Training Workshop On POW Preparation

17/10/2022
Project Implementation of NIA

Irrigation Projects
CONSTRUCTION MANAGEMENT DIVISION
OBJECTIVES
At the end of the Session, the participants should be able to;
Define Construction Management
Differentiate CIS/SIP, SRIP, and NIP
Explain the Project Implementation Process of an
Irrigation Project
Explain the Agency’s Budgeting Process in relation to
Planning and Programming of Irrigation Project
Discuss the parts and components of the Program of
Works (POW) and its importance to Project
Implementation Process
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OBJECTIVES
At the end of the Session, the participants should be able to;
Identify the attachments of POW
Identify the step by step procedure in the
preparation of POW
Enumerate the requirement for the Request for Bidding
Identify the timeline for Procurement of Infrastructure

Projects
Discuss the Restructuring Process for an On-Going
Project
OUTLINE OF DISCUSSION
- What is Construction Management
- Differentiation of CIP/SIP, SRIP, and NIP
- Project Implementation Process
- Budgeting Process
- Planning and Programming
• Overall POW and Annual POW
• Delegated of Authorities (MC 169 s. 2020)
• Components of POW (MC 176 s. 2020)
• Process flow in POW preparation
Summary of POW Attachments
• Step by step procedure for the construction of POW
• Request for Bidding Requirements
• Timeline for Procurement of Infrastructure Projects
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WHAT IS CONSTRUCTION
MANAGEMENT?
WHAT IS CONSTRUCTION MANAGEMENT?

Construction Management
• It is a professional service that uses
specialized, project management techniques
to oversee the planning, design, and
construction of a project, from its beginning to
its end.
• The purpose of Construction management is
to control a project's time / delivery, cost and
quality—sometimes referred to as a project
management triangle.
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Construction Management
Construction Management Division

• Composed of 3 Sections
• Construction Planning and Scheduling
Section (CPSS)
• Contract Administration Section (CAS)
• Project Benefits Monitoring and
Evaluation Section (PBMES)
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Construction Planning and Scheduling
Section (CPSS)
• Review, Evaluation and process the Approval
of the Overall Program of Works wherein the
project scope, budget and implementation
schedule of the project defined is the yardstick
against the measurement of project
performance.
• Focused on the importance for optimum
utilization of resources.

Contract Administration Section (CAS)
• In adherence to RA 9184, the Government
Procurement Act, the majority of civil works
of government projects are implemented
through contract works.
• Thus, Contract Administration is necessary
to administer the responsibilities of the
awarded contracts (above 100M).
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Project Benefit Monitoring and Evaluation
Section (PBMES)
• During the Project Implementation, it is
necessary to monitor and evaluate its
progress.
• The approved Overall Program of Work of
each project is the reference in preparing the
Monitoring and Evaluation Plan for the
conduct of the activities.
DIFFERENTIATION OF CIP/SIP, SRIP, AND NIP

Communal Irrigation Small Reservoir National Irrigation
Project (CIP)/Small Irrigation Project Project (NIP)
Irrigation Project (SIP) (SRIP)
shall not be less than 50

Service Area less than 1,000 hectares more than 1,000 hectares
reference: MC 98 s. 2021 hectares
shall not be more than 50
Dam Height more than 50 meters
meters
Reservoir shall not exceed 50 million

Capacity cubic meters
1. Domestic Contract (at 1. Domestic Contract (at

Mode of
least Php100 million) least Php100 million)
Implementation
2. Local Minor Contract 2. Local Minor Contract
(Ref. MC
1. Local Minor Contract (LMC) (LMC) (LMC)
No.169 s.
2. Force Account Works (FAW) 3. International/Foreign 3. International/Foreign
2020, Manual of
Contracts Contracts
Delegated
4. Force Account Works 4. Force Account Works
Authority)
(FAW) (FAW)
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DIFFERENTIATION OF CIP/SIP, SRIP, AND NIP

Communal Irrigation Small Reservoir National Irrigation
Project (CIP)/Small Irrigation Project Project (NIP)
Irrigation Project (SIP) (SRIP)
Monitoring
(Ref. MC No.
176 s. 2020,
Revised
Operations Department Engineering Department Engineering Department
Guidelines in
the Preparation
of POW, ABC &
DUC)
Timeline of
Within a year Multi-Year Multi-Year
Completion
- May Include the Solar, Hydro

Electric Power Generation
Other May Include the Solar, Hydro
- Can be implemented by
Components Electric Power Generation
Pump Irrigation instead of
reservoir
PROJECT IMPLEMENTATION PROCESS

