Hand book of information

UNDER SECTION 4(1)(b) OF THE JAMMU AND KASHMIR

RIGHT TO INFORMATION ACT, 2009

Baghat-i-Barzulla, Opposite J&K Bank, Srinagar-190005 (May – Oct.) &

4th Floor, South Block, Bahu Plaza, Jammu-180012 (Nov. – April)
Information Hand Book under Section 4(1)(b) of the Right to Information Act, 2009 of
J&K Board of Professional Entrance Examinations.

Introduction:-

The Jammu and Kashmir Right to Information Act has been enacted in the
State of Jammu and Kashmir in the year 2009 and the Rules issued therein vide SRO
279 dated 30-08-2012. The objective of the Legislation is to provide information to the
information seekers and to promote cause of transparency in the governance.
Under Section 4(1)(b) of the Act, it is obligatory upon the Competent Authority to
publish the information with regard to the Organization.

The Jammu and Kashmir Board of Professional Entrance Examinations has

been constituted through an Act No. XXV of 2002 dated 21-04-2002

(i) the particulars of the Organization, functions and duties:-

Name of the Organization:- Jammu and Kashmir Board of Professional Entrance

Examinations.

As per Section 3 and 4 of the BOPEE Act the Board shall consist of a
Chairman and such other members as the Government may appoint. The
Chairman shall be a whole time paid officer of the Board and shall be
appointed by the Governor on the recommendations of the Screening
Committee consisting of Vice Chancellors of Kashmir and Jammu
Universities to be headed by the Chief Secretary to Government.

As per Section 8 of the BOPEE Act, the Powers of the Chairman are as under:-

(1) The Chairman shall be the Principal Executive Officer of the Board and shall
preside at the meetings of the Board, Advisory Committee and of such bodies
or authorities as might be provided under the provisions of the BOPEE Act and
the Regulations made thereunder.
(2) The Chairman shall ensure that the provisions of this Act and Regulations
made thereunder are faithfully observed and he shall have the powers
necessary for the purpose.

Under Section 9 of the BOPEE Act, the Board shall have the following powers and
duties:-

(a) To conduct written tests and hold interviews/counselling and take such other
steps as may be considered necessary for making selection of candidates to
the professional courses in the professional Institutions;
(b) To select and invite experts and appoint examiners for the purpose specified
in clause (a);
(c) To appoint Committees of persons specified in clause (b) for the purpose of
assisting the Board in making selection to professional courses; and
(d) To incur such expenditure as shall be necessary for the due discharge of its
powers under this section out of the funds placed at its disposal by the
Government, from time to time.
 Further, subject to the orders issued by the Government in this behalf from time to
time, the Board shall be fully independent for exercise of the powers vested in it
under this Act.

As per Section (10) of the Act following shall be the officers of the Board:-

1. Secretary;
2. Controller of Examinations
3. Financial Advisor;
4. Law Officer
5. Such other officers as the regulations may declare to be the officers of the
Board or as the Government may appoint.

Powers of Secretary:-

As per Section 11 of the Act Secretary of the Board shall have the following powers: –
–
(1) The Secretary shall be a whole time officer of the Board appointed by the
Government.
(2) The Secretary shall be appointed from amongst the Principals of Degree Colleges
or members of the Jammu and Kashmir Administrative Service Officers of equivalent
rank in other 1[State Services or an academician from any University or Institute not
below the rank of Reader.
(3) The Secretary shall conduct official correspondence on behalf of the Board.
(4) The Secretary shall be the administrative officer for the ministerial and other staff.
(5) The Secretary shall have powers to realise the fees and other dues and disburse
the salary and other expenditure on account of the Board, subject to the provisions
of Regulations and approval of the Chairman.
(6) The Secretary shall have a term of office for three years and shall be eligible for
re-appointment for another term of three years.

