Tendernotice_1

TENDER NOTICE NO.
9810044E
Bharat Heavy Electricals Limited Phone No: 04172-284975,

(A Government of India Undertaking) 04172-284035
BOILER AUXILIARIES PLANT E-mail:
RANIPET – 632 406, INDIA deepeshverma@bhel.in
gsugumar@bhel.in
WORKS CONTRACT MANAGEMENT
NOTICE INVITING TENDER
Tender Notice No 9810044E, DT: 02.02.2022.
Laying of 3C 11kV XLPE AR AL CABLE as per the schedules at
Nature of work
BHEL BAP, Ranipet
Type of tender Open tender (Two part bid).
Period of contract Three Months from the date of commencement of work.
Earnest Money Deposit (EMD) Amount Rs. 6,700 / - (Rupees Six Thousand and Seven Hundred Only)
Tender download start date 02.02.2022.
Last date & Time for Receipt of the Tender 12.02.2022 at 14.00 Hrs.
Date of Technical bid Opening 14.02.2022 at 10.00 Hrs. onwards.
(Please obtain updated information from the BHEL website about the latest applicable dates & other changes
if any in the tender contents)
Bidders whose technical bids are found acceptable will be
Date of Price Bid Opening intimated separately about the status of their offers and the date
of opening of Price Bid.
Online submission through BHEL eProcurement Portal website:
Submission of Tender
https://eprocurebhel.co.in/nicgep/app
Tender Opening Online through e-Procurement Portal
Note:
1. The Tender documents can be down loaded from BHEL eProcurement Portal website:
https://eprocurebhel.co.in/nicgep/app and also BHEL website (https://www.bhel.com/tenders).
2. BHEL, Ranipet reserves the right to accept or reject any or all tenders without assigning any reasons
whatsoever.
3. All corrigenda, addenda, amendments, clarifications etc. to tender specification will be hosted in the web
pages (https://eprocurebhel.co.in/nicgep/app) only.
4. Bidders shall keep themselves updated with all such developments.
5. BHEL Ranipet reserves the right to reject any tender on the basis of unsatisfactory performance of the bidder
in any ongoing job or any similar job in the past.
6. BHEL will finalize the contract through Reverse Auction.
7. Contract shall be awarded to single party only.
8. BHEL, Ranipet reserves the right to reject any tender on the basis of unsatisfactory performance
of the bidder in any ongoing job or any similar job in the past.
Note: - 1) Tenderer should sign and affix seal in all the pages of this tender document and all supporting
documents.
Yours faithfully,
for and on behalf of BHEL.,
Sr. Engineer /WCM
Page 1 of 39 Compliance: Accepted to comply all the above points

SIGNATURE OF THE TENDERER
WITH SEAL AND ADDRESS
TENDER NOTICE NO. 9810044E
INDEX
CHAPTER DESCRIPTION PAGE NO
1 SCOPE OF WORK 3
2 PRE-QUALIFICATION REQUIREMENTS 4
3 DETAILS TO BE FILLED BY THE BIDDER 5
4 INSTRUCTIONS TO BIDDER 6
5 GENERAL CONDITIONS OF CONTRACT 13
6 SAFETY PRECAUTIONS TO BE TAKEN BY THE CONTRACTORS 24
7 SPECIAL CONDITIONS OF CONTRACT 25
8 LABOUR LAW 30
9 DECLARATION 35
10 PRICE BID FOR EPROCUREMENT PORTAL 39

SCOPE OF WORK
Scope of work by contractor:
1. Vendor should follow the work as per detailed BOQ.

2. Engaging Labour for transportation of cable from store to work place will be vendor’s scope. BHEL
will provide crane/ tractor for transportation.
3. Vendor should take sufficient care and safety while execution of work. The cable should not be
damaged during work execution.
4. Excavation of trench/ earth works laying of cable, placing cushion sand and placing brick will be
vendor scope.
5. Supply of joint kits/ Cable termination, Supply and proving cable root, supply of all tools required
for completing the work as per BHEL schedule etc. will be vendor’s scope.
6. Vendor should take sufficient care while trench excavation and should not damage any BHEL
property like UG waterline/ savage line/ fiber cable/ or any other cable.
7. After completion of the work vendor should prove the performance/ healthiness of cable.
BHEL Scope of work:
8. Cable will be supplied by BHEL at free of cost.

9. Required power supply will be provided by BHEL at free of cost.
10. Any crane will be arranged by BHEL at free of cost.

PRE - QUALIFICATION REQUIREMENTS (PQR)

Sl. BIDDER’S
DESCRIPTION REQUIREMENT
No. CONFIRMATION
1 DD/Ref. No.
EMD Rs. 6,700/- or MSE certificate (UDYAM Certificate)
____________
1. The average financial turnover of the contractor during the last 3 years ending on 31st
March 2021, should be at least Rs. 1.01 lakh and the bidder should submit Audited
Balance Sheet and Profit & Loss Account for the last three years (2018-19, 2019-20 &
2020-21), duly certified by the charted accountant/auditor.
2. The contractors should be successfully completed the similar works i.e. ‘HT Operation
of 11 KV/ O&M of Electrical Works in the field of HT/MV/LT / Installation of Electrical
works / Maintenance of HT/LT substation, during the last 7 years as on 30.11.2021
shall be any of the following three categories:
2 Eligibility i. Three similar completed works costing not less than the amount equal to Rs.1.35
Lakh each (excluding GST).
(Or)
ii. Two similar completed works costing not less than the amount equal to Rs.1.69 Lakh
each (excluding GST).
(Or)
iii. One similar completed works costing not less than the amount equal to Rs.2.71 Lakhs
(excluding GST).
The similar work orders shall be considered only in the own name of the contractor.
a) LOA’s of the works completed.

Document
3 b) Work Completion certificates for the LOA’s referred.
“Copies” to be
submitted with c) Certified Balance sheet and P/L account statement by the
tender. Charted accountant/ Auditor, for the last 3 years (i.e. FYs
2018-19, 2019-20 & 2020-21).
Note: 1. Those who are unable to comply the above points / unable to provide any of the above documents shall be technically
rejected and the price bid of the rejected offers will not be opened.
2. Vendor shall visit the Plant before submitting the offer to get to know the location for deploying adequate and suitable personnel
for the works & also the equipment.
3. BHEL, Ranipet reserves its right to reject the tender on account of unsatisfactory past performance by the bidder in other projects
awarded under different enquiry.
4.The work executed in the own name of the bidder only will be considered for similar works executed for meeting the eligibility
criteria.
5. Offers of the Contractors/Suppliers, against whom, any unit of BHEL had initiated process for banning or already banned will
summarily be rejected.
6.Possession of PF registration number is not mandatory. However, the successful tenderer has to register with PF authorities and
furnish the registration number before first Running Account Bill.

Details to be filled by the Bidder
Sl
Description To be filled by bidder
No
1 Name of the Tenderer
2 Address for Communication
Email
Cell
3
Phone
Fax
Whether the firm is individual firm or Sole
proprietorship firm or partnership firm or Hindu
4 undivided Family or association of persons or Private
Limited company or Public Limited company or any
other please specify
Has the Firm/ Proprietor or partners or directors been
5 convicted of any criminal offence by any competent court.
If so furnish particulars.
Whether the contractor has registered his workmen
under employees State Insurance Act. If so, the
6 Registration No./ Enrolment Number may be
furnished. (Photo copy is to be enclosed)
PAN no and documentary proof (Photo copy has to be
7
enclosed)
The GST heads under which the enlisting person
8 registered with GST Authorities and copy of GST
registration certificate has to be enclosed.
Whether the contractor has registered his workmen
9 under Employees Provident Fund and Miscellaneous
Provisions Act. (Photo copy is to be enclosed)
Central tax@ __________%
Applicable GST quoted State tax @ ___________%
10 Note: Please refer clause no.28 (page no. 27) of
Integrated tax@ ________%
Special Instructions of this Tender regarding GST.
Union territory tax@_______%
11 EMD Details
12 MSE Details (UDYAM Certificate)

Instructions to Bidder
1. Earnest Money Deposit (EMD) amount of Rs. 6,700/- (Rupees Six Thousand and Seven Hundred
Only), must be accompanied with the tender in the form of: -
a) Demand Draft (DD) drawn from any nationalized bank in favour of “BHEL, Ranipet”
payable at Ranipet (or) SBI, Mukundarayapuram (code 7013).
b) Fixed Deposit Receipt issued by scheduled banks/ Public Financial Institutions as defined
in the company’s act. FDR should be in the name of the contractor, a/c BHEL.
Note: If bidder is paying EMD through Demand Draft or Fixed Deposit Receipt (FDR), original copy
to be sent to the following address:
Sr. Engineer/ WCM DEPARTMENT,
ENGG. BUILDING – GROUND FLOOR (WEST SIDE),
BHARAT HEAVY ELECTRICALS LIMITED,
RANIPET, Ranipet DISTRICT,
TAMIL NADU– 632 406.
Tenders must be addressed to the Sr. Engineer/WCM in a sealed cover by super scribing the
tender enquiry number on the cover. Also scanned copy of EMD to be submitted along with the
technical bid.
c) Pay online (SBI Collect)
i. Visit https://www.onlinesbi.com/sbicollect/icollecthome.htm
ii. Click “Proceed” button
iii. Select “Tamilnadu” in the drop down menu under “State of
Corporate/Institution”.
iv. Select “PSU-PUBLIC SECTOR UNDERTAKING” in the next drop down menu under
“Type of Corporate/Institution”
v. Click “Go” button
vi. Select “BHEL BAP RANIPET” in the drop down menu under “PSU-PUBLIC SECTOR
UNDERTAKING”.
vii. Click “Submit” Button
viii. Select “EMD” in the drop down menu under “Select Payment Category”
ix. Now Fill in the required details and ensure correctness of data filled. Ensure that
you are entering correct enquiry/tender number and other details correctly.
x. Make payment for EMD as required in tender after entering the details and
enclose copy of receipt along with tender documents.

d) Bidders can pay EMD through online on below account:

