Excel Database Functions CheatSheet Video & Practice File: https://bit.

ly/excel-db-functions

1 DSUM Function: Single filter criteria 4 DSUM

2 GROUPBY
Function:
Sorting & Filtering:
Multiple AND criteriaAnalyze specific data subsets

Syntax DSUM(database, field, criteria)

All functions share the same syntax: Simply replace DSUM with DCOUNT or Add multiple AND criteria on the same row: Database functions have a built-in
DAVERAGE etc. to change the aggregation method. functionality to consider multiple criteria on the same row as AND criteria

3 DSUM Function: Multiple OR criteria on the same filed 4 DSUM

GROUPBY
Function:
Sorting & Filtering:
Multiple OR criteria on
Analyze
multiple
specific
fieldsdata subsets

Criteria 1: Include all

invoices where type
= “Level 1”
regardless of name

OR (+)

Criteria 2: Include all

invoices where Name
= “Blythe”, regardless
of type

Add each OR criteria on a new row: Database functions have a built-in functionality Database functions can process multiple OR criteria on multiple fields.
to consider each criteria on a new row as OR criteria

5 DSUM Function: Multiple OR & AND criteria 4 DSUM

6 GROUPBY
Function:
Sorting & Filtering:
Using Wildcards Analyze specific data subsets

Includes all
invoices where the
Name starts with
the letter B and
sums up their
amounts.

Database functions are compatible with wildcard

Combine OR & AND criteria: Database functions will follow the row rules and characters, such as * and ? symbols
combine multiple OR & AND criteria.

Why use Database functions? Key Considerations

7 DGET Function: Extract a single value matching your criteria
1. Same, simple syntax for all functions Requires data in a tabular
layout
2. Overcomes limitation of OR criteria
for SUMIFS, COUNTIFS etc. The ‘Field’ argument can be the
column name or the column
3. Work with both multiple AND & OR
number
criteria, or any combination thereof
4. Criteria is clearly visible in plain The criteria table is not case-
English sensitive

5. The criteria table can house unlockNow!

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formulas i.e., links to other cells, unlock Advanced Formulas

drop down lists etc.
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Try them all
#NUM!: If more than one record matches the criteria, DGET returns the #NUM! error.
#VALUE!: If no record matches the criteria, DGET returns the #VALUE! error. DSUM, DAVERAGE, DCOUNT,
DCOUNTA, DMAX, DMIN, DVAR,
DSTDEV, DPRODUCT, DGET
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