TABLE OF CONTENTS

1 INTRODUCTION ......................................................................................................................
1.1 Purpose of Project Management Plan .........................................................................

2 EXECUTIVE SUMMARY OF PROJECT CHARTER .................................................

2.1 Assumptions/Constraints .............................................................................................
3 SCOPE MANAGEMENT .........................................................................................................
3.1 Work Breakdown Structure
3.2 Deployment Plan .........................................................................................................
3.3 Change Control Management......................................................................................
4 SCHEDULE/TIME MANAGEMENT .....................................................................................
4.1 Milestones ...................................................................................................................
4.2 Project Schedule ..........................................................................................................
4.2.1 Dependencies .........................................................................................................
5 COST/BUDGET MANAGEMENT ..........................................................................................
6 QUALITY MANAGEMENT ....................................................................................................
7 HUMAN RESOURCE MANAGEMENT ................................................................................
8 COMMUNICATIONS MANAGEMENT ...............................................................................
8.1 Communication Matrix ...............................................................................................
9 RISK MANAGEMENT .............................................................................................................
9.1 Risk Log ......................................................................................................................
10 ISSUE MANAGEMENT ...........................................................................................................
10.1 Issue Log .....................................................................................................................
11 PROCUREMENT MANAGEMENT .......................................................................................
12 COMPLIANCE RELATED PLANNING ...............................................................................
APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL
APPENDIX B: REFERENCES ......................................................................................................
APPENDIX C: KEY TERMS ........................................................................................................
APPENDIX D: SUMMARY OF SPENDING ..............................................................................

Page 1 of 22
1. INTRODUCTION

1.1 Purpose of Project Management Plan

The purpose of the Project Management Plan (PMP) for the Fingerprint Recognition System is to
outline the comprehensive framework and structured processes necessary for the successful
execution and delivery of the project. This document serves as a guide for all stakeholders,
including the project sponsor, senior leadership, and the project team, ensuring a shared
understanding of the project's goals, methodologies, timelines, and responsibilities. The PMP
aims to facilitate effective communication, coordination, and management throughout the
project's lifecycle.

1.2 Project Overview

The Fingerprint Recognition System project aims to develop a robust and reliable biometric
authentication system utilizing fingerprint technology. This system will enhance security and
streamline identity verification processes for various applications, such as access control, time
and attendance tracking, and secure transactions. The project will involve the development of
both hardware and software components, ensuring seamless integration and high accuracy in
fingerprint recognition.

1.3 Objectives
The primary objectives of the Fingerprint Recognition System project are:

 Accuracy and Reliability: Develop a system with high accuracy and low false
acceptance/rejection rates.

 Security: Implement robust security measures to protect biometric data.

 User-Friendly Interface: Ensure the system is intuitive and easy to use for both
administrators and end-users.

 Scalability: Design the system to accommodate future expansions and additional

features.

 Compliance: Ensure the system complies with relevant legal and regulatory
requirements regarding biometric data.

1.4 Project Scope

Page 2 of 22
 The scope of the Fingerprint Recognition System project includes:

 Requirements Analysis: Gathering and analyzing requirements from stakeholders.

 System Design: Designing the architecture of the hardware and software components.

 Development: Developing the fingerprint recognition algorithms, software

applications, and hardware components.

 Integration: Integrating hardware and software components to create a cohesive

system.

 Testing: Conducting thorough testing to ensure accuracy, reliability, and security.

 Deployment: Rolling out the system to the end-users and providing necessary training.

 Maintenance and Support: Establishing a plan for ongoing maintenance and user
support.

1.5 Project Deliverables

Key deliverables for the Fingerprint Recognition System project include:

 Detailed requirements specification document.

 System design documentation.

 Developed and tested software applications.

 Assembled and tested hardware components.

 Integrated and tested fingerprint recognition system.

 Deployment plan and user training materials.

 Maintenance and support plan.

1.6 Intended Audience

The intended audience of this PMP includes:

 Project Sponsor: Provides financial resources and high-level oversight.

 Senior Leadership: Ensures alignment with organizational goals and provides

strategic direction.

Page 3 of 22
  Project Team: Executes project tasks and activities.

 Stakeholders: Includes all individuals and groups affected by the project outcomes.

