INDEX

INTRODUCTION
The Report Card Management System (RCMS)
is a comprehensive digital tool designed to
streamline the process of managing and
generating student report cards. This system
provides a structured and efficient way to
track student performance, record grades,
and generate detailed report cards that
reflect academic achievements and progress.

The aim of the RCMS is to simplify the

traditionally cumbersome process of
compiling and printing report cards, ensuring
accuracy, accessibility, and security of
student data.

Moreover, this system supports generating real-

time reports, ensuring that both parents and
administrators are kept informed of a student’s
academic journey. With built-in features such as
automated grade calculations, performance
summaries, and communication channels between
educators and parents, the RCMS empowers
educational institutions to deliver high-quality
academic assessments

PROJECT DESCRIPTION
The report card management system
project is built using Python for the
application’s core functionality and SQL
for database management.

Key Features:
1. Student Information Management:
 Allows input of student details (name, roll
number, class, etc.) and assignment to
relevant courses.

2. Grading and Evaluation:

 Teachers can input grades based on assignments, tests, and
exams.
 Tracks attendance and integrates behavioral data into
student assessments.
 3. Automated Grade Calculation:
 Automatically calculates final grades based on predefined
weightage, including GPA or CGPA.
 Class ranks can be generated based on overall performance.

4. Report Card Generation:

 Generates customized, professional-looking
report cards with relevant academic data.
 Offers flexibility to select report formats and
review data before finalizing.

5. Distribution and Access:

 Report cards are distributed digitally via email,
online portals, or mobile apps.
 Physical copies can be printed for distribution
during parent-teacher meetings.

6. Feedback and Communication:

 Teachers can add personalized comments to
each student’s report card.
 Provides a communication platform for parents
and teachers to interact directly.

7. Data Security and Access Control:

  Ensures that only authorized users can access
sensitive student information.
 Maintains secure student records that can be
accessed for future reference.

8. Analytics and Reporting:

 Offers detailed performance analysis reports,
including class averages, top performers, and
subject-wise trends.

Project Workflow:

By adopting the Report Card Management System,

schools and educational institutions can ensure the
smooth and efficient management of student
academic data, reducing the burden on educators and
providing a transparent and accessible platform for
students and parents.
 ADVANTAGES

Discussing the benefits of this system will highlight

its importance in hotel operations.
1. Time and Effort Savings: Automates grading, calculations, and
report generation, reducing administrative workload and speeding
up processes.

2. Improved Accuracy: Eliminates human errors in grade

calculation and ensures standardized, consistent report cards.
3. Real-Time Access: Provides instant access to report cards for
parents and students through online portals or mobile apps.

4. Enhanced Communication: Facilitates easy feedback and

communication between teachers and parents, fostering
transparency.

5. Customization: Offers flexible report card templates and supports

different grading systems, adaptable to various educational
institutions.

6. Data Security: Ensures secure, authorized access to student

information, protecting privacy and confidentiality.

7. Analytics: Generates performance insights and custom reports,

helping educators identify trends and improve decision-making.

8. Scalability: The system grows with the institution, handling

increased data and users without compromising performance.

9. Environmental Benefits: Reduces paper usage, contributing to a

more eco-friendly, paperless reporting system.
 10. Better Monitoring: Helps track student progress over time,
enabling proactive intervention and long-term academic
improvement.

RCMS streamlines report card management, improves communication,

and enhances efficiency while ensuring secure and accurate academic
data handling.

INTRODUCTION Of PYTHON

Python is a high-level, object-oriented programming

language known for its simplicity, readability, and
versatility. Widely used in fields like data science,
web development, and automation, Python is an
interpreted language with dynamic typing, making it
flexible and easy to debug. Its extensive libraries,
such as NumPy and Django, support tasks ranging
from data analysis to web application development.
Python is cross-platform and has a large community,
making it a go-to language for many developers
across various industries.

FEATURES OF PYTHON:
1. It has simple syntax that resembles English, making it
beginner-friendly.
2. Interpreted language, meaning code is executed line by
line, making debugging easier.
3. It supports multiple programming paradigms such as
procedural, object-oriented and functional.

