ISM CODE AUDIT REPORT (SHIP)

BBO0/2024/S5032

ISM Intermediate Audit

PART 1 : SUMMARY
PART 2 : REPORT
PART 3 : NON-CONFORMITY SUMMARY (Form KS) & FORM(s) K
PART 4 : DOCUMENT REVIEW (Form A)
PART 5 : AUDIT PLAN (Form F)
PART 6 : APPENDICES


SHIP NAME : ARKLOW VIEW
IMO : 9772539
Class Society : Bureau Veritas BV Register : 27826X
Flag : NETHERLANDS Ship Type : Other cargo ship
Company : ARKLOW SHIPPING NEDERLAND B.V.
Audit Unit : BV BILBAO Marine Center : BV ROTTERDAM

DATES OF AUDIT Place of Audit : Bilbao

Start date : 15/07/2024
End date : 16/07/2024
Lead MMSA : Francisco jose MARDARAS CSQM : Antonio RODRIGUEZ HERRERO
SANCHEZ

Other MMSA(s) : Observer(s) :

Report Validated Stamp

On : 18-07-2024
By : Antonio RODRIGUEZ HERRERO
Reg: 27826X ARKLOW VIEW Ref : BBO0/2024/S5032

PART 1 : SUMMARY

SHIP CERTIFICATES

Certificate New Expiry

Certificate Expiry Date Certificate Issued or Extended
Type Date
ISM Safety Management
Definitive 03/08/2026
Certificate

AUDIT(S) PERFORMED

Code Audit Name - Audit Reason

SMCP ISM Intermediate Audit

Note : The scope of the Intermediate Audit includes each element of the ISM Code.
The scope of the Audit is to ensure that Auditor sampling basis covers each section of the ISM Code.

Lead Auditor Summary

Number of MNCs raised : 0
Number of MNCs downgraded : 0
Number of NCs raised : 0
Number of NCs upgraded : 0
Lead Auditor Recommendation(s)
SMCs have been endorsed for intermediate audit on 16/07/2024

Company Information
Company name : ARKLOW SHIPPING NEDERLAND B.V.
Company Address :
HOOFDWEG 18
3067 GH ROTTERDAM
NETHERLANDS

Document Of Compliance (DOC)

DOC No : RTD0/MLI/20200717051508 Validity Date : 28/11/2024
Issued on : 17/07/2020 Issued By : Bureau Veritas
Ship Type(s) : Other cargo ship
On behalf of : NETHERLANDS

Additional Ship Information

Ship Type : Other cargo ship Flag : NETHERLANDS
Port of Registry : ROTTERDAM
Call Sign : PDDU

Safety Management Certificate (SMC)

SMC No : LDR0/MMO/20210607142135 Validity Date : 03/08/2026
Issued on : 07/06/2021 Issued By : Bureau Veritas
Reg: 27826X ARKLOW VIEW Ref : BBO0/2024/S5032

PART 2 : REPORT

BUREAU VERITAS SHIPS IN SERVICE AUDIT REPORT
Marine & Offshore The latest published Rules of Bureau Veritas Marine & Offshore
Division and the General Conditions therein are applicable

Register No : 27826X Reference : BBO0/2024/S5032

Ship Name : ARKLOW VIEW Audit Date : 16/07/2024

Audits
Code Name
SMCP ISM Intermediate Audit

TABLE OF CONTENTS Page

1. DOCUMENT REVIEW ................................................................................................................................ 4

2. AUDIT PLAN .................................................................................................................................................4

3. IMPLEMENTATION....................................................................................................................................4

4. CERTIFICATION AND VERIFICATION .................................................................................................8

5. SPECIFIC FLAG REQUIREMENTS .........................................................................................................8

6. AUDIT SCOPE ..............................................................................................................................................9

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1. Document Review
ISM001 SMCP
SMM (Safety Management Manual) last revision checked.

Last Revision 6
Date 07/05/2024

2. Audit Plan
ISM063 SMCP
Date on which the ISM code audit plan was communicated to the Client and those involved in the audit :
15/07/2024

3. Implementation
General / Objectives
ISM002B SMCP 1.2.2 Objectives of the Company
Objectives of the Company : Assess all identified risks to its ships, personnel and the environment.
ISM002C SMCP 1.2.2 Objectives of the Company
Company has updated risk assessment and SMS documentation in order to integrate and implement
COVID 19 protective measures

