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Project Title: Grocery Management System

1. Introduction
The Grocery Management System is designed to automate and optimize the operations of a grocery
store. By utilizing Python and its associated libraries, this system will facilitate the efficient
management of inventory, streamline sales transactions, and provide insightful reports. The goal is to
create a user-friendly and efficient tool to manage grocery store operations, reducing manual effort
and improving accuracy.

2. Objective of the Project

Efficiency: Automate routine tasks to save time and reduce manual errors.
Inventory Management: Track product stock levels in real-time, with alerts for low inventory.
Sales Processing: Manage and process sales transactions efficiently, including generating receipts.
Reporting: Generate comprehensive reports on inventory and sales to assist in decision-making.
User Management: Implement secure user login and role-based access control to protect data
integrity.

3. Proposed System
The Grocery Management System will include:
User Interface: A graphical interface using Tkinter for user interaction.
Database: SQLite for storing information about products, transactions, and users.
Modules:

Inventory Management: For adding, updating, and deleting products.

Sales Processing: For handling sales transactions and updating stock levels.
Reporting: For generating reports on inventory and sales.
User Management: For managing user authentication and roles.

4. System Development Life Cycle (SDLC)

The SDLC process for this project includes the following phases:

Phases of the System Development Life Cycle:

1. Requirement Analysis:
Objective: Identify the needs and requirements of the system.
Activities: Gather input from stakeholders (store managers, cashiers) to define the necessary
features and functionalities.

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2. System Design:
Objective: Plan the system’s architecture and design.
Activities:

Create detailed design documents.

Design the database schema.
Develop wireframes and mockups for the user interface.
Create flowcharts and process diagrams to visualize system operations.
3. Implementation:
Objective: Develop the system based on the design documents.
Activities:

Write Python code for the GUI, database interactions, and business logic.
Integrate components and ensure they work together as expected.
4. Testing:
Objective: Ensure the system functions correctly and meets requirements.
Activities:

Conduct unit tests on individual components.

Perform integration tests to verify that combined components work correctly.
Execute system tests to ensure the entire system operates as intended.
Carry out user acceptance testing to validate the system with end-users.
5. Deployment:
Objective: Make the system available for use.
Activities:

Deploy the application in a live environment.

Provide training and documentation to end-users.
Set up support for initial issues and troubleshooting.
6. Maintenance:
Objective: Keep the system operational and up-to-date.
Activities:

Monitor system performance and fix any issues.

Implement updates and enhancements as needed.
Address user feedback and requests.

5. Flow Chart

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The flowchart below illustrates the main processes within the Grocery Management System:

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[Start] | v [Login Screen] -----> [Authenticate User] -----> [Dashboard] | | | v v v

[Inventory Management] [Sales Processing] [Reporting] | | | v v v [Add/Update/Delete]
[Process Sale] [Generate Report] | | | v v v [Update Database] [Update Inventory]
[Display/Print Report] | | | v v v [End] [End] [End]

6. Source Code

1. Database Setup and Connection

This code initializes the SQLite database and creates tables for storing product and user information.

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import sqlite3 def connect_db(): """Connect to the SQLite database.""" conn =

sqlite3.connect('grocery_management.db') return conn def setup_db(): """Set up the
database with necessary tables.""" conn = connect_db() cursor = conn.cursor() # Create
table for products cursor.execute(''' CREATE TABLE IF NOT EXISTS products ( id INTEGER
PRIMARY KEY AUTOINCREMENT, name TEXT NOT NULL, category TEXT NOT NULL, price REAL NOT
NULL, quantity INTEGER NOT NULL ) ''') # Create table for users cursor.execute(''' CREATE
TABLE IF NOT EXISTS users ( id INTEGER PRIMARY KEY AUTOINCREMENT, username TEXT NOT NULL
UNIQUE, password TEXT NOT NULL, role TEXT NOT NULL ) ''') conn.commit() conn.close()
setup_db()

