Saudi Electricity Company ‫اﻟﺸﺮآﺔ اﻟﺴﻌﻮدﻳﺔ ﻟﻠﻜﻬﺮﺑﺎء‬

Laboratory Survey Checklist/Report

ISSUE DATE: 21-12-2009

Distribution Prequalification Procedures

Laboratory Survey Checklist/Report

Distribution Prequalification Procedures

Laboratory Survey Checklist/Report

For………………………
Date:……………………….

1/9
١
I.Purpose and Scope of Work
The purpose of this laboratory checklist report is to facilitate the process of prequalifying a
laboratory for the capability of carrying tests for distribution materials and equipments
submitted by a manufacturing plant to be qualified as a supplier for materials or
equipments to be installed or used in distribution networks of The Saudi Electricity Co. ,
hence, the laboratory can issue a type test certificate accrediting these materials or
equipments in compliance of relevant international standards.

II.Information for the laboratory visit

Date: ……/……../………..
Place of the lab:
-Country:…………………
-City:…………………….
-Address:……………..
-P.O.Box……………Postal Code……….
- E-Mail Address:……………………
-Website:……………….

SEC’s Representatives:

Name Title/Position

Persons Contacted in the lab:

Name Title/Position

2/9
٢
III.Checklist
The purpose of this laboratory survey is to evaluate the following:
- Lab facilities, capabilities and Quality Assurance.
- Machinery, manpower, workmanship and organization of the lab, process controls,
inspection techniques, testing facilities, quality control, handling capabilities, quality
records and safety. Deficiencies noted in the quality system implementation are listed in
the improvement required section of this report.

Hereunder are the checklists which have to be checked with the sign (√) and the relevant
tables to be filled and noting of comments/remarks if there are any.

1.Names & Addresses of the lab clients/Accreditations

The lab has submitted a list of names and addresses of clients who had made or doing
tests for their materials or equipments at this lab and types of each client’s materials or
equipments which are or been tested…. The list is sealed by the lab and attached to this
report.
The lab attained a Certification/accreditation from the following international
agencies/establishments evaluating the capabilities of the lab ( copies of certificates
attached):
Serial Name and address of the Field of Accreditation
No. Agency/establishment accreditation type/No.

The lab pursue/apply the tests according to relevant International Standards as shown in
the table below:
Serial Name& number
Type of Test Remarks
No. of the Standard

3/9 ٣
2. Laboratory Facilities
The laboratory comprised of the following facilities:-

---- MV materials or equipments lab tests the following types:

………………………………………………………………….
………………………………………………………………….
…………………………………………………………………..
…………………………………………………………………..
Comments & Remarks:
…………………………………………………………………………..
---- LV materials or equipments lab tests the following types:
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
…………………………………………………………………………..
Comments & Remarks:
…………………………………………………………………………..
---- :The technical capabilities of the lab to carry type tests for equipments/materials
operating on 60HZ frequency.
………………………………………………………………….
………………………………………………………………….
---- The capabilities of the lab regarding the type of ( type tests) the related special testing
labs available in the lab and the maximum possible tests to be carried out in each of these
labs … The available Labs are:(add any other labs , tick the available lab and fill the form)

Serial
Available Lab's name Type test Remarks
No.
1 Short circuit tests lab
2 HV lab ( Insulation tests)
Environmental/ Ventilation tests
3
lab
4 Protection tests lab
5 Pollution effects lab
6 Mechanical tests
Chemical components of tested
7
materials or equipments lab
Comments &Other Remarks:
…………………………………………………………………………..
…………………………………………………………………………..
4/9
٤
 The lab is capable of carrying the tests covering the full range of tests indicated in the
international standards including all type tests required for each material or electrical
equipment and the capability of the lab to carry each test….. Ranges and international
standards documents or article numbers for each range of tests specified as below:

Serial Name& number

Type of Test Remarks
No. of the Standard

Comments & Remarks:

…………………………………………………………………………..
…………………………………………………………………………..

