G-TEC EDUCATION

ISO 9001:2015 CERTIFIED

MS WORD QUESTION BANK

1. Which view Headers and Footers are visible

a) Normal View c) Print Layout View
b) Page Layout View d) Draft View
2. The process of removing unwanted part of an image is called____
a) Hiding c) Cropping
b) Bordering d) Cutting
3. The space left between the margin and the start of a paragraph is called___
a) Spacing c) Indentation
b) Gutter d) Alignment
4. Which items are placed at the end of a document
a) Footer c) End Note
b) Foot Note d) Header
5. A number of letter that appears little above the normal text is called:
a) Superscript c) Supertext
b) Subscript d) Toptext
6. We can insert a page number at
a) Header b) Footer c) Both A and B
7. Which feature starts a new line whenever a word or sentence reached a border
a) Text Line b) New Line c) Text Wrapping
8. We can remove / hide border of a shape by selecting …
a) No Line b) Outline c) No Border
9. We can change the thickness of a line from ___
a) Line width b) Line Height c) Line Thick d) Line Style
10. What item contains detailed information about something in the text?
a) Footer b) Foot Note c) Header d) Head Note
11. Where footnotes appear in a document
a) End of document b) Bottom of a Page c) End of Heading
12. MS-Word automatically moves the text to the next line when it reaches the right edge of the
screen and is called?
a) Carriage Return b) Enter c) Word Wrap
13. Which menu in MSWord can be used to change character size and typeface?
a) View b) Tools c) Format
14. Which of these toolbars allows changing of Fonts and their sizes?
a) Standard b) Formatting c) Print Preview
15. Graphics for word processor
a) Peripheral b) Clip art c) Highlight
16. A bookmark is an item or location in document that you identify a name for future Reference.
Which of the following task is accomplished by using bookmarks?
a) To mark the ending of a page of document
b) To quickly jump to a specific location in the document
c) To add hyperlinks in a web page

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MS WORD QUESTION BANK

17. Why are headers and footers used in document?

a) To mark large document more readable
b) To allow page headers and footers to appear on document when it is printed
c) To enhance the overall appearance of the document
18. What do you mean by vertical separation between columns?
a) Orientation b) Gutter c) Margin
19. Thesaurus tool in MS Word is used for ________
a) Spelling suggestions b) Synonyms and Antonyms words c) None of these
20. A character that is raised and smaller above the baseline is known as
a) Raised b) Outlined c) Capscript d) Superscript
21. Using Find command in Word, we can search?
a) characters b) formats c) symbols d) All of the above
22. By default, on which page the header or the footer is printed?
a) on every page b) on first page c) on alternate page
23. Which of these toolbars allows changing of Fonts and their sizes?
a) Standard b) Formatting c) Print Preview
24. A bookmark is an item or location in document that you identify a name for future Reference.
Which of the following task is accomplished by using bookmarks?
a) To mark the ending of a page of document
b) To quickly jump to a specific location in the document
c) To add hyperlinks in a web page
25. Macros are:
a) Small programs created in MS-Word to automate repetitive tasks by using VBA
b) Small add-on programs that are installed afterwards if you need them
c) Programming language that you can use to customize MS-Word
d) Large tools in Word such as mail merge
26. What do you mean by vertical separation between columns?
a) Orientation b) Gutter c) Margin d) Index
27. To autofit the width of column
a) Double click the left border of column
b) Double click the right border of column
c) Double click the column header
28. When inserting Page number in footer it appeared 1 but you wish to show a. How can you do
that?
a) From Insert menu choose Page Number and specify necessary setting
b) From format menu choose bullets and Numbering and configure necessary setting
c) Click on Page Number Format tool and specify required setting
29. Where can you change the vertical alignment?
a) Paragraph dialog box b) Formatting toolbar c) Page Setup dialog box
30. AutoCorrect was originally designed to replace _________ words as you type.
a) Grammatically incorrect b) Short, repetitive c) Misspelled