APPLICATIONS IN INDUSTRY:
1. It is used by major companies like Google, NASA and
YouTube.
 2. It is commonly used in web development, data analysis
and software development.

ADVANTAGES OF PYTHON:

1. Ease Of Learning:
Python’s syntax is straightforward and easy to
learn.
2. Cross-Platform Compatibility:
Python runs on various operating systems,
including Windows, macOS and Linux.
3. Large Community Support:
A vast user community means extensive support
for troubleshooting and development.
DISADVANTAGES OF PYTHON:
1. Speed Limitations:
Slower than compiled languages like C++ or Java.
2.Memory Consumption:
High Memory usage due to the flexibility of its
data types.
3.Weak in Mobile Development:
Not commonly used for mobile app development
due to its performance limitations.

BASIC COMMANDS OF PYTHON :

1. Printing Output:
Print (“Hello, World!”)
2. Variable:
x=5
3. Data Types:
*Integer
*Float
*String
*List
*Dictionary
4. Conditionals:
*if
*elif
*else
5. Loops:
*for loop
*while loop

INTRODUCTION OF STRUCTURED
QUERY LANGUAGE (SQL)

Structured Query Language (SQL) is used to

communicate with databases. It helps create,
modify and retrieve data from relational
databases.
FEATURES OF SQL:
1. Data Definition:
It allows creation and management of database
structures.
2.Data Manipulation:
It insert, update and delete data.
3.Data Control:
It manages permissions and access to data.
4. Transaction Control:
It ensures data integrity during operations.

APPLICATIONS IN INDUSTRY:
SQL is widely used in industries such as finance,
healthcare and e-commerce for managing data.
ADVANTAGES OF SQL:
1. Efficient Data Retrieval:
It allows fast access to large amounts of data.
2. Data Integrity:
It enforces data rules and constraints to maintain
accuracy.
3. Scalability:
It is suitable for small to large data sets.

DISADVANTAGES OF SQL:
1. Complexity:
SQL queries can become complex and hard to
debug.
2. Limited Scope:
It is primarily used for relational databases and not
suited for unstructured data

BASIC COMMANDS ON SQL

1. SELECT:
SELECT * FROM Students To retrieve all columns from
a table, you can use * to select every column.
2. INSERT:
Suppose we want to insert a new student record into the Students
table.

INSERT INTO Students (student_id, first_name, last_name, dob, class,

section, email)

VALUES (3, 'Emily', 'Johnson', '2005-11-25', '10', 'B'

,'emily.johnson@email.com');

3. UPDATE:
UPDATE Students

SET email = 'john.doe_new@email.com'

WHERE student_id = 1;

4.DELETE :
DELETE FROM Students

WHERE student_id = 3;

FUNCTION OF SQL:
SQL’s primary function is to interact with
databases through query processing, data
manipulation and control of database access.

SOURCE CODE:

import mysql.connector as mycon

from datetime import dateimport csv
con = mycon.connect(host="kvhost", user="root",
password="tree", database="report_card_system")

def show_menu():
while True:
print("\n" + "@" * 30)
print("---- Report Card Management System
----")
print("@" * 30)
print("1 - Add Student")
print("2 - Add Subject for Student")
print("3 - Enter Marks for Student")
print("4 - Show All Students")
print("5 - Show Report Card")
print("6 - Generate Report Cards (CSV)")
print("7 - Exit")

choice = int(input("Enter your choice: "))

if choice == 1:
add_student()
elif choice == 2:
add_subject_for_student()
 elif choice == 3:
enter_marks()
elif choice == 4:
show_all_students()
elif choice == 5:
show_report_card()
elif choice == 6:
generate_report_cards()
elif choice == 7:
break

def _init_(self, student_name, roll_number):

self.student_name = student_name
self.roll_number = roll_number
self.subjects = {}

def add_subject(self, subject, marks):

