Postal Address: 29 Jesmond Grove, Unit 3, 12 Fredman drive Telephone: 031 207 2051

Musgrave, Durban Sala House 1 st floor e-mail: adampeters@sobuyagroup.co.za

Cell No: 083 786 0511 / 082 385 8036 Sandton 2196 e-mail: suhanapeters@sobuyagroup.co.za
011 082 9814

OCCUPATIONAL HEALTH AND SAFETY SITE SPECIFIC SAFETY

SPECIFICATION
FOR

RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING

FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET

CLIENT

(PRINCIPAL AGENT)
COMPILED BY APPROVED BY RECEIVED BY
NAME ADAM PETERS
SIGNATURE
DESIGNATION OHS AGENT CLIENTS PRINCIPAL BUILDING
REPRESENTATIVE CONTRACTOR
ORGANISATIONS SOBUYA SAFETY UMALUSI
CONSULTANTS (PTY) LTD
DATE 28/06/2020

All information contained in this document is confidential and for the use of Sobuya Safety Consultants, its owners and its Clients and
must not be communicated in any form to other persons without the prior written consent of Sobuya Safety Consultants. Any
unauthorised use of such information may expose the user and the provider of that information to legal action.

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HEALTH AND SAFETY SPECIFICATION PROJECT: RENOVATIONS AND ADDITIONS OF AN EXISTING
BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET

TABLE OF CONTENTS

1. Introduction
1.1 Purpose of the Construction Health and Safety Specification
1.2 Implementation of the Construction Health and Safety Specification
1.3 Abbreviations

2. Project Details and Scope of work

2.1 Application
2.2 Definitions

3. Duties of the Designer

4. Minimum Administrative Requirements

4.1 Notification of Intention to Commence Construction Work
4.2 Assignment of Project Managers / Contractors’ Responsible Persons to Supervise Health and
Safety on Site
4.3 Site Establishment
4.4 Competence of the Contractors Appointed Responsible Personal
4.5 Compensation for Occupational Injuries and Diseases Act 130 of 1993 (COIDA)
4.6 Health and Safety Organogram
4.7 Preliminary Hazard Identification and Risk Assessment
4.8 General Record Keeping
4.8.1 Inspection Registers
4.9 Injury / Incident Reporting and Investigation
4.10 Permits
4.11 Preparation of Health & Safety Documentation
4.12 Offences and Penalties
4.13 Health and Safety Audits, Monitoring and Reporting
4.14 Emergency Procedures
4.15 Personal Protective Equipment (PPE) and Clothing
4.16 Occupational Health and Safety Signs
4.17 Safety and Security
4.18 Medicals
4.19 Scaffolding and Working at Heights
4.20 Fall Protection
4.21 Traffic Accommodation

5. Principal Building Contractor and Subcontractors

5.1 Principal Building Contractor and Subcontractors’ Requirements
5.2 Principal Building Contractor / Subcontractor - Competency Assessment
5.3 Cost for OHS Compliance
5.4 Contractors Health and Safety Plans (Construction Regulation 7(1)(a) )
5.5 Communication and Management of the work

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 6. Client identified Hazards and Potentially Hazardous Situations
6.1 Client identified Hazards
6.2 Unforeseeable Hazards

7. Site Operational Requirements

7.1 Construction Health & Safety Officer
7.2 Health and Safety Representative(s)
7.3 Health and Safety Committee(s)
7.4 Health and Safety Training
7.4.1 Induction
7.4.2 Awareness
7.4.3 Competence
7.5 Health & Safety Audits, Monitoring and Reporting
7.6 Emergency Preparedness
7.7 First Aid Boxes and First Aid Equipment
7.8 Public and Site Visitor Health & Safety
7.9 Access to Site
7.10 Security on Site
7.11 Lighting
7.11.1 Portable Lights

8. Physical Requirements
8.1 Traffic Diversions (Road works)
8.2 Edge Protection and Penetrations
8.3 Housekeeping
8.4 Stacking & Storage
8.5 Fire Extinguishers and Fire Fighting Equipment
8.6 Fall Protection Working in Elevated Positions
8.7 Roof Work
8.8 Severe Weather
8.9 Structures
8.10 Excavations, Shoring, Dewatering or Drainage
8.11 Speed Restrictions and Protection
8.12 Hazardous Chemical Substances
8.13 Transport of Workers
8.14 Temporary Works (Formwork and Support work)
8.15 Environmental Management
8.15.1 Dumping
8.15.2 Litter and refuse
8.15.3 Recycling
8.15.4 Litter and oil traps
8.15.5 Wastewater management
8.15.6 Washing areas
8.15.7 Spillages
8.15.8 Cement /concrete batching
8.15.9 Pumping and Sumping
8.15.10 Fuels/flammables stores
8.15.11 Cleaning of Roads

9. Plant, Machinery and Equipment

9.1 Vessels under Pressure and Gas Bottles
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 9.2 Hired Plant and Machinery
9.3 Lifting Machines, Tackle and Lifting Operations
9.4 Ladders
9.5 General Machinery
9.6 Electrical Installations, Portable Electrical Tools and Explosive power tools
9.7 Electrical and Mechanical Lockout
9.8 Waste Chutes
9.9 Explosive Powered Tools
9.10 Tower Cranes

10. Occupational Health

10.1 Industrial Hygiene (Exposure to Physical and Chemical Stresses)
10.2 Noise Induced Hearing Lost
10.3 Ergonomics
10.4 Welfare
10.5 Alcohol and Other Drugs
10.6 Dust Control

11. Annexure A
Primary health and safety compliance

12. Annexure B
Assignment of duties by Principal Building Contractor

13. Annexure C
General compliance requirements

14. Annexure D
Hazard identification

15. Annexure E
Safe Work Procedures / Method Statements

16. Annexure F
Health and safety cost guidelines

17. Annexure G
Corona Virus (Covid - 19)

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1. INTRODUCTION

In terms of the Construction Regulation 5(1) (b) of the Occupational Health and Safety Act, No.85 of 1993 and
construction regulation 2014 the Client, is required to compile a Health & Safety Specification for any intended
project and provide such specification to any prospective contractor who, on appointment shall submit a
Health and Safety Plan which shall address the requirements of this specification.

