UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA

FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

INTRODUCTION TO
POWER POINT FOR
WINDOWS

LAB MANUAL 4
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

OBJECTIVES:
Learning how to use Microsoft Power Point.

WHAT IS POWER POINT?

Power Point is the presentation software packaged with Microsoft

Office. Presentation is composed of several slides. Each slide covering
a new topic.

GETTING STARTED WITH POWER POINT:

 Click on START menu

 Click PROGRAMS and then select MICROSOFT POWER POINT

The primary pane is the large Slide Editing pane that appears almost in the center of your
screen. There you can add all your content and format your presentation. Below the Slide
Editing pane is the Notes Pages pane where it reads "Click to add notes". You can type
additional comments for your presentation that will not appear on-screen during a slide
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

show, but will only show up if you print out Notes Pages from the PowerPoint printing
options. On the left of the Slide Editing pane is a column-shaped pane with two tabs. The
Outline tab will be labeled "Outline" as shown above. This tab allows you to display the
outline of the text in your presentation in that column. The Slides tab will be labeled
"Slides".

The Task Pane:

The Task Pane is a rectangular window that may appear on the right side of the screen
when PowerPoint opens. It acts as an open menu, giving you a list of functions and
commands to perform depending on what you are doing at the moment. For example,
when you first launch a new presentation, the Task Pane will be labeled New
Presentation (as pictured at left). From this pane you can choose your design template,
open a new or existing presentation, access your most recent work, as well as a few other
functions.

Menus and Toolbars:

 File (includes new file, open file, save and print functions)
 Edit (includes Find and Cut, Copy and Paste)
 View (allows you to change the look of screen by adding and subtracting bars like
tool bar)
 Tools (most programs but program specific)
 Window (allows you arrange windows and choose between different files)
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

 Help used to give help in program’s functions and gives version no. for
troubleshooting purposes

If you click on the small, black arrow (also called the "More Buttons" arrow) at the right
end of the toolbar, a menu expands to show additional commands that are usually found
in that toolbar. If you use one or more of the buttons in the menu repeatedly, PowerPoint
will automatically add that button to the visible part of the toolbar. Another option is to
show all buttons on one row versus two rows.
Views:
First view is the Normal View. In this view, you edit one slide at a time. With the
current slide, you can add text, draw graphics, add clip art, and change the layout.
This is the default view.
The second view is the Slide Sorter View. This view shows a miniature of your
slides. Under each slide it shows the slide number and transition between slides,
The third view is the Slide Show from Current Slide. This view runs your
presentation from the slide you were currently editing, filling the screen with your
slides.
Notes page view The Notes page view is accessible from the View menu. While the
notes for each slide are available in the Normal view, this view shows your slide in
the upper half of the window and your notes in the bottom half in a new window. This
is a useful view for correlating your notes with a particular slide. The notes you enter
for each slide can be used as notes during your presentation since they do not appear
when the slide show is running. You can also print this view

Creating a New Presentation:

When you launch PowerPoint 2003, it automatically creates a new blank presentation
with a title slide for you. You can begin creating your presentation or click New
Presentation in the Task Pane to select a slide layout for your slide. If you wish to create
a new presentation once you are in PowerPoint, go to the File menu and select New. You
can also click on the Blank Presentation button and click OK. Then follow the previous
directions for selecting a slide layout.

Opening an Existing Presentation:

 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

To open an existing presentation, select the File menu > Open; then select the name of
the file you wish to open. Alternatively, choosing the Open button from the menu
will also open the selected file.

Saving Presentations:
Selecting the File menu > Save will save the current presentation. If this is the first time
you have saved this presentation, PowerPoint 2003 will ask for a file name. If the
presentation has been saved before, PowerPoint will find and replace the older document.

To save a presentation with a different name or in a different folder, select the File menu
> Save As...From the menu. PowerPoint will then ask for the new name and folder for
the presentation.

Undo an action:
To cancel or undo your most recent action, select the Edit menu > Undo or click the
button. To see the most recent actions you can undo, select the arrow next to the
Undo button . You can scroll to see more actions. Click the action you want to undo
and it will undo it. When you undo an action, you also undo all actions listed above it. If
you change your mind after you click Undo, you can click Redo to restore the
action.

Adding Slides:
A new slide can be added by selecting Insert menu and selecting New Slide or clicking
on the New Slide button on the toolbar. While the new slide will automatically be
formatted as a slide with a title box and a text box, the task pane will display the slide
layout section. From here you can choose from a variety of slide layouts. To select any
layout, click its thumbnail image. Your slide will change automatically.

Deleting Slides:
The current slide can be deleted by selecting the Edit menu and choosing Delete Slide
from the menu. The next slides in the presentation will each move up in the slide order.

Changing a Slide's Layout:

PowerPoint lets you change the layout of a slide without changing the entire slide.

To apply a slide layout:

 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

1. Select the Format menu and choose Slide Layout. Doing so displays the slide
layout section in the task pane from which you can select a new layout.
2. Click on the layout you would like. The current slide will automatically apply the
layout.

Text:

To add text to the title of a slide, click in the box that reads Click to add title. Next, type
the text you want to be used as a title. Do not press ENTER at the end of the line unless
you wish to place another line of text in the title.

