Project Closeout report

PROJECT CLOSEOUT REPORT [INDEX]:
Page 1 of 6 Project Name: & Contract No: Date:
1.0. Overall Project Summary
2.0. Project Description and Description of Facilities:
2.1. Site Location
2.2. Brief History
2.3. Scope of the Project (Including changes if any, with respect to original scope)
2.4. Design Basis
2.5. Brief Description of Facilities
2.6. Major achievements (Key Dates - Plan Vs. Actual)
2.7. CONTRACTOR’s Scope of Services
2.8. Project Organization
2.8.1. CONTRACTOR’s Organization (Home Office & Field)
2.8.2. EMPLOYER Organization (Including EMPLOYER TPI)
3.0. Project Management & Project Control:
3.1. Project Control Procedure
3.2. Project Management Philosophy
3.3. Milestone Completion Schedule (Baseline Plan Vs. Actual)
3.4. Schedule analysis: Baseline Schedule Vs. Actual along with Progress S-curves,
major reasons for deviations, actions taken, etc.
3.4.1. Engineering Services
3.4.2. Procurement Services
3.4.3. Subcontracting Services
©www.pragamticpc.com | services@pragmaticpc.com | Whatsapp: +91-9944254959

3.4.4. Manufacturing & Delivery
3.4.5. Construction / Pre-commissioning
3.4.6. Commissioning
3.5. Contract Trend Notice Register Original and Final Agreement price with major
reasons for deviation and details of Variations.
3.5.1. Asset Register
3.6. Overall Project Performance
3.7. Project Review by CONTRACTOR
4.0. Home Office Services:
4.1. Engineering Services:
4.1.1. Engineering Execution Plan
4.1.2. Register of DCAs and Technical Queries
4.1.3. Summary of As-Built Drawings (By Area / Facility / Discipline)
4.1.4. Engineering Document Deliverable Register
4.1.5. Register of VENDOR documents for Major items
4.2. Procurement Services:
4.2.1. Procurement Procedure
4.2.2. Enquiry Status Register / Report
4.2.3. Procurement Services Register
4.2.4. Manufacturing & Delivery Register
4.2.5. SPIR Register
4.2.6. List of special tools and spares (other than 2 years Operation Spares) and

their handing over to EMPLOYER
4.2.7. Consolidated VENDOR List
4.2.8. Consolidated VENDOR Performance Evaluation Report as per sample
format at Attachment-3. List of Purchase Orders
4.3. Subcontracting Services:
4.3.1. Subcontracting Procedure
4.3.2. Subcontracting Services Register
4.3.3. Consolidated SUBCONTRACTOR List
4.3.4. Consolidated SUBCONTRACTOR Performance Evaluation Report
4.4. Manpower Histogram for Home Office Services
4.5. Quality Assurance and Quality Control
4.5.1. Project Engineering and Procurement Quality Plan (Index Only)
4.5.2. KPI Statistics
4.5.3. List of Engineering and Procurement QA/QC Procedures
4.5.4. NCR Register (EMPLOYER NCRs, CONTRACTOR / SUBCONTRACTOR NCRs,
and VENDOR NCRs)
4.5.5. QA Audit Schedule
4.5.6. Home Office QA/QC organization, including VENDOR inspection
organization
4.5.7. Performance evaluation of Vendors & Sub-contractors
4.5.8. Matrix of Equipment / Materials with Inspection Class and Material
Certification Requirements

5.0. Field Services:
5.1. Construction
5.1.1. Brief Construction Scope of Work
5.1.2. Construction Execution Plan
5.1.3. Temporary Facilities
5.1.4. List of Construction Procedures / Method Statements, Inspection & Test
plans etc.
5.1.5. Overall Construction Schedule
5.1.6. Materials Management & Warehousing
5.1.7. Local Procurement (MAR Register)
5.1.8. Construction Plant / Equipment Deployment Details (quantity and
duration) Planned Vs. Actual
5.1.9. Construction Manpower Deployment details and Histograms (Trade-wise &
Discipline wise) – Field Supervisory, Field Management & Support, Field Non-
Supervisory
5.1.10. List of Sub Contractors
5.1.11. SUBCONTRACTOR Manpower and other Manpower (Month-wise Plan Vs
Actual)
5.1.12. Fabrication & Bisep works
5.1.13. Project Interface & NOCs
5.2. Quality Assurance and Quality Control
5.2.1. Project Quality Plan