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MS WORD QUESTION BANK

31. If you will be displaying or printing your document on another computer, you'll want to make
sure and select the _____________ option under the 'Save' tab.
a) Embed True Type Fonts b) Embed Fonts c) Save True Type Fonts
32. In Word, the mailing list is known as the ____________.
a) Data source b) Sheet c) Data sheet
33. Word inserts a formula as
a) numbers b) a field code c) values d) text
34. To preserve any changes to the document currently displayed on your screen, you should
a) close the application
b) open a new document
c) move the document to the new screen
d) save the document frequently
35. The Word Wrap feature
a) automatically moves text to the next line when necessary
b) appears at the bottom of the document
c) allows you to type over text
d) is the short horizontal line indicating the end of the document
36. The "Use smart cut and paste" option
a) inserts a special symbol at the end of each document
b) copies text in a document without using the Clipboard
c) adds or deletes spaces as needed when pasting text
d) copies text to the Clipboard
37. Character spacing options are found in tbe
a) AutoText dialog box
b) Formatting dialog box
c) AutoCorrect dialog box
d) None of the above
38. Typeface refers to
a) the density of the characters
b) the design and appearance of the characters
c) the slant of the characters
d) the height of the characters
39. A table
a) can be formatted with character formats like bold and paragraph formats like borders and
shading
b) can be created and modified with a button on the Standard toolbar
c) is a method of organizing data in your document
d) is a grid organized in columns and rows
40. Which option enables automatic updates in destination documents?
a) embedding b) objects c) links d) relationships

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MS WORD QUESTION BANK

Shortcut Keys

Function Keys
F1 Displays the Word Help window.

F2 Moves text ??

F3 Building Block? Replaces an AutoText entry from the preceding word

F4 Repeats the last command or action.

F5 Displays the GoTo dialog box .

F6 Moves to the next pane in a document (if the window is split)

F7 Displays the Spelling dialog box.

F8 Toggles whether to extend a selection with the arrow keys

F9 Updates all the field codes in the current selection

F10 Toggles the display of the ribbon shortcut keys otherwise known as Access keys.

F11 Moves to the next Field

F12 Displays the Save As dialog box.

Shift + Function
Shift + F1 Redundant see below.

Shift + F2 Copies Text ?

Shift + F3 Toggles between lowercase, mixedcase and uppercase on the selection

Shift + F4 Repeats the last Find, the same as Find Next

Shift + F5 Moves to the position of the insertion point when the document was last saved

Shift + F6 Moves to the previous pane in a document (if the window is split)

Shift + F7 Displays the Thesaurus dialog box.

Shift + F8 Shrink / reduce selection

Shift + F9 Toggles between displaying field codes and field results

Shift + F10 Displays the Shortcut menu for the selected item.

Shift + F11 Moves to the previous Field

Shift + F12 Saves, Displays the Save As dialog box if a new document

Ctrl + Function

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Ctrl + F1 Toggles the display of the Ribbon.

Ctrl + F2 Displays the Print Options on the File tab.

Ctrl + F3 Spike / cut to spike (multiple cuts to clipboard)

Ctrl + F4 Closes the active document or window (saving first).

Ctrl + F5 Restores the size of the active document or window

Ctrl + F6 Moves to the next open document or window

Ctrl + F7 Activates the Move window command

Ctrl + F8 Activates the Resize window command

Ctrl + F9 Inserts a blank Field containing two curly brackets

Ctrl + F10 Toggles between maximising and restoring the size of the active document or
window

Ctrl + F11 Locks a Field code

Ctrl + F12 Displays the Open dialog box.

Other + Function
Alt + F1 Does something, Fields ?

Alt + F2 Displays the Save As dialog box.

Alt + F3 Create an AutoText entry for the current selection

Alt + F4 Closes the active document or window (saving first).

Alt + F5 Restores the size of the active window

Alt + F6 Toggles between all the documents that are currently open

Alt + F7 next spoll ? Similar to right mouse click ?? Move to the next misspelling ??

Alt + F8 Displays the Macro dialog box

Alt + F9 Toggles between displaying field codes and field results

Alt + F10 Maximise the size of the active window

Alt + F11 Toggles between the Visual Basic Editor window and the Word window.

Alt + F12 Activate Print Preview ??

Alt + Shift + F1 Moves to the previous Field

Alt + Shift + F2 Displays the Save As dialog box

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Alt + Shift + F4 Closes the active document or window (saving first).

Alt + Shift + F6 Moves to the previous open document or window

Alt + Shift + F7 Display the Research task pane

Alt + Shift + F9 Field click ??

Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag

Alt + Ctrl + F2 Displays the Open dialog box

Ctrl + Shift + F3 Spike/cut to spike (multiple cuts to the clipboard)

Ctrl + Shift + F5 Displays the Bookmark dialog box

Ctrl + Shift + F6 Moves to the previous open document or window

Ctrl + Shift + F7 Updates Selection/Source

Ctrl + Shift + F8 Allows you to vertically select text / Selects a column in a table

Ctrl + Shift + F9 Unlinks a Field code

Ctrl + Shift + F11 Unlocks a Field code

Ctrl + Shift + F12 Displays the Print Options on the File tab.

Ctrl + Numbers
Ctrl + 1 Adjusts the line spacing to Single for the current selection

Ctrl + 2 Adjusts the line spacing to Double for the current selection

Ctrl + 3

Ctrl + 4 Unlocks a Field Code

Ctrl + 5 Adjusts the line spacing to 1.5 for the current selection

Ctrl + 6 Unlinks a Field Code

Ctrl + 7

Ctrl + 8

Ctrl + 9

Ctrl + 0 Toggles adding a 12 point line spacing before the current selection

Ctrl + Shift + 8 Toggles the display of paragraph formatting (non printable characters) / show all ?

Alt + Ctrl + 1 Applies the built-in Heading 1 style to the current selection

Alt + Ctrl + 2 Applies the built-in Heading 2 style to the current selection

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MS WORD QUESTION BANK

Alt + Ctrl + 3 Applies the built-in Heading 3 style to the current selection

Alt + Shift + 1 Shows Heading 1

Alt + Shift + 2 Shows Heading 2

Alt + Shift + 3 Shows Heading 3

Alt + Shift + 4 Shows Heading 4

Alt + Shift + 5 Shows Heading 5

Alt + Shift + 6 Shows Heading 6

Alt + Shift + 7 Shows Heading 7

Alt + Shift + 8 Shows Heading 8

Alt + Shift + 9 Shows Heading 9

Ctrl + Letters
Ctrl + A Selects all the text in the active document

Ctrl + B Toggles bold on the current selection

Ctrl + C Copies the current selection to the clipboard.

Ctrl + D Display the Font dialog box

Ctrl + E Centre aligns the current selection

Ctrl + F Displays the Navigation task pane.

Ctrl + G Displays the GoTo tab on the Find and Replace dialog box.

Ctrl + H Displays the Find and Replace dialog box with the Replace tab active.

Ctrl + I Toggles italics on the current selection

Ctrl + J Justifies the current selection / ie full paragraph justification

Ctrl + K Inserts a hyperlink (does is display dialog ?)

Ctrl + L Left aligns the current selection

Ctrl + M Indents the paragraph. Increase indent

Ctrl + N Creates a new document based on Normal.dot template

Ctrl + O Displays the Open dialog box

Ctrl + P Displays the Print Options on the File tab.

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Ctrl + Q Resets the formatting back to the original paragraph style (removes any manual
character formatting)

Ctrl + R Right aligns the current selection

Ctrl + S Saves, Displays the Save As dialog if new document

Ctrl + T Increases the Hanging Indent of the current paragraph

Ctrl + U Toggles undermining (continuous) on the current selection

Ctrl + V Pastes the entry from the clipboard.

Ctrl + W Closes the active document or window (saving first).

Ctrl + X Cuts the current selection to the clipboard.

Ctrl + Y Redo the last Word operation.

Ctrl + Z Undo the last Word operation.

Others + Letters
Ctrl + Shift + A Toggles between Capitals and Lowercase on the selection

Ctrl + Shift + B Toggles bold on the current selection

Ctrl + Shift + C Copies only the formatting from the current selection

Ctrl + Shift + D Toggles (double) underlining on the selection

Ctrl + Shift + E Toggles the display of tracked changes (also called revision marks)

Ctrl + Shift + F Displays the Font dialog box with the Advanced tab active.

Ctrl + Shift + H Toggles the hidden attribute of the current selection (font dialog)

Ctrl + Shift + I Toggles italic on the current selection

Ctrl + Shift + K Toggles small caps on the selection

Ctrl + Shift + L Applies the built-in List Bullet style to the selection

Ctrl + Shift + M Unindents the paragraph. Decreases indent

Ctrl + Shift + N Applies the built-in Normal style to the selection

Ctrl + Shift + P Displays the Font dialog box with the Advanced tab active.