3.Management Organization

The management organization is designed so that the QA Manager reports directly to the
Lab Head (Management Director).
QA Manager “Management Representative” is responsible for implementing the quality
system as detailed in the Quality Assurance Manual.
The Quality personnel have the authority to intervene to decide to carry on to complete
or modify the testing process.
The organization chart and the responsibilities of the key personnel are documented in
the quality assurance manual.
Details of qualifications and experience of key personnel are provided in the Quality
Assurance Manual.

Comments:
…………………………………………………………………………..
…………………………………………………………………………..

5/9
٥
4.Quality System

The Quality Assurance Manual defines the overall responsibilities of every department
and the interaction between each department and others.
The manual is available in controlled copy documents as well as on-line in the computer
intranet.
In case of revision, all controlled copies of Q.A. manual are collected and the revised
pages are replaced. Then, the controlled copies are returned along with a summary of
revision and modifications made with revision number and date.
The quality system includes various departmental procedures, operating instructions and
work instructions, checklist, inspection and test plan, tags and record format, flow charts,
actions taken for further improvements, etc. wherever required.
This lab obtained ISO 9001 certificate since ……….. and being audited every
……years by …………. The survey team verified that their ISO certificate No. ……… is
valid.

Comments:
…………………………………………………………………………..
5.General requirements of testing and calibration laboratories should be
according to ISO/IEC 17025 .

6.Testing facilities stages and condition

The testing activity flow is well organized in each stage of the testing process.
Testing process is controlled by documented procedures.
The layout of the testing area is acceptable( copy of layout drawing is attached).
The testing equipment/machines are in good condition and each machine has
maintenance record.( Specify by attaching the documents which prove quality criteria).
Testing assembly, inspection& testing activities are always supported by documented
procedure, drawings, standards, operating instruction, route card etc.
Route cards, instruction sheets, tags and forms etc. are utilized.
Tests are carried out according to test plans and documented procedures.
This lab is capable to conduct routine tests as well as Type test as per international
standards.
The lab housekeeping is adequate. Safety signs, caution boards, fire extinguishers, first
aid and security fencing around test area are provided as required.

Comments/Remarks:
…………………………………………………………………………..
٦
 6/9

7.Inspection, Measuring and Test Equipment

Lab has a good calibration system.( Specify and prove these criteria by attaching
relevant documents sealed by the lab).
All calibration standards are calibrated periodically by an accredited agency.
All measuring and testing equipment checked by the survey team were found to have
valid calibration stickers.
Calibration records are maintained by QA Department and all the technical data of such
equipments available for the customers as and when required.( please attach documents
which prove and specify the year of manufacture, and the last calibration carried out for
these equipments).
Comments:
…………………………………………………………………………..

8.Handling and Storage

This lab has adequate handling equipment such as Electrical Forklift and Hand Trolleys
to transport the materials.
The tested materials are stored in proper locations equipped with shelves, plastic&
wooden containers and are easily traceable.
Materials/equipments failing the test are stored in separate areas.

Comments/Remarks:
…………………………………………………………………………..

9.Quality Records

Quality Records are collected, classified, filed, stored and maintained as per the quality
system procedure.
The records are available to the customer as and when required per contractual
agreement.
Records kept in a convenient environment avoiding any damage.
Hard copies of all computer documents are maintained as a back up.

Comments/Remarks:
…………………………………………………………………………..

7/9
٧
10.Quality Audit
A comprehensive planned and documented internal quality audit procedure is
established to verify the effectiveness of quality system.
All departments are involved in this program.
Records kept in a convenient environment avoiding any damage.
An approved Quality certificate accredited by an authorized and specialized agency.
Audit recommendations are forwarded to upper management and concerned departments
for implementation.

Comments/Remarks:
…………………………………………………………………………..

IV. Improvement Required

8/9
٨
V.Conclusion and Recommendations
The laboratory……………………. in ……………………… is:
Recommended to be included in the list of Approved Laboratories of SEC
for…………………………………………………………………………………………….
(materials/equipments) in accordance with the requirements of applicable international
standards.
Rejected to be included in the list of Approved Laboratories of SEC
for…………………………………………………………………………………………….
(materials/equipments) in accordance with the requirements of applicable international
standards.

Prepared by:

Name Signature

Reviewed and approved by:

9/9
٩