Cover Page Excel
Cover Page Excel
CALL: 07060967536
1 EMAIL: faithulunne @gmail.com
INTRODUCTION TO MS EXCEL
INTRODUCTION TO EXCEL
2
MICROSOFT EXCEL FORMULAS - THE BASICS
When you make a formula in Excel, you can use different elements to supply the
source data to the formula and indicate what operators should be performed on
those data. Depending on the formula type that you create, it can include any or all
of the following parts:
Constants - numbers or text values that you enter directly in a formula, like =2*3.
Cell references - reference to a cell containing the value you want to use in your
Excel formula, e.g.=SUM(A1, A2, B5).
To refer to data in two or more contiguous cells, use a range reference like A1:A5.
For example, to sum values in all cell between A1 and A5, inclusive, use this
formula:=SUM(A1:A5).
Names - defined name for a cell range, constant, table, or function, for
example =SUM(my_name).
Functions - predefined formulas in Excel that perform calculations using the values
supplied in their arguments.
Operators - special symbols that specify the type of operation or calculation to be
performed.
3
Operators in Excel worksheet formulas
To tell Microsoft Excel what type of operation you want to perform in a formula, you
use special symbols that are technically called operators. There exist 4 types of
operators in Excel:
Subtraction =A2-B2
- (minus sign) Negation (reversing the =-A2 (changes the sign of the
sign) value in A2)
=A2*10%
% (percent sign) Percentage (returns 10% of the value in
A2)
=A2^3
^ (caret) Exponential (power of) (raises the number in A2 to the
power of 3)
For example, if you have an item price in cell A2 and VAT in cell B2, you can
calculate the VAT amount by using the following percentage formula: =A2*B2
4
Comparison Formula
Meaning
operator example
= Equal to =A2=B2
For example, formula =A1=B1 returns TRUE if cells A1 and B1 contain the same
value (number, text or date), FALSE otherwise.
Text concatenation operator in Excel is the ampersand symbol (&). You can use it to
join two or more text strings in a single string.
For example, if you have country codes in column A and telephone numbers in
column B, you can use the following formula to get the telephone numbers
combined with the country codes:=A1&" "&B1
Colon (:) - it is a range operator that allows you to make one reference for multiple
cells located between 2 cells that you specify.
For example, range A1:A00 includes 100 cells from A1 through A100. To find an
average of those 100 cells, you use the following formula:=AVERAGE(A1:A00)
5
You can also refer to the entire column (A:A) or the entire row (1:1). For
example, the following formula finds the total of all numbers in column
A: =SUM(A:A). Find more about whole-column and whole-row references.
Note. Comma is the default List Separator in North America and some other
countries. In European countries, comma is reserved as the Decimal Symbol and
the List Separator is usually set to semicolon (;). In this case, you need to separate
a function's arguments with semicolons, e.g.=IF(A1>0; "good"; "bad")
So, if you are trying to make a formula in your worksheet, but Excel does not accept
it and throws up an "invalid formula" error, go to your Regional Settings (Control
Panel > Region and Language > Additional Settings) and check what symbol is set
as List Separator there. It is that symbol that you need to use to separate
arguments in your Excel formulas.
Space - it is an intersection operator that lets you get the cell(s) common to the
two references that you specify. For example, if you a list of items in column A and
some related data in other columns, you can get a value at the
intersection of a given column and row by using a formula like this:=B3:D3 C2:
Formulas that you create in your Excel spreadsheets can be simple or complex:
Further on in this tutorial, you will find the detailed steps for making both types of
Excel spreadsheet formulas.
6
To calculate the 10% commission, you need to multiply the total by 10%, so you
enclose the previous calculation in brackets, and got the result you want.
Of course, nothing prevents you from multiplying the total already calculated in
column E by 10%, in this case the formula would reduce to a simple
calculation =E2*10%. However, in large worksheets, it makes sense to write
independently calculated formulas, so that removing a column with one formula
wouldn't break the others. =ROUND(SUM(B2:B6),0)
Of all Excel functions, IF is nested more often than all others. As you probably know,
the IF function is used to evaluate a specified condition and return one value when
condition is met, and another value when the condition is not met. However, quote
often you have to deal with situations where there are more than two possible
outcomes. And if this case, you can write several IF functions and nest them into
each other:.
Array formulas in Excel are advanced aerobatics. A single Excel array formula can
perform thousands of calculations and replace hundreds of usual formulas. Learning
array formulas certainly requires some time and effort, but it's worth it.
Since this tutorial is purposed for beginners, I won't intimidate you by the definitions
of array constants and complex multi-line formulas. I'll show just one very simple
example of an Excel array formula that demonstrates what they are capable for.
