Grade 7 Unit 4- Lesson 2 2018

Formatting Text in a Word Document

Slide 1

Hello students! Welcome to this second video session on Formatting text in a Word
document

Slide 2

Lesson Contents

• Text Formatting

• Saving a Document

• Quick tests

• Recap

In this video, you will learn about

Text Formatting and
Saving a Word Document

You will also perform some quick tests followed by a recap

1
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 3

What is Formatting?
Formatting means to organise text in such a way that it
becomes more attractive and easy to read.

Text without Formatting Text with Formatting

Let’s start the lesson by having a look at “What is formatting?”

Formatting means to organize text in such a way that it becomes more attractive and easy
to read.

In the table given, you can differentiate between a text which is not formatted (the one to
your left) to a one which is formatted (the one to your right)
Slide 4

Formatting a Document

From the Microsoft Word 2016 Interface which we had already demonstrated in Video
Lesson 1, select the Home Tab to obtain all the icons used for text Formatting

2
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 5

Text Formatting

Computer Studies

Computer Studies

Computer Studies

We will start with Text formatting

The most commonly used formatting icons are:

Bold –make your text bold – an example given that the word is printed darker and thicker
than the normal one

Italic- Italicize your text – the example shows the characters are evenly slanted towards the
right

Underline- Underline your text – the example shows that an horizontal line is drawn under
selected text

3
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 6

Text Formatting

Computer Studies

H2O

12th March
6

Next we’ll talk about

Strikethrough – cross something out by drawing a line through it- the example shows a line
which is drawn in the middle of the selected text

Subscript- Type very small letters just below the line of text.- the example given H20 shows
the no. 2 which is placed just below the normal text line

Superscript – type very small letters just above the line of text – the example given (date
12th march) shows the no. 2 being placed above the normal line of text

4
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 7

Text Formatting

Moving on to

Text Effects and Typography – add some flair to your text by apply a text effect, such as
shadow or glow – in the example given outline and glow effect have been shown

Text Highlight Color – make your text pop by highlighting it in a bright color – our example
shows as if it has been marked by a yellow highlighter
Font Color – change the color of your text- as you can see we have used the red color

5
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 8

Text Formatting

computer studies

COMPUTER STUDIES

Computer Studies(Size 16)

Computer Studies
(size 32)
8

We’ll proceed with

Change Case- Change the selected text to uppercase, lowercase or other common
capitalizations – in the example given we have used normal case to UPPER CASE

Decrease Font Size – make your text a bit smaller- we have used size 16 in our example

Increase Font Size – make your text a bit bigger – we have increased the text size to 32

6
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 9

Text Formatting

Computer Studies

Computer Studies

Computer Studies

Computer Studies

Computer Studies
Computer STUDIES
9
Computer Studies

Finally we’ll talk about

Clear Formatting – remove all formatting from the selection, leaving only the normal,
unformatted text

As shown from Bold, Italics ,underline and red Font to normal unformatted text

Font size- change the size of your text- examples given are size 14 and 28

Font – pick a new font for your text

Tohama
Algerian
Copper black have been used in the samples given

7
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 10

Active Presenter

Now Let’s practice some of the text formatting techniques

From your computer desktop, Click on the Microsoft Word Short Cut Icon as shown.
This will launch Microsoft Word.

As you can see, you will obtain a series of templates

Choose on Blank Document to create a new one.

This is the interface of Microsoft Word!

We will explore this font formatting ribbon shortly and in the next video lesson we will talk
about paragraph formatting.

We type the following text :

Birthday Party Invitation

Date: 20th April 2018
Venue: Royal Road Port Louis
Theme :Princess Sofia
Dress Code : Pink

We will use the formatting ribbon here to enhance our document

First select the text you want to format.

I am selecting Birthday Party Invitation by dragging the cursor from left to right.

You will observe that you will get a mini formatting toolbar, having frequently used
formatting icons.

Now from the Home Tab, click on Bold and Underline.

Change the font to Baskerville Old Face as being shown.