1.7 Project Constraints and Assumptions

 Constraints:
Limited budget, fixed deadlines, regulatory compliance requirements, and availability of
technical resources.

 Assumptions:
Availability of required technology, cooperation from stakeholders, and stability of
project requirements.

1. EXECUTIVE SUMMARY OF PROJECT CHARTER

The Finger Print Attendance System Project aims to modernize attendance tracking through
biometric technology. This executive summary encapsulates the essence of the approved project
charter, highlighting key areas that require detailed attention within the Project Management
Plan (PMP).

 Project Objective: Implement biometric technology for attendance tracking to enhance

accuracy and efficiency.
 Charter Reference: The approved project charter serves as the foundational document,
guiding project activities and decisions.
 Scope Overview: Encompasses requirements gathering, system design, implementation,
testing, and deployment phases.
 Stakeholder Alignment: Key stakeholders have endorsed the project charter, indicating
commitment to success.
 Risk Identification: Initial risk assessments conducted to identify potential challenges and
uncertainties.
 Resource Allocation: Preliminary plans outlined to ensure sufficient manpower,
technology, and financial resources.
 Timeline: High-level project timeline established, with key milestones and deliverable
deadlines.
 Quality Assurance: Emphasizes the importance of quality assurance measures to meet
stakeholders' expectations.

Page 4 of 22
  Communication Plan: Developed to facilitate effective communication among project
team members and stakeholders.
 Approval and Endorsement: Formally approved and endorsed by project sponsors and
stakeholders.

2.1 ASSUMPTIONS/CONSTRAINTS
Assumptions:

1. Budget Limitations:
The project operates within the allocated budget, with no significant increases anticipated.
Any deviations will require approval and careful monitoring to ensure financial viability.

2. Technology Dependencies:
The successful implementation of the Finger Print Attendance System relies on the
availability and compatibility of biometric technology, software, and hardware components.

3. Regulatory Compliance:
Adherence to relevant laws and regulations governing data privacy, security, and biometric
authentication is assumed. Any changes in regulations may necessitate adjustments to the
project plan.

4. Stakeholder Availability:
Assumption that key stakeholders will be available for consultations, feedback sessions, and
decision-making throughout the project lifecycle.

Constraints:

1. Resource Constraints:
Availability of human resources, expertise, and equipment may be limited, potentially
affecting project timelines and deliverables.

2. Environmental Factors:
Consideration of environmental factors such as power supply stability, network connectivity,
and physical infrastructure readiness for deploying biometric devices.

3. Vendor Performance:
Dependence on external vendors for software, hardware, or services, with the assumption of
timely delivery and quality performance as per contractual agreements.

Page 5 of 22
4. User Acceptance:
Assumption that end-users will embrace the new attendance system and adapt to the
biometric technology with minimal resistance or training requirements.

2.2 SCOPE MANAGEMENT

Scope Management for the Fingerprint Attendance Management System:

 Scope Definition:
Clearly define the scope of the Fingerprint Attendance Management System project,
including its objectives, deliverables, and boundaries. This involves specifying the
functionalities and features the system will include, such as biometric data capture,
attendance tracking, reporting capabilities, and integration with existing systems if
applicable.

 Scope Planning:
Develop a detailed scope management plan that outlines how scope will be defined,
validated, and controlled throughout the project lifecycle. This plan should include roles
and responsibilities, processes for scope verification and change control, and tools and
techniques for scope management.

 Scope Verification:
Ensure that all project deliverables meet the defined acceptance criteria and align with
stakeholder expectations. This involves conducting regular reviews and inspections to
validate that the system meets the specified requirements and standards.

 Scope Control:
Monitor and control changes to the project scope to prevent scope creep and ensure that
the project stays on track. This includes assessing the impact of proposed changes,
obtaining approval from stakeholders before implementing changes, and updating project
documentation accordingly.

 Work Breakdown Structure (WBS):

Develop a WBS to break down the project scope into manageable work packages, tasks,
and activities. This hierarchical structure helps to organize and plan the project activities,
allocate resources, and track progress effectively.

 Change Management:

Page 6 of 22
 Implement a formal change control process to manage scope changes effectively. This
involves documenting change requests, evaluating their impact on the project scope,
schedule, and budget, and obtaining approval from the change control board before
implementing changes.