Ctrl + Shift + Q Applies the Symbol format / Changes the selection to symbol font ??

Ctrl + Shift + S Displays the Apply Styles task pane.

Ctrl + Shift + T Decreases the hanging indent of the current paragraph (un-hangs)

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Ctrl + Shift + U Toggles underlining (continuous) on the current selection

Ctrl + Shift + V Pastes only the formatting. Used in conjunction with (Ctrl + Shift + C)

Ctrl + Shift + W Toggles underlining (words only not spaces) on the current selection

Ctrl + Shift + Z Resets the formatting back to the original paragraph style (removes any manual
character formatting)

Alt + A Redundant see below

Alt + E Redundant see below

Alt + F Displays the File tab

Alt + G Displays the Design tab

Alt + H Displays the Home tab

Alt + I Redundant see below

Alt + L Displays the Developer tab

Alt + M Displays the Mailings tab

Alt + N Displays the Insert tab

Alt + O Redundant see below

Alt + P Displays the Page Layout tab

Alt + R Displays the Review tab

Alt + S Displays the Reference tab

Alt + T Redundant see below

Alt + V Redundant see below

Alt + W Displays the View tab

Alt + X does something

Alt + Shift + A Show all headings ?

Alt + Shift + C Close task pane

Alt + Shift + D Inserts the Date field with the format "M/d/yyyy"

Alt + Shift + E Edit Merge data source ??

Alt + Shift + F Insert Merge field

Alt + Shift + I Mark citation

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ISO 9001:2015 CERTIFIED
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Alt + Shift + K Mail Merge check

Alt + Shift + L Outline show first line

Alt + Shift + M Mail Merge to a printer

Alt + Shift + N Mail Merge to a new document

Alt + Shift + O Mark Table of Contents

Alt + Shift + P Insert Page field with current Page

Alt + Shift + R Header Footer Link ??

Alt + Shift + T Inserts the Time field with the format "h:mm:am/pm"

Alt + Shift + U Update fields ?

Alt + Shift + X Mark index entry

Alt + Ctrl + A All in capitals

Alt + Ctrl + C Enters the Copyright symbol (©)

Alt + Ctrl + D Inserts an endnote ?

Alt + Ctrl + E Enters the Euro symbol (?)

Alt + Ctrl + F Enters an Footnote

Alt + Ctrl + I Displays the Print Options on the File tab.

Alt + Ctrl + K Start Autoformat ???

Alt + Ctrl + L List Num Field ?

Alt + Ctrl + M Annotation ?

Alt + Ctrl + N Displays the active document in Normal view

Alt + Ctrl + P Displays the active document in Page Layout view

Alt + Ctrl + R Enters the Registered symbol (®)

Alt + Ctrl + S Split document

Alt + Ctrl + T Enters the Trademark symbol (™)

Alt + Ctrl + U Update Autoformat ?

Alt + Ctrl + V Replaces an AutoText entry from the preceeding word

Alt + Ctrl + O Goto the top of the next page / repeat find ?

Alt + Ctrl + Z Goto the previous Insertion point ?

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Entering Data
Enter Enters a new paragraph

Ctrl + Enter Enters a normal page break

Shift + Enter Enters a line break (Soft break)

Ctrl + Shift + Enter Enters a column break or splits the table

Delete Deletes the selection or one character to the right

Backspace Deletes the selection or one character to the left

Ctrl + - Enters an En Dash (number pad) (shorter) basically a hyphen ??

Alt + Ctrl + - Enters an Em Dash (number pad) (longer)

Alt + 0128 Enters the euro symbol

Alt + 0162 Enters the cent symbol

Alt + 0163 Enters the Pound symbol

Alt + 0165 Enters the Yen symbol

Ctrl + Tab Enters a tab in a table cell

Ctrl + Shift + Spacebar Enters a non breaking space / hard space, ie prevents word wrap at
undesirable places ??

Ctrl + #

Shift + Delete Cut ??

Ctrl + Insert Copy ??