This objective of safety specification is to ensure that the Principal Building Contractor entering into a Contract
with the Client achieves an acceptable level of OH&S performance. This document forms an integral part of the
Contract and the Principal Building Contractor and Subcontractors should include it in part of any Contract that
they may have with their Subcontractors and/or Suppliers.

Compliance with this document does not absolve the Client from complying with minimum legal requirements
and the Client remains responsible for the health & safety of his employees and those of his Mandatories. The
Client or his appointed Safety Agent - Sobuya Safety Consultants (Pty)Ltd reserves the right to audit, monitor
and where necessary regulate the site work activities of any Principal Building Contractor or Principal
appointed contractor as per Construction Regulation 7(1) a and 7(c) v.

1.1 Purpose of the Construction Health and Safety Specification

To assist in achieving compliance with the Occupational Health and Safety Act 85 / 1993 and the new
promulgated Construction Regulation (2014) in order to reduce incidents and injuries. The Construction
specifications shall act as basis for the drafting of the Construction Health and Safety Plan. These specifications
in no way release contractors from compliance with the relevant legal compliance. The construction
specification sets out the requirements to be followed by the Principal Building Contractor and Subcontractors
so that the health and safety of all persons potentially at risk is reduced.

1.2 Implementation of the Construction Health and Safety Specification

This specification forms an integral part of the contract, and the Principal Building Contractor is required to use
it at pre-tender phase when drawing up its project-specific construction phase health and safety plan. The
Principal Building Contractor shall forward a copy of this specification to all Subcontractors at their bidding
stage so that they can in turn prepare health and safety plans relating to their operations.

1.3 Abbreviations

OHS – Occupation Health and Safety

ACT – Occupational Health and Safety Act. Act 85of 1993

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2. Scope of Work
Construction work will include:
• Site establishment
• addition of a new double storey ablution block
• Electrical
• Plumbing
• Formwork
• Access scaffold
• Concrete
• Brickwork
• Plastering
• Piling
• Pouring of columns, etc

2.1 Application

This specifications document is a legal compliance document drawn up in terms of the OHS Act and are
therefore binding. All contractors entering into a Contract shall, as a minimum, comply with the;

• Occupational Health & Safety Act and Regulations (Act 85 of 1993). A current, up-to-date copy of the
OHS Act and Construction Regulations must be available on site at all times
• Compensation for Occupational Injuries & Diseases Act (Act 130 of 1993). The Principal Building
Contractor will be required to submit a letter of Registration and "good-standing" from the
Compensation Insurer before being awarded the Contract.
• All contractors shall comply with the "Integration Labour Law Act" and regulations
• All relevant Municipal bylaws and National Building Regulations
• The Immigrations Act 2002 as amended and shall further ensure that no illegal immigrants are
employed on the construction site.

2.2 Definitions

The definitions as listed in the OHS Act and Construction Regulations (07 February 2014) shall apply.

"Agent" means a competent person who acts as a representative for a Client.

"Angle of Repose" means the steepest angle of a surface at which a mass of loose or fragmented material will
remain stationary in a pile on the surface, rather than sliding or crumbling away.

"Bulk Mixing Plant" means machinery, appliances or other similar devices that are assembled in such a
manner so as to be able to mix materials in bulk for the purposes of using the mixed product for construction
work.

"Client" means any person for whom construction work is being performed.

"Competent Person" means a person who-

(a) has in respect of the work or task to be performed the required knowledge, training and experience and,
where applicable, qualifications, specific to that work or task: Provided that where appropriate qualifications
and training are registered in terms of the provisions of the National Qualification Framework Act, 2000 (Act

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No.67 of 2000), those qualifications and that training must be regarded as the required qualifications and
training; and
(b) is familiar with the Act and with the applicable regulations made under the Act.

"Construction Manager" means a competent person responsible for the management of the physical
construction processes and the coordination, administration and management of resources on a construction
site.

"Construction Site" means a workplace where construction work is being performed.

"Construction Supervisor" means a competent person responsible for supervising construction activities on a
construction site.

"Construction Vehicle" means a vehicle used as a means of conveyance for transporting persons or material,
or persons and material, on and off the construction site for the purposes of performing construction work.

2.2 Definitions (Continued)

"Construction Work" means any work in connection with -

(a) the construction, erection, alteration, renovation, repair, demolition or dismantling of or
addition to a building or any similar structure; or
(b) the construction, erection, maintenance, demolition or dismantling of any bridge, dam,
canal, road, railway, runway, sewer or water reticulation system; or the moving of earth, clearing
of land, the making of excavation, piling, or any similar civil engineering structure or type of work.

"construction work permit" means a document issued in terms of regulation 3.

"Contractor" means an employer who performs construction work.

"Demolition Work" means a method to dismantle, wreck, break, pull down or knock down of a structure or
part thereof by way of manual labour, machinery, or the use of explosives.

"Design" in relation to any structure, includes drawings, calculations, design details and specifications.

"Designer" means-
(a) a competent person who-
(i) prepares a design;
(ii) checks and approves a design;
(iii) arranges for a person at work under his or her control to prepare a design, including an employee of that
person where he or she is the employer; or
(iv) designs temporary work, including its components;
(b) an architect or engineer contributing to, or having overall responsibility for a design;
(c) a building services engineer designing details for fixed plant;
(d) a surveyor specifying articles or drawing up specifications;
(e) a contractor carrying out design work as part of a design and building project; or an interior designer,
shopfitter or landscape architect.