ISM003 SMCP 1.2.2 Objectives of the Company

Company objectives also establish safeguards against all identified risks.
ISM004 SMCP 1.2.2 Objectives of the Company
Company objectives continuously improve safety management skills of personnel ashore and aboard
ships.
ISM005 SMCP 1.2.3.1 SMS Complies with Rules &
Regulations
SMS (Safety Management System) complies with mandatory rules & regulations.
This shall include all statutory and classification certificates to ensure that they are valid and that no
surveys / audits / recommendations / non conformities are overdue and that the related CSRs are also
updated.
ISM005A SMCP 1.2.3.1 SMS Complies with Rules &
Regulations
Verification that Company has taken into account relevant documents defined in ISM Code footnotes and
adopted within the SMS as necessary
ISM006 SMCP 1.2.3.2 Other standards applicable by the
Company
SMS ensures that recommended applicable codes, guidelines and standards are taken into account.
ISM006A SMCP 1.2.3.1 SMS Complies with Rules &
Regulations
SMS includes maintenance and monitoring program for asbestos in line with provisions of IMO MSC
Circular 1045.
ISM252 SMCP 1.2.3.1 SMS Complies with Rules & See remark
Regulations
Verification of Cyber Security Management system measures implementation (including availability and
distribution of Cyber Security Management system documentation, familiarization of personnel with
respective duties and responsibilities in relation with Cyber Security Management system and performance
of Cyber Security Management processes in line with Cyber Security Management system documentation)
Remark made by the auditor
Risk assessment done on 28/02/2023.

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Safety and Environmental Protection Policy

ISM007 SMCP 2.1 Safety and environmental policy
Company had established a safety and environmental-protection policy, which describes how the
objectives described in paragraph 1.2 of ISM Code will be achieved.
ISM008 SMCP
Company ensures that the policy is implemented and maintained at all levels of the organisation, both
ship-based and shore-based.
Company Responsibility and Authority
ISM009 SMCP 3.1 Identification of Responsible Operator
Identification of responsible operator, if not the owner, reported to the Administration.
ISM010 SMCP 3.2 Responsibilities and Authorities of
Responsible Personnel
Definition of responsibilities, authorities and interrelations of responsible personnel.
ISM011 SMCP 3.3 Resources for Designated Person
ensured
Resources and shore-based support are provided for the Designated Person(s) to carry out their functions.
Designated Person(s)
ISM012 SMCP 4 Designated Person
Responsibilities and Authorities include monitoring the safety and pollution-prevention aspects of the
operation of the ship and ensuring that adequate resources and shore-based support are applied (DPA is
properly qualified).
DPA (Designated Person Ashore) Name(s) Simon Kort
Master s Responsibility and Authority
ISM013 SMCP 5.1.1 Implementation of safety and
environmental-protection Policy
Implementation of the safety and environmental-protection policy of the Company.
ISM014 SMCP 5.1.2 Motivation of Crew
Motivation of crew in the observation of that policy.
ISM015 SMCP 5.1.3 Clear and Simple Orders
Issuance of appropriate orders and instructions in a clear and simple manner.
ISM016 SMCP 5.1.4 Verification of Specific Requirements
Verification that specific requirements are observed.
ISM017B SMCP 5.1.5 Review & Reports on S.M.S. are sent
to the shore
Periodically review of the SMS and reporting of its deficiencies to the shore-based management.
ISM018 SMCP 5.2 Masters Overriding Authority
SMS contains a clear statement emphasising the master's authority.
Resources and Personnel
ISM019 SMCP 6.1.1 Masters Qualification
Verify the Master's qualification.
ISM020 SMCP 6.1.2 Masters are conversant with SMS
Verify that the Master is fully conversant with the SMS.
ISM021 SMCP 6.1.3 Masters are supported to perform their
duties
Verify that it is given the necessary support to the Master to perform his duties safely.
ISM0220 SMCP 6.2 Crew qualification, certification and
medical fitness
Verify the ship is manned with qualified, certified and medically fit seafarers.
ISM0221 SMCP 6.2 Crew qualification, certification and
medical fitness
Verification that the vessel is appropriately manned in order to encompass all aspects of maintaining safe
operation on board as defined by IMO resolution A.1047(27)

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ISM023 SMCP 6.3 New/Transferred Personnel

Familiarisation
New / transferred personnel to new assignments, related to safety and protection of the environment are
being familiarised with their duties.
ISM024 SMCP 6.4 Understanding Rules, Regulations,
Codes and Guidelines
All personnel involved in the SMS have an adequate understanding of relevant rules, regulations, codes
and guidelines.
ISM025 SMCP 6.5 Identification of Training Needs and
Training actions
Identification of training needs and confirmation that such training is provided.
ISM026 SMCP 6.6 Working language(s) for personnel's See remark
information
Personnel receive relevant information on the SMS in (a) working language(s) understood by them.
Remark made by the auditor
English is the working language on board.
ISM027 SMCP 6.7 Effective Communication between ship's
personnel (language)
Personnel are able to communicate effectively in the execution of their duties related to the SMS.
Shipboard Operations
ISM028B SMCP
Preparation of procedures, plans and instructions for key shipboard operations. The various tasks are
defined and assigned to the qualified personnel.
Emergency preparedness
ISM029B SMCP 8.1 Identification, description and response
to emergency situations
Identification of potential emergency shipboard operations and response to these emergency operations.
ISM030 SMCP 8.2 Emergency drills and exercices
(ship/shore)
Programmes for emergency drills and exercises.
ISM030B SMCP
Emergency drill witnessed during audit? No