NAME OF BANK STATE BANK OF INDIA
STATE BANK OF INDIA BHEL PROJECT BRANCH
BANK BRANCH
MUKUNDARAYA PURAM BHEL TOWNSHIP
ADDRESS
RANIPET-632406
ACCOUNT NO 10664849171
MICR CODE 632002003
IFSC CODE SBIN0007013
SWIFT CODE SBININBB450
2. The Earnest Money Deposited by the successful tenderer will be retained towards security
deposit for the due fulfilment of the contract.
3. In the case of unsuccessful tenderers, the earnest money will be refunded normally within 15
days of acceptance of award of work by the successful tenderer.
4. “No interest shall be payable by BHEL on Earnest Money or Security Deposit, if applicable, or any
money due to the contractor by BHEL”.
5. “BHEL shall have the right to recover any money due from the contractor from any money due
to the contractor under this contract or any other contract or from the security deposit”.
6. The Bharat Heavy Electricals Limited, reserves the right to reject any or all the tenders received
or accept any tender or part thereof without assigning any reason there for.
7. Should a tenderer or a contractor has a relative or in the case of a firm or company of contractors,
any of its shareholders or shareholder’s relative, employed in Bharat Heavy Electricals Limited,
the authority inviting tenders shall be informed of this fact at the time of submission of the offer,
failing which the offer may be disqualified or if such fact subsequently come to light, the contract
may be cancelled.
8. BHEL employees and their dependents are NOT eligible to submit their offer against this contract.
Even if they submit out of ignorance, the offer shall be disqualified.
9. If the contractor deliberately, gives wrong information in his tender or creates conditions
favorable for the acceptance of his tender, Bharat heavy Electricals Limited reserves the right to
reject such tender at any stage.
10. Canvassing in any form in connection with the tender is strictly prohibited and the tenders
submitted by the contractors who resort to canvassing will be liable for rejection.
11. AGREEMENT: The tenderer after award of work by BHEL through letter of intent shall execute an
agreement in the form and the manner as specified by BHEL on non-judicial stamp paper of value
not less than Rs.100.00. The cost of stamp paper will be borne by contractor.
12. STAMPING THE AGREEMENT: The expenses of completing and stamping the agreement are
borne by the contractor.

13. Multiple Bids: -

The bidder in his own interest shall submit only one id. If a bidder submits multiple bids, all the
bids are liable for rejection. Bids shall be considered “Multiple” in the following circumstances:
a) Two bids by the same party
b) If one bidder is the affiliate of another bidder.
For the purpose of this clause “Affiliate” shall mean with respect to any person, any other person
that directly or indirectly, controls, is controlled by, or is under direct or indirect common control
with, such person, or is a director/ member/ office/ employee of such person or of any person
who would otherwise qualify as an affiliate of such person pursuant to this definition.
“Person” for the purposes of this definition shall mean any natural person, individual,
corporation, limited partnership, co-operative, general partnership, joint stock company, joint
venture, association, company, trust bank, trust company, land trust, business trust, corporate
body or other organization, whether or not a legal entity.
14. Offers of the Contractors/Suppliers, against whom, any unit of BHEL had initiated process for
“Suspension of Business Dealings” or already done will summarily be rejected.
15. Suspension of Business dealings with Suppliers:
Any supplier against whom action has been initiated under “suspension of business dealings with
suppliers” are not qualified to participate in this tender. Before submitting offer, prospective
bidders are advised to visit our web-site www.bhel.com / supplier registration to familiarize
themselves with BHEL’s policy and procedures of Suspension of Business Dealings with Suppliers.
Submission of offer shall be deemed to be evidence of the Bidder to have read and understood
the above said policy.
16. Treatment of Banned / Under-performing Vendors:
Any supplier who has been put on “Hold” or “Banned” from having business dealings with BHEL,
Ranipet or any other unit of BHEL shall not submit their offer against this tender. If any such
offers are received they would be summarily rejected and sent back. During the processing of
tender, if any unit of BHEL puts a supplier on “Ban” then further processing of the offer will not
be taken up and in case an order is placed, BHEL, Ranipet may resort at their discretion to cancel
the PO either fully or partially.
17. In quoting the rates, the tenderers are advised to take into account of all the factors including
any fluctuations in the market rates etc. No claim shall be entertained on this account after
acceptance of the tender or during the currency of the contract.
18. QUOTING: The tenderer should quote the total lumpsum price for the entire contract scope.
Percentage allocation against each rate schedule is provided in price bid for your quoting
purpose. Individual schedule rates so derived based on the total lumpsum price shall be deemed
to be the contract rate for all purpose.
19. The rates quoted in the tender shall remain valid for a period of three months from the date of
technical bid opening for acceptance by BHEL. No unsolicited revision in the tender offer shall be
entertained after opening of tenders and till expiry of the validity period.
20. Any deviation to this tender terms & conditions and schedules of this tender will lead to total
rejection of the offer submitted.

21. If a tenderer withdraws his offer after submission or after acceptance, fails to engage sufficient
manpower in accordance with the instructions of the Manager/Production, the earnest money
deposited by him will be forfeited and acceptance of his tender will be withdrawn.
22. The Tenders shall closely pursue all the clauses, specifications and drawings indicated in the
tender documents before quoting. Should the bidder have any doubt the meanings of any
portion of the tender specification or find discrepancies or omission in the drawings or the tender
documents issued are in complete or shall require clarification on any of the technical aspect,
scope of work etc., he shall at once contact the authority inviting the tender for clarification
before the submission of the tender.
23. Before tendering, the bidders are advised to inspect the site of work and the environments and
be well acquainted with the actual working and other prevalent conditions, facilities available,
position of material and labour. No claim will be entertained later, on the ground of lack of
knowledge.
24. In the event of expiry or in capacitance of a tenderer after submission of the tender, BHEL may
at their discretion cancel their offer/quotation.
25. The tenderers can visit BHEL on working days during office working hours for any clarifications
before submitting their offer.
26. If vendor have their MSE Certificate (Micro/small only), they have to submit UDYAM Registration
certificate.
27. Reverse Auction:
BHEL shall be resorting to Reverse Auction (RA) (Guidelines as available on www.bhel.com) for
this tender. RA shall be conducted among the techno-commercially qualified bidders. Price bids
of all techno-commercially qualified bidders shall be opened and same shall be considered for
RA. In case any bidder(s) do(es) not participate in online Reverse Auction, their sealed envelope
price bid along with applicable loading, if any, shall be considered for ranking.”
28. The contract will be finalized based on the overall LOWEST value and to be awarded to single
party only.
29. BHEL reserves the right to reject any tender on the basis of unsatisfactory performance of the
bidder in any ongoing job or any similar job in the past.
30. The following points shall be taken note while quoting the rates:
a) The rate quoted shall be firm throughout the period of contract and extended contract
period also. No cost escalation is allowed on any account.
b) Sufficient manpower to be provided.
c) No work kept unfinished in shift.
d) Contractor should not claim for any variation in quantity.
e) At the end of completion, the contract may be extended on mutual agreement.
31. Vendor shall visit the Plant before submitting the offer to get to know the location for deploying
adequate and suitable personnel for the works & also the equipment.
32. Possession of PF registration number is not mandatory. However, the successful tenderer has to
register with PF authorities and furnish the registration number before first Running Account Bill.

33. Bidders have to submit their offers through BHEL eProcurement Portal website:
https://eprocurebhel.co.in/nicgep/app only.
34. MSE CLAUSE: - MSE suppliers can avail the intended benefits only if they submit along with the
offer, attested copies of UDYAM Registration. Non submission of such documents will lead to
consideration of their bid at par with other bidders. No benefit shall be applicable for this enquiry
if any deficiency in the above required documents are not submitted before price bid opening. If
the tender is to be submitted through GeM portal, then the above required documents are to be
uploaded on the portal.
35. Incomplete offers shall become liable for rejection.
36. EMD by the tenderer will be forfeited if
(i) After opening the tender, the tenderer revokes his tender within the validity period or
increases his earlier quoted rates,
(ii) The tenderer does not commence the work within the period as per LOI/Contract. In case the
LOI/ Contract is silent in this regard then within 15 days after award of contract.
37. All entries in the tender documents should be in one ink. Erasures and over-writings are not
permitted. All correspondences and insertions should be duly signed by the tenderers concerned.
Tenderer has to put sign and seal at the bottom right side in all the pages of tender documents.
38. The tenderer should fill and sign the “checklist of this Tender document” which forms part of the
technical bid.
39. Conditional tenders, tender containing absurd rates and amounts, tenders which are incomplete
or otherwise considered defective and tenders not in acceptance with the tender conditions laid
down by the Accepting Officer, are liable for rejection.
40. If a tenderer expires after submission of his offer, the Bharat Heavy Electricals Ltd, may be at
their discretion to reject such offer.
41. BHEL reserves the right to negotiate with L1 bidder.
42. Tenderers shall not increase their quoted rates in case BHEL negotiate for reduction of rates,
such negotiations shall not amount to cancellation or withdrawn of the original offer and the
rates originally quoted shall be binding on the tenderers for a period of three months from the
date of opening of tenders.
43. The tenderer should be present if called for negotiation. In case, the tenderer’s authorized
person is attending the negotiation such person should have the authorization letter and he
should be capable of taking spot decisions.
44. The Successful Tenderer shall agree to the following conditions:
Contractor shall indemnify and keep indemnified BHEL, its other contractors and/or sub-
contractors and its/their employees from all actions, proceedings, suits, claims, demands,
liabilities, damages, losses, costs, charges, expenses judgments and fines arising out of or in the
course of, or caused by the execution of work under the Contract or other obligations hereunder
directly or indirectly associated herewith which may arise due to:
i) breach of law by the Contractor, or any of its sub-contractor, or any of their respective
employees.
ii) negligence or wilful default by the Contractor, or any of its sub-contractor, or any of their
respective employees.
iii) failure by Contractor to proceed with Project in accordance with the determinations, instructions
and clarifications of Company pending disagreement, dispute, protest, request for arbitration/
court proceedings.