2. Adding a Product
This function adds a new product to the database.

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def add_product(name, category, price, quantity): """Add a new product to the

inventory.""" conn = connect_db() cursor = conn.cursor() cursor.execute(''' INSERT INTO
products (name, category, price, quantity) VALUES (?, ?, ?, ?) ''', (name, category,
price, quantity)) conn.commit() conn.close() # Example usage add_product('Apple',
'Fruit', 0.5, 100) add_product('Milk', 'Dairy', 1.2, 50)

3. Processing a Sale
This function processes a sale and updates the inventory.

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def process_sale(product_id, sold_quantity): """Process a sale and update the

inventory.""" conn = connect_db() cursor = conn.cursor() cursor.execute(''' SELECT price,
quantity FROM products WHERE id = ? ''', (product_id,)) product = cursor.fetchone() if
product: price, quantity = product if quantity >= sold_quantity: new_quantity = quantity
- sold_quantity cursor.execute(''' UPDATE products SET quantity = ? WHERE id = ? ''',
(new_quantity, product_id)) conn.commit() print(f'Sale processed: {sold_quantity} units
sold at ${price * sold_quantity:.2f}') else: print('Not enough stock to complete the
sale.') else: print('Product not found.') conn.close() # Example usage process_sale(1, 5)
# Process sale for product with ID 1

4. Generating a Report
This function generates a report of all products in the inventory.

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def generate_report(): """Generate and print an inventory report.""" conn = connect_db()

cursor = conn.cursor() cursor.execute(''' SELECT name, category, price, quantity FROM
products ''') products = cursor.fetchall() print('Inventory Report:') for product in
products: print(f'Name: {product[0]}, Category: {product[1]}, Price: ${product[2]:.2f},
Quantity: {product[3]}') conn.close() # Example usage generate_report()

5. User Authentication
This function checks if the user credentials are valid.

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def authenticate_user(username, password): """Authenticate a user based on username and

password.""" conn = connect_db() cursor = conn.cursor() cursor.execute(''' SELECT * FROM
users WHERE username = ? AND password = ? ''', (username, password)) user =
cursor.fetchone() conn.close() return user # Example usage user =
authenticate_user('admin', 'password123') if user: print('Login successful!') else:
print('Invalid credentials.')

7. Output
1. Adding a Product:
Output: Products are added to the database. Check the inventory using generate_report() .

2. Processing a Sale:
Example Output:

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Sale processed: 5 units sold at $2.50

If not enough stock:

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Not enough stock to complete the sale.

3. Generating a Report:
Example Output:

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Inventory Report: Name: Apple, Category: Fruit, Price: $0.50, Quantity: 95 Name:
Milk, Category: Dairy, Price: $1.20, Quantity: 50

4. User Authentication:
Example Output:

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Login successful!

If invalid credentials:

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Invalid credentials.

8. Testing
Unit Testing:
add_product() : Verify that products are correctly added to the database.

process_sale() : Ensure that sales are processed and inventory is updated correctly.

generate_report() : Check that the report accurately reflects the current inventory.

authenticate_user() : Confirm that valid credentials grant access and invalid ones do not.

Integration Testing:
Test the interaction between the GUI and database functions.
Ensure that sales processing and inventory updates work as expected together.

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System Testing:
Validate the complete workflow from user login through inventory management and sales
processing.
Confirm that the system meets all specified requirements and performs correctly under expected
conditions.

User Acceptance Testing:

Engage actual users to test the system and provide feedback.
Ensure that the system is intuitive and meets user needs.

9. Hardware and Software Requirements

Hardware Requirements:
Processor: Intel i3 or equivalent
RAM: 4 GB minimum
Storage: 100 GB free space
Network: Internet connection (for online features or updates)
Software Requirements:
Operating System: Windows 10 or equivalent
Python Version: 3.x
Database: SQLite (included with Python)
Development Tools: Python IDE (e.g., PyCharm, VSCode)
Libraries: Tkinter (for GUI), SQLite (for database)

10. Bibliography
Books and Articles:
“Python Crash Course” by Eric Matthes.
“Python Programming: An Introduction to Computer Science” by John Zelle.
Online Resources:
Python Official Documentation
Tkinter Documentation
SQLite Documentation
Tutorials and Guides:
Real Python - For in-depth Python programming tutorials.
W3Schools - For HTML/CSS/JavaScript basics if integrating with a web-based GUI.

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