PROJECT PROJECT PROJECT
PREPARATION EXECUTION TURN-OVER
FEASIBILITY STUDY
• PROJECT IDENTIFICATION Feasibility Study
• PRE-FEASIBILITY STUDY
PLANNING AND
• Project Identification
• VALUE ENG’G/ANALYSIS PROGRAMMING
• Pre-Feasibility Study
• FEASIBILITY STUDY REPORT • OVERALL/ANNUAL
• Value Eng’g/Analysis PROJECT INVENTORY
PROGRAM
• FeasibilityOF WORKS
Study Report AND COMPLETION
DETAILED ENGINEERING (POW)
DESIGN
IMPLEMENTATION OF
PRE-CONSTRUCTION Pre-Construction
CIVIL WORKS
ACTIVITIES Activities
• PROCUREMENT
• ACQUISITION OF ECC/CNC, NCIP, • RA 1984 – GOVERNMENT PROJECT TURN-OVER
ROW, ETC.
• CONSTRUCTION SURVEY
PROCUREMENT REFORM TO OPERATIONS
ACT
• PROJECT MONITORING
APPROVAL OF PROJECT
IMPLEMENTATION
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PROJECT
PREPARATION
FEASIBILITY STUDY
Project Identification
• PROJECT IDENTIFICATION
• PRE-FEASIBILITY STUDY 1. Source of Water
• VALUE ENG’G/ANALYSIS Main source
• FEASIBILITY STUDY REPORT Supplementary sources
DETAILED ENGINEERING AND
DESIGN 2. Service Area
No. of Serviceable area in
PRE-CONSTRUCTION hectares
ACTIVITIES
• ACQUISITION OF ECC/CNC, NCIP,
ROW, ETC.
3. Farmer Beneficiaries
• CONSTRUCTION SURVEY No. of farmers and
families to benefit the
APPROVAL OF PROJECT project
IMPLEMENTATION

PROJECT
PREPARATION
FEASIBILITY STUDY
Pre-Feasibility Study
• PRE-FEASIBILITY STUDY ▪ Technical
• VALUE ENG’G/ANALYSIS ▪ Economical
• FEASIBILITY STUDY REPORT
▪ Financial
DETAILED ENGINEERING AND ▪ Environmental and Social
DESIGN Analysis
PRE-CONSTRUCTION Economic Internal Rate of
ACTIVITIES Return
• ACQUISITION OF ECC/CNC, NCIP, ▪ If EIRR < 10%, discontinue
ROW, ETC. the project
▪ If EIRR >= 10 %, proceed to
APPROVAL OF PROJECT full blown Feasibility Study
IMPLEMENTATION
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PROJECT
PREPARATION
FEASIBILITY STUDY
Value
• PRE-FEASIBILITY STUDY Engineering/Analysis
• VALUE ENG’G/ANALYSIS (VEVA)
• FEASIBILITY STUDY REPORT ▪ providing necessary
DETAILED ENGINEERING AND functions in the project at
DESIGN the lowest cost
▪ development cost
PRE-CONSTRUCTION
ACTIVITIES ▪ final scheme of
development
ROW, ETC.
APPROVAL OF PROJECT
IMPLEMENTATION

PROJECT
PREPARATION
FEASIBILITY STUDY
Feasibility Study Report
• PRE-FEASIBILITY STUDY ▪ proceed to securing of Funding
and Detailed Engineering Design
• VALUE ENG’G/ANALYSIS
(DED)
DETAILED ENGINEERING AND Sources of Government Funds

DESIGN a. collection of taxes, fees,
and charges
PRE-CONSTRUCTION b. loans
ACTIVITIES - domestic borrowing
• ACQUISITION OF ECC/CNC, NCIP, - foreign borrowing
ROW, ETC.
• CONSTRUCTION SURVEY (Korean Exim Bank,China Exim
Bank,JICA, World Bank)
APPROVAL OF PROJECT c. PPP (Public Private Partnership)
IMPLEMENTATION d. Grants
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PROJECT
PREPARATION
FEASIBILITY STUDY
Detailed Engineering Design
• PROJECT IDENTIFICATION (DED)
• PRE-FEASIBILITY STUDY
• VALUE ENG’G/ANALYSIS ▪General Layout of the Project
• FEASIBILITY STUDY REPORT ▪Irrigation and Drainage Network
▪Plan and Profile of Irrigation
DETAILED ENGINEERING Canal and Drainage Canal
AND DESIGN ▪Design of Canal Structures
PRE-CONSTRUCTION ▪Detailed Project Specifications
ACTIVITIES ▪Design of Head works
(Embankment Dam, Diversion
ROW, ETC.
Dam, Intake Structures, Pump
Structures etc.)
APPROVAL OF PROJECT
IMPLEMENTATION