 Scope Communication:
Ensure clear communication of the project scope to all stakeholders, including project
team members, sponsors, and end-users. This involves providing regular updates on the
project scope, progress, and any changes or deviations from the original plan

2.3 WORK BREAKDOWN STRUCTURE

a. Project Initiation
 Define project objectives and scope:
Document the specific objectives of the Fingerprint Attendance Management System
project, including its scope boundaries and deliverables, in the Project Management
Plan (PMP).

 Identify key stakeholders and establish communication channels:

Create a stakeholder management plan in the PMP, outlining the roles,
responsibilities, and communication methods for engaging with stakeholders
throughout the project lifecycle.

b. Requirements Gathering
 Conduct stakeholder interviews:
Schedule interviews with relevant stakeholders to gather requirements for the system.
Document their needs and expectations in the Requirements Traceability Matrix
(RTM) within the PMP.

 Document functional and non-functional requirements:

Create detailed requirement specifications, distinguishing between functional
requirements (e.g., attendance tracking) and non-functional requirements (e.g.,
security, performance). These specifications should be included in the Requirements
Document section of the PMP.

 Define user stories or use cases:

Develop user stories or use cases to capture the functional requirements from an end-
user perspective. These user stories can be organized and managed using Agile
project management tools integrated into the PMP.

Page 7 of 22
c. System Design
 Architectural design:
Outline the system architecture, including the hardware and software components, in
the System Design section of the PMP. Specify the integration points and data flow
between system modules.

 User interface design:

Create mockups or wireframes of the user interface (UI) for the fingerprint attendance
system. Include these designs in the User Interface Design section of the PMP for
stakeholder review and approval.

 Database design:
Design the database schema for storing attendance records and user information.
Document the database design, including entity-relationship diagrams (ERDs) and
data dictionaries, in the Database Design section of the PMP.

d. Development
 Biometric data capture module:
Develop the module responsible for capturing and processing fingerprint data. Detail
the development tasks, timelines, and resource assignments in the Development Plan
within the PMP.

 Attendance tracking functionality:

Implement features for tracking attendance based on fingerprint recognition. Specify
the development approach and testing procedures in the Development and Testing
section of the PMP.

 Reporting and analytics features:

Build reporting and analytics features to analyze attendance data. Define the
reporting requirements and metrics to be tracked in the Reporting and Analytics
section of the PMP.

e. Testing
 Unit testing:
Conduct unit tests to verify the functionality of individual system components.
Document test cases and results in the Testing Plan within the PMP.

 Integration testing:

Page 8 of 22
 Perform integration tests to ensure that system modules interact correctly. Outline the
integration testing strategy and test scenarios in the Integration Testing section of the
PMP.
 User acceptance testing:
Collaborate with end-users to conduct acceptance tests and validate that the system
meets their requirements. Define acceptance criteria and test scenarios in the User
Acceptance Testing (UAT) section of the PMP.

f. Deployment
 Hardware procurement and installation:
Procure fingerprint scanners and other hardware components required for system
deployment. Document hardware specifications and installation procedures in the
Hardware Deployment section of the PMP.

 Software installation and configuration:

Install and configure the fingerprint attendance system software on designated
servers or devices. Detail the installation steps and configuration settings in the
Software Deployment section of the PMP.

 User training and onboarding:

Develop training materials and conduct training sessions for end-users on how to use
the fingerprint attendance system. Provide user manuals and instructional guides in
the User Training section of the PMP.

g. Maintenance and Support

 Ongoing system maintenance:
Establish procedures for maintaining and updating the fingerprint attendance system
post-deployment. Include maintenance tasks, schedules, and responsibilities in the
Maintenance Plan within the PMP.

 Bug fixes and enhancements:

Document procedures for identifying and resolving software defects (bugs) and
implementing system enhancements in the Bug Fixing and Enhancement section of
the PMP.

 User support and troubleshooting:

Provide channels for end-users to seek assistance and troubleshoot issues with the
fingerprint attendance system. Outline support options and escalation procedures in
the User Support section of the PMP.