iv) loss of property or death of any employee of BHEL or of its other contractors/ sub-contractors.
The above shall be without prejudice to any other remedy that may be available to BHEL whether
as per law, contract, equity or otherwise. The quantum of work/ nature of work to be carried out
by the hired crane will be decided by BHEL from time to time and the availability of the
combination of work.
45. Discrepancy in “words “& “Figures “:
a) If, in the price structure quoted for the required goods/services/works, there is
discrepancy between the unit price and the total price (which is obtained by multiplying
the unit price by the quantity), the unit price shall prevail and the total price corrected
accordingly, unless in the opinion of the purchaser there is an obvious misplacement of
the decimal point in the unit price, in which case the total price as quoted shall govern
and the unit price corrected accordingly.
b) If there is an error in a total corresponding to the addition or subtraction of subtotals, the
subtotals shall prevail and the total shall be corrected; and
c) If there is a discrepancy between words and figures, the amount in words shall prevail,
unless the amount expressed in words is related to an arithmetic error, in which case the
amount in figures shall prevail subject of (a) and (b) above.
d) If there is such discrepancy in an offer, the same shall be conveyed to the bidder with
target date up to which the bidder has to send his acceptance on the above lines and if
the bidder does not agree to the decision of the purchaser, the bid is liable to be ignored.
46. The tenderers are requested to bear in mind the entire operations involved, and the conditions
during currency of the contract, and request for rate revision of any kind will not be entertained.
47. BHEL will not be bound by any Power of Attorney granted by the tenderer or on their behalf or
changes in the composition of the firm made subsequent to the execution of the contract. They
may, however, recognize such power of attorney and changes after obtaining proper legal advice,
the cost of which will be chargeable to the contractor concerned.
48. The general and special conditions of contract are complementary to each other and where there
is a conflict, the special conditions shall prevail. In regard to matters not covered by the General
or Special Conditions of Contract, those contained in the specifications approved by BHEL shall
apply.
49. The “GENERAL CONDITIONS AND INSTRUCTIONS TO TENDERERS AND SPECIAL CONDITIONS TO
THE TNEDERER’’ shall be deemed to form an integral part of contract for the work to be entered
into.
50. Clause in case of Tie: “In the course of evaluation, if more than one bidder happens to occupy L-
1 status, effective L-1 will be decided by soliciting discounts from the respective L-1 bidders. In
case more than one bidder happens to occupy L-1 status even after soliciting discounts, L-1
bidder shall be decided by a toss / draw of lots, in the presence of the respective L-1 bidder(s) or
their representative(s) - If available, otherwise the same procedures will be carried out to arrive
for L1 ranking) Ranking will be done accordingly. BHEL’s decision in such situations shall be final
and binding.’’
51. If a ring formation is suspected, BHEL may reject all offers or retender or call new sources who
have not been contacted or responded against this tender.
52. BHEL reserves the right to accept or reject the lowest or any other tender or accept or reject
any part of such tender without assigning any reasons therefor.

53. All the information as called for in the various clauses and annexure of tender specification
should be furnished. The details so furnished should be complete in all respects and as per the
formats prescribed in the Tender specification (Statutory requirement of Contract). The bidder
may have to produce original documents for verification, if so decided by BHEL.
54. BHEL reserves the right to reject any offer without assigning any reason whatsoever.
55. Offers received with any deviation or without relevant information are liable to be rejected.
56. Price bids received in any form other than prescribed in PRICE BID are liable to be rejected.
57. The price quoted for this tender must be inclusive of all taxes and duties and GST.
58. The bidder has to quote total lump sum amount “column 13 of price bid” (which is excluding
GST) only in Price Bid. GST percentage to be mentioned separately in “column 16 of price bid”.
The quoted amount will be interpolated with respect to percentage allocation for arriving
amount of individual rate schedules.
59. For any tender related clarifications contact 04172284975/04172284035. Email Id:
deepeshverma@bhel.in , gsugumar@bhel.in
60. For scope of work /BOQ related queries contact 04172284980/04172284960. Email Id:
ramkid@bhel.in
61. WCM is arranging this contract as a nodal agency. Execution of work, Bill Certification, Bill
passing, Payment, Penalty, Contract closing etc., is the responsibility of end user.

GENERAL CONDITIONS OF CONTRACT (APPLICABLE FOR ALL CONTRACTORS)
1. DEFINITION: -
In these General Conditions of Contract, the following terms shall have the meaning hereby
assigned to them, except where the context otherwise requires: -
a) The “Contract” means, the documents forming the tender and acceptance thereof,
together with all the documents referred to therein including general and special
conditions to contract. All these documents as applicable taken together shall be deemed
to form one contract and shall be complementary to one another.
b) The “Work” means, the work described in the tender documents in individual work-
orders as may be issued from time to time to the contractor by the officer-in charge with
in the power conferred upon him including all notified or additional items of works and
obligations to be carried out as required for the performance of contract.
c) The “Contractor” means, the individual firm or company whether incorporated or not,
undertaking the work and shall include the legal personal representatives of such
individuals or the persons composing the firm or company or the successors of the form
or company and the permitted assigns of such individual or firm or company.
d) “The officer-in charge” means, the office deputed by the AGM/WCM to supervise the
work or part of the work.
e) “Approved” and “Directed” means, the approval or direction of AGM/WCM, or person
deputed by him for the particular purposes.
f) “BHARAT HEAVY ELECTRICAL LIMITED” (herein after referred to as BHEL) shall mean the
Board of Directors, Chairman, Executive Director, General Manager or other
administrative office of the sad company including AGM/WCM authorized to invite
tenders and enter into contract for works on behalf of the company.
g) The “Contract sum” means, the sum accepted or the sun calculated in accordance with
the prices accepted in tender and / or the contract rates as payable to the contractor for
the execution of work during the currency of the contract.
h) A “week” means, seven days, without regard to the number of hours worked or not
worked in ay day in that week.
i) A “day” means, the day of 24 hours (Twenty-Four) irrespective of the number of hours
worked or not worked in that day.
j) A “working day” means, any day other than that prescribed by the NEGOTIABLE
INSTRUMENTS ACT as being a holiday, and consists of the number of hours of labour as
commonly recognized by good employers in the trade in the district where the work is
carried out or as laid down in the BHEL regulation.
2. HEADING TO THE CONTRACT CONDITIONS: -
The heading to these conditions shall not affect the interpretations thereof.

3. WORK TO BE CARRIED OUT: -

The contract shall, include all labour, materials, tools, plant, equipment and transport which may
be required for the execution of work. The contractor will be deemed to have satisfied himself
as to the nature of the site, local facilities of access and all matters affecting the execution of
work. No extra charges consequent on any misunderstanding in these resects or otherwise will
be allowed.
4. DEVIATIONS: -
The contractor shall not carry out any work not covered by schedule except in the pursuance of
the written instructions of AGM/WCM. No such work shall be valid unless the same has been
specifically confirmed and accepted by the BHEL in writing and incorporated in the contract.
5. OCTROI AND OTHER DUTIES: -
All charges on account of Octroi terminal or sales tax or other duties on materials obtained for
the work shall be borne by the contractor.
6. PLANT AND EQUIMENT: -
The contractor shall at his own expense, supply all tools, plant and equipment (herein after
referred to as T&P) required for the execution of the contract.
7. ASSIGNMENT OF TRANSFER OF CONTRACT: -
The contractor shall not without the prior written approval of the BHEL, assign or transfer the
contract or any part thereof, or any share, or interest thereon to any other persons. No sum of
money which may become payable under the contract shall be payable to any person, other than
the contractor unless the prior written approval of the BHEL to the assignment or transfer of such
money is given.
8. SUB-CONTRACT: -
The contractor shall not sub-let any portion of the contract without the prior written approval of
the BHEL.
9. COMPLIANCE TO REGULATIONS AND BYE-LAWS: -
The contractor shall confirm to the provisions of any statute relating to the work and regulations
and bye-laws of any local authority. The contractor shall be bound to give all notices required by
statute regulations or by-laws as aforesaid and to pay all fees and taxes payable to any authority
in respect thereof.
10. SECURITY DEPOSIT: -
SECURITY DEPOSIT shall be collected from the successful tenderer. The total amount of security
deposit will be 5% of the contract value. EMD of the successful tenderer shall be converted and
adjusted towards the required amount of Security Deposit.
Mode of Deposit:
a) Cash (as permissible under the extant Income Tax Act).
b) Local Cheque of Scheduled Banks (subject to realization)/ Pay Order/ Demand Draft/
Electronic Fund Transfer in favour of BHEL.
c) Bank Guarantee from Scheduled Banks/ Public Financial Institutions as defined in the
Companies Act. The Bank Guarantee format should have the approval of BHEL.

d) Fixed Deposit Receipt issued by Scheduled Banks/ Public Financial Institutions as defined
in the Companies Act (FDR should be in the name of the Contractor, a/c BHEL).
e) Securities available from Indian Post offices such as National Savings Certificates, Kisan
Vikas Patras etc. (held in the name of Contractor furnishing the security and duly
endorsed/ hypothecated/ pledged, as applicable, in favour of BHEL).
(Note: BHEL will not be liable or responsible in any manner for the collection of interest
or renewal of the documents or in any other matter connected therewith).
At least 50% of the required Security Deposit, including the EMD, should be collected before start
of the work. Balance of the Security Deposit can be collected by deducting 10% of the gross
amount progressively from each of the running bills of the Contractor till the total amount of the
required Security Deposit is collected.
If the value of work done at any time exceeds the contract value, the amount of Security Deposit
shall be correspondingly enhanced and the additional Security Deposit shall be immediately
deposited by the Contractor or recovered from payment/s due to the Contractor.
The recoveries made from running bills (cash deduction towards balance SD amount) can be
released against submission of equivalent Bank Guarantee in acceptable form, but only once,
before completion of work, with the approval of the authority competent to award the work.
EMD of the successful tenderer will be converted and adjusted against security deposit.
EMD and security deposit shall not carry any interest.
11. Security deposit shall be refunded only after successful completion of the contract to BHEL’s
satisfaction and presents an absolute “No Demand Certificate” in the prescribed form and
returns properties belonging to BHEL handed over, lent or hired by him for carrying out the said
works, Security Deposit will be released to the Contractor after deducting all cost of expenses or
other amounts that are to be paid to BHEL under this or other contracts entered into with the
Contractor. It may be noted that in no case the Security Deposit shall be refunded/released prior
to passing of final bill.
12. Should a tenderer or a contractor has a relative or in the case of a firm or company of contractors,
any of its shareholders or shareholder’s relative, employed in Bharat Heavy Electricals Ltd, the
authority inviting tenders shall be informed of this fact at the time of submission of the offer,
failing which the offer may be disqualified or if such fact subsequently come to light, the contract
may be cancelled.
13. BHEL shall not be responsible for any loss of securities, due to liquidation for any other reasons,
what-so-ever or any depreciation in the value of the securities while in their charge or for any
loss of interest there on.
14. All compensation or other sums of money payable by the Contractor to BHEL under the terms of
this contract or under any other contract with BHEL may be deducted from the Security Deposit
or realised by the sale of the securities or from the interest arising therefrom or from any sums
which may be due or may become due to the contractor by BHEL and in the event of this Security
Deposit being deducted by reason of such deductions or sale, as aforesaid, the Contractor shall
within 7 days thereafter, make good in cash or in securities endorsed as aforesaid, any sum by
which the Security Deposit has been reduced.