"""Add subject and marks to the report
card."""
self.subjects[subject] = marks

def calculate_total(self):
"""Calculate total marks of all subjects."""
 return sum(self.subjects.values())

def calculate_percentage(self):
"""Calculate percentage based on total
marks."""
total = self.calculate_total()
total_subjects = len(self.subjects)
return (total / (total_subjects * 100)) * 100

def determine_grade(self):
"""Determine the grade based on
percentage."""
percentage = self.calculate_percentage()
if percentage >= 90:
return "A+"
elif percentage >= 80:
return "A"
elif percentage >= 70:
return "B+"
elif percentage >= 60:
return "B"
elif percentage >= 50:
return "C"
elif percentage >= 40:
 return "D"
else:
return "F"

def generate_report_card(self):
"""Generate the complete report card."""
print(f"Student Name: {self.student_name}")
print(f"Roll Number: {self.roll_number}")
print("Subject-wise Marks:")
for subject, marks in self.subjects.items():
print(f"{subject}: {marks}")

total_marks = self.calculate_total()
percentage = self.calculate_percentage()
grade = self.determine_grade()

print("\nTotal Marks:", total_marks)

print(f"Percentage: {percentage:.2f}%")
print("Grade:", grade)

# Function to create and manage report card for

multiple students
def manage_report_cards():
students = []
 # Input number of students
num_students = int(input("Enter number of
students: "))

for _ in range(num_students):
name = input("\nEnter student name: ")
roll_number = input("Enter roll number: ")

report_card = ReportCard(name, roll_number)

num_subjects = int(input(f"Enter number of

subjects for {name}: "))
for _ in range(num_subjects):
subject = input("Enter subject name: ")
marks = int(input(f"Enter marks for
{subject}: "))
report_card.add_subject(subject, marks)

students.append(report_card)

# Generate report cards for all students

for student in students:
print("\n--- Report Card ---")
student.generate_report_card()
# Main execution
if _name_ == "_main_":
manage_report_cards()
MYSQL SOURCE CODE:
Create database report card
USE REPORT CARD ;

-- Table 1: Students
CREATE TABLE Students (
StudentID INT PRIMARY KEY AUTO_INCREMENT,
Name VARCHAR(100) NOT NULL,
Class VARCHAR(10) NOT NULL,
Section CHAR(1) NOT NULL,
RollNo INT UNIQUE NOT NULL,
DOB DATE NOT NULL);

-- Table 2: Subjects
CREATE TABLE Subjects (
SubjectID INT PRIMARY KEY AUTO_INCREMENT,
SubjectName VARCHAR(50) NOT NULL,
MaxMarks INT NOT NULL,
MinMarks INT NOT NULL);
-- Table 3: Marks
CREATE TABLE Marks (
MarkID INT PRIMARY KEY AUTO_INCREMENT,
StudentID INT NOT NULL,
SubjectID INT NOT NULL,
MarksObtained INT,
FOREIGN KEY (StudentID) REFERENCES
Students(StudentID),
FOREIGN KEY (SubjectID) REFERENCES
Subjects(SubjectID));

-- Table 4: Teachers
CREATE TABLE Teachers (
TeacherID INT PRIMARY KEY AUTO_INCREMENT,
Name VARCHAR(100) NOT NULL,
SubjectID INT NOT NULL,
Email VARCHAR(100) UNIQUE,
PhoneNo VARCHAR(15),
FOREIGN KEY (SubjectID) REFERENCES
Subjects(SubjectID));
SOURCE CODE OUTPUT:-
 MAINTAINENCE

Maintenance is a crucial part of the Report

Card Management System as it ensures the
system operates smoothly over time.
The maintenance activities include:

1. Database Maintenance:
o Add/Update Data: Regularly add new subjects, students,
and update marks.
o Optimize Queries: Use indexes on frequently searched fields
like StudentID, SubjectID for faster data retrieval.
o Backup & Recovery: Schedule periodic database backups
using mysqldump to prevent data loss.

2. Bug Fixes & Error Handling:

o Log errors and fix bugs related to data input or report
generation.
o Example: Use try-except blocks to handle database
errors.