2.4 DEPLOYMENT PLAN

Page 9 of 22
1. Environment Assessment
 Evaluate hardware and network infrastructure: Assess the suitability of existing hardware
and network infrastructure for deploying the fingerprint attendance system. Document
hardware specifications and network requirements in the Environment Assessment section
of the Deployment Plan.
 Identify any compatibility issues: Identify potential compatibility issues with existing
systems or software components. Document compatibility requirements and mitigation
strategies in the Compatibility Assessment section of the Deployment Plan.

2. Memorandums of Understanding (MOUs)

 Establish agreements with relevant stakeholders: Draft MOUs or service level agreements
(SLAs) with stakeholders involved in the deployment and operation of the fingerprint
attendance system. Specify roles, responsibilities, and expectations in the MOU section of
the Deployment Plan.
 Define roles and responsibilities: Clearly define the roles and responsibilities of project
team members, stakeholders, and external vendors in the Roles and Responsibilities
section of the Deployment Plan.

3. Hardware/Software Installation
 Procure necessary hardware: Identify and procure fingerprint scanners and other hardware
required for deploying the system. Document hardware procurement processes and
timelines in the Hardware Procurement section of the Deployment Plan.
 Install and configure software components: Deploy the fingerprint attendance system
software on designated servers or devices. Document software installation procedures,
configuration settings, and license management in the Software Installation section of the
Deployment Plan.

4. Data Conversion
 Migrate existing attendance data: Extract, transform, and load (ETL) existing attendance
data into the new system. Document data migration procedures, data mapping, and
validation processes in the Data Conversion section of the Deployment Plan.
 Validate data integrity and accuracy: Verify the integrity and accuracy of migrated data
through validation checks and reconciliation processes. Document data validation
procedures and acceptance criteria in the Data Validation section of the Deployment Plan.

5. User Training
 Develop training materials: Create user manuals, instructional guides, and training videos
to educate end-users on how to use the fingerprint attendance system. Include step-by-step
instructions and troubleshooting tips in the Training Materials section of the Deployment
Plan.
Page 10 of 22
  Conduct training sessions: Schedule and conduct training sessions for end-users to
familiarize them with the system functionalities and best practices. Document training
schedules, agendas, and attendance records in the Training Sessions section of the
Deployment Plan.

6. Rollout Plan
 Define rollout schedule and milestones: Develop a rollout schedule outlining key
deployment milestones and deadlines. Document rollout timelines, dependencies, and
contingency plans in the Rollout Schedule section of the Deployment Plan.
 Communicate rollout plan to stakeholders: Communicate the rollout plan to stakeholders,
including project team members, end-users, and management. Provide regular updates on
deployment progress and any changes to the rollout plan in the Stakeholder
Communication section of the Deployment Plan.

7. Post-Deployment Support
 Provide ongoing support and assistance: Establish channels for end-users to seek
assistance and report issues with the fingerprint attendance system post-deployment.
Document support contact information, escalation procedures, and service level
agreements (SLAs) in the Post-Deployment Support section of the Deployment Plan.
 Address any issues or concerns: Implement procedures for addressing and resolving post-
deployment issues, including bug fixes, system enhancements, and user support.
Document issue resolution processes, timelines, and responsibilities in the Issue
Resolution section of the Deployment Plan.

1.5 CHANGE CONTROL MANAGEMENT

Change Identification
Identify potential changes to the project scope or requirements through ongoing monitoring
and feedback mechanisms. This includes soliciting input from stakeholders, conducting
regular project reviews, and analyzing project performance data for deviations from the
baseline plan.

Impact Assessment
Assess the impact of proposed changes on the project objectives, schedule, budget, and
resources. This involves analyzing the potential consequences of the change, such as
additional work effort, schedule delays, cost implications, and resource reallocation
requirements.

Page 11 of 22
Change Approval
Obtain approval from the change control board or relevant stakeholders before
implementing any changes to the project. This ensures that changes are evaluated against
established criteria, such as alignment with project goals, feasibility, and impact on
project constraints.

Implementation
Implement approved changes in accordance with the change management procedures
outlined in the project management plan. This includes updating project documentation,
modifying project plans, communicating changes to stakeholders, and executing
necessary actions to incorporate the changes into project deliverables.