"Excavation Work" means the making of any man-made cavity, trench, pit or depression formed by cutting,
digging or scooping.

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"Explosive Actuated Fastening Device" means a tool that is activated by an explosive charge and that is used
for driving bolts, nails and similar objects for the purpose of providing fixing.

"Fall Arrest Equipment" means equipment used to arrest a person in a fall, including personal equipment, a
body harness, lanyards, deceleration devices, lifelines or similar equipment.

"Fall Prevention Equipment" means equipment used to prevent persons from falling from a fall risk position,
including personal equipment, a body harness, lanyards, lifelines or physical equipment such as guardrails,
screens, barricades, anchorages or similar equipment.

"Fall Protection Plan" means a documented plan, which includes and provides for-
(a) all risks relating to working from a fall risk position, considering the nature of work undertaken;
(b) the procedures and methods to be applied in order to eliminate the risk of falling; and
(c) a rescue plan and procedures.

"Fall Risk" means any potential exposure to falling either from, off or into.

"Health and Safety File" means a file containing the information in writing required by these Regulations.

2.2 Definitions (Continued)

"Health and Safety Plan" means a site, activity or project specific documented plan in accordance with the
Client's health and safety specification;

"Health and Safety Specification" means a site, activity or project specific document prepared by the Client
pertaining to all health and safety requirements related to construction work.

"Material Hoist" means a hoist used to lower or raise material and equipment, excluding passengers

"Medical Certificate of Fitness" means a certificate contemplated in Construction Regulation 7(8).

"Mobile Plant" means any machinery, appliance or other similar device that is able to move independently
and is used for the purpose of performing construction work on a construction site.

"National Building Regulations" means the National Building Regulations made under the National Building
Regulations and Building Standards Act, 1977 (Act No. 103 of 1977), and promulgated by Government Notice
No. R. 2378 of 30 July 1990, as amended by Government Notices No's R. 432 of 8 March 1991, R. 919 of 30 July
1999 and R. 547 of 30 May 2008.

"Person Day" means one normal working shift of carrying out construction work by a person on a construction
site.

"Principal Building Contractor" means an employer appointed by the Client to perform construction work.

"Professional Engineer or Professional Certificated Engineer" means a person holding registration as either a
Professional Engineer or Professional Certificated Engineer in terms of the Engineering Profession Act, 2000
(Act No. 46 of 2000).

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"Professional Technologist" means a person holding registration as a Professional Engineering Technologist in
terms of the Engineering Profession Act, 2000.

"Provincial Director" means the provincial director as defined in regulation 1 of the General Administrative
Regulations, 2003.

"Scaffold" means a temporary elevated platform and supporting structure used for providing access to and
supporting workmen or materials or both.

"Shoring" means a system used to support the sides of an excavation and which is intended to prevent the
cave-in or the collapse of the sides of an excavation.

"Structure" means-
(a) any building, steel or reinforced concrete structure (not being a building), railway line or siding, bridge,
waterworks, reservoir, pipe or pipeline, cable, sewer, sewage works, fixed vessels, road, drainage works,
earthworks, dam, wall, mast, tower, tower crane, bulk mixing plant, pylon, surface and underground tanks,
earth retaining structure, or any structure designed to preserve or alter any natural feature, and any other
similar structure.
(b) any falsework, scaffold or other structure designed or used to provide support or means of access during
construction work; or

2.2 Definitions (Continued)

(c) any fixed plant in respect of construction work which includes installation, commissioning,
decommissioning or dismantling and where any construction work involves a risk of a person falling.

"Suspended Platform" means a working platform suspended from supports by means of one or more separate
ropes from each support.

"Temporary Works" means any falsework, formwork, support work, scaffold, shoring or other temporary
structure designed to provide support or means of access during construction work.

"The Act" means the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993).

"Tunneling" means the construction of any tunnel beneath the natural surface of the earth for a purpose other
than the searching for or winning of a mineral.

3. Duties of the Designer

Designer must ensure that he complies with the requirements of the Construction Regulations 6(1) and 6(2).
Designers have a duty to assist with health and safety during construction as well as post construction to ensure
safe occupation of the structure. This will include informing the Client in writing of any known or anticipated
dangers or hazards relating to the safe executing of the work upon being designed or when the design is
subsequently altered.

Designers must ensure that the following information is included in a report and made available to the Client:
• A geo science technical report where appropriate
• The loading the structure is designed to withstand
• The methods and sequence of construction the construction process

Duties of designer as per Construction Regulation 6

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6. (1) The designer of a structure must-
(a) ensure that the applicable safety standards incorporated into these Regulations under section 44 of the Act
are complied with in the design;
(b) take into consideration the health and safety specification submitted by the Client;
(c) before the contract is put out to tender, make available in a report to the Client-
(i) all relevant health and safety information about the design of the relevant structure that may affect the
pricing of the construction work;
(ii) the geotechnical-science aspects, where appropriate; and
(iii) the loading that the structure is designed to withstand;
(d) inform the Client in writing of any known or anticipated dangers or hazards relating to the construction
work, and make available all relevant information required for the safe execution of the work upon being
designed or when the design is subsequently altered;
(e) refrain from including anything in the design of the structure necessitating the use of dangerous
procedures or materials hazardous to the health and safety of persons, which can be avoided by modifying the
design or by substituting materials;
(f) take into account the hazards relating to any subsequent maintenance of the relevant structure and must
make provision in the design for that work to be performed to minimize the risk;
(g) when mandated by the Client to do so, carry out the necessary inspections at appropriate stages to verify
that the construction of the relevant structure is carried out in accordance with his design: Provided that if the
designer is not so mandated, the Client's appointed agent in this regard is responsible to carry out such
inspections;

