter rather than email
    D. Turnoff unused lights and computers or laptops
    To create effective presentation and corresponding you should

    A. Have good knowledge of Microsoft office packages like word and excel
    B. Be able to file away paper work properly
    C. Be prepared plagiarize and copy other people writing
    D. Know how to add and subtract

    Dispose of non-current record in accordance with the principal of national Archive Act___

    A. 1983
    B. 1993
    C. 1973
    D. 1995

    Labels are used for cases which should be disposed of within three Days

    A. Immediate
    B. Residence
    C. Priority
    D. Immediate and Residence

    F.R Stand for

    A. For Record
    B. Fresh Receipt
    C. For retrieve
    D. None of these

    You might also like