Monitoring and Control

Monitor the implementation of approved changes to ensure that they are executed as
planned and achieve the intended outcomes. This involves tracking the progress of
change implementation, assessing its effectiveness, and identifying any deviations or
issues that may arise during implementation.

Documentation
Document all changes and their rationale in the project documentation, including change
requests, impact assessments, approval decisions, and implementation details. This
ensures transparency and accountability in the change management process and provides
a historical record of changes for future reference.

2. SCHEDULE/TIME MANAGEMENT
To effectively manage the schedule and time of the Fingerprint Attendance Management System
project, the following approach will be implemented:

Baseline Establishment:

Within the first two weeks of the project, establish a baseline schedule that includes key
milestones, deliverables, and task dependencies. This baseline will serve as a reference point for
monitoring progress throughout the project lifecycle.

Progress Monitoring:

Page 12 of 22
Regularly monitor progress against the baseline schedule on a weekly basis. The Project
Manager will be responsible for ensuring that the project schedule is updated with the latest
information and is never more than three business days out of date.

Variance Management:

For variances on executive milestones greater than 10%, the project may choose to use guidance
specified by CPIC (Capital Planning and Investment Control). This will help in identifying
significant deviations from the planned schedule and implementing corrective actions as
necessary.

3.1 MILESTONES
The table below outlines the milestones for the Fingerprint Attendance Management System
project, along with their estimated completion timeframe:

Milestones Estimated Completion Timeframe

Project Planning and Authorization Within two weeks of project approval

Requirements Gathering and Analysis Four weeks after project initiation

System Design and Architecture Eight weeks after project initiation

Development and Implementation Six months after project initiation

Testing and Quality Assurance Eight months after project initiation

User Acceptance Testing and Deployment Ten months after project initiation

Post-Deployment Support and Maintenance Ongoing

Project Kickoff Meeting Within one week of project approval

Finalization of System Requirements Two weeks after requirements gathering

Approval of System Design Four weeks after system requirements

finalized
Completion of Software Development Five months after project initiation

Completion of System Testing Seven months after project initiation

Page 13 of 22
Training Session for End-Users Nine months after project initiation

Go-Live and System Deployment Eleven months after project initiation

3.2 PROJECT SCHEDULE

The project schedule, including detailed timelines, tasks, and dependencies, will be stored
and maintained in the project management software (e.g., Microsoft Project, Asana,
Trello).

3.2.1 Dependencies
The schedule and project dependencies, both internal and external, will be documented
and managed to ensure smooth project execution. This includes dependencies on
resources, deliverables from third-party vendors, and interdependencies between project
tasks. For example, the completion of system testing is dependent on the completion of
software development, and the go-live date is dependent on the successful completion of
user training.

3. COST/BUDGET MANAGEMENT
The cost management plan for the fingerprint attendance system project outlines the
strategies and procedures for estimating, budgeting, and controlling costs throughout the
project lifecycle.

Cost Estimation:
We utilize a combination of bottom-up and analogous estimating techniques to determine the
cost of individual project components. Additionally, historical data from similar projects
assists in providing accurate estimates.

Budgeting:
The project budget encompasses all necessary resources, including hardware, software,
personnel, and contingencies. A detailed breakdown of costs by task and resource category is
included in the budget plan.

Cost Control:

Page 14 of 22
 Regular monitoring and adjustment of project expenditures are essential to ensure adherence
to the approved budget. Any significant deviations from the budget are promptly identified,
analyzed, and corrective actions are taken as necessary

Cost Category Estimated Cost ($) Actual Cost ($) Variance ($)
Hardware $10,000 $9,800 -$200
Software Development $25,000 $27,500 +$2,500
Personnel $50,000 $48,000 -$2,000
Contingency $5,000 $4,500 -$500
Training $3,000 $3,200 +$200
Travel $2,500 $2,300 -$200
Miscellaneous $4,500 $4,700 +$200
Total Project Budget $100,000 $100,000 $0

4. QUALITY MANAGEMENT
Quality management for the fingerprint attendance system project is paramount to ensure the
reliability, accuracy, and usability of the system.

Quality Measures:
Key quality measures include the absence of defects or bugs in critical system functionalities,
consistency in user interface design and layout, accurate data processing, and compliance with
relevant standards and regulations.

