YOUR CONTRACT 2025

This contract applies to all students enrolling for undergraduate and postgraduate studies at Stellenbosch University
(“the University”).

You and, if applicable, your parent(s)/guardian(s) must sign this contract. This contract and your application form
are the University’s agreement with you and your parent(s)/guardian(s). It takes effect as soon as you have signed
it. You must keep a copy of your signed contract, for your own record. You must print, sign, and upload this
Student Contract to the Applicant Portal when you accept an offer from the University. You will not be able to
register at the University without a signed contract.

If you are younger than 21 years old, you must also ensure that Section C, pertaining to suretyship, is completed.

1. WE PROVIDE INFORMATION, TOOLS, AND SUPPORT.

We are committed to providing you with the information, tools and support you need to graduate from your programme on
time. But graduating on time is up to you.

We may change our programmes and how we offer them to comply with professional accreditation bodies and the

also change. We commit to being open and transparent and notifying you of changes as soon as we can.

2. CORRECT INFORMATION IS IMPORTANT

All the information you provide must be true and complete. We may verify your information with third parties or other universities.
False or incomplete information may result in your application being rejected or your registration being cancelled.

3. FOLLOW THE UNIVERSITY’S RULES

You must follow the policies, rules and regulations (the “rules”) of the University, the faculty to which you are admitted, and
University housing, as amended from time to time. The rules are published, for example, in the University Yearbook, and on the
website. If this contract contradicts the rules, the rules will apply. Not following the rules can lead to disciplinary action, including
expulsion, further legal action (e.g. a claim for damages and criminal proceedings), or both.

4. ENSURE THAT YOU REGISTER CORRECTLY

You are required to register for your programme and modules every year. It is your responsibility to ensure that you meet the
programme specific criteria and register for the correct programme and modules. Read more about the approved curriculum for
your programme in your faculty’s section in the University Yearbook and at
http://www.sun.ac.za/english/faculty/Pages/default.aspx.

5. ENSURE THAT YOU SECURE ACCOMMODATION

Accommodation is not included in your academic offer. You are responsible to secure your own accommodation, at your own
cost, before you arrive on campus and register. Visit www.maties.com for more information on residence and private accredited
accommodation.

6. ENSURE THAT YOUR FEES ARE PAID ON TIME

You must pay all your fees on time. Read more in Part 3 (Student Fees) of the University Yearbook and at
http://www.sun.ac.za/english/faculty/Pages/default.aspx . You are responsible for ensuring that all fees are paid in full and on time,
even if someone else pays your fees (e.g. a parent/guardian, NSFAS, or bursary).

SU Student Contract, April 2025 Page 1 of 4

If your fees are not paid on time, you will be charged interest at the prime rate from the date on which the fees were due. The
University may withhold your results, refuse to register you for any further modules or programmes or withhold your qualification
certificate if your account is not paid in full. If the University has to take legal action against you, you must also pay all legal fees (at
the rate charged by our legal representatives).

The address that you provided to the University, is the address that you have chosen to receive all communication, notices and
legal processes that are sent to you by registered post, email or delivered by hand. You must inform the University if your
address changes.

7. RESPECT INTELLECTUAL PROPERTY

7.1 You must respect the University’s intellectual property

You must respect the University’s intellectual property and may not copy or share any work which belongs to the University
without permission. This includes all course material such as class or study notes, videos, sound recordings, presentations, module
frameworks, reading lists, summaries or other reading, all assessments such as tests, tutorials, examinations, assignments or model
answers and all software, data and databases.

Your rights and duties about intellectual property are described in the University’s Protection and Commercialisation of
Intellectual Property Policy (the IP policy), which is available on the University website, and forms a part of this contract. The
policy may change from time to time. If this contract contradicts the IP policy, the policy will apply.

7.2 You assign your intellectual property to the University

By signing this contract, you assign to the University all intellectual property rights in any work you create during your studies. This
includes assignments, theses, dissertations, assessment scripts, personal class notes, summaries, posters, presentations, transcripts,
recordings, software, hardware, data or databases or any other work created, adapted or amended by you. The intellectual property in
these works belongs to the University, and you may not share in any form or allow others to copy or distribute these works or
infringe the intellectual property rights of the University in any manner.

7.3 You must respect the intellectual property of third parties

You must avoid infringing the intellectual property rights of others and are responsible to obtain the express permission from the
intellectual property rights owner to use, distribute, adapt, share or copy such works where required to do so. You must take
care to avoid committing plagiarism and must suitably acknowledge the work or ideas of third parties. This applies to all material
made available to you for the purpose of studying, such as textbooks, podcasts, illustrations, online course material, presentations
and/or any other teaching and learning aids.

8. HEALTH, SAFETY AND SECURITY

8.1 Your safety is our priority

We want to create a safe environment for our students, staff, and visitors. If students or staff members pose a danger to others
or themselves, the University will take steps to address the situation (e.g. by removing the student from the premises or seeking
emergency assistance or treatment).

8.2 Infectious diseases

If you suspect that you have an infectious or contagious disease, you must get medical assistance immediately, you must withdraw
yourself from all University activities and accommodation, and you must take all other steps to make sure that you do not infect
other students or staff.

If you do not take these steps, you will be held responsible for any claims against the University. In legal terms, you
indemnify the University against these claims. If legal action is taken against the University, you must also pay all legal
fees (at the rate charged by our legal representatives).

If the University has reason to believe that you have an infectious or contagious disease or suffer from any other illness or condition
that may pose a risk to yourself or others, we have the right to:
• require that you undergo a medical test or treatment,
• limit your movement on University premises,
• refuse access altogether to our premises while tests are being conducted and until results are made available, and
• depending on the test results, we may require further medical tests or treatment to prove that you have recovered.

