CAPITAL PROJECTS AND

FACILITIES MANAGEMENT

INFRASTRUCTURE

OPERATIONS AND MAINTENANCE MANUAL

SEPTEMBER 2020

3. ELECTRICAL MANUAL
Project Name: i.e. Aconex project name

Project Description: Provide a brief description and location

UoA Project Number:

UoA Project Location:
UoA Building Number:
UoA Project Manager:

Consultant:
Architect:

Contractor:

Practical Completion Date:

[UoA Project Name] [UoA Project Number]

Contents
i. Document Control Resources
ii. Document Approval, Use and Revision History
iii. Document Guide
1.1 Description of the Installation
1.2 Directory of Contacts
1.3 Asset Register
1.4 Defects Liability Period (DLP) Maintenance Schedule
1.5 Care and Maintenance Instructions
1.6 Essential Services Provisions
1.7 Certificates and Warranties
1.8 Installation, Dismantling and Technical (Performance) Data
1.9 Operating Instructions
1.10 As-Built Drawings
1.11 Commissioning and Testing Data
1.12 Specialist Tools and Testing Equipment
1.13 Spares and Consumables
1.14 Imported Equipment

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

i. Document Control Resources

Roles and responsibilities

Insert ‘Applicable’ or ‘Not Applicable’ for Stakeholders involved in the consolidation/review process.

Company Role Person(s) or Position(s) Applicable/Not

Applicable
Document Document Controller XXXX
Controller [The same person on each
document]

Document Document Director Capital Project

Owner/Approver Owner/Approver Delivery and Facilities
Management
[Contractor] Document Originator [Title]
[Consultant] Document Reviewer [Title]
University of Document Reviewer Project Manager
Adelaide
University of Document Reviewer Senior Technical Officer
Adelaide
University of Document Reviewer Senior Space Data
Adelaide Coordinator
University of Document Reviewer Maintenance Scheduling
Adelaide Officer
University of Document Reviewer Mechanical Services
Adelaide Manager
University of Document Reviewer Electrical Services Manager
Adelaide
University of Document Reviewer Fire Services Manager
Adelaide
University of Document Reviewer Hydraulic Services
Adelaide Manager
University of Document Reviewer Cleaning & Waste Services
Adelaide Manager
University of Document Reviewer Communications Services
Adelaide Manager
University of Document Reviewer Security Services Manager
Adelaide

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

ii. Document Approval, Use and Revision History

Volume Version Date Reason Company Person(s) Comments

or
Position(s)
[Example: [Example: [Example: [Example: [Example: [XXXX [Example:
No. of Revision Date of Amendment Company [Name] DRAFT
Volume] Letter or Revision i.e. , Review, Name] XXXX [Title]] Manual Issued
Number] 2020-02-02] Transmitted, to UoA PM for
etc.] review]
Etc. Etc. Etc. Etc. Etc. Etc. Etc.

iii. Document Guide

This template is based upon the Natspec guidelines and reference the University of Adelaide’s Design Standards
throughout this document.

Refer to ‘National section Matrix’ for further information relating to the Natspec structure.

Should a section not be applicable to this trade discipline, place ‘Not Applicable’ in the respective section.

Exclude all irrelevant matter within this template.

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.1 Description of the Installation

Provide a full description of the project including but not limited to the following:

1. Overall scope of works

2. Project Specific Location i.e. UniSpace reference
3. Listing of the trades
4. Project stages
5. Project commencement and completion dates
6. Any work which may have been completed by others (i.e. works completed by others and not the
Contractor)

Design Standard reference: Volume K:

‘Project Description’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.2 Directory of Contacts

Provide in table format a combined contact list which includes Contractors, Consultants, UoA Project Manager
and this trade discipline.

Contact details to be provided in order as follows:

1. Company Name
2. Contact Name (Representative)
3. Company Position
4. Contact Number (Representative)
5. Company Address
6. Company Email Address
7. After-Hours Contact Name
8. Contact Number

Sample table format as follows:

Trade Company Contact Name Contact Number Company Company After-

Discipline Name (Representative) (Representative) Address Email Hours
Address Contact
Name
and
Contact
Number

Contractor
Consultant
UoA
Project
Manager
Trade
Discipline

Etc.

Design Standard reference: Volume K:

‘Directory of Contacts’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.3 Asset Register

The Contractor (in conjunction with the Consultant) are to provide an asset register reflecting all new,
removed/demolished assets during the construction process.

