VIF Form

Vendor Information Form
SUPPLIER PROFILE
(To be filled by Supplier)
*Supplier Name
Website Link / Webportal

Link
 Address
with Pin code
 Key Contact person
* Registered Office  Mobile No.
 Telephone No.
 Fax No
 Email
 Address
with Pin code
Manufacturing Plant /  Mobile No.

Workshop /Stores Address
 Telephone No.
 Fax No
 Email
 Address
with Pin code
 Mobile No.
Branch Office Address, if any
 Telephone No.
 Fax No
 Email
*MSME Registration Status: YES/NO
(If Registered-Pls mention
registration number)
Cities of Operations
*Nature of Business: (Trading

/ Manufacturing / Importers /
Specify if any other )
*Nature of entity : (Prop /
Partnership / Pvt. Ltd / Public
Limited )
Page 1 of 5
Main area of activity and major
products manufactured/traded
Clarity on entity (Tick one Company Body Of Individuals(BOI)

whichever applicable)
Person Local Authority
Trust Artificial Juridical Person
Firm Association of Persons(AOP)

Govt
Hindu Undivided Family(HUF)
*Description of Items / Services
intended
Year of Inc./ in business since:
**Regulatory requirement
GST Registration Details
State Provisional ID under GSTN ARN No.

1.
2.
3.
*PAN Number
(10 characters)
PF Number
CIN Number
ESI Number
**Banking details mandatory for Electronic Transfer
*Bank Name *Bank Account

Branch Address Number
MICR Code (9 digits) IFSC Code(NEFT)
KEY CUSTOMERS/CLIENTS
A. SUPPLY OF GOODS/SERVICES
Sl. Client Name Contact Tel. No. / Location Annual Goods/
No. Person Mobile Business Services
Contact Provided
No.
Page 2 of 5
1
2
3
B. MAJOR PROJECTS EXECUTED

Sl. Client Name Contact Tel. No. / Location Work Order Brief
No. Person Mobile Value (Highest Description of
Contact to Lowest) work
No.
1
2
3
*Note: PO/Orders/Agreements copies to be provided if asked upon.
**COMMERCIAL DETAILS
*Payment / Cheque required in Favor
Of- Payee details
* Payee Address
Default Credit Period (days)
Key Contact Details
Sl. No. Name of Contact Number Email Id.

1. C.E.O/M.D/Chairman/ Proprietor
2. Sales Head
3. Relationship Manager
IMPORTANT:
 Please read Annexure-1 for Applicability of Tax Deducted at Source (TDS) u/s
194Q of the Income Tax Act (ACT), on Purchase of Goods. You/Vendor shall
submit Declaration Format as per Annexure-2 separately sent with this VIF to
comply with the requirements u/s 206AB of the Income Tax Act, 1961 (Act) on its
Company Letter Head at the time of discussing PO/Order with us, and well ahead
of any confirmation of the Purchase Order/Service Agreement.
 For execution of an order valuing INR 10 Lacs or above, Vendor shall submit
Financials details as per below format. Copy of audited Financial Statement for last
three (03) years to be submitted for our records.
FINANCIAL VALUE IN RUPEES (AUDITED)
Year Value in Rupees

SALES TURN OVER FOR
Financial Year-1
PAST 03 THREE YEARS
Financial Year-2
Financial Year-3
Page 3 of 5
Declaration
All information/s provided in this Vendor Information Form is/are true to the best of my
knowledge and belief.
Signature :
Name of the Declarant :
Designation in Organization :
Company Stamp/Seal :
Date of Signing :
*Mandatory Field to be completed.
**Mandatory Attachments:
 Crossed chq/Confirmation of banking details

 PAN Card Copy
 GST Registration Certificate
 CIN Status
 Declaration Format on Company letter Head as per Annexure-2 separately sent with this
VIF
 MSME Registration Certificate (if applicable)
Page 4 of 5
Annexure-1
Applicability of Tax Deducted at Source (TDS) u/s 194Q of the Income Tax Act (ACT), on
Purchase of Goods.
Dear Sir/Madam,
A new section 194Q has been introduced in the Finance Act, 2021 effective 1 st July 2021,
related to TDS on payment for purchase of goods. As per this section, we being buyer of
goods from you, which could exceed a value of Rs 50 Lacs in a financial year, shall, deduct an
amount equal to 0.1% of the value, exceeding fifty Lacs rupees as TDS. Hence as a supplier,
you are requested not to collect any TCS u/s 206C (IH) of the Act. In case TCS is charged on
your bills, the same will be ignored and not paid.
In this connection, we request you to provide the declaration in the attached format
(Annexure-2) alongwith this VIF and before finalization of Purchase Order/Agreement
with us and, immediately upon receipt of our email request for the same.
In case of non-receipt of said declaration, we would presume that the higher rate specified u/s
206AB have to be applied in respect of all payments to be made after 1st July 2021.
The higher rate would be:
1. Twice the applicable rate of TDS or
2. 5%
Whichever is higher
In the case of non-availability of PAN, we would deduct TDS at the rate of 20%
Thank you.
Page 5 of 5

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Vendor Information Form

Website Link / Webportal

 Key Contact person

* Registered Office  Mobile No.

 Key Contact person

Manufacturing Plant /  Mobile No.

 Key Contact person

*Nature of Business: (Trading

Clarity on entity (Tick one Company Body Of Individuals(BOI)

Trust Artificial Juridical Person

Firm Association of Persons(AOP)

Year of Inc./ in business since:

State Provisional ID under GSTN ARN No.

*Bank Name *Bank Account

MICR Code (9 digits) IFSC Code(NEFT)

B. MAJOR PROJECTS EXECUTED

*Note: PO/Orders/Agreements copies to be provided if asked upon.

Default Credit Period (days)

Key Contact Details

Sl. No. Name of Contact Number Email Id.

Year Value in Rupees

Name of the Declarant :

*Mandatory Field to be completed.

 Crossed chq/Confirmation of banking details

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