LIBRARY MANAGEMENT SYSTEM

PROJECT REPORT
ON
“LIBRARY MANAGEMENT SYSTEM”
AS
Shri Manilal Kadakia College of Commerce,
Management, Science and Computer Studies

Bachelors of Computer Application (B.C.A)

YEAR 2024-25
GUIDED BY: SUBMITTED BY:
Mr. Jvalant Patel Khan Ayaz (08)
Parmar Parthiv (16)
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Prajapati Raxit (25)

ACKNOWLEDGEMENT

We take this opportunity to express our profound sense of gratitude and respect to

all those who helped us throughout the duration of this project.

Firstly, we are extremely grateful Shri Manilal Kadakia College of

Commerce, Management, Science and Computer Studies for providing us

the excellent working environment to undergo our project.

We would like to devote our success in this effort to our project guide MR.

JVALANT PATEL for giving us the opportunity to undertake the project and

providing crucial feedbacks that influenced us and provided opportunity to

undertake the project work in the esteemed concern.

We offer our sincere thanks to the manager and officers of the unit for providing us

necessary information required for the project LIBRARY MANAGEMENT

SYSTEM which we have incorporated in duration of the project.

We are also deeply thankful to MR. JVALANT PATEL

whose useful suggestions, gentle soothing attitude and right directions helped us a lot

to learn in this project and also for him constant encouragement and support throughout

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the project. Last, but not the least, and also staff members for supporting in project for

their guidance, constant encouragement and sustained

motivation also we would like to extend our profound thanks to all our esteemed

colleagues and friends at college level who helped us in the specific areas of this

project.

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Abstract

This project presents the development of a Library Management System (LMS)

utilizing SQL for the backend database and PHP for the frontend user interface. The

system is designed to efficiently manage and automate the core functions of a library,

including book cataloging, user registration, book borrowing, and return processes.

The backend is built on a relational SQL database, ensuring data integrity, scalability,

and efficient querying for operations such as book search, availability check, and user

transaction history. The frontend, developed using PHP, provides an intuitive interface

for library staff and users to interact with the system. Features include user

authentication, real-time book availability, overdue notifications, and reporting tools

for library administrators. This system aims to enhance the efficiency and user

experience of library operations, replacing manual processes with automated solutions

and offering a seamless, web-based platform accessible to both staff and library

patrons. The use of SQL for structured data storage and PHP for dynamic content

rendering makes the system flexible, secure, and easy to maintain.

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Index
1. Project Defination ................................................................................................6

1.1 Projrct Profile ................................................................................................7

1.2 Project Defination..........................................................................................8

1.3 Project Introduction .......................................................................................9

2. Project Planning .................................................................................................10

2.1 Scope Of LMS : ...........................................................................................10

2.2 Goal Of LMS : .............................................................................................12

2.3 Benefits Of LMS : .......................................................................................13

3. Work On Environment .......................................................................................14

3.1 Hardware Specialization: ............................................................................14

3.2 Technology Used: ........................................................................................15

4. Advantages Of System ......................................................................................16

4.1 Objective Of LMS: ......................................................................................16

4.2 Advantage Of LMS: ....................................................................................18

5. System Design ...................................................................................................20

5.1 DFD:...............................................................................................................20

5.2 Tables: ............................................................................................................21

6. Information Description.....................................................................................27
6.1 Screen Layout : ............................................................................................27

7. System Testing ...................................................................................................39

8. Conclusion .........................................................................................................42

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1. Project Defination

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1.1 Projrct Profile

Project Name : LIBRARY MANAGEMENT SYSTEM

Developed By : KHAN AYAZ (08)

PRMAR PARTHIV (16)
PRAJAPATI RAXIT (25)

Collage Details : Name Shri Manilal Kadakia College of Commerce,

Management, Science and Computer Studies

Address : Hansot Road, Ankleshwar 392001

Phone : 02641 260 202

Internal Guide MR. JVALANT PATEL

Front End PHP(PHP:HYPERTEXT PREPROCESSOR )

Back End MYSQL

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1.2 Project Defination

Project Name: LIBRARAY MANAGEMENT SYSTEM

Project Technologies: PHP, MYSQL, Bootstrap, JavaScript

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1.3 Project Introduction

➢ A Library Management System (LMS) is designed to streamline and automate

various functions of a library. It facilitates efficient management of library resources,

such as books, journals, audio-visual materials, and electronic resources.