Powers of Controller of Examinations:-

As per Section 12 of the BOPEE Act,–– (1) The Controller of Examinations shall ––
[(a) be a whole time officer of the Board and shall be appointed by the
Government from amongst the officers not below the rank of Principal of
a Degree College or an academician from any University or Institute not
below the rank of Associate Professor or Assistant Professor or Reader with
at least 15 years experience in teaching and conduct of examinations];
(b) make arrangements connected with the conduct of examinations
including setting and printing of question papers for all tests to be held by
the Board including maintenance of secrecy and safe custody and all
other matters connected therewith;
(c) arrange all items of examination work such as despatch and transit of
Question Booklets, Answer Scripts, their evaluation, tabulation of results,
publication of results and other related matters;
(d) discharge such other duties and exercise such powers as may be
prescribed under rules and regulations framed from time to time. (2) In the
execution of his duties and exercise of his powers, the Controller of
Examinations shall be subject to the immediate direction and control of
the Chairman and shall render such assistance to the Chairman as may
be required by him in the performance of his official duties.1 Substituted
 for the words “State Services” by Act No. VI of 2007, s. 3. 2 Clause (a) to
sub-section (2) substituted ibid, s. 4. 5
(3) The term of office of Controller of Examinations shall be three
years.

As per Section 13 of the BOPEE Act, –– The Financial Advisor shall ––

(a) be a whole time salaried officer of the Board and shall be appointed
by the Government from amongst the members of the Jammu and
Kashmir Accounts (Gazetted) Service not lower than the rank of Chief
Accounts Officer;
(b) be responsible to Chairman and shall advise him on financial matters;
(c) be responsible for the preparation of the annual budget and
maintenance of income and expenditure accounts;
(d) exercise such other powers and perform such other duties as may be
assigned to him by the Chairman or prescribed by Regulations.

As per section 14 of the BOPEE Act, the Law Officer shall be a whole time salaried
officer of the Board and shall be appointed by the Government from amongst the
members of the Jammu and Kashmir Legal (Gazetted) Service not lower than the
rank of Deputy Legal Remembrancer.

The Law Officer shall advise the Board on the legal issues and shall take all
such steps as are necessary for conduct of cases on behalf of the Board.

The Board takes the decisions after due consultation with the officers of the
Board and also takes into consideration the advices rendered to it by the Advisory
Committee constituted under Rule 14 of the J&K Board of Professional Entrance
Examinations Rules 2014 issued under SRO 168 dated 10-06-2014, and norms set by it
for the discharge of its functions.

The Board being an examination conducting body is governed by the rules

and regulations of the regulating bodies and the Government. In this regard,
procedures under the Act, Rules and Regulations issued thereunder, the MCI/DCI
regulations, AICTE norms, regulations and AYUSH regulations , reservations rules of the
State Government formulated are being followed.

The statement of the categories of documents that are held by it under its
control:-

The Board being an examination conducting body holds the records of

such candidates who appear in the examinations being conducted by it
and those required during the process of admissions. These records are as
under:-

1. Application forms including the biodata of the candidate(s);

2. Examination details;
3. OMR answer sheets of the candidates;
4. Result sheets;
5. Various notifications and notices related to the examinations;
 However, in terms of Rule 20(1,2,3,4) of SRO 168 dated 10-06-2014, it is
obligatory on the part of the Board to destroy the records as specified in Rule
20(2) after three months after declaration of result of the entrance tests except
the portions as may be required in connection with any proceedings pending
before any competent court or authority.

The Board being an examination conducting body for professional

courses as mandated under the BOPEE Act 2002, is aided and advised by
an Advisory Committee comprising Ex-officio Members viz Chairman,
Controller of Examinations, Secretary of the Board and Chairman,
Permanent Statutory Committee or his nominee, Academicians of the
Universities/Colleges, Heads of Medical Institutions and such
representatives of the Government as are appointed to the Committee
by the Government in pursuance of Rule 14 of the J&K Board of
Professional Entrance Examinations Rules 2014 issued under SRO 168
dated 10-06-2014.