Supposing you have 2 columns of numbers, column A and B. And you want to know
how many times column B is greater than or equal to column A when a value in
column B is greater than 0. This task requires comparing two ranges and you can do
this by using the following array formula:=SUM((B2:B10>=A2:A10) *
(B2:B10>0))
To learn more about Excel array formulas, please see the following tutorials:
Excel array formulas, functions and constants - explains the basics of array formulas
and shows how to use array constants and array functions.
Excel array formula examples for beginners and power users - 7 fascinating
examples of advanced array formulas in Excel.
7
Excel user defined functions
Although Microsoft Excel has hundreds of built in functions, you still may find
yourself faced with a challenge for which no predefined Excel function exists. In this
case, you can create that function yourself... or have somebody create it for you :)
Such custom functions are called User Defined Functions (UDFs), and they are
especially useful for advanced mathematic or engineering calculations. Like macros,
user defined functions are written in VBA (Visual Basic for Applications). As an
example, you can review and download custom functions created by our team
to count and sum cells by color.
There exist 3 types of cell references in Excel: absolute ($A$1), relative (A1) and
mixed ($A1 or A$1). All three of the above references refer to the same cell, and the
dollar sign ($) is used only for one purpose - it tells Microsoft Excel whether to
change or not to change cell references when the formula is moved or copied to
other cells.
Absolute cell reference ($A$1) - the $ sign before the row and column
coordinates makes a reference static, and lets you copy a formula without
changing references.
Relative cell reference (A1) - a cell reference with no $ sign changes based on
relative position of rows and columns in a spreadsheet.
Absolute column and relative row ($A1) - the $ sign in front of the column letter
locks the reference to the specified column, so the column never changes. The
relative row reference, without the dollar sign, changes depending on the row to
which the formula is copied.
Relative column and absolute row (A$1) - the row's reference locked by $ doesn't
change, and the column's reference does.
Formulas in Excel are a powerful multi-faceted tool, and they can solve a great
variety of tasks in your spreadsheets. Of course, learning various aspects of
Microsoft Excel formulas and functions does take time, so you might feel there isn't
8
enough time in the day to learn everything. Well, a good way to find more time is to
save some time :)
Excel provides formulas for almost anything, and there exist tens or even hundreds
of different functions in modern versions of Microsoft Excel. So, if you encounter a
task for which you cannot work out a solution, most likely you are missing out on a
formula that can do it for you. Before spending hours and hours on performing
manual calculations, take a few minutes to review the following resources. It is a
selection of the most popular MS Excel formulas with examples, grouped by
categories.
9
Excel sum formulas
How to convert text to date in Excel - a handful of formulas to convert text to date.
How to convert Excel date to text - formula to cover a date to a text string in a
specified format.
Excel DATE formula examples - how to get a serial number representing a date, add
and subtract dates in Excel, return a date based on values in other cells, convert a
text string to a date, plus a few advanced Excel DATE formula examples.
Day of week function (WEEKDAY) - formulas to return the day of the week from a
given date, identify, filter, count and highlight workdays and weekends, and more.
How to calculate months in Excel (MONTH and EOMONTH functions) - examples of
Excel date formula to extract month from date, get the first and last day of the
month, convert month name to number and more.
Calculating week number in Excel (WEEKNUM function) - how to use date formulas
in Excel to get week number from date, convert week number to date, get a week
number in a month, sum values by week number, and more.
10
How to add and subtract dates in Excel - date formulas to add and subtract days,
weeks, months and years.
How to calculate difference between two dates (DATEDIF function) - Excel date
formula to calculate difference between two dates in days, weeks, months or years.
Calculating weekdays in Excel (WORKDAY and NETWORKDAYS) - using date formula
in Excel to calculate workdays with custom weekend parameters and holidays.
Convert date to year & calculate age from date of birth - Excel age formulas, and a
few other date formulas to extract year from date, convert date to month and year,
determine leap years.
HOW TO GRADE IN EXCEL
Excel Formula For Rank
Percentile Rank Formula
Excel Evaluate Formula
SUMPRODUCT Formula in Excel
11
MS Excel Exercises 1
12
RANK Function in Excel is very simple and easy to use. Let understand the working
of RANK Function in Excel by some RANK Formula example.
You can download this RANK Function Excel Template here – RANK Function Excel
Template
Example #1Apply the RANK.EQ function in cell C2.