Note:

1. The Contractor must provide item 1.3 (2) two months prior to Practical Completion for review and
approval by the University of Adelaide.
2. Provide the asset register in the template provided supplied in an .xls file document.
3. Consultant to identify assets which have been removed/demolished.
4. At start-up phase the UoA representative is to complete responsibility column of asset register to
identify Infrastructure or Departmental maintained assets.
5. Asset register to be submitted in conjunction with the Defects Liability Period (DLP) Maintenance
Schedule.

Design Standard reference: Volume K:

‘Asset/equipment register’
Schedule 4 for ‘asset register’ template

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.4 Defects Liability Period (DLP) Maintenance Schedule

The Contractor is required to provide a combined maintenance schedule in a spreadsheet, provided by the
University. Provide maintenance schedule (2) two months prior to Practical Completion.

Sample table format as follows:

Equipment Site PM Date for Date of Freq. 1 Interval

Code Procedure First DLP Last DLP Interval Type
PM PM
INF0000001 NT - DLP DLP (M) 2020-07-01 2021-07-01 1 m
INF0000001 NT - DLP DLP (Q) 2020-10-01 2021-07-01 3 m
INF0000001 NT - DLP DLP (A) 2020-12-01 2021-07-01 12 m

Note:

1. Refer to DLP Scheduling procedure provided by the University of Adelaide.

2. Schedule to identify all items that have an ESP function (where applicable).
3. Provide completed DLP Maintenance Schedule in conjunction with the Asset Register.
4. Contractor to complete all columns of the DLP maintenance schedule template with exception for
column C which will be completed by the University of Adelaide.
5. The Contractor must provide maintenance schedule (2) two months prior to Practical Completion.

Volume K:
Design Standard reference: ‘Maintenance Schedule’
Refer to the template document PM Schedules.xls

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.5 Care and Maintenance Instructions

The Contractor is to provide all details for care and maintenance instructions for this trade discipline as
recommended by manufacturers/suppliers. These shall include but not limited to the following:

1. Step by step procedures for safe trouble shooting, maintenance and repair
2. Cleaning and maintenance instructions

Note:

1. Contactor contact details are to be recorded in Section 1.2.

2. The Contractor must provide care and maintenance instructions (2) two months prior to Practical
Completion.

Design Standard reference: Volume K:

‘Maintenance Information’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.6 Essential Services Provisions

The Contractor is to provide the following:

1. Evidence that maintenance and testing of all Essential Safety Provisions (ESP) has been carried out in
accordance with Ministers Specification SA76
2. A signed statement of compliance (by a suitable company representative)
3. A schedule of maintenance of all ESP’s to be maintained during Defects Liability Period (DLP) including
how the program will be managed, details of administration, record keeping and sign-offs
4. Provide a consolidated summary of all fire control functionality and methodology (this information
supports the development of the overarching fire matrix)
5. Provide details identifying all ESP interconnection, zoning and functionality

Note:

The Contractor must provide item 1.6 (2) two months prior to Practical Completion for review and approval by the
University of Adelaide.

Design Standard reference: Volume K:

‘Essential Services Provisions’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.7 Certificates and Warranties

In this section provide:

1. A list of warranties that are included including all contact details of suppliers contractors
2. A combined warranties schedule for this trade discipline in table format similar to the example table
provided below
3. Signed documents assigning the warranties to the University of Adelaide. (Commencing upon date of
Practical Completion)

Warranty period sample table:

Trade Discipline Manufactures Installation Material Defects Liability

Warranties Warranties Warranties Warranties
Trade Discipline
Etc.

Note:

1. Copies of warranties for each trade discipline are to be included in this section.
2. Confirmation that warranties have been assigned to the University of Adelaide.
3. Warranties commence from the date of practical completion (identify any departures where warranties
do not commence from date of practical completion).
4. Should a warranty not apply insert ‘Not Applicable’.
5. Warranty expiry dates to be included in Asset Register (refer to section 1.3).

Design Standard reference: Volume B:

‘Warranties’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.8 Installation, Dismantling and Technical (Performance) Data

The Contractor is to provide full details of installation, dismantling and reassembly instructions including
manufacturer’s technical (performance) literature that includes a description of the functionality and mode of
operation of each system provided for this trade discipline including but not limited to:

1. Equipment brochures
2. Specifications
3. Data sheets
4. Drawings

Note:

1. Mark each product data sheet to clearly identify the specific products and components used in the
installation and the data applicable.
2. All installations must be carried out in accordance with manufacturer specifications and data sheets to
ensure product performance over its intended life and so as not to invalidate any warranties.