In addition to above, the Board is also assisted by the following subordinate

staff at various levels:-

1. Section Officer (Examinations). The Examination Section is headed by

the Section Officers, who monitor and supervise the actions related to
examinations. The main duties of the Examination Section are as under:-

(a) To prepare the Notifications/Public Notices related to examinations;

(b) Receive the Application Forms and determination of eligibility;
(c) Help in conduct of the examinations and discharge such actions as
are assigned to it by the Board;

2. Administration Section:- The Administration Section is headed by the

Section Officers, who deal with the administration related matters of the
Board & those which crop up during the conduct of examinations;

3. IT Section:- The Board has a dedicated team of IT professionals, who aid

and advise the Board on IT related issues, updating the website,
facilitating in conducting of examinations by way of receipt of online
Application Forms and tabulation and analysis of data, which also assists
the Board in the online counselling process and all such matters related to
the IT section.

4. The Chairman is assisted by a Private Secretary, who maintains records of

confidential matters as assigned to him by the Chairman in day to day
discharge of activities by the Board.

5. The Board is also supported by the staff which has been engaged from
time to time in connection with discharge of duties of the Board, details of
such staff are given in Annexure (A) to this Hand Book.

Directory of the officers and employees and remuneration shown against

each is given in Annexure B to this Hand Book
 The budget for the year 2017-18 is available as annexure “C” to this Hand
Book. The expenditure ending Sep.2017 is also enclosed as annexure “D”. Further ,
the Board incurs confidential expenditure in connection with conduct of the
examinations which information is confidential for the purpose of maintaining
secrecy in the examinations.

Board does not implement any poverty elevation programme, being an

examination conducting body.

The Board has a website www.jakbopee.org and www.jkbopee.gov.in on

which all the information is hoisted for information of the competing candidates.

The Board being an examination conducting body even remains open after
normal hours of office as and when required for discharging of duties and for
providing information to the aspiring candidates. The employees working over time
are paid honorarium as fixed for the purpose.

There are two PIOs in BOPEE as below:-

Ms. Saniya Malik, Under Secretary (During offices at Jammu)

Ms. Shubi Tabasum, Under Secretary (During office at Srinagar)

First Appellate Authority Mr. Khurshid Ahmad Shah, Secretary

The Board conducts the following examinations:-

1. B. Ed. Kashmir(Special)/B.Ed. Jammu

2. Three Year Diploma (Engineering) Polytechnic Course.
3. CET (Engineering).

In addition to the above, the Board also conducts counselling for the above
courses. Upto 2016 the Board was mandated to conduct the examinations for
admission to Medical PG Courses and Under Graduate courses. This role is now
being performed by the National Board of Examinations and Central Board of
Secondary Courses respectively. However, the counselling part is conducted by the
BOPEE after the declaration of results by the examination conducting bodies.

Similarly, the Board is now utilizing the NEET PG/UG merit list for admission to
AYUSH courses like BUMS/BAMS/BPT and CRC courses like BPT/DPO/DHLS/DRT in the
professional colleges in the State. In order to bring transparency in the systems, the
Board is in the process of upgradation of its IT infrastructure. It has already installed
video conferencing in the BOPEE Office at Srinagar and Jammu for the purpose of
counselling of candidates and with a view to avoid any movement of candidates.
The Board has also installed dedicated lease lines to ensure adequate internet
facility in the offices. It has also shifted from offline counselling to online counselling
for admission to MBBS MD/MS/PG Diploma and MDS courses, CET (Engineering)
courses during the first round. Further, it intends to bring PET and AYUSH also under
the ambit of online counselling and also to extend the facility to the subsequent
rounds of counselling.
Grievance Redressal Mechanism:-

The Board responds to the queries made by the candidates in a time bound
manner. They could approach the Secretary and or Controller of Examinations or
any other officer(s) available in the Board. The queries being examination related
are responded on spot. Even the Board responds to queries sent to it through mail.

The Board is a moving office but in view of the duties performed by it,
maintains a sub office at Srinagar and Jammu when the offices move from
Srinagar to Jammu and vice versa. The addresses of the office is as under:-

At Jammu:- 4th Floor, South Block, Bahu Plaza, Jammu.

At Srinagar:- Baghat-i-Barzalla, Srinagar.