15. ORDERS UNDER THE CONTRACT: -

All orders, notices etc. to be given under the contract shall be in writing, type-script or printed
and if sent by registered post to the address given in the tender of the contract, shall be deemed
to have been served on the date, when in the ordinary course they would have been delivered
to him.
16. CONTRACTOR’S SUPERVISION: -
The contractor shall either himself supervise the execution of the contract or shall appoint a
complement agent acceptable to the AGM/WCM to act in his stead. Orders given to the
contractor’s agent shall be considered to have the same force as if they have been given to the
contractor himself. The contractor or his accredited agent shall attend when required without
making any claim for doing so, either the office of the AGM/WCM or the OFFICE-IN CHARGE, to
received instructions.
17. The AGM/WCM shall have full powers and without assigning any reason, required the contractor
to immediately cease to employ in connection with this contract, any agent, servant or employee
where continued employment is in his opinion undesirable. The contractor shall not be allowed
any compensation on this account.
18. LABOUR: -
The contractor shall remain liable for the payment of all wages or other moneys to his work
people or employees under the payment of wages act 1936, Employees Liability Act 1938,
Workmen Compensation Act 1923 or any other Act or enactment, relating thereto and rules
framed, thereunder from time to time.
19. PRECAUTIONS UNDER RISK: -
The contractor shall be responsible for providing at his own expense for all precautions to
prevent loss or damage from any and all risks and to minimize the amount of any such loss or
damage and for the necessary steps to be taken for the said purposes.
20. DAMAGE & LOSS TO PRIVATE PROPOERTY & INJURY TO WORKMEN: -
The contractor shall at his own expenses reinstate and make good to the satisfaction of the
AGM/WCM and pay compensation for any injury, loss or damage occurred to any property or
rights whatever including property and rights of BHEL (or agents) servants or employee of BHEL,
the injury loss or damage arising out of or in any way in connection with the execution or
purported execution of the contract and further the contractor shall indemnify, the BHEL against
all claims enforceable against BHEL (or any agent, servant or employee of BHEL) or which would
be so enforceable against BHEL where BHEL is a private person, in respect of any such injury
(including injury resulting I death) loss or damage to any person whomsoever or property
including all claims which may arise under the workmen’s compensation act or otherwise.
21. LAWS GOVERNING THE CONTRACT: -
The contract shall be governed by the India laws for time being in force.

22. CANCELLAITON OF CONTRACT FOR CORRUPT ACTS: -
BHEL, whose decision shall be final and conclusive, shall without prejudice to any other right or
remedy which shall have accrued shall accrue thereafter to BHEL cancel the contract in any if the
following cases and the contractor shall be liable to make payment to BHEL for any loss or
damage resulting from any such cancellation to the same extend as provided in the case of
cancellation for default.
If the contractor shall: -
a) Offer or give or agree to give to any person in BHEL service any gift or consideration of
any kind, as an inducement or reward for doing or for bearing to do or for having done or
for borne to do any act, in relation to the obtaining or execution of this or any other
contract for BHEL service.
(OR)
b) enter in to a contract with BHEL in connection with which commission has been paid or
agreed to be paid by him or with his knowledge, unless the particulars of any such
commission and the terms of payment thereof have previously been disclosed in writing
to BHEL.
(OR)
c) obtain a contract with BHEL as a result of ring tendering or by non-bonfire methods of
competitive tendering, without first disclosing the fact in writing to BHEL.
23. RISK PURCHASE CLAUSE AS PER BHEL SOP DT. 10.10.2017: -
If the contractor fails to carry out the specified works as per the contract scope of work within
the timeframe as directed by AGM/WCM or his authorized officials and continues in that state
after a reasonable notice from AGM/WCM or his authorized officials, BHEL reserves the right to
have the work done by any means at the Contractor's risk and expenses provided always that in
the event of the cost of the work so done (as certified by authorized officials of Shipping/ Stores/
M&S which is final and conclusive) being less than the contract cost, the advantage shall accrue
to the BHEL and if the cost exceeds the money due to Contractor under the contract, the
Contractor shall either pay the excess amount ordered by AGM/WCM or the same shall be
recovered from the Contractor by other means.
24. CANCELLATION OF CONTRACT FOR INSOLVENCY ASSIGNMENT OF TRANSFER OR SUBLETTING
OF CONTRACT: -
BHEL, without prejudice to any other right or remedy, which shall have accrued or shall accrue
thereafter to BHEL shall cancel the contract in any of the following cases:
If the contractor,
a) being an individual or if a firm any partner thereof shall at any time be adjudged bankrupt
or have a receiving order for administration of his estate, made against him or shall take
any proceedings for liquidation or composition under any bankruptcy Act or assignment
of his effects of composition or arrangement for the benefit of his creditors or purport to
do so, or if any application made under any Bankruptcy Act for the time being in force for
the sequestration of his estate or if a trust deed be granted by him on behalf of his
creditors

(OR)
b) being a Company, shall pass a resolution or the Court shall make an order for the
liquidation of its affairs, or a receiver or Manager on-behalf of the debenture holders shall
be appointed or circumstances shall arise which entitle the Court or debenture holders
to appoint a receiver or Manager,
(OR)
c) Assigns, Transfers, Sub-lets or attempts to assign, transfer or sub-let any portion of the
work without the prior written approval of the BHEL.
d) Whenever BHEL exercise the authority to cancel the contract under this conditions, BHEL
may have the work done by any means at the Contractor's risks and expenses provided
always that in the event of the cost of the work so done (as certified by concerned
executive of OP&C department which is final and conclusive) being less than the contract
cost, the advantage shall accrue to the BHEL and if the cost exceeds the money due to
Contractor under the contract, the Contractor shall either pay the excess amount ordered
by AGM/WCM or the same shall be recovered from the Contractor by other means.
e) In case BHEL carries-out the work under the provisions of this condition the cost to be
taken into account in determining the excess cost to be charged to the Contractor under
this condition shall consist of the cost of the materials, hire charges of tools and plants
and/or labour provided by the BHEL with an addition of such percentage to cover
superintendence and establishment charges as may be decided by the AGM/WCM whose
decision shall be final and conclusive.
25. CANCELLATION OF CONTRACT IN PART OF FULL FOR CONTRACTOR'S DEFAULT: -
If the contractor,
a) makes default in carrying out the work as directed and continues in that state after a
reasonable notice from AGM/WCM or his authorised representative.
b) fails to comply with any of the Terms and Conditions of the contract or after reasonable
notice in writing with orders properly issued thereunder.
c) BHEL, may without prejudice to any other right or remedy which shall have accrued or
shall accrue thereafter to BHEL CANCEL the contract as whole or in part thereof or only
such work order or items of work in default from the contract. Whenever BHEL exercise
the authority to cancel the contract as whole or part under this condition BHEL may
complete the work at the contractor's risk and cost (as certified by concerned executive
of OP&C department which is final and conclusive) being less than the contract cost, the
advantage shall accrue to the BHEL. If the cost exceeds the moneys due to the Contractor
under this contract the Contractor shall either pay the excess amount ordered by
AGM/WCM or the same shall be recovered from the Contractor by other means. In case
the BHEL carries out the work or any part thereof under the provisions of the conditions
the cost to be taken into account in determining the excess cost to be charged to the
Contractor under this condition shall consist of the cost of the materials, hire charges of
tools and plant and/or labour provided by the BHEL with an addition of such percentage

to cover the superintendence and establishment charges as may be decided by the
AGM/WCM whose decision shall be final and conclusive.
26. TERMINATION OF CONTRACT ON THE DEATH OF CONTRACTOR: -
Without prejudice to any of the rights or remedies under this contract, if the Contractor dies, or
if the firm is dissolved or the company is liquidated BHEL shall have the option of terminating the
contract without compensation to the Contractor.
27. SPECIAL POWER TO TERMINATION: -
If at any time after the award of contract, BHEL shall for any reason whatsoever not require whole
or any part of the work to be carried out the AGM/WCM shall give
notice in writing of the fact to the Contractor who shall have no claim to any payment of
compensation or otherwise howsoever on account of any profit or advantage which he might
have derived from the execution of the work in full but which he did not derive in consequence
of the fore-closing of the work.
“If any employee/labourer working in the contract is found involved in corruption activities,
the contract will be terminated and the contractor will be banned for applying for any future
contract for 3 years.”
28. RECOVERY FROM CONTRACTOR: -
Whenever under the contract, any sum of money, shall be recoverable from or payable by the
Contractors, the same may be deducted from or any sum then due or which at any time
thereafter may become due to Contractor under the contract or under any other contract with
BHEL or from his Security Deposit or he shall pay the claim on demand.
29. POST TECHNICAL AUDIT OF WORK AND BILLS: -
BHEL reserves the right to carry out the post-payment Audit and technical examination of the
work and final bill including all supporting vouchers, abstracts etc., and enforce recovery of any
sum becoming due as a result thereof in the manner provided in the presiding sub-paragraphs.
However, no such recovery shall be enforced after three years of passing the final bill.
30. SIGNING OF CONTRACT: -
Each contract document shall be signed by the Contractor with his usual signature. Contract by
partnership of Hindu Joint Family firm, may be signed in the FIRM'S name by one of the Partners
or the Karta or Manager as the case may be or by any other duly authorised representative
followed by the name and designation of the persons so signing. Contracts by a Company shall
be signed with the name of the Company by a person authorised in this behalf and a power of
attorney or other satisfactory proof showing that the persons signing the Contract documents
on behalf of the Company is duly authorised to do so, shall accompany the contract.
31. LD/Penalty clause: If the contractor delays work, Penalty/LD will impose at the rate of ½% of the
particular BOQ value per week of delay or part thereof subject to a ceiling of 10% of particular
BOQ value.