3. Security & Access Control:

 o Implement data validation (e.g., ensure marks are between 0-
100).
o Prevent SQL injection by using parameterized queries.
o Encrypt sensitive data like student personal information.

4. Reports Generation:
o Automatically generate reports (e.g., subject-wise
performance) for students at the end of each semester.

5. User Access:
o Manage user roles like Admin, Teacher, and Student with
appropriate permissions.
o Example: Admin can update student records, while Teachers
can only enter marks.

6. Scalability:
o Ensure the system can handle increased data volume by
optimizing queries and upgrading server resources.

By regularly performing these tasks, the system will remain efficient,

secure, and scalable over time.
 SYSTEM TESTING

1. Functional Testing: Ensure core functionalities like adding students,

entering marks, and generating report cards work correctly.

 Test cases: Add new student, add marks, generate report, update marks.

2. Non-Functional Testing:

 Performance: Test system’s performance with large data (e.g., 1000

students).
 Usability: Ensure the interface is user-friendly.
 Security: Verify unauthorized access is blocked (role-based access control).

3. Integration Testing: Ensure smooth interaction between modules (e.g.,

Student and Marks).

 Test cases: Verify student details and marks are correctly linked.

4. Regression Testing: Ensure new updates do not break existing features.

 Test cases: Test all functionalities after a system update.

5. User Acceptance Testing (UAT): Ensure the system meets user

expectations.

 Test cases: Test the system with real users and gather feedback.
 6. Boundary Testing: Ensure system handles edge cases like minimum and
maximum marks.

 Test cases: Marks = 0 or 100.

7. Error Handling Testing: Ensure the system handles invalid input (e.g.,
marks outside 0-100).
o Test cases: Enter invalid marks and check for appropriate error
messages.

By conducting these tests, the system can be verified for reliability, performance,
and security before deployment.
 SOFTWARE SECURITY

Software security refers to the practices and measures

taken to protect software applications from threats,
vulnerabilities, and attacks. The goal is to ensure the
confidentiality, integrity, and availability of the system
and its data.
Key Aspects of Software Security:

1. Authentication: Verifying the identity of users or systems (e.g.,

usernames, passwords, multi-factor authentication).

2. Authorization: Ensuring users have permission to access specific

resources or functionalities based on their roles.

3. Data Encryption: Protecting sensitive data by converting it into a

secure format, ensuring unauthorized access is prevented.
 4. Input Validation: Checking inputs to prevent malicious data (e.g.,
SQL injection, cross-site scripting) from being processed.

5. Access Control: Implementing restrictions based on user roles to

limit access to critical system components.

6. Regular Updates: Keeping software up-to-date with security

patches to fix known vulnerabilities.

7. Error Handling: Preventing the exposure of sensitive system

information in error messages.

8. Audit and Logging: Recording system events to monitor for

suspicious activities and help with incident response.

By focusing on these areas, software systems can be safeguarded against

a variety of cyber threats and attacks.
 CONCLUSION

In conclusion, the Report Card Management System is an essential tool

for automating and streamlining the process of managing student
records, marks, and generating report cards. Through systematic
database design, data entry, and report generation, the system ensures
efficient handling of student information, subject details, and
performance analysis.

Key areas like software security, testing, and maintenance are critical to
ensure the system is both reliable and secure. Regular updates, input
validation, and role-based access control help safeguard the system from
unauthorized access and data breaches.

System testing ensures that the software functions as intended, offering

the best user experience while maintaining performance under high
loads and protecting against errors. Moreover, user acceptance testing
and regression testing ensure that the system meets real-world user
needs and continues to work effectively after updates.
 Ultimately, a well-implemented Report Card Management System can
save time, reduce errors, and ensure the accuracy of student assessments,
thereby contributing to better educational management.

BIBLOGRAPHY

1. Book: Informatics Practices by Sumita

Arora
2. Website: www.tutorialspoint.com for
database and testing concepts.
3. Software Documentation: Python,
MySQL and related libraries.
4. Additional Resource: Notes from school
lectur