ISM031 SMCP 8.3 Company emergency response

measures
Company response measures at any time to hazards, accidents and emergency situations involving its
ships.
Report and Analysis of Non-Conformities, Accidents and Hazardous Occurences
ISM032 SMCP 9.1 Reporting, Investigation & Analysis of
NCs and hazardous occurrences
Reported to the Company, investigated & analysed with the objective of improving safety and pollution
prevention, including near misses.
ISM033 SMCP 9.2 Corrective Action (CA)
Implementation of corrective action.
ISM104 SMCP 9.1 Reporting, Investigation & Analysis of See remark
NCs and hazardous occurrences
Verification of records of previous PSC Inspections which have raised PSC deficiencies in relation with the
ISM Code (ship detained or not). Confirmation, through records or audits, that these deficiencies have been
effectively corrected.
List of PSC record(s) verified 24/04/2023
Remark made by the auditor
Done at Waterford & Bellview, with one dificiency reported related to the faulty speed log, which was
furtherly exchanged.
Maintenance of the Ships and Equipment

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ISM034 SMCP 10.1 Maintenance in Conformity with

Relevant Rules, Regulations and any
additional requirements from the Company
Maintenance to be in conformity with relevant Rules & Regulations and with any additional requirements
which may be established by the company (including classification and statutory records). Yes

ISM034B SMCP 10.4 § 10.2 & 10.3 integrated into the ship's
maintenance routine
Check the conformance with IACS UR E18: details of the scheduled and of the procedures related to
batteries where fitted for essencial and emergency services to be included in the SMS.

ISM035 SMCP 10.2.1 Inspection at appropriate intervals

Verify that inspection are held at appropriate intervals.
ISM036 SMCP 10.2.2 Reports of NC and its possible cause
Verify that any non-conformity is reported.
ISM037 SMCP 10.2.3 Appropriate Corrective Action
Verify appropriate Corrective Action is taken.
ISM038 SMCP 10.2.4 Records of these activities are
maintained
Verify that records of these activities are maintained.
ISM039 SMCP 10.3 Critical Equipment and Systems
Identified / Measures to Promote Reliability
Identification of equipment and technical systems the sudden operational failure of which may result in
hazardous situation.
ISM040 SMCP
SMS provides measures to promote reliability, including regular testing of standby arrangements and
equipment or technical system that are not in continuous use.

ISM041 SMCP 10.4 § 10.2 & 10.3 integrated into the ship's
maintenance routine
Verify that § 10.2 & 10.3 are integrated into the ship's maintenance routine.

ISM130 SMCP
Is newly identified asbestos found onboard no

Documentation
ISM042 SMCP 11.1 SMS Documents and Data Control
Procedure to control all documents and data which are relevant to the SMS (when a document review is
required a copy of the SMS control page shall be attached).

ISM043 SMCP 11.2.1 Valid Documents available at all

relevant locations
Verify that valid documents are available at all relevant locations.

ISM044 SMCP 11.2.2 Changes to documents treated by

authorised personnel
Verify that changes of documents are reviewed and approved by authorised personnel.
ISM045 SMCP 11.2.3 Obsolete documents promptly
removed
Verify that obsolete documents are promptly removed.
ISM046 SMCP 11.3 Relevant documentation kept onboard
the ship
The documents used to describe and implement the SMS may be referred to as the Safety Management
Manual. Relevant documentation shall be kept on board the ship.
ISM251 SMCP 11.2.1 Valid Documents available at all
relevant locations
Safety Management System documentation onboard is updated with Cyber Security Management system
documentation

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Company Verification, Review and Evaluation

ISM0470 SMCP 12.1 Internal Safety Audits of activities
Internal safety audits onboard and ashore performed to verify whether safety and pollution-prevention
activities comply with the SMS in intervals not exceeding twelve months.
Date 09/07/2024
ISM0471 SMCP 12.2 Period for assessment of those
performing delegated ism tasks
Verification that Company periodically assess whether all those undertaking delegated ISM related tasks
(internal personell and subcontractors) are acting in conformity with the Company responsibilities under the
ISM Code
ISM048B SMCP 12.3 SMS Evaluation & Review
Periodical evaluation of its effectiveness and, when needed, revision of the SMS.
Date 09/07/2024
ISM049 SMCP 12.4 Audits and CA
Audits and corrective actions, in accordance with documented procedures.
ISM050 SMCP 12.5 Independence of Auditors
Auditors shall be independent of the areas being audited (unless this is impracticable).
ISM051 SMCP 12.6 Communication of audit results
Communication of audit results and reviews to all personnel having responsibility in the area involved.
ISM052 SMCP 12.7 Implementation of timely CA
Management takes timely corrective action on deficiencies found.