Quality Assurance:
Quality assurance activities involve proactive measures to prevent defects, including thorough
code reviews, adherence to coding standards, and rigorous testing protocols. This ensures that the
system meets predefined quality criteria before deployment.

Quality Control:
Quality control activities focus on identifying and correcting defects during and after
development through testing, inspections, and user feedback. Defects are documented, tracked,
and prioritized for resolution to maintain the overall quality of the system.

Quality Measure Description

Defects No critical defects allowed in system functionalities.
UI Consistency All screens adhere to established design standards.
Data Accuracy Data processing is accurate and reliable.
Compliance System complies with relevant standards and regulations.

Page 15 of 22
Performance System response time meets specified requirements.
Security Implementation of robust security measures to protect data.

6. HUMAN RESOURCE MANAGEMENT

The human resource management plan outlines the strategies for acquiring, developing, and
managing project team members effectively.

Staffing Plan:
The plan includes identifying the roles and responsibilities required for the project and acquiring
resources with the necessary skills and expertise. Additionally, resource allocation and utilization
are optimized to ensure efficient project execution.

Team Development:
Continuous training and skill development programs are provided to enhance the capabilities of
project team members. This includes technical training, leadership development, and cross-
functional training to foster a high-performing team culture.

Communication and Collaboration:

Effective communication channels and collaboration tools are established to facilitate seamless
interaction among team members, stakeholders, and project leadership. Regular team meetings,
status reports, and feedback mechanisms ensure alignment and transparency throughout the
project lifecycle.

Role Responsibilities Skills Required

Project Manager Oversee project planning and Leadership, Communication
execution.
Software Developer Code development, testing, and Programming, Problem-
debugging. solving
System Architect Design system architecture and System Design, Architecture,
oversee implementation. Project Management
Quality Assurance Ensure quality standards are met Testing, Quality Assurance,
Engineer through testing and reviews. Attention to Detail
HR Coordinator Recruitment, Training coordination, HR Management,
and performance management. Communication,
Organization
Technical Writer Documentation of system Technical Writing,
functionalities, user manuals, and Communication, Attention to

Page 16 of 22
 technical specifications. Detail
Network Specialist Setup and configuration of network Networking,
infrastructure, ensuring connectivity Troubleshooting, Security
and security. Awareness

7. COMMUNICATIONS MANAGEMENT
The communications management plan outlines the strategies and procedures for effective
communication throughout the fingerprint attendance system project.

Communication Objectives:
 Ensure all stakeholders are informed about project progress, changes, and issues.
 Facilitate timely and transparent communication among project team members and
stakeholders.
 Establish clear channels for feedback and stakeholder engagement.

Communication Channels:
 Email: For formal communication and documentation.
 Project Management Software (e.g., Jira, Asana): For task assignments, updates, and
tracking progress.
 Weekly Meetings: Regular team meetings to discuss progress, issues, and action items.
 Stakeholder Meetings: Periodic meetings with stakeholders to provide updates and
gather feedback.
 Instant Messaging (e.g., Slack, Microsoft Teams): For quick queries and informal
communication within the team.

Escalation Procedure:
 Any unresolved issues or risks will be escalated to the project manager.
 The project manager will assess the situation and involve relevant stakeholders as
necessary to address the issue.

7.1 Communication Matrix

The communication matrix outlines the specific communication requirements for each
stakeholder group involved in the project.

Page 17 of 22
Stakeholder Messages Vehicles Frequency Communicat Feedback
ors Mechanisms
Project Project Email, Biweekly Project Stakeholder
Sponsor updates, Meetings Manager Meetings
budget,
milestones
Project Team Task Project Weekly Project Project
assignments, Management Manager, Management
progress Software, Team Leads Software
updates Meetings
Developers Technical Project As needed Technical Team
specifications,Management Leads Meetings,
coding Software, Code
standards Instant Reviews
Messaging
Quality Testing plans, Project As needed QA Lead Defect
Assurance defect reports Management Tracking
Software, System
Email
End Users System Email, As needed Project User
updates, Meetings Manager Feedback
training Sessions
schedules
IT Infrastructure Meetings, As needed Project IT Support
Department requirements, Email Manager Tickets
deployment
schedules
Management Project Reports, Monthly Project Management
progress, Meetings Manager Review
resource Meetings
allocation
Vendors Procurement Email, As needed Project Vendor
updates, Meetings Manager Performance
delivery Reviews
schedules

8. RISK MANAGEMENT
The risk management plan outlines the strategies and procedures for identifying, assessing, and
mitigating risks throughout the project lifecycle.