Text Attributes:

PowerPoint lets you change the style and characteristics of your text.

To change the text format, choose the Format menu > Font to display the font dialog
box. From this dialog box you can choose the font, point size, font style, and text color
for the selected text.
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

PowerPoint also lets you define formatting characteristics for paragraphs of text. The
Format > Alignment menu command lets you select the alignment of the text within the
paragraph. The Format > Line Spacing menu command is used to set the spacing
between lines of a paragraph. The Before Paragraph and After Paragraph boxes are
used to set the line spacing before and after each selected paragraph.

Slide Designs:
PowerPoint provides slide designs as a quick and easy way to create a background and design
style for your fonts and bullets. There are various different slide designs that you can choose by
going to the Slide Design pane in the Task Pane.

In the Task Pane:

1. Click on the down arrow in the top right corner. A list of all the different
panes will appear.
2. Select Slide Design. The Task Pane will change and thumbnail images of
each slide design will appear.
3. If you click on one of them, your slide will automatically apply that slide
design.

Find and Replace:

PowerPoint lets you find and replace text relatively quickly. To find a word or line of
text, select the Edit menu > Find. In the dialog box, enter the desired text to find and
select the appropriate options. When you are done, click on the Find Next button. If
PowerPoint finds the text, it will be highlighted in the active slide. Continue to click on
the Find Next button to find each occurrence of the word or phrase.
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

To replace a word or line of text, select the Edit menu > Replace. In the dialog box, enter
the word or line of text you wish to replace the old text with and select the appropriate
options. When done, select Find Next to find the next occurrence without replacing it,
select Replace to replace the next occurrence, or Replace All to replace all occurrences
of the word or line of text.

Spell Checking:

PowerPoint provides a spell checker. To ensure no spelling mistakes, select the Tools
menu > Spelling. PowerPoint will then search all your slides for misspelled words.

If an unknown word is found, PowerPoint will display a dialog box with possible
corrections. To correct the misspelled word, click on the correct spelling and select
Change or Change All to change the current and any future misspellings of the word.

The Add button will let you add the word to your personal dictionary. This is useful for
commonly used words such as your name, which PowerPoint may not recognize.

Pictures:

Pictures can also be added to your slides to clarify a point. To insert a picture, it must be
saved in a graphical format PowerPoint understands. Such formats include GIF and
JPEG. To insert a picture, choose the Insert menu and select Picture > from File.

Movies and Sound Clips:

To insert a movie:

1. Select the Insert menu > Movies and Sounds menu > Movie from File.

To insert a sound clip:

1. Select the Insert menu > Movies and Sounds > Sound from File.
2. The sound dialog box will appear. Navigate to the folder containing your
sound file.
3. Select the sound file and click Open.

4. The sound clip icon will appear in the middle of the slide.
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

Organizational Charts:

Create a new diagram by going to the Insert menu and selecting Diagram, or by clicking
on the diagram button in the Drawing toolbar (which usually appears below the
Normal view window.) The Diagram Gallery will appear (as shown below to the left),
allowing you to choose a variety of diagrams. After choosing a specific type, the diagram
will be inserted into your slide. A Diagram toolbar (as shown below to the right) will
appear, allowing you to modify your diagram. For instance, the Insert Shape button
allows you to continually add to your diagram, whether it is another level or relation.

Tables:

Just as you are used to doing in Microsoft Word and Excel, you can now create and insert
tables within PowerPoint. Either go to the Insert menu and select Table and specify the
dimensions of your table, or use the Table button which allows you to specify small
tables with your mouse as shown in the picture below.
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FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

Equations:
PowerPoint 2003 provides a program called the Equation Editor, which lets you create
mathematical equations to place on your slide.
1. To insert an equation, go to the Insert menu and select Object >
Microsoft Equation 3.0.
2. This will load the Equation Editor in which you can create your equations.
3. To edit an equation, double-click the equation and use the Equation Editor
tools and menus to update your equation.
4. When you are finished editing, select the File menu > Exit and Return to
filename where filename is the name of your presentation.

Printing A Presentation:

Print Preview

PowerPoint gives you the option to preview your presentations before you print.You can
access print preview by either going to the File menu > Print Preview, or by clicking on
the Print Preview icon button in the Standard toolbar.

Printing

PowerPoint gives you four options for printing. You can print your presentation as an
outline, an audience handout, a notes page, or as slides.

All printing is done from the Print dialog box, which is displayed when you choose the
File menu > Print. The first line of the dialog box shows the current printer. If this is not
the printer you wish to use, click on the Printer button and select a new printer.

The remainder of the Print dialog box contains options for what and how to print. If you
do not wish to print the entire presentation, you can select a range of slides to print. To do
this, click the slides and enter the range of slides to print. If you want to print a
contiguous range of slides, type the starting slide number, a dash, and then the ending
slide number. If you want to print noncontiguous range of slides, type a comma between
the slide numbers. For example, entering the string 1- 5, 7, 9-11, 14 will print slides 1
through 5, slide number 7, slides 9 through 11, and slide number 14.
 UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING

COMPUTER ENGINEERING DEPARTMENT

How to Quit

From the File menu, select Quit.