➢ LMS reduces the manual workload of librarians by automating tasks like cataloging,

issue and return of books, member management, and inventory tracking.

➢ The system typically manages book acquisition, categorization, user registration,

book issuing, tracking due dates, and sending reminders for overdue items.

➢ LMS allows for the management of user accounts, including registration, login, and

maintaining history of borrowed books, fines, and membership details.

➢ Users can easily search for books by title, author, subject, or ISBN number.

Advanced search filters improve the precision of the results.

➢ Security measures, such as user authentication, password protection, and data

encryption, ensure that user and library data are protected from unauthorized access.

LMS can be scaled to suit the needs of small libraries to large, university-level
libraries. As the number of books or users grows, the system can handle increased
data and transactions efficiently.

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2. Project Planning

2.1 Scope Of LMS :

1. Library Resource Management

• Cataloging: Managing and organizing physical and digital resources, such
as books, journals, e-books, audio-visual materials, and more.
• Classification: Automating the classification of resources using standardized
systems like Dewey Decimal Classification (DDC) or Library of Congress
Classification (LCC).
• Inventory Management: Tracking the status of library items (available,
borrowed, reserved, or overdue), helping with stock management and
reordering when necessary.
2. User Management
• User Registration: Allowing users (students, faculty, and general public) to
register and create accounts to access library services.
• Membership Management: Maintaining records of member details, such as
contact information, borrowing history, and due dates.
• Authentication: Enabling secure login for users, librarians, and
administrators to ensure proper access control.
• User Roles and Permissions: Differentiating roles such as library staff,
patrons, and administrators, each with specific access and functionalities.
3. Book Borrowing & Returning
• Book Checkout: Managing the borrowing process, including issuing books
to users with due dates and tracking overdue items.
• Returns: Simplifying the process of returning books and updating the
system to reflect the new status of the items.
• Renewals: Allowing users to renew borrowed books if no other patrons have
reserved them, ensuring extended access.
4. Search & Discovery of Resources
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• Advanced Search Features: Enabling users to search for books, journals, e-

books, and other materials using various filters (title, author, subject, ISBN,
etc.).
• Search Result Refinement: Providing refined and relevant results through
keyword matching, metadata indexing, and other advanced algorithms.
• Online Catalog: Offering a centralized and searchable catalog accessible
remotely, allowing users to view the library's available resources.

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2.2 Goal Of LMS :

• Efficient resource management and organization

• Automation of library processes (issuing, returns, renewals)
• Improved user experience with self-service options
• Centralized and easy access to library data
• Real-time updates on resource availability and user accounts

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2.3 Benefits Of LMS :

• Improved User Experience.

• Easy to use.

• Fully customizable.

• Fully scalable.

• Ability to add students, easily and flexibly.

• Reduces work, increases productivity, Students satisfaction, and a

significant cost savings.

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3. Work On Environment

3.1 Hardware Specialization:

Being a web site, it runs well with almost all modem day devices. These

devices include Computer, Laptop’s.

However for Best Performance, Some Minimum Hardware and software

requirements are listed below.

Minimum Hardware Requirements

For Client side – On Desktop or Laptops

* Predecessor – Intel Dual Core or the Same of Its Category

* Ram: 512MB

* Hard Disk: 40 GB

Minimum Software Requirements

* For Clint Side –

* Browser Supports: Google Chrome, Safari, Mozilla Firefox, Opera Mini

* For Server Side –

* PHP 2.1OR Above

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3.2 Technology Used:

* PHP

* MYSQL

* HTML

* CSS

* JAVASCRIPT

* BOOTSTRAP

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4. Advantages Of System

4.1 Objective Of LMS:

➢ Streamline Library Operations

• Automate and simplify routine tasks like book check-ins, check-outs,
renewals, and reservations to improve overall operational efficiency.

➢ Enhance User Access and Interaction

• Provide users with easy, quick, and remote access to library resources,
enabling them to search, borrow, reserve, and renew books and materials
online.

➢ Improve Resource Management

• Efficiently manage and organize library resources, including books, journals,
multimedia, and digital content, ensuring that they are easily accessible and
well-maintained.