3. Duties of the Designer (Continued)

(h) when mandated as contemplated in paragraph (g), stop any Subcontractor from executing any construction
work which is not in accordance with the relevant design's health and safety aspects: Provided that if the
designer is not so mandated, the Client's appointed agent in that regard must stop that Subcontractor from
executing that construction work;
(i) when mandated as contemplated in paragraph (g), in his or her final inspection of the completed structure
in accordance with the National Building Regulations, include the health and safety aspects of the structure as
far as reasonably practicable, declare the structure safe for use, and issue a completion certificate to the Client
and a copy thereof to the Principal Building Contractor; and
(j) during the design stage, take cognisance of ergonomic design Principals in order to minimize ergonomic
related hazards in all phases of the life cycle of a structure.
(2) The designer of temporary works must ensure that-
(a) all temporary works are adequately designed so that it will be capable of supporting all anticipated vertical
and lateral loads that may be applied;
(b) the designs of temporary works are done with close reference to the structural design drawings issued by
the Principal Building Contractor, and in the event of any uncertainty consult the Principal Building Contractor;
(c) all drawings and calculations pertaining to the design of temporary works are kept at the office of the
temporary works designer and are made available on request by an inspector; and
(d) the loads caused by the temporary works and any imposed loads are clearly indicated in the design.

4. Minimum Administrative Requirements

4.1 Notification to Commence Construction Work

Principal Building Contractor must notify the Provincial Director of the Department of Labour in writing before
construction work commences. A copy of this notification must be held in the Principal Building Contractors
health & safety file on site.

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4.2 Assignment of Project Managers / Contractors’ Responsible Persons to Supervise Health and Safety
on Site

Principal Building Contractor and all Subcontractors must make supervisory appointments as well as other
relevant appointments in writing (as stipulated by the OHSA and Construction Regulations 2014). See attached
Annexure ‘B’ for more detail and relevant appointments.

4.3 Site Establishment

Site Establishment including:

a) Office/s
b) Secure/Safe Storage and storage areas for materials, plant & equipment
c) Ablution facilities for male and female
d) Shower facilities with hot and cold water
e) Sheltered dining area with seating
f) Vehicle access to the site
g) Hazardous chemical stores
h) storage / lay down area
i) Changing facilities

4.4 Competence of the Contractors’ Appointed Competent Persons

Principal Building Contractor and all Subcontractors’ competent persons for the various risk management
portfolios must fulfill the criteria as stipulated under the definition of ‘Competent’ in accordance with the
Construction Regulations (July 2014).

4.5 Compensation for Occupational Injuries and Diseases Act 130 of 1993 (COIDA)

Principal Building Contractor and Subcontractors must also hold proof of workman’s compensation insurance
registration in the form of a letter of good standing and forward a copy to the Client before they begin work on
site. A copy should also be available on site.

4.6 Health and Safety Organogram

Principal Building Contractor and all Subcontractors must prepare an organogram, outlining the site health &
safety management structure and appointed competent persons. In cases where appointments have not been
made, the organogram shall reflect the intended positions. The organogram must be updated when there are
changes in the Site Management Structure and dated accordingly.

4.7 Preliminary Hazard Identification and Risk Assessments

Principal Building Contractor and Subcontractors performing Construction work shall, before the
commencement of any Construction work or work associated with the aforesaid Construction work and during
such work, cause a Risk Assessment to be performed by a competent person, appointed in writing, and the
Risk Assessment shall form part of the OH&S Plan and be implemented and maintained as contemplated in the
Construction regulations 9 (1).

The Risk Assessment shall include, at least:

• The identification of the risks and hazards to which persons may be exposed to
• The analysis and evaluation of the risks and hazards identified
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 • A documented plan of safe work procedures to mitigate, reduce or control the risks and hazards that
have been identified
• A monitoring plan and
• A documented review plan

Based on the Risk Assessments, Principal Building Contractor must develop a set of site-specific OHS rules that
will be applied to regulate the OH&S aspects of the construction.

4.8 General Record Keeping

Principal Building Contractor and all Subcontractors must keep and maintain Health and Safety records to
demonstrate compliance with these Specifications, with the OHS Act 85/1993, and with the Construction
Regulations (February 2014). The Client must also ensure that all records of incidents/injuries, emergency
procedures, training, planned maintenance inspections, monthly Subcontractor audits, etc. are kept in the
health & safety file(s) held in the site office. The Principal Building Contractor must ensure that every
Subcontractor keeps its own health & safety file, maintains the file and makes it available on request (the file
must include The Principal Building contractor’s health & safety plan). Principal Building Contractor safety files
will be audited by Sobuya Safety Consultants (appointed agent for the Client)

4.8.1 Inspection Registers

The following items of equipment must be regularly inspected, maintained and appropriate records kept.
Items that are listed below may change depending on the equipment being used on site:
• First Aid dressing registers
• Fire equipment
• Lifting equipment
• Lifting gear
• Portable Electrical equipment
• Stacking and Storage inspections
• Explosive Power tools
• Pressure Vessels
• Ladders
• Excavations
• Safety Harnesses
• Scaffolding – static and mobile
• Pneumatic Tools
• Construction Vehicles and Mobile Plant
• Health and Safety Representative Checklists, etc

4.9 . Injury / Incident Reporting and Investigation

Injuries are to be categorized into first aid; medical; disabling (lost day); and fatal. When reporting injuries to the
Client, these categories shall be used.

All Contractors must investigate all injuries, with an annexure 1 report being completed and filed. All contractors
must report on the 4 categories of injuries to the Client at least monthly. contractors must investigate injuries

and incidents involving their employees and forward a copy of the annexure 1 investigation report to the Client
forthwith. All incidents reportable in terms of the provisions of Section 24 of the OHS Act, 1993 must be reported
to the local Dept. of Labour in the prescribed manner.
(Department of Labour Durban contact number: 031 336 1500). All contractors must report all incidents where
an employee is injured on duty to the extent that he/she

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 • Dies
• Becomes unconscious
• Loses a limb or part of a limb
• Is injured or becomes ill to such a degree that he/she is likely either to die or to suffer a permanent
physical defect or likely to be unable for a period of at least 14 days either to work or continue with the
activity for which he/she was usually employed

Or where:

• A major incident occurred

• The health or safety of any person was endangered
• Where a dangerous substance was spilled
• The uncontrolled release of any substance under pressure took place
• Machinery or any part of machinery fractured or failed resulting in flying, falling or uncontrolled moving
objects
• Machinery ran out of control

Principal Building Contractor is required to provide the Client with copies of all internal and external
accident/incident investigation reports including the reports contemplated above within 7 days of the incident
occurring.