Extending Data
Shift + Home Extends the selection to the beginning of the line

Shift + End Extends the selection to the end of the line

Shift + Up Arrow Extends the selection one line up

Shift + Down Arrow Extends the selection one line down

Shift + Left Arrow Extends the selection one character to the left

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Shift + Right Arrow Extends the selection one character to the right

Ctrl + Shift + Home Extends the selection to the beginning of the document

Ctrl + Shift + End Extends the selection to the end of the document

Selecting Data
Ctrl + Shift + Up Arrow Selects to the beginning of the current paragraph

Ctrl + Shift + Down Arrow Selects to the end of the current paragraph

Ctrl + Shift + Left Arrow Selects the beginning of the current word

Ctrl + Shift + Right Arrow Selects the end of the current word

Ctrl + Shift + Home Selects to the beginning of the document

Ctrl + Shift + End Selects to the end of the document

Shift + Page Up Selects to the top of the previous screen

Shift + Page Down Selects to the bottom of the next screen

F8, F8 Selects the current sentence ??

F8, F8, F8 Selects the current word ??

Ctrl + Backspace Deletes one word to the left of the cursor

Ctrl + Delete Deletes one word to the right of the cursor

Ctrl + Shift + F8 Selects the active column

Formatting Data
Ctrl + ] Increases the font size of the current selection by 1 point

Ctrl + [ Decreases the font size of the current selection by 1 point

Ctrl + Shift + ] Increases the font size of the current selection by 1 point

Ctrl + Shift + [ Decreases the font size of the current selection by 1 point

Ctrl + Shift + > Increases the font size to the next size in the font drop-down list

Ctrl + Shift + < Decreases the font size to the previous size in the font drop-down list

Ctrl + Shift + - Inserts a non breaking hyphen (ie grammer note 2 hyphens = 1 dash)

Ctrl + = Applies Subscript to the selection (automatic spacing ??)

Ctrl + Shift + = Applies Superscript to the selection

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Ctrl + Spacebar Resets the formatting back to the original style (removes any manual
formatting)

Alt + Shift + Right Arrow Demotes the paragraph to the previous heading style

Alt + Shift + Left Arrow Promotes the paragraph to the next heading style

Manouvering
Arrow Keys Moves one character in the corresponding direction

Tab Moves to the next cell in a table (or inserts a normal tab)

Home Moves to the beginning of the line

End Moves to the end of the line

Page Up Moves to the previous screen

Page Down Moves to the next screen

Alt + Page Up Moves to the start of the column

Alt + Shift + Page Up Moves to the start of the column

Alt + Home Moves to the start of the row

Alt + Shift + Home Moves to the start of the row

Ctrl + Home Moves to the beginning of the document

Ctrl + End Moves to the end of the document

Ctrl + Up Arrow Moves to the beginning of the paragraph or the previous paragraph

Ctrl + Down Arrow Moves to the end of the paragraph or the next paragraph

Ctrl + Left Arrow Moves one word at a time to the left

Ctrl + Right Arrow Moves one word at a time to the right

Ctrl + Page Up Moves to the top of the previous page (paragraph / end of column) ??

Ctrl + Page Down Moves to the top of the next page

Ctrl + Shift + Home Start of the document ext ?

Ctrl + Shift + Return Inserts a column break

Alt + Ctrl + Page Up Moves to the top of the current window

Alt + Ctrl + Page Moves to the bottom of the current window

Down

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ISO 9001:2015 CERTIFIED
MS WORD QUESTION BANK

Shift, Home Start of the line ext ?

Shift + Tab Moves to the previous cell in a table

Other
Alt + Ctrl + Home Activates the Document Browser

Alt + Enter Repeat the last command or action.

Alt + Tab Toggles between all your open applications

Alt + Shift + Tab Toggles backwards between all your open applications

Alt + Print Screen Copies just the active window / application to the clipboard ??

Alt + Spacebar Activates the Control Box in the top left hand corner

Alt + Backspace Undo the last command or action.

Alt + Escape Toggles between all your open applications on the taskbar

Alt + Shift + Backspace Repeat the last command or action.

Alt + Up Previous object ?

Ctrl + / Toggle master/subdocuments

Ctrl + Insert Copies the selection to the clipboard

Ctrl + Escape Activates the Windows Start menu

Ctrl + Spacebar Resets the formatting back to the original paragraph style. Removes
character formatting from the selection

Ctrl + Up Arrow + F9 Converts a field to text ??

Shift + Delete Cuts the selection to the clipboard

Shift + Insert Pastes the entry from the clipboard.

Esc Cancels the action or closes the dialog box

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