To whom to contact:-

Following mobile numbers are available in BOPEE office Srinagar/Jammu on which

the candidates can contact the Board officials for providing information:-

0191-2470102, 0191-2479371, 0194-2433590, 0194-2437647

Following documents are also annexed herewith:-

1. JKBOPEE Act (2002);

2. JKBOPEE Rules (SRO 168 of 2014);
3. JKBOPEE Regulations of 2016.
Annexure ‘A’

S.No. Name Emoluments Remarks

S/Shri
01. Noor Mohammad Beigh 23100.00 Computer
02. Madan Lal 12953.00 Personnel.
03. Jamshied Ahmad Mir 12953.00
04. Barooj Ali 11500.00
05. Shafayat Shafi 5200-20200
06. Ranjit Kumar 4500.00
07. Kulbir Singh 4500.00
08. Jagdish Lal 4500.00
09. Salam-ud-Din Qazi 4500.00
10. Kuldip Kumar 4500.00
11. Bashir Ahmad 4500.00
12. Mohammad Hanief 4500.00
13. Showkat Ahmad 4500.00
14. Mohd.Aslam Khan 4500.00
15. Abdul Rashid 4500.00
Annexure “B”

S.No. Name and designation of the Telephone Grade of employee

officer/official Numbers Rs.
1. Mr. M. A. Bukhari, Chairman 9419000315 37400-67000
2. Mr. Khurshid Ahmad Shah 9419023472 15600-39000
3. Prof.(Dr.) B. L. Gupta, COE 9419150693 37400-67000
4. Mr. Mohammad Shafeeq Malik, 9797684369 15600-39100
FA/CAO
5. Mr. P. L. Sharma, Deputy 9858172504 15600-39100
Secretary (Law)
6. Ms. Saniya Malik, Under Secretary 7006404724 9300-34800
7. Ms. Shubi Tabassum, Under 7006002097 9300-34800
Secretary
8. Mr. Shakeel Hussain Akmali 9086053816 15600-39100
9. Mr. Venus Sethi, S.O. 9419106698 9300-34800
10. Mr. Ravi Kumar, S.O. 9419200551 9300-34800
11. Ms. Leena Vishan, S.O. 9469212754 9300-34800
12. Mr. Mohammad Syed Mir, S.O. 9596406346 9300-34800
13. Ms. Arguvana Bashir, Sts. Officer 9419407197 9300-34800
14. Mr. Sanjay Kumar, Acctt. 7889909078 9300-34800
15. Ms. Kaki Bhan, Head Asstt. 9419201282 9300-34800
16. Mr. Kirni Turki, Head Asstt. 9419110111 9300-34800
17. Mr. Riyaz Ahmad, Head Asstt. 9596221300 9300-34800
18. Ms. Niki Jahan, Head Asstt. 9596318455 9300-34800
19. Ms. Farida Bashir, Head Asstt. 9419523326 9300-34800
20. Mr. Mehraj-ud-Din, Head Asstt. 8803484386 9300-34800
21. Mr. Vikrant Singh, Head Asstt. 9419175599 9300-34800
22. Ms. Bimla Koul, Steno Typist 8713083453 9300-34800
23. Mr. Mubashir Jahangir, Sr.C.O. 9419403272 5200-20200
24. Mr. Tilak Raj, Sr. Assistant 9419724012 5200-20200
25. Ms. Gazala Hashim, Sr. Asstt. 9596409269 5200-20200
26. Ms. Fehmeeda Akhtar, Sr.Asstt. 9419824325 5200-20200
27. Ms. Bilques Zargar, Sr. Asstt. 8713982575 5200-20200
28. Ms. Kounsar Jan, Sr. Asstt. 8803465570 5200-20200
29. Mr. Manzoor Ahmad, Sr. Asstt. 9797027742 5200-20200
30. Mr. Mohd. Sajid Bhat, Sr. Asstt. 9906482897 5200-20200
31. Ms. Khumaira, Jr. Asstt. 8713954897 5200-20200
32. Mr. Mohd. Amin, Orderly 9906875983 4400-7440
33. Mr. Gazanffar Ali, Orderly 9419243790 4400-7440
34. Mr. Manzoor Ahmad Dar, Orderly 9858785212 4400-7440
35. Mr. Mohd. Ismail, Orderly 9796979613 4400-7440
36. Mr. Mohd. Sultan, Cook 9419025033 4400-7440

Grade Pay as applicable in all cases.