8.1 RISK LOG

Page 18 of 22
The Risk Log is a document used to record and track all identified risks, their potential impact,
and the planned responses.

Risk ID Description Likelihood Impact Risk Level Response

Strategy
R1 Hardware High High High Mitigate
delivery delay
R2 Software Medium High High Accept
compatibility
issues
R3 Key team Low High Medium Transfer
member
resignation
R4 Regulatory High Medium High Avoid
changes
impacting
project scope
R5 Integration Medium High High Mitigate
difficulties with
existing
systems

9. ISSUE MANAGEMENT
The issue management plan outlines the procedures for identifying, documenting, and resolving
issues that arise during the project.

9.1 ISSUE LOG

The Issue Log is a document used to record and track all identified issues, their status, and the
actions taken to resolve them.

Issue Description Priority Status Assigned Target

ID To Resolution
Date
I1 System crashes High In QA Team 2024-06-15
during testing Progress
I2 Data Medium Open Development 2024-06-20
inconsistency in
reports

Page 19 of 22
 I3 Hardware High Open IT Support 2024-06-10
malfunction
I4 Security High Resolved Security 2024-05-30
vulnerability Team
identified
I5 User Medium Open Development 2024-06-18
authentication
issues

10. PROCUREMENT MANAGEMENT

Procurement management involves the acquisition of goods and services required for the
project's success. This can include procurement strategies, vendor selection criteria, and contract
management procedures.

Example Procurement Management:

 Procurement Strategy: Competitive bidding process for hardware and software vendors.
 Vendor Selection Criteria: Reputation, cost, product quality, and after-sales support.
 Contract Management: Contracts with vendors include delivery timelines, quality
standards, and penalties for non-compliance.

11. COMPLIANCE RELATED PLANNING

Compliance-related planning involves identifying and adhering to relevant regulations,
standards, and policies applicable to the project.

Example Compliance Related Planning:

 Data Privacy Regulations: Ensuring compliance with GDPR regulations regarding the
handling of personal data.
 Security Standards: Adhering to ISO 27001 standards for information security
management.
 Employment Regulations: Compliance with labor laws regarding employee contracts and
working conditions.

Appendix A: Project Management Plan Approval

Page 20 of 22
The undersigned acknowledge they have reviewed the <Project Name> Project Management
Plan and agree with the approach it presents. Changes to this Project Management Plan will be
coordinated with and approved by the undersigned or their designated representatives.

Signature Date Print Name Title Role

[John Doe] [2024-06-10] John Doe Project Sponsor Business Steward

[Jane Smith] [2024-06-11] Jane Smith Project Manager Project Manager

[Michael Johnson] [2024-06-12] Michael Johnson Business Analyst Business Analyst

[Emily Brown] [2024-06-13] Emily Brown HR Manager HR Manager

[David Lee] [2024-06-14] David Lee Quality Assurance Quality Assurance

Appendix B: REFERENCES
The following table summarizes the documents referenced in this document.

Document Name and

Version Description Location

<URL or Network path where

Project Charter v1.0 Initial project charter document document is located>

Latest version of the risk <URL or Network path where

Risk Management Plan v2.1 management plan document is located>

Quality assurance plan for the <URL or Network path where

Quality Assurance Plan v1.2 project document is located>

Policy document outlining change <URL or Network path where

Change Control Policy v1.0 control procedures document is located>

Page 21 of 22
Appendix C: KEY TERMS
The following table provides definitions for terms relevant to this document.

Term Definition

A temporary endeavor undertaken to create a unique product, service, or

Project result.

Scope The sum of all products, services, and results to be provided as a project.

An individual, group, or organization that may affect, be affected by, or

perceive itself to be affected by a decision, activity, or outcome of a
Stakeholder project.

Any unique and verifiable product, result, or capability to perform a

service that is required to be produced to complete a process, phase, or
Deliverable project.

Page 22 of 22