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Guidelines for Applying for a Certifying Statement

This document provides guidelines for applying for a Certifying Statement, which serves as proof of an achieved grade when a certificate is lost or needed by organizations. Applicants must provide specific details such as the examination year and center, along with personal information for processing. Fees for the service vary based on the examination date, with additional charges for expedited processing and notarization, and payment must be accompanied by proof of identity.

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25 views2 pages

Guidelines for Applying for a Certifying Statement

This document provides guidelines for applying for a Certifying Statement, which serves as proof of an achieved grade when a certificate is lost or needed by organizations. Applicants must provide specific details such as the examination year and center, along with personal information for processing. Fees for the service vary based on the examination date, with additional charges for expedited processing and notarization, and payment must be accompanied by proof of identity.

Uploaded by

sungcfee4555
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Guidelines for Applying for a Certifying Statement

This guide will help to complete the application form for a Certifying Statement

What is a Certifying Statement?

A Certifying Statement can be provided where a certificate has been lost or mislaid, or to send to organisations
(universities, etc.) requiring proof of an achieved grade.

Terms of Application

It is essential that the following details are provided for each search requested to enable us to locate your
archived record:
1. The year in which the examination was taken.
2. The name of the centre or city where the examination was taken.

Before 1997 our records are held on physical media such as film or microfiche listed by year and centre. With
over 15 million records in the archives it is impossible to find records without this basic information.

Personal and Delivery Details

All fields in this section must be completed. Please ensure to provide the following information:
 Your full name, as it currently is
 A current valid e-mail address, because all communication will be made via e-mail
 A delivery address, please only fill in the current address if this is different to the delivery address
 A telephone number, w h i c h is only for delivery purposes however the receiver must be contactable on
this number

Search Criteria

Unsuccessful searches will not be refunded. It is important to provide as much information as possible,
and that all compulsory fields have been completed.

The standard fee will pay for up to 4 searches for 1 certifying statement. The example below demonstrates
how the form should be completed where there is a small degree of uncertainty. This is for someone who is
unsure whether they took their examination in 1987 or 1988 or if it was at centre ES024 or ES383. Here, the
candidate has specified all four permutations. The essential fields are the qualification, the year of the
qualification, the month and the centre name, and country. The month must be the month in which the
examination was taken – not the month in which the certificate was received. Additional information can be
written in the relevant sections.

If possible a statement of results or statement of entry available should be provided with the completed
application form. This is not essential but will aid us in our search for your results.

*Candidate Name (as entered in examination) John Dobbs


*Date of birth 1 9 / 0 9 / 9 9
Search 1 Search 2 Search 3 Search 4
*Qualification FCE FCE FCE FCE
(E.g. PET, BEC ….)
*Year 1987 1987 1988 1988
*Month June June June June
Centre number ES024 ES383
Cambridge Schools Cambridge Schools
*Centre name British Council British Council
Centre, Madrid Centre, Madrid
Centre town Madrid Madrid

*Centre country Spain Spain Spain Spain


Candidate number
Certificate reference
number

Cambridge English Language Assessment February 2016


It is possible to make further new applications for additional searches, however please be aware that each new
application will cost an additional £39.50 (for post-1999 exams) or £74 (pre-1999 exams). TKT certifying
statements are charged by the module. There is a reduced fee for Skills for Life modules as shown on the pricing
and procedures document below.

Fees

The fee for the standard service is £39.50 (for post-1999 exams) or £74 (pre-1999 exams) for each certifying
statement. The standard processing time is up to 15 working days, from payment confirmation. This does not
include the time for delivery. There is a fee of £6.00 for each additional copy of a statement.

A Fast Track service is available for an additional £19.50 which guarantees despatch within seven working days
from confirmation of payment. This service is available only to candidates paying by credit card and only if
all details of the examination have been provided in full. It is not possible to apply for fast track and
notarisation due to the additional time required completing the legal process.

UK only: Delivery service in the UK is by Special Delivery and will be charged an additional fee of £6.75.

International only: Deliveries outside of the UK will always be by UPS, and will be charged an additional £25
Where it is necessary to have your certifying statement notarized (endorsed by a solicitor), enquiries should be
made in the first instance to Cambridge English Past Records. The full cost of this service (£137) is passed
directly to the applicant. This service can take up to an extra 8 weeks processing, because it is dealt with by a third
party organisation after the initial application time has been completed.

Please also refer to the full list of fees which can be found on http://www.cambridgeenglish.org/help/lost-
certificates/ under pricing and procedures.

Payment

Payment may be made by sterling cheque (made payable to UCLES and drawn on a UK bank), credit card (Visa or
Mastercard) or Maestro debit card.

If paying by credit card all card details specified on the form must be provided. Please note that the 3-digit CVC
code is printed in italics to the right of the signature strip on the reverse of the card.

Three attempts will be made to secure payment. If your payment option is declined 3 times then the application
will be ended and an email notification will be sent accordingly.

Proof of Identity

We require appropriate identification in order to comply with UK Data Protection Legislation. This should be one of
either of these types:
 The appropriate (identification) pages of your passport
 ID card
 Driving licence.

Where a centre is making the application on behalf of a candidate no proof of ID is required and the statement will
be posted directly to the centre.

Certifying statements can be requested by the candidate or by the candidate's centre of entry.

Certifying statements requested by third parties (such as spouses or parents) must have written
permission from the candidate, which must be provided with the application.

Agreement

The final agreement is a declaration that you agree to the fees outlined in section ‘3. Fees Checklist’ being
charged by the method you have stated within section ‘4. Payment’.

Cambridge English Language Assessment February 2016

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