8.3 You must pay for medical treatment

If you require emergency medical treatment and the University arranges for medical assistance, you must pay all costs relating to
the treatment even if you could not give authorisation.

SU Student Contract, April 2025 Page 2 of 4

9. THE LIMITS OF THE UNIVERSITY’S RESPONSIBILITY FOR HARM TO YOU OR YOUR PROPERTY

9.1 You are responsible for yourself and your property

The following terms are very important because they limit your ability to claim for any harm to you, your property, or the loss of
your property while you are:
• on University property;
• participating in an activity relating to your studies or training;
• participating in sport or any other recreational activities;
• using any of our premises, buildings, equipment, or facilities; or
• staying in or visiting any of our residences or any of our other accommodation.

The University is responsible for ensuring that its property, facilities, and equipment are safe and that you are given proper
instructions or warnings for their use. If the University does not meet these requirements, it is responsible for harm caused to
you or your property or the loss of your property. In legal terms, the University is liable if your claim falls within section 61 of
the Consumer Protection Act 68 of 2008. Aside from the responsibility referred to in this paragraph, the University will not be
responsible for any harm to you or your property (including any damages flowing from the harm and all claims by dependents).

9.2 We have insurance against injury

The University has insurance cover against injuries you might sustain while engaging in activities related to your studies. The
cover includes activities on campus, in our laboratories, and on field trips. If you have a claim, you must let the University know
immediately. You must also complete the insurance claim form as soon as possible.

10. DISCONTINUING YOUR STUDIES & CANCELLING YOUR ACCOMMODATION

You may discontinue your studies or cancel your accommodation, but you will still have to pay some of the student and
accommodation fees. Please read Part 3 (Student Fees) of the University Yearbook at SU Calendar (sun.ac.za) to understand the
process.

11. FORCE MAJEURE (EVENTS BEYOND OUR CONTROL)

Circumstances may arise where it becomes impossible for the University to perform its services. This is referred to as ‘force
majeure’, and examples include pandemics or epidemics, government action (e.g. mandatory shutdowns of the University), wars,
riots, strikes, floods and other extreme weather events, earthquakes, explosions or load shedding (shortage of energy supplies).
When this happens, the University will use reasonable alternative means (such as online learning) to perform its services or
provide the services later (e.g. adjust the academic year).

12. YOUR PERSONAL INFORMATION

During your studies, the University will process your personal information to comply with its contract with you and the laws and
regulations that govern universities. Parents or guardians do not have an automatic right to a student’s information (including
academic results).

After you have completed your studies or are no longer a student, the University will continue to retain and process your personal
information for record management purposes and in its continued relationship with you as an alumnus of this University.

If you want to know more about privacy at the University visit www.sun.ac.za/privacy.

13. CONTACT US

If you have any questions about this contract, please contact Client Services at 021 808 9111 or info@sun.ac.za.

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14. MAKE IT OFFICIAL
Please print, sign and upload your contract when you accept your offer.

A. THE STUDENT

Name and surname Leonora Timbana Date Y

2 Y
0 Y
2 Y
4 M M 1D 8D
0 9 8
Applicant ID APP 0 7 6 1 0 9 9 Birth date Y2 Y0 Y0 Y6 M
0 M
9 D D
2 9

Signature

B. PARENTAL/GUARDIAN CONSENT (Applicable to applicants younger than 18 years)

If you are under 18, your parent or guardian must also sign this agreement to consent to the agreement between you and the
University.

Parent/Guardian: Cell number (+27) 7 4 9 1 9 2 9 1 1

Maria Ze Santos
Name and surname

SA ID number Birth date (if no SA ID) 1Y Y

9 Y
7 Y
7 M
0 M
9 D
1 D
0

OR Foreign ID number A B 0 9 0 9 0 9 0 Signature

C. SURETY (Applicable to applicants younger than 21 years)

By signing this contract, you agree to bind yourself as surety and co-principal debtor for all of the outstanding debts and costs that the student
incurred and owes to the University. This means that the University can hold you accountable for any debt the student owes, whether or not the student
incurred the debt with your consent. The student fees invoice from the University will be proof of the debt and calculation of it.
We can claim all amounts that the student owes to the University from you without claiming against the student first (in legal terms, you are jointly and
severally liable as surety and co-principal debtor). The address that the student provided to the University, is the address that you accept to receive all
communication, notices and legal processes that are sent to you by registered post, email or delivered by hand. You must inform the University if your
address changes.

Parent/Guardian A: Cell number (+27) 7 4 9 1 9 2 9 1 1

Maria ze Santos
Name and surname

SA ID number Birth date (if no SA ID) Y

1 9Y 7Y 7Y M
0 M
9 D
1 D
0

OR Foreign ID number A B 0 9 0 9 0 9 0 Signature

Witness 1: Name and surname Celia Timbana Signature

Witness 2: Name and surname Alfonso Timbana Signature

If you are married in community of property (you didn’t sign a contract before you got married), then your spouse and two
witnesses must also sign.

Parent/Guardian B: Cell number (+27)

Name and surname

SA ID number Birth date (if no SA ID) Y Y Y Y M M D D

OR Foreign ID number Signature

Witness 1: Name and surname Signature

Witness 2: Name and surname Signature

Registrateursafdeling | iCandelo leRejistra | Registrar’s Division

Privaatsak X1, Private Bag X1, Matieland, 7602
Tel/Ifoni: +27 21 808 9111 | www.sun.ac.za

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