Annexure 1 forms must also be completed.

Reports are to be sent to Sobuya Safety Consultants (Pty) Ltd
Tel: (031) 207 2051
Email: adampeters@sobuyagroup.co.za & suhanapeters@sobuyagroup.co.za

4.10 Permits

Permits may include but is not limited to the following:

• Closing of public roadways, Parking and walkways Road works permit
• Demolition
• Hot work
• Specialized lifting
• Construction work permit

Principal Building Contractor must manage and co-ordinate these permit procedures.

4.11 Preparation of Health & Safety Documentation

It is the duty of Principal Building Contractor to ensure that all documentation that is required are kept or
generated during the construction process and must be consolidated into one set of documents that must be
handed over to the Client upon completion of the construction work. This should include instructions from the
design team that will be required for the continued safe operation and maintenance of this new structure(s).

4.12 Offences and Penalties

Penalties may be imposed for ongoing non-compliance with the provisions of the Client’s health & safety
specifications.

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Non-compliances noted during safety agent audits and visits will be categorized into three levels based on
severity. These will be as follows:

• Life threatening situations –a prohibition notice will be issued. This activity must be seized
immediately, and corrective measures taken. R 10 000 penalty per non-compliance item per day that
the non-compliance persists
• Serious injury possible – a contravention notice will be issued with a time frame for compliance
stipulated. Failure to comply within the time frame may result in up to a R2500 penalty per non-
compliance item per day that the non-compliance persists.
• Minor or no injury may result – an improvement notice will be issued. The corrective measures
stipulated in the report / notice must be taken. R 1000 penalty per non-compliance item per day that
the non-compliance persists

The methodology used to decide the above levels will be directly linked to the risk assessments of Principal
Building Contractor and Subcontractors (i.e. high, medium and low). In the absence of a risk assessment the
decision of the safety Agent will be final.

Any contractor employee who is found not adhering to the Sobuya Safety Consultants OHS Specification, Site
Ground Rules, plan or any other statutory requirement, or who is observed committing unsafe acts or
contributing to unsafe conditions will be issued with a Non-Conformance Report and the relevant contractor
will be issued a fine according to the scale of fines nominated below.

Contractor employees will also be reprimanded as per the relevant company HR procedures:
• First transgression constitutes a verbal warning.
• Second transgression constitutes a written warning.
• Third transgression constitutes a full disciplinary hearing according to the company’s HR procedures.
• Any life-threatening unsafe act or unsafe condition must be treated as a Gross Neglect of Company
Environmental, Safety and Health Rules and Procedures and a disciplinary hearing shall be conducted
to determine the root cause of the incident and the appropriate action which must be taken to
prevent the a similar unsafe situation from occurring in the future.

Copies of Non-Conformance Reports (NCR) and disciplinary hearings must be kept on record on the OHS File.
Minor Transgression

Not wearing PPE; e.g. safety helmet, eye protection, high visibility vests or foot protection. Fine: R1000-00 will
be issued to Principal Building Contractor by Sobuya Safety Consultants.

Serious Transgression

Not contributing to good housekeeping practices, improper stacking and storage, lack of supervision on site,
failure to carry out risk assessments for tasks or activities, failure to carry out toolbox talks, failure to train
employees in risk assessments and/or safe work procedures, failure to issue PPE to employees. Fine: R5000-00
will be issued to Principal Building Contractor by Sobuya Safety Consultants.

Major Transgression
A life-threatening activity, condition, act or contribution by an employee in creating an unsafe working
environment for himself or herself or other persons, failure to wear critical PPE (safety harness, eye protection,
respiratory equipment, or as stipulated in the risk assessment).
Fine: Up to R10 000.00 will be issued to Principal Building Contractor by Sobuya Safety Consultants.

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Repeat Offences

A Contractor that receives more than three (3) major transgressions for the same offence and may, at the
discretion of the project manager, be required to leave site.

4.13 Health and Safety Audits, Monitoring and Reporting

Sobuya Safety Consultants (Pty) Ltd shall conduct fortnightly health and safety audits of the work operations
including a full audit of physical site activities as well as an audit of the administration of health and safety. The
Principal Building Contractor is obligated to conduct similar audits on all Subcontractors appointed by them.
Detailed reports of the audit findings and results shall be reported on at all levels of project management
meetings / forums. Copies of the Client audit reports shall be kept in the Project Health and Safety File while
the Principal Building Contractor’s audit reports shall be kept in their file and a copy forwarded to the Client.
Subcontractors have to audit their Subcontractors and keep records of these audits in their health and safety
files and it must be available on request

4.14 Emergency Procedures

The Principal Building Contractor shall submit a detailed Emergency Procedure for approval by the Client prior
to commencement on site. The procedure shall detail the response plan including the following key elements:

• List of key competent personnel

• Details of emergency services
• Actions or steps to be taken in the event of the specific type of emergencies
• Information on hazardous materials / situations

