Digital Documents

Session 1 (create and apply styles in the documents)
Ans.1 Parameter
When you use styles to format your document, each section is formatted the same and
therefore, provides a professional, clean-looking document.
Consistency
If you only need to update a given style, you just have to modify the style and the change will
be updated automatically in the entire document
Easier to Modify
Efficiency You create a style once and then apply it to any section in the document without
having to format each section individually.
Faster Navigation
Using styles allows you to quickly move to different sections in a document using the Document
Map feature.
Legal Outline Numbering Style
In legal documents, outlines typically follow a hierarchical numbering system that clearly
distinguishes between main points, subpoints, and further subdivisions. This format is often seen
in legal briefs, memoranda, contracts, or statutes.
Ans2.
1. Select the Text: Highlight the text or section that you want to apply the style to.
2. Go to the Home Tab: On the Word ribbon (the toolbar at the top), click on the Home
tab.
3. Find the Styles Group: In the Styles group, you’ll see a variety of styles listed, such as
Heading 1, Heading 2, Normal, Subtitle, etc. If you don’t see the style options, click the
small arrow at the bottom-right corner of the Styles group to open the Styles Pane.
4. Click the Desired Style: Click on the style you want to apply (e.g., Heading 1, Heading 2,
Normal, etc.). The selected text will automatically update with that style.
Ans3.
Step1: Select text in the document that has the style applied, such as Heading 1.30
Step2: When you select text that has a style applied, that style is highlighted in the Styles gallery.
Step3: Format the selected text with the new attributes that you want.
For example, you might want to change the point size for the Heading 1 style from 16 points to
14 points.
Step4: On the Home tab, in the Styles group, right-click the style that you want to change, and
then click Update [Style Name] to Match Selection.
Session 2(Insert and use of image in documents)
Ans1. Clip art in Word documents refers to pre-made images, illustrations, or graphics that can
be inserted into the document to enhance visual appeal. They are typically simple, cartoonish, or
symbolic representations of various objects, people, or concepts.
Ans2.
Step1Find an Image on the Internet:

Open your web browser and go to a search engine (e.g., Google, Bing) or a website that hosts
images
Step2.Copy the Image:
Right-click on the image you want to use (on most browsers).
Select Copy image or Copy image address (for URLs)
Step3 Insert Image into Word Document:
Open your Word document where you want to insert the image.
Paste the image by either:
Ctrl + V (or Command + V on Mac), if you copied the image directly.
or
Going to the Insert tab → Pictures → From Clipboard (if it doesn't paste directly).
Ans4.
Key Purposes of Text Wrapping:
Control the Layout:
Text wrapping helps to ensure that text flows in a way that complements the placement of
images, shapes, tables, or other objects. Without it, text may run into or overlap with the
object, making the document look cluttered or unprofessional.
Enhance Visual Design:
By adjusting text wrapping, you can create visually appealing documents where images or
shapes don't interrupt the reading flow, but are integrated seamlessly into the content. This is
especially important in newsletters, reports, and presentations.
Improve Readability:
Proper text wrapping ensures that text surrounds the object in an organized and readable way.
For example, with images, it allows the text to flow around the image, making the document
cleaner and easier to read.
Create a Professional Layout:
Text wrapping gives you more control over how graphics and text interact in your document.
This is particularly useful in creating visually balanced layouts for professional and creative
purposes.
Ans5.
Step-by-Step Guide:
1. Select the Object:

o First, click on the object (image, shape, text box, etc.) for which you want to
change the text wrapping setting.
2. Go to the Format Tab:
o Once the object is selected, the Format tab (or Picture Format or Shape
Format, depending on the type of object) will appear in the ribbon at the top of
Word.
3. Click on Wrap Text:
o In the Format tab, locate the Arrange group.
o Click on the Wrap Text button to reveal a dropdown menu with different text
wrapping options.
4. Choose "In Front of Text":
o In the dropdown menu, click on In Front of Text.
Session 3 create and use templates
 Ans1. A template is a pre-designed document that serves as a starting point for creating
new documents.
 Templates provide a framework with predefined styles, formatting, text, and even
graphics, making it faster and easier to create documents with a consistent and
professional look.
 You can use templates for a wide range of document types, such as letters, resumes,
newsletters, reports, brochures, and more.
Ans2.
Step-by-Step Guide:
1. Open Microsoft Word:

o Launch the Microsoft Word application on your computer.
2. Go to the File Tab:
o Once Word is open, click on the File tab in the upper left corner of the screen.
3. Select "New":
o From the menu that appears, click on New. This will take you to a screen where
you can create a new document.
4. Browse or Search for Templates:
o You will now see a variety of available templates categorized by types such as
"Business," "Personal," "Education," and more.
5. Choose a Template:
o Browse through the templates, and once you find one you like, click on it to
preview it.
6. Create Document:
o After selecting your preferred template, click Create to open it as a new
document.
Ans3. Step 1: In File tab, clickthe New option.The Available Templatespane will appear.
Step 2: Select any of the available template and open it with the Template Option turned on.
Step 3:You can now modify an open template as per you requirements.
Step 4:Once you are done, you can save this template with a .dotx extension which is a
standard extension for Microsoft Word Templates.

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Session 1 (create and apply styles in the documents)

Session 2(Insert and use of image in documents)

Step1Find an Image on the Internet:

1. Select the Object:

Session 3 create and use templates

1. Open Microsoft Word:

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