➢ Centralize Data for Better Tracking

• Store all library-related data (e.g., user information, book inventory,
transactions) in a centralized system for easier management and retrieval.

➢ Enable Real-time Availability Information

• Provide real-time updates on resource availability (whether a book is
checked in, checked out, or reserved) to avoid conflicts and enhance user
satisfaction.

➢ Simplify Reporting and Analytics

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• Generate automated reports on circulation, inventory, overdue items, user

activity, and fines to aid in decision-making, budgeting, and collection
development.

➢ Enhance Data Security

• Ensure that user data and library resources are securely managed with
encryption, access control, and data privacy protections to meet compliance
standards.

➢ Optimize Inventory and Resource Utilization

• Track the usage patterns of resources to make data-driven decisions about
book acquisition, replacement, or removal based on demand and utilization

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4.2 Advantage Of LMS:

➢ Increased Efficiency

• Automates time-consuming tasks such as book checkouts, returns, and

renewals, allowing library staff to focus on more value-added activities and
improving operational efficiency.

➢ Improved User Experience

• Provides users with easy access to the library’s catalog, enabling them to
search, borrow, reserve, and renew materials online, enhancing convenience
and satisfaction.

➢ Real-Time Information

• Offers real-time updates on the availability of resources, user account status,

and due dates, reducing the chance of errors and improving resource
tracking.

➢ Centralized Database

• Centralizes library data, such as books, journals, user information, and

transaction history, making it easier to manage, update, and retrieve
information.

➢ Cost Reduction

• Reduces operational costs by automating processes, minimizing manual

work, and optimizing resource allocation, which can result in lower staffing
and administrative expenses.

➢ Inventory Control

• Helps in maintaining accurate records of library assets, ensuring proper

tracking, easy inventory audits, and minimizing the chances of errors or
discrepancies.

➢ Data Security

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• Protects sensitive user information, such as personal data and borrowing

history, through robust security measures such as encryption and access
controls.

➢ Scalability

• The system can easily scale to accommodate a growing number of users,

resources, and transactions, making it suitable for libraries of all sizes.

➢ Accessibility and Remote Access

• Enables users to access library services and resources from anywhere, at any
time, through web portals or mobile applications, promoting wider
engagement.

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5. System Design

5.1 DFD:

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5.2 Tables:

Database Information
➢ Database name : lms
➢ Number of tables : 6
➢ Numbers of primary key : 6
➢ Number of unique key : 6

Table Name:- librarian_registration

Objective: - This table is used to store information of
Librarian.
Primary Key: - id

NO Key Field Type Description

Name
1 PK id int(20) Specify the Unique ID of Librarian
2 firstname varchar(50) Specify The Librarian First Name
3 Lastname varchar(50) Specify The Librarian Last Name
4 username varchar(50) Specify The Librarian Username
5 password varchar(50) Specify The Librarian Password
6 email varchar(50) Specify the Librarian Email Id
7 contact varchar(50) Specify the Librarian Contact Number

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Table Name:- student_registration

Objective: - This table is used to store information of Students.
Primary Key: - id

NO Key Field Name Type Description

1 PK id int(20) Specify the Unique All Students

2 firstname Varchar(50) Specify the Students First Name

3 lastname Varchar(50) Specify the Students Last Name
4 username Varchar(50) Specify the Students Username
5 password Varchar(50) Specify the Students Password
6 email Varchar(50) Specify the Students Email id
7 contact Varchar(50) Specify the Students Contact Number
8 sem Varchar(50) Specify the Students Current Semester
9 enrollment Varchar(50) Specify the Students Enrollment
Number
10 Status Varchar(50) Specify the Students Status

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Table Name:- add_books

Objective: - This table is used to store information of books added
by librarian.
Primary Key: - id

NO Key Field Name Type Description

1 PK id int(20) Specify the Unique All book

2 book_name Varchar(50) Specify the book name

3 book_image Varchar(50) Specify the book image
4 book_author_name Varchar(50) Specify the book author name
5 book_publication Varchar(50) Specify the book publisher name
6 book_purchase_date Varchar(50) Specify the book purchase date
7 book_price Varchar(50) Specify the book price
8 book_qty Varchar(50) Specify the book quantity
9 available_qty Varchar(50) Specify the book available quantity
10 libarian_username Varchar(50) Specify the librarian username