RANK.EQ formula 1So the output will be : RANK Example 1-3 We can drag the
formula by using Ctrl + D or double click on the right corner of the cell C2. So the
result would be:
Drag : Note: I have not mentioned the order reference. Therefore, excel by default
ranks in descending order.
=RANK.EQ (B2, $B$2:$B$13) returned a number (rank) of 12. In this list, I have a
total of 12 teams. This team scored 12 points, which is the lowest among all the 12
teams we have taken into consideration. Therefore, the formula ranked it as 12, i.e.
the last rank.
=RANK.EQ (B3, $B$2:$B$13) returned a number (rank) of 1. This team scored 105
points, which is the highest among all the 12 teams we have taken into
consideration. Therefore, the formula ranked it as 1, i.e. first rank.
This is how RANK or RANK.EQ function helps us find out each team’s rank when we
compared against each other in the same group.
Result of RANK.EQ with COUNTIF function : We can drag the formula by using Ctrl +
D or double click on the right corner of the cell D2. So the result would be: Drag The
formula I have used here is
=RANK.EQ (B2, $B$2:$B$6) this will find the rank for this set.
COUNTIF ($B$2:B2, B2) – 1. COUNTIF formula will do the magic here. For the first
cell, I have mentioned $B$2:B2 means at this range, what is the total count of the
B2 value then deduct that value from
1.The first RANK returns 1 and COUNTIF returns 1, but since we mentioned -1, it
becomes zero; therefore, 1+0 = 1. For Sachin, RANK remains 1.
13
EXCEL PRACTICE TEST EXERCISES 1
Using the data below, input the table into an Excel spreadsheet before completing
the following tasks.
Insert the harder line in center and write (Basic Excel Test Practice Questions)
Hours No. of sales Stock ought Revenue Total
10.00–13.00 90 110 pieces $320 =Sum(B2:D2)
13.00–15.00 120 320 pieces $1,900
15.00–17.00 210 600 pieces $3,800
17.00–20.00 80 120 pieces $320
Please create a basic SUM formula for the total number of transactions in the
table above
Please apply Naira sign on revenue total score work
Bold the table Topic harder and add the border line
EXERCISE 2
OBJECTIVES:
TOLU SHOP COSMETICS AND FOOD ITEMS
S/N GOODS COST PRICE SELLINGPRICE GAINLOSS TOTAL
1 PHONES 10,000 600 9,400 20,000
2 TELEVISION 18,000 400 17,600 36,000
3 EGGS 12,000 200 11,800 24,000
4 FRUITS 11,000 600 10,400 22,000
5 BAG BEANS 1,500 300 1,200 3,000
6 EAR RINGS 2,000 500 1,500 4,000
7 BISCUITS 6,000 1,200 4,800 12,000
8 CAN WATER 7,000 300 6,700 14,000
9 SHOES 800 500 300 1,600
10 MEAT PIE 6,000 1,200 4,800 12,000
GRAND TOTAL 10,600
14
5. Save your work.
EXERCISE 3
OBJECTIVES:
NOW DO THESE TABLE BELOW FIG. 1.2.
(A) CALCULATE THE TOTAL SCORE,
(B) FIND THE AVERAGE,
(C) SAVE THE TABLE FOOTER WITH YOUR NAME
(D) TYPE SCORE SHEET RECORD AS HEADED PAPER
S/N NAME OF STUDENT MATHS COMPUTER ENGLISH AVERAGE
1. OKAFOR JOHNSON 67 54 70
2. AGBO MERCY 70 40 20
3. ADIEGWE ANTHONY 60 50 30
4. CHIOMA IGWE 64 40 60
5. EDITH JUDE 80 30 40
6. TOTAL
EXERCISE 4
OBJECTIVES:
) CALCULATE THE TOTAL SCORE,
(B) FIND THE GRDAE,
(C) SAVE THE TABLE FOOTER WITH YOUR NAME
(D) TYPE STUDENT SCORE SHEET RECORD AS HEADED PAPER
15
PRATICAL EXERCISE 5
16
5. Change the total sells gain to 2 decimal and dollar sign
6. Create the following Chart BAR
16,000
12,000
8,000
4,000
0
s ES ell es x3 NS on es S NS Series1
ce c t c
pi PIC t sh pi ANS LLO car pi LON TO
4 5 r e 14 E A 4 1 5 AL AR
X X er X B 1
G c e) AG 3 G S x R x 6 G X C
IT N ISH 24 i B IL U ATE IL X M 6
X IT
ET CK F S X dom O C U
E
G
R TO GG (in ED BIS N W LS O EDI
P S E S R A
C TA S B M
SE DI
E
E O
O O
V EG AT
N M
TO
IT N
17