8
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

You can either increase the font size by clicking here or you can also decrease the size of
your text here.

We will increase the font size to 18.

For change case icon, the following menu appears, we choose Upper case to get the text in
Capital Letters.

Now click on font colour to select purple from the available set of colours.

We proceed by selecting the other remaining text and chose Italics, which will slant your text
to have a nicer look.

Change the Date to Bold.

The last two lines are selected, as Pink is not available from the set of colours, click on more
colours here and chose pink. We also increase the font size to 14.

We try the strikethrough option, which will draw a line in the middle of PINK.

On the date, the 20th ( th) is superscript, we can also see subscript option will look like.

Lastly on the theme, we add some text effects by choosing outline.

The document appears to be more attractive than that it was when we typed it.

To save the document, click on the file tab and select Save As from the backstage view.

From the different locations given to you, click on My Documents.

The Save as window will appear. Type Birthday party invitation as the file name and click on
save.

To Close this document, click on the File tab. Select Close.

9
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 11

Saving a Document

Backstage view

From File TAB

Click on Save As

11

As it was seen in the video, we go through the saving again.

From File TAB, we get the backstage view, Click on Save As

Slide 12

Saving a Document

Choose My
Documents Folder
12

This window will appear on screen where we need to chose the location to where we want
to save this document

Choose my documents folder from all the locations given to you

10
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 13

Saving a Document

Give appropriate name

to the Document

13 Click on Save

We will obtain the Save As window, where we have to give the document a relevant name so
that it can be retrieved later.

Here we named it as :word processing lesson 2

Click on SAve

Slide 14

Saving a Document
Document name has changed from
“document 1” to “Word Processing Lesson 2”

14

Document name has changed from

“document 1” to “Word Processing Lesson 2” and it will appear on the title bar

11
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 15

15

Now students, let’s do a quick test exercise on what we have been doing so far.

Read each statement carefully and answer accordingly

You will be given a few seconds to answer

Slide 16

Quick Test

1. To format a document means:

A. to modify a document

B. to rename a document

C. to make a document more attractive

1
2
3
16

1. To format a document means:

A. to modify a document
B. to rename a document
C. to make document more attractive
The correct answer is C- to format means to make the document attractive

12
 Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 17

Quick Test
2. The Bold icon is found in the

Home Tab

TRUE FALSE
Icon is found in

1
2
3
17

Question 2:
2. The Bold icon is found in the
Home Tab

True or False
The answer is TRUE The Bold Icon is found in the Home Tab

Slide 18

3. The icon is used to change

the colour of the font.

TRUE FALSE
icon is used to
1
2
3
18

Question 3 :
The icon is used to change the Color of the font
TRUE or FALSE
The answer Is FALSE, The U icon is used to underline

13
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 19

Quick Test
4. Which icon is used to clear all
the text formatting?

A.

B.

C.
1
2
3
19

Question 4:
Which icon is used to clear all the text formatting?

Answer A

Slide 20

Quick Test
5. The Save As option is found in
the File Tab.

TRUE FALSE

13
2
20

Question 5:
The Save As option is found in the File Tab.

TRUE or FALSE

Its TrUE The Save As option is found in the File Tab

14
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 21

End
Of
Quick Test

21

Well, students, this is the end of our quick test. I hope that you were able to get all the
answers correct.

Now it’s time for a recap

Slide 22

22

15
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 23

Text Formatting Recap

Increase Decrease
Font Font Size Font Size Font Size Change Case

Clear All
Formatting
Bold Font Color
Italics

Underline Text Highlight Color

Strikethrough Text Effect

Subscript Superscript
23

Recap – Text formatting recap

Slide 24

Recap

In this lesson, we have shown how to:

• Format text

• Save a Document

24

Recap
In this lesson, we have shown how to:
Format text
Save a Document

16
Grade 7 Unit 4- Lesson 2 2018
Formatting Text in a Word Document

Slide 25

25

Dear students, Thank you for your attention. I hope that you have enjoyed today’s lesson.

Slide 26

26

17