GENERAL LAYOUT
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IRRIGATION AND DRAINAGE NETWORK

PLAN AND PROFILE CANAL
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HEADWORKS (DAM/DIVERSION WORKS/INTAKE STRUCTURE)

DETAILED PROJECT SPECIFICATIONS
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PROJECT
PREPARATION
FEASIBILITY STUDY Pre-Construction Activities
• PROJECT IDENTIFICATION ▪ Environmental Compliance
• PRE-FEASIBILITY STUDY Certificate (ECC) – PD 1586
• VALUE ENG’G/ANALYSIS
▪ Tree Cutting Permit – DENR AO
2020-06
▪ Special Use Agreement in
DETAILED ENGINEERING AND
Protected Area (SAPA) – DENR AO
DESIGN 2018-05
PRE-CONSTRUCTION ▪ Special Land Use Permit (SLUP)
ACTIVITIES PD 705 and DENR AO 2004-59
• ACQUISITION OF ECC/CNC, NCIP, ▪ Right of Way (ROW)
ROW, ETC. Negotiations/Acquisitions - RA
• CONSTRUCTION SURVEY 10752
▪NCIP Clearance
APPROVAL OF PROJECT
▪ Pre-Construction Survey
IMPLEMENTATION
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PROJECT
PREPARATION
FEASIBILITY STUDY Approval of Project
• PROJECT IDENTIFICATION Implementation
• PRE-FEASIBILITY STUDY ▪RDC Endorsement
• VALUE ENG’G/ANALYSIS ▪Feasibility Study Report (FSR)
▪Detailed Engineering and Design
DETAILED ENGINEERING AND ▪Economic Internal Rate of Return

(EIRR)
DESIGN
▪Environmental Compliance
PRE-CONSTRUCTION Certificate (ECC) – PD 1586
ACTIVITIES ▪Gratuitous Permits for the Special
Uses of Forest Lands (GSUP) - DENR
ROW, ETC. ▪National Commision on Indigenous
• CONSTRUCTION SURVEY People (NCIP) Clearance
▪Right of Way (ROW)
APPROVAL OF PROJECT Negotiations/Acquisitions - RA 10752
IMPLEMENTATION
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APPROVAL OF PROJECT IMPLEMENTATION

APPROVAL OF FSR
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APPROVAL OF DED

EIRR ANALYSIS
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CERTIFICATE FROM CENRO

CERTIFICATE OF NON-OVERLAP
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GENERAL LAYOUT

IRRIGATION AND DRAINAGE NETWORK
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LIST OF LANDOWNERS

STRIP MAP
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BUDGETING PROCESS
BUDGETING PROCESS
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BUDGETING PROCESS
1ST HALF OF THE YEAR 2ND HALF OF THE YEAR
• NIA Budget Call (Budgeting Scheme) • National Expenditure Program (NEP) presented
• Interagency Budget Proposal during the State of the Nation Address by the
- Internal Budget Forum (Corplan & President
Finance) • Budget Deliberation in Congress
- Review and Consolidation of Budget - Committee in Food and Agriculture
Proposal - Committee on Appropriations Plenary
- EXECOM Presentation - General Appropriation Bill (GAB)
- Presentation to NIA Board submission to senate
- NIA Board Endorsement • Budget Deliberation in Senate
- Submission of Proposal to DBM - Committee in Food and Agriculture
- Technical Budget Hearing with DBM and - Committee on Appropriations Plenary
other Government Agencies • Bicameral (BI-CAM) Meeting (Senate and
Congress)
• Approval of General Appropriations Act (GAA)

by the President of the Republic*
• Issuance of Sub-Allotment Release Order
(SARO) by DBM*
* Usually takes place in the following year
BUDGETING PROCESS
For Submission by the Regional
1ST HALF OF THE YEAR
Office
• NIA Budget Call (Budgeting Scheme) • Budget Proposal
• Interagency Budget Proposal • Inclusion in PIP and TRIP
- Internal Budget Forum (Corplan & • DBM Forms (Tier 1 and Tier 2)
Finance) • BED Forms (Budget Proposal)
- Review and Consolidation of Budget • Detailed Breakdown of Cost/ List of proposed
Proposal activities
- EXECOM Presentation • RDC Endorsement of Proposed
- Presentation to NIA Board Project/Activities/Programs for the Fiscal Year
- NIA Board Endorsement
- Submission of Proposal to DBM
- Technical Budget Hearing with DBM and
other Government Agencies
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DBM FORMS
BED FORM 1
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BED FORM 2
BED FORM 3
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BUDGETING PROCESS
For Submission by the Regional
2ND HALF OF THE YEAR
Office
• National Expenditure Program (NEP) presented • DBM Forms (Based on NEP)
during the State of the Nation Address by the
President • BED Forms (Based on NEP)
• Budget Deliberation in Congress
- Committee in Food and Agriculture • Submission of Unit Cost Derivation that will be
- Committee on Appropriations Plenary used for the CY POW
- General Appropriation Bill (GAB) (3rd Quarter)
submission to senate
• Budget Deliberation in Senate • CY POW Submission for the upcoming year
- Committee in Food and Agriculture (4th Quarter)
- Committee on Appropriations Plenary
• Bicameral (BI-CAM) Meeting (Senate and
Congress)
• Approval of General Appropriations Act (GAA)