Emergency procedure(s) shall include, but shall not be limited to fire, spills, accidents to employees, use of
hazardous substances, bomb threats, major accidents / incidents etc. The Principal Building Contractor shall
advise the Client in writing forthwith of any emergencies, together with a record of actions taken. A contact list
of all service providers (Fire department, Ambulance, Police, Medical and Hospital etc.) must be maintained
and available to site personnel. The Principal Building Contractor must develop a Site Emergency Evacuation
Plan detailing specifications for the appropriate appointments for the firefighting team, bulk first aid and the
emergency coordinating team. In addition to which, mustering points must be identified and depicted by the
use of the appropriate symbolic signage (SANS Approved). The Emergency Evacuation Plan must be approved
by in consultation with the Client, or Client’s Agents. Should the early warning fire alarm system not be
integrated, each zone / area must, by definition be accommodated in the site Evacuation Plan (ref. Section 9 –
Environmental Regulations of the OHS Act 85 / 1993) The Site Manager must conduct an emergency
identification exercise and establish what emergencies could possibly develop. He / she must then develop a
detailed contingency plan and emergency procedure, taking into account any emergency plans that may
already be in place. The Subcontractors must hold regular practice drills of the contingency plans and
emergency procedures to test them and to familiarize employees with them. The Principal Building Contractor
must appoint a competent person to act as Emergency Controller / Coordinator A contact list of all emergency
providers (Fire Department, Ambulance, Police Medical and Hospital) must be maintained and available to all
site personnel. An emergency situation, which is likely to require outside emergency assistance, may attract
mass circulation written media or electronic media attention ad be harmful to the Client’s reputation. No
person may comment on the incident on site without prior approval of the Client.

4.16 Personal Protective Equipment (PPE) and Clothing

The Principal Building Contractor and subcontractors shall ensure that all workers are issued with and not
limited to the following:

• Hard hats

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 • Reflective vests
• Steel toe safety footwear
• Two-piece overalls
• Pig skin or similar gloves for labour intensive work
• PVC gloves to be used for any wet work or concrete work
• Ear plugs for machinery that produces under 85 Db’s
• Earmuffs for operations that produce more than 85 Db’s
• Eye protection in the form of safety glasses for any operations that produce dust or debris that can
enter a person’s eye
• Face shield to be used for any grinding operations
• Double lanyard safety harness for all work at height above 2 meters
• Leather apron for grinder operations
• or any other Personal Protective Equipment that may be required due to the nature of the work.

The above procedure applies to Subcontractors and their Subcontractors, as they are all Employers in their
own right. The Principal Building Contractor and Subcontractors are to train all employees on how to use PPE
on site. Records of these issue registers should be kept on file. Employees must sign for all PPE issued to them

4.17 Occupational Health and Safety Signs

The Principal Building Contractor shall provide adequate on-site OHS signage, including but not limited to: No
unauthorized entry, report to site office, beware of overhead work, hard hat area etc. Signage shall be posted
up at all entrances to site as well as on site in strategic locations e.g. access routes, entrances to structures and
buildings, scaffolding, and other potential risk areas / operations. pedestrian access ways, roadways,
construction work zones, as well as specific operations such as excavations and electrical
installations.

4.18 Safety and Security

The Principal Building Contractor shall ensure that all persons under their control or the Principal Building
Contractor himself shall comply with the security operations, security requirements, including stop and search
procedures if required.
Special permission may need to be obtained for after hours and / or weekend / public holiday access.
The Subcontractor and his employees shall enter and leave the premises only through the main gate(s) and /
or checkpoint(s) designated by the Principal Building Contractor.

The Principal Building Contractor shall ensure that employees and Subcontractors observe that security rules
at all times and shall not permit any person who is not directly associated with the work from entering the
premises.
Each of the contractor’s employees will be issued with a company identification card which must be displayed
on his / her person at all times whilst on duty or on the premises.
Should any of the employees of the contractor:
• Tamper or otherwise interfere with the Principal’s equipment, plant or other assets
• Steal, or otherwise engage in acts of dishonesty
• Appears to be under the influence of alcohol and drugs
• Ignore any security, safety or occupational health rule, or engage in unsafe conduct;
Then the contractor / employer or employer’s representative shall have the right to immediately
remove such a person or have him withdrawn from the premises, and if appropriate, charge at law
such relevant offence(s).

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The Principal Building Contractor and Subcontractor and their employees shall not enter any area of the
premises that is not directly associated with the work. The Principal Building Contractor and Subcontractors
shall ensure that all materials, machinery plant and equipment brought by him onto the premises are recorded
at the main gate(s) and / or checkpoint(s). A failure to do this may result in a refusal by the Principal Building
Contractor to allow the materials, machinery or equipment to be removed from the premises.
The Subcontractor acknowledges that its employees and vehicles may be subject to search at any time and
that the Subcontractor shall ensure that its employees co-operate fully with such arrangements. The Principal
Building Contractor shall ensure a written acknowledgment from each agent, Subcontractor and service
provider that its employees and vehicles will be subject to search at any time and the Principal Building
Contractor shall ensure that its agent, Subcontractor and service providers co-operate fully with the
arrangements.

4.19 Medicals

All employees that will work on the project must be declared fit to do the work. The medical certificate as
prescribed in the New Construction Regulations (2014) must be done through an Occupational Health
Practitioner. Proof of the Medical surveillance certificates must be available in the Health and Safety File.
Failing to submit the medical information on the prescribed form will result in work not being able to
commence / or be temporarily suspended.

4.20 Scaffolding and Working at Heights

Working at heights includes any work that takes place in an elevated position. The Principal Building Contractor
must submit a risk specific fall prevention plan in accordance with the new Construction Regulations (2014)
before the work / activity is undertaken. The Client must approve the Fall Prevention plan before the work may
commence. All employees working at heights must have a valid Medical Fitness certificate. All scaffolding
structures on site must comply with SANS 10085. All scaffold erectors and scaffold inspectors must have proof
of their Competency Certificates with all their appointment letters.