32. FORCE MAJEURE CLAUSE: -
If, at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligations under this Contract shall be prevented or delayed by reason of
any War, Hostile acts of the public enemy Civil Commotion, Epidemics, or Acts of God (Floods,
Storm/Cyclone, Hurricane, Earth Quake etc.) then provided notice of happening of any such
event is given by either party to other within 7 days from the date of occurrence therefore
neither party shall by reason of such event be entitled to terminate this Contract nor shall either
party have any claim for damages against the other in respect of such non-performance and
delay in performance under the contract shall be resumed as soon as practicable after such event
has come to an end or ceased to exist. If the performance in whole or part of
any obligation under this Contract is prevented or delayed by reason of any such event, claims
for extension of time shall be granted for periods considered reasonable by the AGM/WCM
subject to prompt notification by the contractor.
33. ARBITRATION: -
All disputes between the parties to the contract, arising out of or relating to the contract, other
than those for which the decision of the AGM/WCM or Accepting Officer or any other person is
by the contract expressed to be final and conclusive. All disputes between the parties to the
Contract, arising out of or relation to the Contract shall after written notice by either party to the
Contract to the other party be referred and resolved by an Arbitrator nominated by the Unit
Head of BHEL, Ranipet.
Unless the parties otherwise agree, such reference shall not take place until after the completion,
alleged completion or abandonment of the work of the determination of the contract. The venue
of Arbitration shall be such a place or places as may be fixed by the Arbitrator in his sole
discretion. The award of the Arbitrator shall be final, conclusive and binding on both parties to
the contract. Subject to the above, Courts at Ranipet alone shall have exclusive jurisdiction of
any matter arising in connection with this Agreement.
34. Arbitration and Jurisdiction:
a) The jurisdiction for any arbitration/settlement of contractual/ legal issues between contractee
and contractor, shall only be at the court of Ranipet. Any dispute between BHEL and the
Contractor arising out of or in connection with this Contract, other than those for which BHEL
decision is final, shall be referred to arbitration by a sole arbitrator to be appointed by BHEL, BAP
Ranipet.
b) The place of Arbitration shall be Ranipet, Tamil Nadu. The arbitrator may hold meetings for
convenience at such places as per his discretion.
c) The award of the Arbitrator shall be final, conclusive and binding on both parties to the
contract
d) Subject to the above, the courts at Ranipet alone have the jurisdiction to decide
any dispute arising out of or in respect of the Contract."

35. FRAUD PREVENTION POLICY: -
The Bidder along with its associate/ collaborators/ sub-contractors/ sub-vendors/ consultants/
service providers shall strictly adhere to BHEL Fraud Prevention Policy displayed on BHEL website
http://www.bhel.com and shall immediately bring to the notice of BHEL Management about any
fraud or suspected fraud as soon as it comes to their notice.
36. SETOFF CLAUSE: -
"BHEL shall have the right to recover any money which in the sole opinion or BHEL is due from
the Contractor from any money due to the Contractor under this Contract or any other contract
or from the Security Deposit furnished by the Contractor under this Contract or any other
contract. "
37. Notwithstanding anything to the contrary, including, but not limited to, provisions relating to
extension of time and compensation/ or delay, time shall be the essence of the contract.
38. "Where the Contractor (whether a proprietorship, partnership, company, Hindus Undivided
Family or otherwise) commits a default or breaches the Contract and the proprietor/
partner/director/ member of such entity is also a proprietor/ partner/ director/ member of
another entity that is registered with BHEL (in Ranipet or any other unit of BHEL), BHEL shall have
the right to recover losses due to the default or breach, whether direct, indirect or consequential,
either from the defaulting/ breaching entity or the other said entity or both. Such right shall also
include the right to encash any security (in any form such as but not limited to bank guarantee,
demand draft, FD, etc.) _ furnished by either or both entities. Without limiting the applicability
of the foregoing, it shall not be a defense to the other said entity for enforcement of such a right
that:
(a)both entities are legally distinct/ separate entities, or
(b) the management of the entity/ partners/ directors/ members of such other entity were not
aware that the proprietor/ partner/ director/ member of the defaulting/ breaching entity was
also a proprietor/ partner/ director/ member of the other said entity."
39. Without prejudice to the above, the Contractor shall indemnify and keep indemnified BHEL, its
other contractors and/or sub-contractors and its/their employees from all actions, proceedings,
suits, claims, demands, liabilities, damages, losses, costs, charges, expenses judgments and fines
arising out of or in the course of, or caused by the execution of work under the Contract or other
obligations hereunder directly or indirectly associated herewith which may arise due to:
a) breach of law by the Contractor, or any of its sub-contractor, or any of their respective
employees.
b) negligence or willful loss of property or death of any employee of BHEL or of its other
contractors/ sub-contractors.
c) The above shall be without prejudice to any other remedy that may be available to BHEL
whether as per law, contract, equity or otherwise default by the Contractor, or any of its
sub-contractor, or any of their respective employees.

40. All statutory requirements under Minimum Wages Act,1948, Factories Act 1948, Workmen
Compensation Act 1923, Employees Provident Fund and Miscellaneous Provisions Act, 1952,
Payment of Gratuity Act 1972, Employee State Insurance Act 1948, Contract Labour (R&A) Act
1970, Payment of Bonus Act 1965, Income Tax Act, Service Tax Act and all other applicable Acts
shall be complied with by the Contractor.
41. Contractor shall comply with all statutory requirements, rules, regulations, notifications in
relation to employment of his employees issued from time to time by the concerned authorities.
42. Contractor shall indemnify BHEL against all claims and losses under various Labour Laws, statutes
or any civil or criminal law in connection with employees deployed by him.
43. Contractor wherever applicable shall maintain proper records prescribed by the concerned
statutory authorities and provides a copy of the same to BHEL.
44. Contractor shall furnish proper returns to the concerned statutory authorities and provide a copy
of the same to BHEL.
45. No interest shall be payable by BHEL on Earnest Money/ Security Deposit/ or any money due to
the Contractor by BHEL.
46. Time is the essence of contract and hence any delay in Execution of contract will attract penal
action by BHEL by deduction of such amounts as may be fixed by BHEL as compensation for the
delay of work. This is without prejudice to conditions of contract mentioned elsewhere regarding
deduction for taking alternative action / cancellation of contract.
47. BHEL shall recover the amount of compensation paid to victim(s) by BHEL towards loss of
life/permanent disability due to an accident which is attributable to the negligence of contractor,
agency or firm or any of its employees as detailed below.
a). Victim: Any person who suffers permanent disablement or dies in an accident as defined
below.
b). Accident: Any death or permanent disability resulting solely and directly from any unintended
and unforeseen injurious occurrence caused during the manufacturing/operation and works
incidental thereto at BHEL factories/offices and precincts thereof, project execution, erection
and commissioning, services, repairs and maintenance, trouble shooting, serving, overhaul,
renovation and retrofitting, trial operation, performance guarantee testing undertaken by the
company or during any works/ during working at BHEL units/officers/townships and premises/
project sites.
c). Compensation in respect of each of the victims:
(i) In the event of death or permanent disability resulting from Loss of both limbs: Rs.10,00,000/-
(Rs. Ten lakh)
(ii) In the event of other permanent disability: Rs.7,00,000/- (Rs. Seven lakh)
d). Permanent Disablement: A disablement that is classified as a permanent total disablement
under the proviso to section 2 (I) of the Employee’s Compensation Act, 1923.
48. For every month, the contractor shall prepare & submit bill in the succeeding month within one
week from the date of certification of quantity by user dept.

49. Any billing related query, clarification, document requirement, etc. shall be resolved in one go
by the Contractor within one week from the date of intimation.
50. SUBMISSION OF BILLS BY CONTRACTOR: - The Contractor at the end of each month shall submit
a bill in triplicate detailing the various items of work done during the month supported by the
requisitions issued from time to time. The Contractor shall, once in every month, submit to the
concerned executive of OP&C department separately details of his claims for the work done by
him up to and including the previous month which are not covered by his contract agreement in
any of the following respects:
a. Deviation from the items provided in the contract documents.
b. Extra items / new items of work.
c. Items in-respect of which rates have not been settled. He should in addition furnish a clear
certificate to the effect that the claims submitted by him as aforesaid cover all his claims and that
no further claims shall be raised by him in respect of the work done up to and including the period
under report.
51. PAYMENT OF BILLS: - All payments to be made to the Contractor, under this contract shall be by
NEFT / RTGS payment within a reasonable time after the certification of bills by the authorized
officials of BHEL.
52. SUSPENSION OF BUSINESS DEALINGS: -
The bidder along with its associate / collaborators / sub-vendors / consultants / service providers
shall strictly adhere to “Guidelines for Suspension of Business Dealings with Suppliers/
Contractors” AA/MM/SB/01 Rev: 02 amdt. 02, Dt. 08.01.2020 displayed on BHEL website
http://www.bhel.com.
(http://www.bhel.com/vendor_registration/pdf/Suspension_guidelines_adbridged.pdf)
53. BHEL reserves the right to reduce the contract period (pre-close the contract), with 30 days’
notice period depends on the requirement / without assigning any reason. Security Deposit
will be refunded, if the contract is pre-closed for non-requirement by BHEL.
54. In case of breach of any or whole of the above terms and conditions by the contractor BHEL will
have the liberty to cancel the registration and contract either in part or in full and entrust in part
or in full of the work to any contractor and the contractor shall be liable to pay extra cost involved
in the execution of cancelled part of the contract.
_________________________________________________________________________

SAFETY PRECAUTIONS TO BE TAKEN BY THE CONTRACTORS
1. The Contractor must inspect the area of work to decide the safety precautions necessary for executing this
contract.
2. Whenever people work at height more than six feet, platform shall be provided or the workers shall wear
safety belt to avoid fall from the height.
3. Wherever any area declared as dangerous, the workers shall not be allowed to work till a written clearance is
obtained from appropriate authorities.
4. No material of any kind shall be dropped or allowed to be dropped from any height.
5. Defective ladders shall not be used at all.
6. Inflammable materials shall not be stored near places where the sparks are likely to occur.
7. The necessary safety equipment’s such as gloves, boots, helmets etc. must be issued to the workmen and
strictly to be used while carrying out the work.
8. If the contractor's workmen are found to be violating the safety precautions, punitive action will be taken by
withholding a sum of Rs.500/- to Rs.1000/- from the contractor’s bill for each violation.
9. The working area shall be kept clean and free from all obstructions.
10. All temporary electrical connections shall be properly earthed, insulated and periodically checked.
11. The contractor should arrange WORKMEN COMPENSATION/ INSURANCE POLICY covered for all his/her
workmen. A copy of the policy has to be submitted before commencement of work.
12. All safety precautions are to be taken by the contractor at his cost.
13. These safety measures shall be deemed to form an integral part of the Work Order/ Agreement.