by the President of the Republic*
• Issuance of Sub-Allotment Release Order
(SARO) by DBM*
* Usually takes place in the following year
LEVEL OF READINESS
TIER 1 (On-going Projects)
1. On-going line projects funded in the previous
years
2. Prioritize projects for completion, projects with
approved Certificate of Budget Inclusion (CBI), and
projects with Approved Overall POW
3. DBM emphasizes the limiting “within the fiscal
year” timeframe, P/A/P obligation and
implementation
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LEVEL OF READINESS
TIER 2
Checklist for the Readiness of New Line Projects:
1. Feasibility Study Report
2. Detailed Engineering Design
3. Inclusion in the Updated FY 2017-2024 PIP
4. Inclusion in the FY 2023 – 2025 TRIP
5. RDC Endorsement
6. NCIP Clearance / Certification
7. Environmental Compliance Certificate
8. Relevant documents for ROW and Resettlement
9. Approval of Project for Implementation (MC No. 169 s.2020
Manual of Delegated Authority)
10. Approval by the ICC / NEDA Board (for concerned projects
not funded in Tier 1)
BUDGET TERMINOLOGIES
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PROGRAM OF WORKS
Construction Planning & Scheduling Section
PROGRAM OF WORKS
OVERALL POW / ANNUAL POW
• Baseline for the execution of the project

• Sequence and timetable of all activities
• Authority to execute the project and to utilize the
allocated funds
• Legal Document of the project
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PROGRAM OF WORKS
OVERALL POW / ANNUAL POW
•NIA Memorandum Circular No. 176 s.

2020, Revised Guidelines in the
Preparation of Program of Works,
Approved Budget for the Contract,
Estimated Project Cost and/or Unit Cost
Derivation of all Irrigation Projects
PROGRAM OF WORKS
OVERALL POW
• To be submitted after Approval of Project for Implementation

• Feasibility Study Report
• Detailed Engineering Design
• Inclusion in the Updated Public Investment Program (PIP)
• Inclusion in the Three-Year Rolling Infrastructure Program
(TRIP)
• RDC Endorsement
• NCIP Clearance / Certification
• Environmental Compliance Certificate
• Relevant documents for ROW and Resettlement
• Approval of Project for Implementation (MC No. 169 s.2020
Manual of Delegated Authority)
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PROGRAM OF WORKS
PROGRAM OF WORKS
Annual POW
• To be submitted in the 3Q / 4Q, based on the NEP

Budget
• To avoid delays, program implementation-ready
activities only
• Submitted DBM Forms and BED Forms must be
consistent with the Annual POW
• Submit Revised Annual POW in case of
reprogramming, budget realignment, etc.
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PROGRAM OF WORKS
Revised Overall / Annual POW
• Reprogramming of the approved POW

• Budget Realignment
• Changes in plans, scope, cost and implementation
(For OPOW: Required to submit Request for
Restructuring Request)
MC 169 s.2020 – Delegated of

Authorities
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SECTION 1.I. C REVIEW AND DECISIONS OF PROJECT FOR IMPLEMENTATION

OVERALL PROJECT COST RECOMMENDING OFFICIAL APPROVING OFFICIAL
Php 2.5 Billion and above NIA Board of Directors NEDA Board of Directors
Above Php 1 Billion but below Php 2.5 Administrator NIA Board of Directors
Billion
Above Php 750 Million up to Php 1 Billion Senior Deputy Administrator Administrator
Above Php 500 Million up to Php 750 Million Deputy Administrator Senior Deputy Administrator
For Engineering & Operations
Above Php 100 Million up to Php 500 Million Regional Manager / Deputy Administrator
Department Manager, IISO / For Engineering & Operations
Project Manager
Up to Php 100 Million Manager, EOD / Regional Manager /