4.21 Fall Protection

A pre-emptive Risk Assessment will be required for any work to be carried out for above two (2) metres from
the ground or any floor level and it will be classified as “Working in elevated positions” As far as practicable,
any person working in an elevated position will work from a platform, ladder or other device that is at least
safe as if he / she are working at ground level. Whilst working in this position the person will be wearing a full
body harness to prevent the person from falling from the platform, ladder or other device utilized. This
safety harness will be, as far as possible, be secured to a point away from the edge over which the person
might fall. The double lanyard must be of such length that that the person will not be able to fall over the
edge. In addition, any platform, slab, deck or surface forming an edge over which a person may fall, must be
fitted with guard rails at two (2) different heights as prescribed in SANS10085 – 1: Code of Practice for the
design, erection, use and inspection of Access Scaffolding. Employees working in elevated positions must be
medically fit and trained to do this type of work safely. Proof of the Medical Fitness Certificates must be
maintained on the contractors’ Health and Safety File. Where roof is being performed on a construction site
the contractor must ensure that in addition to the requirements set out (2) and (4) is indicated in the fall
protection plan –
a) The roof work has been properly planned
b) The roof erectors are competent to carry out the work
c) No employees are permitted to work on roofs during inclement weather conditions
d) All covers to openings and fragile material are sufficient strength to withstand any imposed loads

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e) Suitable and sufficient platforms, coverings or other similar means of support have been provided to be
used in such a way that the weight of any person passing across or working on or from fragile material is
supported
f) Suitable and sufficient guard-rails, barriers and toe – boards or other similar means of protection prevent, as
far as is reasonably practicable, the fall of any person, material or equipment Fall Protection work must comply
with the requirement as set out in the Construction Regulations (2014) – Section10. No work may take place if
all documentation in not in place.

4.22 Traffic Accommodation

The Construction of the New 100 Bed Student Residence at The Mangosuthu University of Technology will
inevitably result in a temporary increase in traffic flow, as personnel, materials and equipment have to be
transported to various points along the main road as well as internal roads within the University. Careful
planning of the routes, the location of the construction areas and storage, laydown areas together with the
timing of the transportation are considered to be the key to the minimization to traffic disturbance, the impact
on the students and for the efficient delivery of materials and equipment. Authority and responsibility will be
delegated to the Traffic Safety Officer, the Site Safety Officer and the Construction Manager for:

Determining the Traffic Control at the work zones and ensuring that the following items
are taken in consideration:
a) Implementation of statuary safety regulations on site,
b) Verifying that all traffic arrangements are safely implemented,
c) Carrying out of regular inspections,
d) Diversions, side-tracks and detours as required,
e) That temporary warning signs and devices are available,
f) Adequate delineation for night and wet conditions,
g) Special lighting when required,
h) Access ways to be kept clear for emergency vehicles,
i) Setting up of diversions when required in Consulting with the local Authorities when necessary,
j) The traffic impact for work near traffic intersections and schools,
k) Temporary delineation, barriers and traffic signs until permanent measures are completed. All temporary
measures must be maintained in an effective condition while in use and will be removed when permanent
devices are completed,
l) Implementation and Maintaining of the Traffic Management Plan,
m) Assessing and monitoring the contractor’s capability and performance in respect of the site activities.

5. Principal Building Contractor and Subcontractors

5.1 Principal Building Contractor and Subcontractors’ Requirements

Principal Building Contractor must ensure that all Subcontractors appointed by them comply with these
Specifications as well as the OHS Act, Construction Regulations (July 2014), and other relevant legislation that

may relate to the activities directly or indirectly. The Principal Building Contractor, when appointing other
Subcontractors, shall ensure compliance as if it was The Principal Building Contractor.

Principal Building Contractor may only allow a Subcontractor to begin work on site after approving The
Subcontractor’s health & safety plan in writing. Principal Building Contractor must audit each of its
Subcontractors on a monthly basis, with audit reports filed in the health & safety file on site. The audit must
include an administrative assessment as well as a physical inspection of The Subcontractor’s site activities.

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Should any Subcontractor be unable to complete all the necessary documentation, an independent Safety
Consultant will be appointed by the Client to assist at the contractor’s own cost.

Principal Building Contractor must stop any Subcontractor from carrying out construction work that is not in
accordance with the Client and/or Subcontractor’s health & safety plan or if there is an immediate threat to
the health and safety of persons.

• Principal Building Contractor shall take all reasonable steps necessary to ensure co-operation
between all Subcontractors to enable each of those Subcontractors to comply with the provisions of
these regulations;
• Principal Building Contractor shall take all reasonable steps to ensure that each Subcontractor’s
health and safety plan is implemented and maintained on the construction site: Provided that the
steps taken shall include periodic audits at intervals mutually agreed upon between the Client and
Subcontractors, but at least once every month;
• Principal Building Contractor must ensure that where changes are brought about to the design and
construction, that sufficient health and safety information and appropriate resources are made
available to Subcontractors so as to allow them to execute the work safely;
• Principal Building Contractor must ensure that every Subcontractor is registered and in good standing
with a recognized compensation fund or with a licensed compensation insurer prior to work
commencing on site;
• Principal Building Contractor must ensure that potential Subcontractors submitting tenders have
made provision for the cost of health and safety measures during the construction process;
• Principal Building Contractor shall discuss and negotiate with the Subcontractor the contents of the
health and safety plan and shall finally approve that plan for implementation;
• The Principal Building Contractors hall hand over a consolidated health and safety file to the Client
upon completion of the construction work and shall include a record of all drawings, designs,
materials used and other similar information concerning the completed structure;
• Principal Building Contractor may only appoint a Subcontractor to perform construction work unless
the Client is reasonably satisfied that Principal Building Contractor he or she intends to appoint, has
the necessary competencies and resources to perform the construction work safely.

5.2 Principal Building Contractor / Subcontractor – Competency Assessment

The Client must be reasonably satisfied that contractor it intends to appoint has the necessary competency and
resources to safely conduct the work they will be appointed for.
Principal Building Contractor must be reasonably satisfied that the Subcontractors he intends to appoint also
have the necessary competencies and resources to safely conduct the work they will be appointed for. This
must be established at tender stage and before appointments are made.