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Table Name:- issue_books

Objective: - This table is used to store information of Students who
wants to take book.
Primary Key: - id

NO Key Field Name Type Description

1 PK id int(20) Specify the Unique ID of issue books

2 student_enrollment Varchar(50) Specify the Student enrollment

number
3 student_name Varchar(50) Specify the Student name
4 student_sem Varchar(50) Specify the Student semester
5 student_contact Varchar(50) Specify the Student contact number
6 student_email Varchar(50) Specify the Student Email id
7 books_name Varchar(50) Specify the book name
8 books_issue_date Varchar(50) Specify the book issue date
9 books_return_date Varchar(50) Specify the book return date
10 student_username Varchar(50) Specify the Student username

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Table Name:- books

Objective: - This table is store the information of all the books.
Primary Key: - id

NO Key Field Type Description

Name
1 Pk id int(20) Specify the Unique ID of books
2 title Varchar(50) Specify the title of the book
3 author Varchar(50) Specify the author name of the book
4 available Varchar(50) Specify the book avaibility

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Table Name:- messages

Objective: - This table is used to communicate with students
Primary Key: - id

NO Key Field Type Description

Name
1 Pk id int(5) Specify the Unique ID for message
2 susername Varchar(50) Specify the sender name
3 dusername Varchar(50) Specify the receiver name
4 title Varchar(100) Specify the title of the message
5 msg Varchar(500) Specifies the message send to the student
6 read1 Varchar(10) Specifices the number of readers

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6. Information Description

6.1 Screen Layout :

Librarian Dashboard:

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Add Books Page:

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Display Books Page:

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Issue Books Page:

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Return Books Page:

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Books with all information Page:

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Send message to the student Page:

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Student Dashboard:

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Student Login Page:

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Student Registration Page:

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My Issued Book Page:

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Search Book Page:

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7. System Testing
Definition:

The process of executing the system satisfied specific requirement and

detecting the errors is called testing. Testing Strategy & Methods The testing
sub-process includes the following activities in a phase dependent manner:

• Create test plans.

• Create test specifications.
• Review test plans and test specifications.
• Conduct tests according to the specifications, and log the defects.
• Fix defects, if any.
• When defects are fixed continue from activity

UNIT

A Module
Testing

Sub system
testing

System
Testing

Acceptance
Testing

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The development process repeats this testing sub-process a number of times

for the following phases.

• Unit testing
• Module testing
• Sub-System testing.
• System testing
• Acceptance testing.

Unit Testing

Individual components are tested to ensure that operate correctly.

Objective:

The objective of unit testing is to test a unit of code (program or set of

programs) using the unit test specifications, after coding is completed. Since the
testing will depend on the completeness and correctness of test specifications, it is
important to subject these to quality and verification reviews.

Input:

Unit test specification

Code to be tested

Testing process:

Checking for availability of code walk-thru reports which have

documented the existence of and conformance to coding standards.

Review of unit Test Specifications:

Verify the Unit test specifications conform to the program specifications.

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Verify that boundary and null data conditions are included. Online Examination
System.

Module Testing:

Also known as unit or component testing phase, module testing is

concerned with the testing of the smallest piece of software for which a separate
specification exists. A module, which is a collection of dependent components,
is tested.

Sub-System Testing:

Collection of modules, which have been integrated into subsystem, is tested.

System Testing:

Errors which result from unanticipated interactions between sub-system and

system components. System testing is overall testing in the lab and in the user
environment.

Acceptance testing:

The test performed by users of a new or changed system in order to approve the
system and goes live whether the system is accepted out in such a hierarchical
manner to ensure that each component is correct and assembly/combination of
components is correct. Merely testing a whole system at the end would most
likely throw up errors in components that would be very costly to trace and fix.

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8. Conclusion

• The project has been appreciated by all the users in the organization.
• It is easy to use, since it uses the GUI provided in the user dialog.
• User friendly screens are provided.
• The usage of software increases the efficiency, decreases the effort.
• It has been efficiently employed as a tool for SQL Enterprise Manager.
• It also provides the user with variable options in administering.
• It has been thoroughly tested and implemented.

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