Manager, ED and Acting Project Department Manager, IISO /
Manager Project Manager
SECTION 1.II. A. PROGRAM OF WORKS

For projects with implementation of 2 or more years, Overall POW must be approved prior to approval of Annual POW
OVERALL PROGRAM OF WORKS RECOMMENDING OFFICIAL APPROVING OFFICIAL
Above Php 1 Billion Administrator NIA Board of Directors
Approved OPOW above 1B with changes in original Administrator NIA Board of Directors
scope
Annual POW where OPOW has already been Senior Deputy Administrator Administrator
approved by the NIA Board with changes in original (for notation of the NIA Board)
scope
Annual POW above 1B where OPOW has already Senior Deputy Administrator Administrator
been approved by the NIA Board provided no (for notation of the NIA Board)
changes in original scope
Above Php 750 Million up to Php 1 Billion Senior Deputy Administrator Administrator
Above Php 500 Million up to Php 750 Million Deputy Administrator For Engineering & Operations Senior Deputy Administrator
Above Php 100 Million up to Php 500 Million Regional Manager / Deputy Administrator
Department Manager, IISO / Project Manager For Engineering & Operations
Above 30 M to Php 100 Million Manager, EOD / Regional Manager /

Manager, ED and Acting Project Manager Department Manager, IISO /
Project Manager
Up to 30M Head, Engineering Section Division Manager, IMO Manager
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SECTION 1.II. A. PROGRAM OF WORKS
ANNUAL PROGRAM OF WORKS RECOMMENDING OFFICIAL APPROVING OFFICIAL

Above Php 750 Million Senior Deputy Administrator Administrator
Above Php 500 Million up to Php 750 Deputy Administrator For Engineering & Senior Deputy Administrator
Million Operations
Above Php 100 Million up to Php 500 Regional Manager / Deputy Administrator
Million Department Manager, IISO / Project For Engineering &
Manager Operations
Above 30 M to Php 100 Million Manager, EOD / Regional Manager /
Manager, ED and Acting Project Manager Department Manager, IISO
/
Project Manager
Up to 30M Head, Engineering Section Division Manager, IMO

Manager
PROGRAM OF WORKS
COMPONENTS
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PROGRAM OF WORKS COMPONENTS

a. CIVIL WORKS
b.INSTITUTIONAL DEVELOPMENT PROGRAM
c. CONSTRUCTION SURVEY
d.PARCELLARY SURVEY
e.RIGHT-OF-WAY ACQUISITION
f. LAND ACQUISITION AND RESETTLEMENT
PLAN
g. PROCUREMENT OF EQUIPMENT AND
VEHICLES
h.CONSULTING SERVICES
i. TAXES
j. CONTINGENCIES
a. CIVIL WORKS
CONTRACT WORKS
•> An agreement between two or more
parties to perform construction on a project
according to certain terms and conditions.
•> Broken down into number of packages or
schedules
•> Contract Supervision is allotted under
Civil Works
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a. CIVIL WORKS
CONTRACT WORKS
•> For Original POW, Approved Budget for the
Contract (ABC) and Unit Cost Derivation
(UCD) were required.
•> For Revised POW, the awarded Contract
Amount should be reflected in the POW
along with the revised UCD.
•> Includes Overhead, Contingencies and
Miscellaneous (OCM) and Profit based on the
allowable percentage of the Direct Cost.
a. CIVIL WORKS
FORCE ACCOUNT WORKS
• > Refers to works where the
implementation is carried out under
administration and supervision through its
own personnel.
• > Its cost shouldn’t include Overhead,
Contingencies and Miscellaneous (OCM) and
Profit.
• > Any project costing Twenty Million Pesos
(Php20,000,000.00) or less may be
undertaken by FAW/Administration.
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a. CIVIL WORKS
FORCE ACCOUNT WORKS
• > Projects costing over Php20,000,000.00
may be undertaken by FAW/Administrator
only in following cases;
• - Emergency due to natural calamities in
need of immediate action
• - To comply with government commitments
• - Failure to award a contract
• - Contract Termination
• - Areas with critical peace
a. CIVIL WORKS
CONTRACT SUPERVISION
• > Cost intended to support the Supervision and
Monitoring of Civil Works Contract Implementation
which covers
• - Remuneration of Personnel
• - TEV of Personnel
• - Office Supplies
• - Fuel and Oil
• - Spare parts (for repair of Vehicle)
Must not exceed 3% of the Civil Works Estimated cost
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b. INSTITUTIONAL DEVELOPMENT PROGRAM