SPECIAL CONDITIONS OF THE CONTRACT
1) The quantities mentioned are only indicative, approximate variation will be there. Any claim on
quantity variation shall not be acceptable throughout the contract period and or at any time other
than the extended period.
2) Work instructions to be obtained from respective M&S Officials in written/oral. Log Sheets/Log
Register/Measurement Book to be maintained (Already certified by the executing authority as and
when the works are carried out) and it shall form the part of the payment documents. However
everyday work assigned to the contractor to be completed within the day with sufficient manpower.
3) The Contractor to bring adequate manpower for carrying out and completion of the daily
activities/works that are assigned by the concerned department Officials specified in the Tender
Schedule. The manpower may be increased or decreased depends upon quantum of work. If the
Contractor is not completing the assigned work in time as specified by BHEL, the same will be
completed by BHEL engaging alternate resources and the difference in rate of payment with BHEL
overheads will be debited/recovered from the Contractor. If such instance repeats frequently it will
be viewed seriously. Whenever there is an additional requirement is communicated by the BHEL
Officials, as per the need, the contractor should provide the additional manpower to carry out the
work in time.
4) The Contractor shall be present at the work spot daily and the work shall be carried out under direct
supervision of the contractor. However, in his absence, authorized representatives/agent shall be
available for receiving instructions and to carry out the work under proper supervision. The work shall
not be sub-contracted / delegated.
5) Work carried out by BHEL on overlapping areas shall not be included in the claim and any deviations
to this will be viewed seriously and treated as a violation to the contract.
6) The safety equipment is to be provided by the contractor for their workmen. It is the responsibility
of the contractor not only to provide the work force with such safety equipment at their cost as may
be considered necessary for the execution of the work but also to ensure their wearing the above
safety appliances, failing which corrective action will be taken by withholding the amount
recommended by Quality / Safety Officials for each violation, which may be released only after
compliance of the same. The work shall not be commenced without wearing the above safety
appliances. The contractor has to give declaration that BHEL Safety Rules and Regulations as
stipulated from time to time would be followed strictly. This undertaking shall be given prior to the
execution of the contract.
7) The contractor must apply and provide ESI facilities to all his employees concern. Similarly, the
contractor shall cover all his workers under ESI scheme and produce the enrolment/Code number
allotted by ESI Authorities. The contractor shall be asked to furnish along with the bill each month for
having effected payment of both deduction/contribution towards PF/ESI to the concerned statutory
authorities.
8) The workmen engaged under this contract shall be covered by a comprehensive insurance scheme in
the joint names of the contractor and BHEL. A copy of the attested policy along with premium receipt
shall be deposited with BHEL before commencement of work.

9) The contractor has to ensure payment of the statutory prescribed minimum wages as applicable from
time to time and maintain proper records of their timely disbursement. These records would need to
be preserved and made available even after the contract is over for any verification by the various
statutory authorities.
10) The work covered by this contract should be done under the contractor’s direct supervision and
should not be sub-contracted. The contractor should also depute an able literate supervisor in the
absence of the contractor, for proper supervision and for receiving instruction etc.,
11) Inspection shall be carried out by contract executing in charges after completion of work.
12) BHEL reserves the right to increase or decrease the tendered quantity.
13) This work shall be in force for three months from the date of commencement of work. The period of
the contract may be renewed or extended on mutual understanding.
14) Should any error or ambiguity be discovered in the specification or information, the contractor shall
forthwith bring the same to the notice of Bharat Heavy Electricals Limited before commencement of
work. The BHEL’s interpretation in such cases shall be final and binding on the contractor.
15) Bharat Heavy Electricals Limited reserves the right to decide the suitability of the workers and other
personnel who may be employed by the contractor.
16) In case of any loss to Bharat Heavy Electricals Limited, caused due to stoppage of work without
sufficient reason or damage to any equipment or components or any property thereof, due to the
negligence and carelessness of the contractor’s men, the responsibility shall rest with the contractor.
The actual cost of the loss or damage together with the overhead will be recovered from the
contractor’s bill. The decision of BHEL regarding the cost of loss as well as the extent of cost of
damage shall be final and conclusive.
17) The contractor should possess necessary licenses, Permanent PF A/c No, and should take Insurance
for his workers and produce them before commencement of work.
18) COMPLIANCE TO REGULATIONS AND BY-LAWS:
The Contractor shall conform to the provisions of any statute relating to the work and regulations and By-laws
of any local authority. The Contractor shall be bound to give all notices required by statute regulations or By-
Laws as aforesaid and to pay all fees and taxes payable to any authority in respect thereof.
19) PAYMENT TERMS: Payment shall be made by BHEL after actual completion of work and performance
of the same on submission of your invoices/bills (in Triplicate) duly certify by the user department. It
will be made within reasonable time from the date of submission of bills along with all the enclosures
as required by the BHEL. Payment through electronic fund transfer (EFT/RTGS) only after deducting
Bank charges.
20) Bills as per statute shall be raised by the contractors and submitted in triplicate in the format given
by BHEL. Payment will be made to MSE vendors within 45 days and other vendors within 90 days or
as per BHEL norms from time to time. Payment will be made through e mode for which the contractor
has to agree and submit the required information. No advance in any form is payable by BHEL.
21) The contractor shall follow all statutory requirements enforced by State Government like PF, ESI,
Insurance cover for their employees etc., While quoting rates, the above factors shall be taken into
consideration.

22) The Contractor has to pay minimum wage as fixed by the State Government and additional payment
as insisted by BHEL.
23) The contractor’s quoted rate shall inclusive of the Minimum wage plus all statutory payments like PF,
ESI and Bonus for the same.
24) Statutory deductions like IT etc. will be deducted from contractor’s payment as required by law.
25) The contractor has to follow the below mentioned without fail.
a. Minimum wages as announced by the government from time to time to be paid as applicable to the
labour’s engaged along with Adhoc amount as prescribed by BHEL Rs.4100/- for skilled worker,
Rs.3700/- for semi-skilled worker and Rs.3200/- for unskilled worker.
b. Bonus shall be paid as per Bonus act.
c. Paid weekly off shall be given for every six days of continuous work.
d. One day Earned Leave for every 20 days’ work shall be given.
e. P.F., (For Rs.15000/- only) and E.S.I contributions to be made at the prescribed rates on wages paid
inclusive of Adhoc amount as mentioned above.
f. Shall arrange to provide E.S.I medical cards.
g. Every month wage slip to the labour’s
h. Annual slip for the P.F. contribution to be issued
i. Annual returns for the P.F. and E.S.I payments to be filed
j. Safety and Personal Protective Equipment’s are to be provided
k. Maintain Attendance register
l. Maintain Wage register
26) The contractor shall prepare & submit bill within one week from the date of certification of quantity
by user dept.
27) Any billing related query, clarification, document requirement, etc. shall be resolved in one go by the
Contractor within one week from the date of intimation.
28) GST
GST Registration:
The tenderers should register themselves with GST authorities of Govt. of India / Tamil Nadu as per
statutory regulations. They should produce the copies of registration certificate and GST registration
numbers along with their offer.
GST shall be paid extra and reimbursed by BHEL as applicable against the submission of documentary
evidence and invoice as per GST act.
The following documents shall be submitted.
i) Copy of GST registration certificate
ii) Copies of challans for deposit of GST
iii) Original GST invoice
A certificate showing that GST collected from BHEL has been remitted to tax authorities.

The Bidder shall not include GST in their quoted rates; but the bidder has to separately indicate the GST,
amount and workings thereof in the Price bid schedule included in the bid documents.
If GST amount is not indicated separately in the price bid schedule included in the Bid documents, it
will be presumed that the quoted rate is inclusive of applicable GST and bids will be evaluated
accordingly.
In case any changes in taxes and duties as per Gov. Notification (including GST), the same shall be
applicable from time to time.
If the Contractor is not registered for any statutory obligation and not liable there to, then a
declaration shall be submitted along with offer that they are within the threshold limit.
The following details to be furnished by the bidder:
Sl. No. Details To be filled by the bidder

1 GSTIN No. (Copy to be enclosed)
2 PAN No (Copy to be enclosed)
HSN Code & SAC Code (Copy to be
3
enclosed)
If any change in GST (statuary variation) will be to the account of BHEL. But if the variation is effective
during the delayed/extended period of execution for reasons attributable to the Contractor/vendor,
the same shall be borne by the Contractor/vendor only. The required compliance under relevant statue
shall be carried out.
Taxes and Duties- Incl GST clauses to be applicable for the tender
i) The bidder shall arrange to send to BHEL, Ranipet along with all the required documents as in
contract, Tax Invoice (Original for Recipient) along with his bills.
ii) IGST/CGST/SGST/UTGST: Rate of Tax to be quoted as extra in %.
iii) Bidders to ensure correct applicability of IGST/CGST/SGST/UTGST based on the Inter / Intra state
movement Supply of goods and services or both. Taxes and duties prevalent on the contractual
delivery date or the actual delivery date (in case of delay) whichever is lower shall be applicable paid.
Composition Scheme to be addressed.
iv) Payment to the vendor is contingent upon Vendor complying with GST provisions and availment of
Input Tax Credit by BHEL before the date of payment. The taxes and duties that are reimbursed would
be the ones applicable as on the contractual service delivery date or the amount actually paid
whichever is less. In case GST credit is delayed/ denied to BHEL, due to non/delayed receipt of GST
invoice or expiry of timeline prescribed in GST Law for availing such ITC, or any other reason not
attributable to BHEL, GST amount shall be recoverable from Vendor along with interest levied/
leviable on BHEL.
v) Invoice should mention BHEL-BAP-RANIPET GSTIN: 33AAACB4146P2ZL or GSTIN of BHEL Nodal
Agency as mentioned in PO.
vi) In case of any short supply of goods or service Vendor has to raise a credit note for short supplied
quantity as per GST provisions.
vii) The agency should quote the applicable taxes and duties in the technical bid as well as in price bid.

viii) In case the Contractor / vendor delays declaring such invoice in his return and GST credit availed by
BHEL is denied or reversed subsequently as per GST law, GST amount paid by BHEL towards such ITC
reversal as per GST law shall be recoverable from vendor/contractor along with interest
levied/leviable on BHEL.
ix) Any GST liability arising on BHEL under reverse charge before actual receipt of goods and or services
and/or invoice thereof would be subject to recovery of interest leviable for the period between the
date of such liability and actual date of eligibility of ITC based on receipt of goods, receipt of invoices
and other conditions specified in GST law, as applicable.
x) All the terms & conditions of the contract with respect to Taxes & Duties are subject to the new
taxation laws introduced from time to time (e.g., GST). The terms & conditions will be modified in
accordance with the provisions of new laws (e.g., GST).
xi) The Prices quoted above must be inclusive of all taxes and duties and exclusive of GST, which will be
payable extra as per applicable rules and subject to Submission of documentary evidence.
xii) Vendor shall note that the Invoice has to be raised quoting HSN Code of Goods or Accounting Code
of Services or both wherever applicable
29) "The Contractor shall be liable for the loss or damage to such property from whatever cause, including
but not limited to theft, fire, destruction or damage of property due to reasons beyond the control
of the Contractor, happening while such property is in the possession or under the control of the
Contractor, their employees, workmen or agents or any other person connected with the
Contractor."
30) "In case of any internal dispute of the Contractor, such as but not limited to disputes between
partners of the Contractor, dispute between Contractor and its employees, the same shall be
intimated to BHEL at the earliest and in any case within one (1) month from the date of dispute.
Notwithstanding anything to the contrary, BHEL shall not be made a party any suit or legal proceeding
in respect of such internal dispute. In case BHEL is made a party to the same, the Contractor and other
party(ies) to the dispute, if signatories to this Agreement, shall indemnity BHEL for (a) all direct and
indirect costs expended towards such legal proceedings immediately on the issue of a claim notice to
that effect from BHEL and (b) any liability that may be imposed in such legal proceedings against
BHEL."
31) "BHEL reserves the right to suspend the work or part thereof put a hold on further loading to the
Contractor at any time for any reason at its discretion and no claim whatsoever on this account will
be entertained. "
32) "Notwithstanding anything to the contrary, BHEL shall have the full rights to exclude the Contractor
or any of its employees/ vendors, etc. from the BHEL premises".
33) "The Contractor hereby understands and agrees that BHEL BAP Ranipet is a prohibited place under
the Official Secrets Act and undertakes to comply with all legal and other provisions, and directions
as may be issued from time to time by the concerned authorities including the Security Department
of BHEL".
34) The contractor should have to arrange police verification certificate of concern workers (whom they
are going to be engaged for these works) for obtaining entry pass.
35) The contractor shall take Comprehensive Insurance Cover for all the Man power engaged.