5.2.2. List of Construction QA/QC Procedures
5.2.3. Weld, NDT, and Repair statistics
5.2.4. NCR Register (EMPLOYER NCRs, CONTRACTOR/ SUBCONTRACTOR NCRs in
separate registers)
5.2.5. QA Audit Schedule
5.2.6. QC Organization and deployment of field QC Inspectors (Plan Vs. Actual)
5.2.7. Performance evaluation of all Third-Party Inspection agencies
5.3. HSE
5.3.1. Project HSE Plan
5.3.2. Project HSE Statistics
5.3.3. HAZOP Report
5.3.4. HAZID/ENVID/OHID Report
5.3.5. MINI-HAZID Report
5.3.6. HSEIA Screening Report
5.3.7. Constructability Review Report
5.3.8. SIMOPS/SIMACT Report
5.4. Statistical data (Productivity) for Major construction activities for all disciplines,
in terms of Man-hours per unit Quantity of Work (along with major equipment used
for each activity) and maximum achievement of key activities during any
week/month in terms of Quantities etc.
5.5. Pre-commissioning & COMMISSIONING:
5.5.1. Pre-commissioning / COMMISSIONING Philosophy and Procedure

5.5.2. VENDOR Services during Pre-commissioning & COMMISSIONING
5.5.3. Summary list of mutually agreed deviations/exceptions in completion and
performance for Major Equipment and INSTALLATION as a whole
6.0. Lessons Learnt (Analysis of Major Problems):
6.1. Project Management & Project Control
6.2. Engineering (Including interface between Engineering, Procurement and
Construction)
6.3. Procurement
6.4. QA/QC (VENDOR & Site)
6.5. Construction
6.6. Pre-commissioning
6.7. COMMISSIONING
6.8. HSE
7.0. Index of final Handover Documentation:
7.1. PFDs
7.2. Plot Plans
7.3. Equipment Layouts
7.4. Equipment List
7.5. Index of final Handover Documentation

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PROJECT CLOSEOUT REPORT [INDEX]:

Page 1 of 6 Project Name: & Contract No: Date:

1.0. Overall Project Summary

2.0. Project Description and Description of Facilities:

2.1. Site Location

2.2. Brief History

2.4. Design Basis

2.5. Brief Description of Facilities

2.6. Major achievements (Key Dates - Plan Vs. Actual)

2.7. CONTRACTOR’s Scope of Services

2.8. Project Organization

2.8.1. CONTRACTOR’s Organization (Home Office & Field)

2.8.2. EMPLOYER Organization (Including EMPLOYER TPI)

3.0. Project Management & Project Control:

3.1. Project Control Procedure

3.2. Project Management Philosophy

3.3. Milestone Completion Schedule (Baseline Plan Vs. Actual)

major reasons for deviations, actions taken, etc.

3.4.1. Engineering Services

3.4.2. Procurement Services

3.4.3. Subcontracting Services

©www.pragamticpc.com | services@pragmaticpc.com | Whatsapp: +91-9944254959

Page 2 of 6 Project Name: & Contract No: Date:

3.4.4. Manufacturing & Delivery

3.4.5. Construction / Pre-commissioning

reasons for deviation and details of Variations.

3.5.1. Asset Register

3.6. Overall Project Performance

3.7. Project Review by CONTRACTOR

4.0. Home Office Services:

4.1. Engineering Services:

4.1.1. Engineering Execution Plan

4.1.2. Register of DCAs and Technical Queries

4.1.3. Summary of As-Built Drawings (By Area / Facility / Discipline)

4.1.4. Engineering Document Deliverable Register

4.1.5. Register of VENDOR documents for Major items

4.2. Procurement Services:

4.2.1. Procurement Procedure

4.2.2. Enquiry Status Register / Report

4.2.3. Procurement Services Register

4.2.4. Manufacturing & Delivery Register

4.2.5. SPIR Register

©www.pragamticpc.com | services@pragmaticpc.com | Whatsapp: +91-9944254959

Page 3 of 6 Project Name: & Contract No: Date:

their handing over to EMPLOYER

4.2.7. Consolidated VENDOR List

4.2.8. Consolidated VENDOR Performance Evaluation Report as per sample

format at Attachment-3. List of Purchase Orders

4.3. Subcontracting Services:

4.3.1. Subcontracting Procedure

4.3.2. Subcontracting Services Register

4.3.3. Consolidated SUBCONTRACTOR List

4.3.4. Consolidated SUBCONTRACTOR Performance Evaluation Report

4.4. Manpower Histogram for Home Office Services

4.5. Quality Assurance and Quality Control

4.5.1. Project Engineering and Procurement Quality Plan (Index Only)

4.5.2. KPI Statistics

4.5.3. List of Engineering and Procurement QA/QC Procedures

4.5.4. NCR Register (EMPLOYER NCRs, CONTRACTOR / SUBCONTRACTOR NCRs,

and VENDOR NCRs)