• > Actual cost requirement to support IDP activities
• - Organize/ Strengthen IA Development
• - Conduct/Facilitate IA Trainings
• - Conduct/ Facilitate monthly coordination
• - Assist in ROW negotiations and monitor status
• - Coordinate/ Collaborate with other GAs,
NGOs and LGUs.
Remuneration of IDP Personnel including work, fuel

and oil, vehicle rental, office supplies and other
requirements.
c. CONSTRUCTION SURVEY
• > Actual cost requirement to support Survey works
on Dams and Irrigation Facilities during
Construction
Remuneration of Survey Personnel including work,

fuel and oil, vehicle rental, office supplies and other
requirements.
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d. PARCELLARY MAPPING/SURVEY
• > Actual cost requirement to support the following
activities
• - Data Gathering (Certificate of Title,
Cadastral Map, Tax Map etc.)
• - Actual Survey of Properties
• - Mapping and Plotting (Field data
compilation, Computation, Plotting and
processing)
Remuneration of Survey Personnel including work,

fuel and oil, vehicle rental, office supplies and other
requirements.
e. RIGHT OF WAY ACQUISITION

• > Actual cost requirement for the payment of
• - Acquired real properties
• - Property damages
• - Plant and Crop Damages
Remuneration of ROW Negotiator including work, fuel

and oil, vehicle rental, office supplies and other
requirements.
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f. LAND ACQUISITION AND RESETTLEMENT PROGRAM

Applicable to projects with resettlement program
included in the Feasibility Study and project cost
approved/ confirmed by authorized approving
authority
g. PROCUREMENT OF EQUIPMENT AND VEHICLES

Must be approved based on MC 169 s. 2020 (Manual
of Delegated Authorities)
h. CONSULTING SERVICES
Intended to cover cost for design, management and
other consultancy services if necessary.
i. TAXES
Applicable to projects with Official Development
Assistance (ODA) Funding.
j. CONTINGENCIES
Intended to cover additional cost requirement due
to unforeseen circumstances. Limited to 10% of the
total project cost.
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PROGRAM OF WORK COMPONENTS
PROGRAM OF WORKS
FS / DED
Quantity Survey of
Project Components
and Activities
Derivation of Unit
Cost and
Packaging
Overall
Program of
Work
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PROGRAM OF WORKS
OVERALL POW / Annual POW Attachments
• Annex B - Summary / Approval of POW Form
• Attachment A – Approved General Lay out
• Attachment B – Detailed Breakdown of Cost
• Attachment C – Yearly Manpower, Equipment and Cash requirement
• Attachment D – Project Cost and Quantities Detailed Breakdown
• Attachment D-1 – Yearly Breakdown of Programmed Activities
• Attachment E – Implementation Schedule (Y1 and Y2)
• Attachment F – Key Indicator Form
• Attachment G – Master list of Activities
• Attachment H – Gantt Chart
• Attachment I – Detailed Unit Cost Derivation
• Attachment J – Approved Plans, Profile and Cross Section
• Attachment K – Details of Right of Way Claims
• Other Documents that may be required
PROGRAM OF WORKS
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SUMMARY / APPROVAL OF POW FORM (ANNEX B)
PROGRAM OF WORKS
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APPROVED GENERAL LAYOUT
PROGRAM OF WORKS
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DETAILED BREAKDOWN OF COST (ATTACHMENT B)
PROGRAM OF WORKS
• Attachment C – Yearly Manpower, Equipment and Cash
requirement
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YEARLY MANPOWER, EQUIPMENT AND CASH

REQUIREMENT (ATTACHMENT C)

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PROGRAM OF WORKS
• Attachment D – Project Cost and Quantities Detailed
Breakdown
• Attachment D-1 – Yearly Breakdown of Programmed
Activities
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PROJECT COST AND QUANTITIES DETAILED

BREAKDOWN (ATTACHMENT D)
ATTACHMENT D-1
IS FOR MULTI-YEAR
PROJECTS ONLY
PROGRAM OF WORKS
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IMPLEMENTATION SCHEDULE (Y1 AND Y2)

(ATTACHMENT E)
IMPLEMENTATION SCHEDULE (Y1 AND Y2)

(ATTACHMENT E)
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PROGRAM OF WORKS
KEY INDICATOR FORM (ATTACHMENT F)
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PROGRAM OF WORKS
MASTERLIST OF ACTIVITIES (ATTACHMENT G)
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MASTERLIST OF ACTIVITIES (ATTACHMENT G)
PROGRAM OF WORKS
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GANTT CHART (ATTACHMENT H)
PROGRAM OF WORKS
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DERIVATION OF THE UNIT COST (ATTACHMENT I)

Refer TO MC 176 s.
2020
DERIVATION OF THE UNIT COST (ATTACHMENT I)