LABOUR LAWS
TERMS AND CONDITIONS WITH REGARD TO COMPLIANCE OF VARIOUS LABOUR LAWS BY THE
CONTRACTORS FOR BHEL.
01 The contractor shall not employ in connection with the work any person who has not completed 18
years of age.
02 The contractor shall in respect of labour employed by him either directly or through sub-contractors,
comply with or cause to be complied with the following statutory provisions and rules and in regard
to all matters provided therein.
(a) The contract labour (Regulation and abolition Act 1970) and the related Central Rules 1971.
(b) The minimum wages Act1948 and the related Tamilnadu Rules.
(c) The payment of wages act 1936 and the related Tamilnadu Rules.
(d) The Factories Act 1948 and the related Tamilnadu Rules.
(e) The Employees Provident Fund and Miscellaneous Provisions Act 1952.
(f) The Employees State Insurance Act 1948.
(g) The workmen’s Compensation Act 1923.
(h) The Industrial Dispute Act 1947, and any other law, or modifications to the above or to the rules
made there under from time to time.
03 REGISTRATION AND LICENSING:
Every contractor shall register his/her name with the welfare section of BHEL before taking up the
work awarded to him/her by giving the following information and getting a code number:
(a) The name of the contractor.
(b) Nature of contract work.
(c) Period of work.
(d) Number of maximum labour employed by him on any one day.
(e) License No. and date (applicable in case of contractors employing 20 or more worker)
(f) Whether enrolled for PF, ESI etc., and enrolment No. (contractor shall obtain their own PF code)
This information is called for the purpose of informing the inspector of Factories wherever they call
for information regarding contracts.
04 The contractor employing 20 or more workmen is required to obtain license from the authorities (The
Deputy Chief Labour Commissioner(Central) Chennai. This license shall be amended and/or renewed
wherever there is an increase in the workmen employed by him/her or in the event of contract being
extended or renewed. The contractor shall inform the license number to the BHEL management
before taking up the work.
05 The contractor (Licensed or unlicensed) shall promptly furnish every information and document
required by BHEL authorities for the purpose of fulfilling their obligations as principal employer
and/or occupier of the factory and shall render all necessary assistance for the same.
06 The contractor shall get the contract labourers engaged by him/her insured under workmen’s
compensation policy from General Insurance Corporation of India.

07 The contractor shall ensure that all his workmen are covered under the Employees State Insurance
Act and produce the registration number/enrolment number to the welfare section before executing
the contract.
08 The contractor shall also ensure that all his/her workmen are covered under Employees Provident
Fund and Misc. Provisions Act 1952.
09 Minimum wages to be paid (26 man days in a month) by the contractor (in INR).
Skilled Worker (ITI Holder

For Unskilled For Semi Skilled with 3 years’
Description
Worker Worker (Fresh ITI) experience/Diploma
Holder/ BE holder)
Basic Pay as on
6,630.00 6,890.00 7,111.00
01.04.2021
Dearness allowance
4,954.73 4,954.73 4,954.73
as on 01.04.2021
BHEL Adhoc per
3,200 3,700 4,100
month
Total wage per
14,784.73 15,544.73 16,165.73
month
Adhoc amount for contract workmen will be subsumed with any increase in Dearness Allowance /
Basic wages.
The statutory requirements like PF, ESI will be applicable for the actual total wage per month inclusive
of BHEL adhoc. Bonus amount will be as per bonus act. Contractor quoted rate shall be inclusive of
all the above payments including statutory payments thereon.
10. The contractor shall ensure payment of wages to the contract labour employed by him/her within
three days from the end of wage period in case the wage period is one week or a fortnight & in all
other cases before 10th day of the following month.
11. All payment of wages shall be made on working days at the work site and during the working time
and on dates notified in advance. In case the work is completed before the expiry of the wage period
final payment shall be made within 48 hours of the last working day.
12. Where the employment of any worker is terminated by or on behalf of the contractor, the wages
earned by him shall be paid before the expiry of the second working day from the day on which his
employment is terminated.
13. Wages due to every worker shall be paid to him direct or to the person authorized by him in this
behalf. All wages shall be paid in current coin or currency or in both.
14. The contractor shall ensure the disbursement of wages in the presence of such authorized
representatives of BHEL management.
15. The above payment shall be verified by the authorized officers/representatives of BHEL with the
following certificate on the payment sheet certified that the amount shown in column No. . . . . . . has
been paid to the workmen concerned in my presence on . . . . . . . . . . . . . . at . . . . . . . . . .. .
16. A certificate of payment shall be furnished in duplicate by the contractor to the Engineer In charge
each month.
17. A notice showing the wage period and the place and time of disbursement of wages shall be displayed
at the place of work and a copy to be sent to the welfare department by the contractor under
acknowledgement.
18. Notices showing the rates of wages, weekly rest days, hours of work, wage period, date of payment
of wages, names and addresses of the inspectors having jurisdiction, the date of unpaid wages shall
be displayed in Tamil and English in conspicuous places at the establishment and working by the
contractor. The contractor shall inform the BHEL management every month the details of contract
labour engaged for each contact in the following form.
a. Serial Number
b. Location
c. Period of work
d. No. of contract labour engaged during the month
e. No. of days worked
f. No. of man-days worked
g. Wages paid to his/her workers
The above statement shall be furnished to BHEL management at the end of every month.
19. REGISTERS RECORDS AND COLLECTION OF STATISTICS.
20. The following documents/formats under Contract Labour (Regulation and Abolition) Act 1970 and
related Central Rules 1971 shall be maintained by each contractor.
a. Register of persons employed by the contractor.
b. Employment Card.
c. Service Certificate.
d. Muster Roll, Wage Register, Deduction Register, Wage slip, Register of fines, Register of advances
etc.,
21. The contractor shall display the abstract of the contract labour (Regulation and application) Act and
the rules there under both English and Tamil.
22. Half yearly return shall be sent by the contractor in duplicate to the licensing officer.
23. The contractor shall submit the returns required under the Contract Labour (Regulation and
Abolition) Act 1970 periodically to BHEL management.
24. The contractor shall without fail give up to date information in writing of the attendance of the
workers employed by him/her.
25. The contractor shall ensure that his/her workers keep and produce their employment card when
coming to duty and take them back when leaving duty.
26. All the above registers and records shall be preserved in original for a period of three years. All the
registers, records and notice maintained under the Act and Rules shall be produced on demand by
Inspector or any Authority under the Act.

WORKING HOURS AND WORKING CONDITIONS:

27. No workers shall be required or allowed to work on Sunday unless he has or will have a Holiday or
any one of the three days before or after the said day.
28. The contractor shall inform BHEL Management in the prescribed form details or the contract workers
scheduled to work on Sunday, the day of rest and also indicate the substituted holiday in lieu thereof.
This shall be intimated two days in advance before his/her workmen are booked for work on Sunday.
29. The contract labour working for more than nine hours in any day or for more than 48 hours in any
week shall be paid wages at the rate of twice the ordinary rates of wages in accordance with the
provisions of section 59 of the Factories Act 1948 and any amendment thereof.
30. The contractor shall provide all safety devices and personal protective equipment to his workmen at
his/her own cost and shall ensure that his workmen wear/use such devices or equipment provided
to them while doing the work and there should not be any relaxation on this.
31. The contractor shall give leave with wages to his/her workmen who have worked for a period of 240
days or more in the factory premises during a calendar year. This leave shall be allowed during the
subsequent calendar year at the rate of one day for every 20 days or work performed by the worker
during the previous calendar year. The worker whose service commences on a day other than the
first of January shall be entitled to leave with wages at the above rate (one day for every 20 days or
work) only if he had worked for a minimum of 2/3 of the total number of days in the reminder of the
calendar year. This leave will be admissible only during the subsequent calendar year.
32. The contractor shall comply with the provisions relating to welfare and health facilities as provided
to the Contract Labour (Regulation and Abolition) Act 1970 read with the Tamilnadu contract labour
Rules.
NOTICE OF ACCIDENT:
33. Notwithstanding anything contrary to this, in the event of accident the contractor shall be required
to fill injury report and submit the Engineer in charge immediately and ensure the compliance of
ESI/Workmen’s Compensation Act, Factories Act and Rules made there under. He shall also maintain
a register of accident as per the Act.
34. The contractor shall get the contract labour engaged by him insured under Workmen’s Compensation
Policy from General Insurance Corporation of India before actually starting the work of contract. The
insurance coverage should be for the entire period of contract.
The contractor shall comply with the provisions of the Workmen’s Compensation Act 1923 (This
should be read in connection with the provisions of ESI Act).
35. The contractor shall ensure that all his workmen are covered under the Employees State Insurance
Act and produce to BHEL such Registration number/Enrolment number before executing the contract
work.
36. The contractor shall regularly pay the amount of contribution i.e., employer’s contribution as well as
employees’ contribution in pursuance of the above scheme as fixed from time to time. The
contribution payable presently is 0.75% of wages to be recovered from his/her workmen and 3.25%
of wages to be contributed by the contractor. Contribution recovered from employee and
contribution made by the contractor may be rounded to the next higher multiples of five paisa.