4. Certification and Verification

Certification and Periodical Verification
ISM053 SMCP 13.1 Document of Compliance (DOC) for
relevant Ship Type
13.2 Issuing Authority and validity
13.3 Document of Compliance (DOC) Ship
Types
DOC (Document Of Compliance) is relevant to ship type and flag administration (copy attached to the
report if DOC not issued by BV).
ISM054 SMCP
All periodical audits performed accordingly (in the company and on board the ship(s) ).
Date 03/10/2023
ISM055 SMCP 13.6 Copy of DOC on board (not required to
be authenticated or certified)
Copy of the relevant DOC is on board (not needed to be authenticated or certified).

5. Specific Flag Requirements

ISM056 SMCP
A sample of specific Flag requirements complied with.

ISM103 SMCP
Flag pre-authorisation granted (if required by the Administration). No

ISM113 SMCP 1.2.3.1 SMS Complies with Rules &

Regulations
Ensure that the SMS of the ship, as required by the ISM Code, shall include procedures for Inspection of
gastight bulkheads and approval of bilge pumping arrangements for solid bulk cargoes mentioned in the
IMSBC code ensuring that:
. the quantitative measurements of hydrogen, phosphine, arsine, silane, ammonia and acetylene are being
taken, relevant to the cargo.
. the concentration of these gases in the cargo spaces carrying these cargoes are being measured
regularly during the voyage and the results of the measurements shall be recorded and kept on board,

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. continuous mechanical ventilation is being conducted during the voyage for the cargo spaces carrying
these cargoes.

6. Audit scope
ISM0228 SMCP 14.4.4 ISMC - Master and officers
familiarization
Confirmation that class has not been transferred and is not in process of transfer, to a society not
complying with QSCS requirements.

OPENING/CLOSING MEETINGS REPORT

MEETING DATE PARTICIPANTS OBSERVATIONS

OPENING 15/07/2024 Master, C/E Not set
CLOSING 16/07/2024 Master, C/E Not set

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PART 3 : SUMMARY of Non-Conformity & Form(s) K

ISM CODE Non-Conformity Summary (Form KS)

Job No BBO0/2024/S5032 Date 16/07/2024

Name of Company ARKLOW SHIPPING NEDERLAND B.V.
Country of Company NETHERLANDS
Name of Ship ARKLOW VIEW
IMO No 9772539 BV Reg 27826X

Audit Description
Audit Type ISM Intermediate Audit Audit Date 16/07/2024
MMSA Francisco jose MARDARAS SANCHEZ Audit Unit BV ROTTERDAM

There are no Non-Conformities

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PART 4 : DOCUMENT REVIEW (Form A)

Not applicable

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PART 5 : AUDIT PLAN (Form F)

Job No BBO0/2024/S5032 Date 22/07/2024

Name of Company ARKLOW SHIPPING NEDERLAND B.V.
Name of Ship ARKLOW VIEW
Class Society Bureau Veritas
IMO No 9772539 BV Reg 27826X

Type of audit ISM Intermediate Audit

Location(s) of audit Bilbao
Proposed date of audit 15/07/2024
Name of Lead Auditor Francisco jose MARDARAS SANCHEZ
Name of Auditor(s), if any
Name of Observer(s), if any
Audit language English

Person(s) having direct responsibilities

Date/Time Department/Area to be audited
regarding the SMS
15/07/24 08:00 Opening Meeting Master, Chief Engineer
15/07/24 08:10 Vessel's Documents (certificates, SMS Master
manuals, records, etc)
15/07/24 09:30 Policies, Objectives Master
15/07/24 09:40 Master's Review Master
15/07/24 09:55 Internal audits Master
15/07/24 10:10 Familiarization / Training Master, Chief Engineer, Chief Officer,
Deck Officer(s), Engine Officer(s), Cook
15/07/24 11:30 Emergencies / Drills Deck Officer(s)
15/07/24 11:45 Deck procedures, including Chief Officer, Deck Officer(s)
maintenance
15/07/24 12:45 Engine Procedures Chief Engineer
15/07/24 13:45 Tour visit on bridge, accommodation, Master, Chief Engineer, Deck Officer(s),
deck and ER Engine Officer(s), Cook
15/07/24 15:00 Closing Meeting Master, Chief Engineer

Are there any major changes in the Company SMS which could imply in the revision of the Audit Plan below ?
 Yes  No

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PART 6 : APPENDICES

LIST OF DOCUMENTS ATTACHED TO

JOB NUMBER BBO0/2024/S5032

RfA
Crew List
Declaration of Company
PSC report
CSR No.2
SMM control pages

End of List

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