Refer TO MC 176 s.
2020
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PROGRAM OF WORKS
APPROVED PLANS, PROFILE AND CROSS SECTION

(ATTACHMENT J)
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(ATTACHMENT J)

(ATTACHMENT J)
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(ATTACHMENT J)
PROGRAM OF WORKS
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RIGHT OF WAY NEGOTIATION (ATTACHMENT K)
STEP BY STEP GUIDE FOR

PREPARATION OF POW
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1. SECURING OF APPROVED PLANS (ATTACHMENT J)

APPROVED PLANS
• All plans must be approved by concerned authorities

as per MC No. 169 series of 2020, Manual of
Delegated Authorities
• Should include the following;
• Profile and Cross Section
• General Layout (Attachment A) and Irrigation
Network
• Canal Structures
• Structural Details
1. SECURING OF APPROVED PLANS (ATTACHMENT J)
COLOR-CODED ACCORDING
TO THE YEARLY
PROGRAMMED ACTIVITIES
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2. RIGHT OF WAY NEGOTIATION (ATTACHMENT K)
3. QUANTITY ESTIMATE
APPROVED PLANS
• All plans must be approved by concerned

authorities as per MC No. 169 series of 2020,
Manual of Delegated Authorities
• Should include the following;
• Profile and Cross Section
• General Layout and Irrigation Network
• Canal Structures
• Structural Details
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REQUIREMENTS FOR QUANTITY ESTIMATE
1. Approved Plans and Drawings

For canals
• General Layout
• Plan and Profile
• Cross Section
• Detail Drawing
REQUIREMENTS FOR QUANTITY ESTIMATE
1. Approved Plans and Drawings

For Building
• GFC PLAN (Structural, Electrical, Plumbing,
Architectural)
For Dam
• GFC PLAN (Earthworks, Civil Works,
Instrumentation, Electro-Mechanical)
2. Back-up Computations/Detailed Estimates
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THINGS TO AVOID FOR QUANTITY ESTIMATING
• > Using Lump Sum ( Electrical, Plumbing,

Roofing & other architectural works)
• > Using typical section(earth works,
concrete)
• > Using RSB Ratio method
4. MASTERLIST OF ACTIVITIES (ATTACHMENT G)
Considerations prior to the creation of Masterlist of

Works:
• > Approved General Layout
• > Irrigation Network
• > Construction Plans
• > Construction Survey
• > Stationing of the Canal Structures and Terminal
Facilities
• > Target Service Area and Location
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5. DERIVATION OF THE UNIT COST (ATTACHMENT I)

Must have attachments prior to the preparation of UCD:
• Updated Canvass of Materials from at least 3 suppliers (delivered on
site/for pick up)
• Updated Regional Wage Board duly conformed by the Regional Manager
Guidelines/Reference for UCD Preparation:
• Refer to MC 176, s. 2020 for the equipment and manpower capability
of different activities (Manual, Mechanized, & Material Aspect)
• Contract Works - Refer to the latest ACEL for the Equipment. Used the
operated hour rate under ACEL of which Operators and fuel
consumption were already considered.
• Force Account Works - Refer to MC No. 69 s. 2018 or the Revised
Guidelines on use of Equipment and use schedule B for projects under
Force Account or Administration.
• Contract Supervision – based on the actual requirement of manpower,
must not exceed 3% of the contract works
• Pre-construction Activities – refer to MC 176, s. 2020
MC No. 176 series of 2020
Section B: Approved Budget for Contract (ABC) / Estimated

Project Cost (EPC), Unit Cost Derivation (UCD)
Section C: Costing Aspect
Section D: Estimating Guidelines
Regional Wage Board
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Refer TO MC 176
s. 2020
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Refer TO MC 176 s.
2020

Refer TO MC 176 s.
2020
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Activities that requires Derivation of Unit Cost:
• > Pre-Construction Activities

■ - Detailed Engineering
■ - Construction Survey
■ - Parcellary Mapping/Survey
■ - Institutional Development Program (IDP) -
but not more than 2% of the Direct Cost
■ - Resettlement Plan (If necessary)
Activities that requires Derivation of Unit Cost:
• > Civil Works

■ - Construction Activities
■ - Construction Materials and Tools (inclusive
of Hauling)
■ - Supply, Delivery and Installation Structures
(including mechanisms and accessories)
■ - Contract Supervision
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Common Issues/mistakes encountered in the submitted

POW:
• > Mobilization/Demobilization & Temporary
Facilities – indirect cost like Profit & OCM were
included
• > Reinforced Concrete was derived instead of
separate DUC for Plain concrete and separate for
RSB
• > Inconsistent Average Hauling Distance (AHD)
6. KEY INDICATOR FORM (ATTACHMENT F)
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7. PROJECT COST AND QUANTITIES DETAILED