37. The contractor shall take note of any amendment that may be brought forth in the above contribution
rate and act accordingly.
38. The contractor shall ensure that his/her workmen are covered under the EPF and miscellaneous
Provisions Act 1952 and accordingly produce to the BHEL Management the registration/enrolment
number before award of contract work.
39. All employees are eligible to become a member of provident fund from the date of joining the
establishment and the worker and contractor contributions are 12.00% and 13.00% respectively. The
contractor is also liable to pay any administrative charges in this behalf that may be decided from
time to time. It will be the responsibility of the contractor to ensure such contribution payable in
respect of workmen employed through sub-contractors also.
40. The contractor shall take note of any amendment in the rate of contribution payable under the
scheme from time to time.
41. The contractor shall within seven days of the close of every month submit to BHEL a statement
showing the amount of contribution payable/paid for employees engaged by him or through him and
shall also furnish to BHEL such information, as principal employer is required to furnish under the
provisions of the ESI Act and PF as well as the scheme made there under to the authorities concerned.
42. Whenever any sum of money is found to be recoverable from or payable by the contractor under the
above acts, the same shall be deducted from any sum that may be due or which at any time thereafter
may become due to the contractor under this contract or under any other contract or from his
security deposit. In case the recoveries are not sufficient to satisfy the claims the contractor shall pay
the balance thereof on demand. In case any recoveries are made under this clause from the security
deposit the contractor shall immediately thereafter pay such further sums as may be required to
recoup the shortage caused by such recoveries in the amount of security deposit.
43. The contractor shall abide by all the labour and other laws applicable to contract labour/worker under
this contract and shall at all times keep BHEL, indemnified against all losses, claims, prosecution under
any law.
44. In case of noncompliance of any of the provisions of the acts and in case BHEL having complied with
the same, BHEL will be entitled to recover the same from the contractor/sub-contractor.
45. Non exercise of any of the powers or rights available to BHEL hereunder or under any law, shall not
in any way operate as waiver thereof.
46. For every month, the contractor shall prepare & submit bill in the succeeding month within one
week from the date of certification of quantity by user dept.
47. Any billing related query, clarification, document requirement, etc. shall be resolved in one go by
the Contractor within one week from the date of intimation.
48. General: Contractor should follow all the provisions of labour legislation and statutory obligations,
Provisions as and when amended will also apply.

DECLARATION
I/We M/s. ………………………………………………………………………………………………………………………………
have read and clearly understood all the Terms and conditions in Tender Schedule of and accordingly
accept the same without any deviation what so ever.
• I/ We unconditionally agree to all the tender conditions and no new conditions are imposed by us in
the technical / price bid. I understand in the event of imposing any condition in the technical / price bid,
such condition would be ignored by BHEL and only the prices will be considered for the purpose of
evaluation”
• I/ We confirm that none of our group concern or affiliates etc., appears on the list of banned
firms / companies by BHEL (list available on www.bhel.com) nor any of the Director / Partner
/ proprietor of bidder / such group concern or affiliate etc. are involved with such company.
• I/ We also declare that, we have not been suspended or black listed or issued with Show Cause Notice
by BHEL- Ranipet or any other BHEL Unit.
• I/ We confirm that other than us, none of our group concerns or affiliates etc. are participating in the
tender either directly or indirectly through any other agency under same proprietor /common director(s)
/ common partner(s).
• I/ We confirm that if any of the above statement / information furnished by us in this tender
is found to be false/ fake at any stage of tender evaluation or during execution of contract,
BHEL will have the right to initiate appropriate action including legal proceeds / termination
of contract, recovery of damages, penalties etc. as deemed fit.


ENQUIRY NO: 9810040E
PRICE BID FOR EPROCUREMENT PORTAL

Name of Work : Laying of 3C 11kV XLPE AR AL CABLE as per the schedules at BHEL BAP, Ranipet
Contract No: 9810044E dated 02.02.2022
Name of the
Bidder/
Bidding Firm
/ Company :
PRICE SCHEDULE
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be
rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER # TEXT # NUMBER # TEXT # TEXT # NUMBER # NUMBER NUMBER NUMBER TEXT #
# #
Sl. Item Description Quantity Units Quoted TOTAL LUMPSUM GST (IGST , TOTAL TOTAL TOTAL
No. Currency AMOUNT FOR ENTIRE SGST+CGST ) AMOUNT AMOUNT AMOUNT
in INR / SCOPE OF WORK FOR IN % Without With In Words
Other Three Months Taxes in Taxes in
Currency (EXCLUDING GST) "ONLY” Rs. P Rs. P
TO BE QUOTED BY THE
BIDDER in
Rs. P
1 2 4 5 12 13 16 53 54 55
Laying of 3C 11kV
XLPE AR AL CABLE as TO BE INR Zero
1 1 Set INR TO BE QUOTED 0.00 0.00
per the schedules at QUOTED Only
BHEL BAP, Ranipet
Total in INR Zero
0.00 0.00
Figures Only
Quoted Rate INR Zero Only
in Words

Percentage Allocation for Individual Line Items

Schedule of rates for Laying of 3C 11kV XLPE AR AL CABLE as per the schedules at BHEL BAP, Ranipet:
% weightage of
Sl.N
Scope of work Description Unit Quantity each item w.r.t
o.
total amount
Laying of One Run of Aluminium Conductor XLPE insulated
armored power cable of 11kV grade as per relevant IS
Standard to the following sizes direct in ground including
excavation, sand cushioning, Brick protective covering and
refilling the trench etc., as required.
The desired minimum depth of laying from ground surface
to the top of cable is as follows: High voltage cables, 3.3 kV
to 11 kV rating is 0.9 m.
3C x 185
(Proper 11kV Route indicator made up of cast Iron with
sq.mm Ar Al
1 proper supporting MS support and the same shall be buried Meter 433 57.4271%
XLPE 11kV
one-foot depth with concrete mixture under the ground and
UG Cable
one foot above the ground. Route indicator must be
provided at 10M span along the length and turning point of
cable shall be indicated distinctly. Route indicator must be
fastened by using GI bolt nut and no welding is acceptable.
Route Indicator and required MS support are contractor
scope of supply.
(Cable only will be supplied by BHEL free of cost from
stores).
Supply and making of indoor 11kV UG cable end termination
by means 11kV heat shrink indoor termination kit with 3C x 95
Number 6 15.9151%
aluminium lugs for following size of PVC insulated and PVC sq.mm
2
sheathed / XLPE aluminium armoured/unarmored
conductor cable of 11KV grade as required. 11kV Cable 3C x 185
Number 4 14.3236%
Indoor Termination Kit is vendors scope of supply. sq.mm

Necessary tools for doing 11kV end termination is Vendor's

scope.
Supply and making of 11kV straight through UG cable Joint

by means 11kV heat shrink kit with aluminium lugs for
following size of PVC insulated and PVC sheathed / XLPE
3C x 185
3 aluminium armoured/unarmored conductor cable of 11kV Number 3 12.3342%
sq.mm
grade as required. 11kV Cable straight through UG cable
Joint Kit is vendors scope of supply. Necessary tools for
doing the aforesaid work is Vendor's scope.
TO BE QUOTED
LUMP SUM AMOUNT FOR THREE MONTHS (EXCLUDING GST) TO BE QUOTED BY THE BIDDER IN FINANCIAL
BID
Applicable GST % ______________%
Note: -
1. Individual item rates for the above schedules will be arrived based on the lump sum amount quoted by the bidder & %
percentage weightage indicated against each schedule. This amount shall be rounded off to the nearest Rupee.
2. Payment shall be made for the actual quantities of work executed at the unit rate arrived. Price quoted shall be Firm
throughout the contract period and in case of extension period also.
3. If GST is applicable, then the rate of GST shall be clearly indicated in above.
4. The GST amount paid by the contractor shall be fully reimbursed by BHEL.
5. The above amount is quoted after having fully read and understood the enquiry terms and conditions.
6. Offered Price for this tender shall be quoted in e-procurement portal only. Mentioning the quoted amount for this tender
anywhere else in the submitted document will NOT be considered.
Page 39 of 39Signature Not Verified Compliance: Accepted to comply all the above points
Digitally signed by Shri DEEPESH KUMAR VERMA WITH SEAL AND ADDRESS
Date: 2022.02.02 11:40:05 IST
Location: BHEL

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TENDER NOTICE NO.

Bharat Heavy Electricals Limited Phone No: 04172-284975,

Page 1 of 39 Compliance: Accepted to comply all the above points

CHAPTER DESCRIPTION PAGE NO

3 DETAILS TO BE FILLED BY THE BIDDER 5

5 GENERAL CONDITIONS OF CONTRACT 13

6 SAFETY PRECAUTIONS TO BE TAKEN BY THE CONTRACTORS 24

7 SPECIAL CONDITIONS OF CONTRACT 25

10 PRICE BID FOR EPROCUREMENT PORTAL 39

Page 2 of 39 Compliance: Accepted to comply all the above points

Scope of work by contractor:

1. Vendor should follow the work as per detailed BOQ.

BHEL Scope of work:

8. Cable will be supplied by BHEL at free of cost.

Page 3 of 39 Compliance: Accepted to comply all the above points

PRE - QUALIFICATION REQUIREMENTS (PQR)

a) LOA’s of the works completed.

Page 4 of 39 Compliance: Accepted to comply all the above points

2 Address for Communication

Page 5 of 39 Compliance: Accepted to comply all the above points

Page 6 of 39 Compliance: Accepted to comply all the above points

d) Bidders can pay EMD through online on below account:

Page 7 of 39 Compliance: Accepted to comply all the above points

13. Multiple Bids: -

Page 8 of 39 Compliance: Accepted to comply all the above points

Page 9 of 39 Compliance: Accepted to comply all the above points

Page 10 of 39 Compliance: Accepted to comply all the above points

Page 11 of 39 Compliance: Accepted to comply all the above points

Page 12 of 39 Compliance: Accepted to comply all the above points

GENERAL CONDITIONS OF CONTRACT (APPLICABLE FOR ALL CONTRACTORS)

Page 13 of 39 Compliance: Accepted to comply all the above points

3. WORK TO BE CARRIED OUT: -

Page 14 of 39 Compliance: Accepted to comply all the above points

Page 15 of 39 Compliance: Accepted to comply all the above points

15. ORDERS UNDER THE CONTRACT: -

Page 16 of 39 Compliance: Accepted to comply all the above points

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SAFETY PRECAUTIONS TO BE TAKEN BY THE CONTRACTORS

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SPECIAL CONDITIONS OF THE CONTRACT

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Sl. No. Details To be filled by the bidder

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Skilled Worker (ITI Holder

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WORKING HOURS AND WORKING CONDITIONS:

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