Design Standard reference: Volume K:

‘Equipment Details And Manufacturers Technical
Data’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.9 Operating Instructions

The Contractor is to provide operating instruction of each system provided for this trade discipline including but
not limited to:

1. Safe starting, operating and shutting-down procedures for the equipment installed
2. Control sequences and flow diagrams for the systems installed (where applicable)
3. Fire mode interconnection and operation
4. Legends for colour-coded services (where applicable)

Design Standard reference: Volume K:

‘Equipment Details And Manufacturers Technical
Data’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.10 As-Built Drawings

The Contractor (in conjunction with the Consultant) are to provide ‘as built’ drawings reflecting all changes made
in the specifications and working drawings during the construction process, showing the exact dimensions,
geometry, and location of all elements of the work completed under the contract.

Note:

1. Documents to be submitted separately with the Manual in both pdf and dwg format.
2. Expectation - drawings are transmitted via Aconex. Provide Aconex transmittal reference numbers.
3. Provide other related documents not included in the body of the manual (exception being the asset
register).
4. Identify measurement points used to achieve commissioning data.
5. All drawings to include legends/keys/schedules where applicable.

Volume K:
 ‘As-built documentation’
 ‘Documentation conventions’
Design Standard references:  Schedule 4.12 ‘Post-construction
documentation’
 Schedule 4.13 ‘As- built documentation
checklist’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.11 Commissioning and Testing Data

The Contractor is to provide commissioning and testing records for each system and component for this trade
discipline.

Note:

1. All records must be witnessed and verified by the UoA Project Manager in consultation with the
Consultant and/or Designer.
2. Schedules of the parameter settings of each protective device (Including fixed and adjustable circuit
breakers, protective relays, adjustable photoelectric switches, pressure switches, and any other control
and monitoring device, as established during commissioning and maintenance).

Design Standard reference: Volume K:

‘Commissioning Data’

[Revision Date] [File Name] [Author]

[UoA Project Name] [UoA Project Number]

1.12 Specialist Tools and Testing Equipment

This section is expected to contain:

A combined Specialist tools and testing equipment register in table format used for the operation, maintenance
and dismantling or assembly of the plant and equipment for each system including the following necessary
components as follows:

1. Building Name
2. Level Number
3. Room Number
4. Tool Type
5. Tool Reference
6. Number of Tools

Sample table format as follows:

Trade Item Building Level Room Tool Type Tool Number of

Discipline Number Name Number Number Reference Tools
Trade
Discipline
Etc.

Note:

1. This applies to special, non-generic tools and instruments that are not commercially available for the
operation, maintenance and dismantling or assembly of the plant and equipment.
2. Provide a register/transmittal of handover of tools including both signatories from Builder and UoA.
3. Should a section not apply insert ‘Not Applicable’.

Design Standard reference: Volume K:

‘Schedule of spares and consumables’

[Revision Date] [File Name] [Author]

 [UoA Project Name] [UoA Project Number]

1.13 Spares and Consumables

The Contractor is to provide a combined spares, special tools register and portable indicating instruments in table
format which are used for the operation, maintenance, dismantling or assembly of plant and equipment: Include
the following necessary components as follows:

1. Manufacturers Name
2. Manufacturers Address
3. Manufacturers Contact Number
4. Catalogue Number
5. Name of Local Distributor
6. Address of Local Distributer
7. Expected Replacement Frequency
8. Storage of Spares
9. Number of Spares

Sample table format as follows:

Trade Manufacturers Manufacturers Manufacturers Catalogue Name of Etc.

Discipline Name Address Contact Number Local
Number Distributor

Trade Discipline
Etc.

Note:

1. Provide a register/transmittal of handover of tools including both signatories from Builder and UoA.
2. Should a section not apply insert ‘Not Applicable’.

Design Standard reference: Volume K:

‘Schedule of spares and consumables’

[Revision Date] [File Name] [Author]

 [UoA Project Name] [UoA Project Number]

1.14 Imported Equipment

The Contractor is to provide in table format a combined list of imported equipment including type, cost, and
country of origin and importer details.

Sample table format as follows:

Trade Discipline Type of Equipment Cost Country of Origin Importer Details

Trade Discipline
Etc.

Note:

1. Details of any specialized equipment and/or materials which may be subject to procurement risk.
2. Should a section not apply insert ‘Not Applicable’.

Design Standard reference: Volume K:

‘Schedule of spares and consumables’

[Revision Date] [File Name] [Author]