BREAKDOWN (ATTACHMENT D)
ATTACHMENT D-1
IS FOR MULTI-YEAR
PROJECTS ONLY
8. GANTT CHART (ATTACHMENT H)
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9. IMPLEMENTATION SCHEDULE (Y1 AND Y2)

(ATTACHMENT E)
9. IMPLEMENTATION SCHEDULE (Y1 AND Y2)

(ATTACHMENT E)
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10. YEARLY MANPOWER, EQUIPMENT AND CASH


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11. DETAILED BREAKDOWN OF COST (ATTACHMENT B)
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12. SUMMARY / APPROVAL OF POW FORM (ANNEX B)
APPROVING
PERSONNEL
SHOULD BE
BASED ON MC
NO. 169 SERIES
OF 2020,
MANUAL OF
DELEGATED
AUTHORITIES
ATTACHMENTS FOR THE

REQUEST FOR BIDDING
MC 85 s.2020
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ATTACHMENTS FOR THE REQUEST FOR BIDDING
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RECOMMENDED EARLIEST POSSIBLE TIME

AND MAXIMUM PERIOD ALLOWED FOR
THE PROCUREMENT OF
INFRASTRUCTURE PROJECTS
Reference: The 2016 Revised Implementing Rule and Regulations Annex ‘C’
of RA 9184
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MIN. MAX.
CDs
PROCUREMENT ACTIVITY CDs
• Pre-Procurement Conference
1 CD • Optional for ABC of Php 5,000,000,000 and below 1 CD
• Advertisement/ Posting of Invitation to Bid

7 CDs • Start of Availability of Bidding Documents 7 CDs
• Pre-Bid Conference (Optional for ABC below Php 1,000,000,000.00)

1 CD
•Not earlier than 7 CDs from Advertisement/Posting
•12 CDs before Deadline of Submission and Receipt of Bids 37-52
CDs
• Deadline of Submission and Receipt of Bids
1 CD • Last Day of Availability of Bidding Documents 50-65
CDs
• Bid Evaluation
1 CD 7 CDs
MIN. MAX.
CDs
PROCUREMENT ACTIVITY CDs
• Post-Qualification
• Bidder must submit all Post-Qualification req. within 5 CDs from receipt of notice as bidder w/ LCB.
1 CD 1 CD
• Approval of Resolution/ Issuance of Notice of Award

7 CDs 7 CDs
• Contract Preparation and Signing 37-52

1 CD
CDs
• Approval of Contract by Higher Authority 50-65

1 CD
CDs
• Issuance of Notice to Proceed

1 CD 7 CDs
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PROCUREMENT ACTIVITY
RECOMMENDED EARLIEST POSSIBLE TIME

• 26 Calendar Days
MAXIMUM PERIOD ALLOWED

• 141 - 156 Calendar Days
Thank You!
77

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17/10/2022

Project Implementation of NIA

CONSTRUCTION MANAGEMENT DIVISION

Enumerate the requirement for the Request for Bidding

Identify the timeline for Procurement of Infrastructure

WHAT IS CONSTRUCTION MANAGEMENT?

WHAT IS CONSTRUCTION MANAGEMENT?

WHAT IS CONSTRUCTION MANAGEMENT?

Construction Management Division

WHAT IS CONSTRUCTION MANAGEMENT?

WHAT IS CONSTRUCTION MANAGEMENT?

WHAT IS CONSTRUCTION MANAGEMENT?

DIFFERENTIATION OF CIP/SIP, SRIP, AND NIP

shall not be less than 50

Reservoir shall not exceed 50 million

1. Domestic Contract (at 1. Domestic Contract (at

DIFFERENTIATION OF CIP/SIP, SRIP, AND NIP

- May Include the Solar, Hydro

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

DETAILED ENGINEERING AND Sources of Government Funds

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

DETAILED ENGINEERING AND ▪Economic Internal Rate of Return

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

PROJECT IMPLEMENTATION PROCESS

• Approval of General Appropriations Act (GAA)

* Usually takes place in the following year

• Approval of General Appropriations Act (GAA)

* Usually takes place in the following year

Construction Planning & Scheduling Section

OVERALL POW / ANNUAL POW

• Baseline for the execution of the project

OVERALL POW / ANNUAL POW

•NIA Memorandum Circular No. 176 s.

• To be submitted after Approval of Project for Implementation

• To be submitted in the 3Q / 4Q, based on the NEP

Revised Overall / Annual POW