In order to ensure this, Principal Building Contractor must demonstrate to the Client that it has a suitable and
sufficiently documented OHS Plan and that its Subcontractors have the necessary competencies and resources
to perform the construction work safely.

Principal Building Contractor must therefore submit the following documentation for perusal and verification
by the Client.

• Management Structure as envisaged at tender (organogram);

• Registration certificate with the Compensation Commissioner or FEM;
• Proof of management training on the Occupational Health & Safety Act and other related training;
• Any previous convictions under the OHS-Act;
• Your Company’s previous two years injury claims as reported to your workman’s compensation insurer;
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 • Your company’s approach to co-ordination of health & safety – do you employ safety officers, etc.? If
not, what alternative arrangements are used?

5.3 Costs for OHS –Compliance

All parties bidding to work on this construction project must ensure that they have made provision for the cost
of complying with these specifications as well as with the OHS-Act 1993 and incorporated Regulations as a
minimum requirement in their tender documentation. It must also be taken into consideration that time is
money. That implies that sufficient time must be allowed for the implementation of the minimum OHS
standards. No additional claims will be entertained at a later stage if a compliance requirement was prescribed
in the OHS-Act, 1993 and incorporated regulations or this specifications document.

5.4 Contractors’ Health & Safety Plans [Construction Regulations 7(1)(a)]

Under the Construction Regulations [7(1)(a)], Principal Building Contractor is required to develop the Health
and Safety Plan before work commences on site and to keep it up to date throughout the Construction Phase.

The degree of detail required in the Health and Safety Plan for the Construction Phase and the time and effort
in preparing it should be in proportion to the nature, size and level of Health and Safety risks involved in the
project. Projects involving minimal risks will call for simple, straightforward plans. Large projects or those
involving significant risks will need more detail.

What should the construction health & safety plan cover?

The Construction Health and Safety Plan should include details of the following:

• The Project description and any information that may affect the work.
• The positioning of the site access and egress points to ensure that any nuisance or risk to the adjacent
properties is minimized and controlled. This should be away from the adjacent occupied and sensitive
premises.
• The location of temporary internal site accommodation to ensure that sensitive properties are not
subjected to any nuisance arising from the use of the facilities.
• The location of unloading, layout and storage areas to reduce and minimize excessive manual
handling of construction materials, damage to adjacent property and the security of the plant,
equipment and materials and the use of elevators out of normal office hours.
• The planning of traffic and pedestrian routes, outside the site, to ensure adequate protection for
employees, public footpath and road users. The use of suitable barriers, signs and the appointment
of a signaler should be adopted to provide the required level of protection. The site must be enclosed
by a ring fence/barrier system.
• The arrangements for the reception of prospective visitors. All registers and Agreements with
Mandatory documents must be signed before commencement on site.

5.5 Communication and Management of the work

Site Safety committee meetings will be held in accordance with the Act (3 monthly) or as determined by the
associated risks on site. Due to the confinements of this project, safety committee meetings will be required
to take place once a month. This does not preclude the requirement that each Subcontractor will implement
and maintain their own safety meetings where applicable.

• In addition to the above, communication may be directly to the Client or Sobuya Safety Consultants
(Pty)Ltd, verbally or in writing, as and when the need arises.
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 • Consultation with the workforce on OH&S matters will be through their Supervisors, OH&S
Representatives, the OH&S committee and their elected Trade Union Representatives, if any.
• The Site manager or his Site Safety Officer will be responsible for the dissemination of all relevant
OH&S information to the other Subcontractors e.g. design changes agreed with the Client and the
Designer, instructions by the Client and/or his/her agent, exchange of information between
Subcontractors, the reporting of hazardous/dangerous conditions/situations etc.
• A due diligence, one-page report must be completed (and retained on file) by Principal Building
Contractor every week after he has performed a site inspection. This document will be referenced at
each formal site safety meeting.
• The Principal Building Contractors will be required to conduct Toolbox Talks with their employees on a
weekly basis and records of these must be kept on the OH&S File. Employees must acknowledge the
receipt of Toolbox Talks which record must, likewise, be kept on the OH&S File.
• The Contract Manager or suitable designate of each appointed Subcontractor will be required to
attend all Site OH&S meetings.

6. Client Identified Hazards and Potentially Hazardous Situations

6.1 Client identified Hazards

The following items have been identified by the Client as potential hazards for this construction work and
must be incorporated in The Principal Building Contractor’s risk assessments.

• Formwork for concrete columns, floors, stair wells, bases, ring beams and other
• Working with, around and above other Subcontractors
• Working on and from scaffolding and ladders
• Roof work – structural and roof covering. Placement of roof tiles.
• Working work at heights
• Lifting operations including mobile plant use, lifting tackle and other fixtures
• Electrical installation (temporary and permanent)
• Interface with the public – roads and pavements
• Portable electrical tools and extension leads
• Explosive powered tools
• Power tools (including rock drills, jackhammers, core drilling, high pressure air and water jets, etc.)
• Construction vehicle and Mobile Plant
• Working in confined spaces
• Ancillary works

See attached Annexure ‘D’ for more details surrounding hazards already envisaged by the Client and it should
be used as a starting point for Principal Building Contractor and Subcontractors so as to elaborate on their
own risk assessments in terms of Section 8 of the OHS Act and General Safety Regulations 2(1).

6.2 Unforeseeable Hazards

Principal Building Contractor must immediately notify other Subcontractors as well as the Client, in writing, of
any hazardous or potentially hazardous situations that may arise during the performance of construction
activities so that the necessary precautions may be taken.

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7. Site Operational Requirements

7.1 Construction Health & Safety Officer

A Full-time construction health & safety officer (in terms of Construction Regulation 8.5, safety officer is to be
registered with SACPCMP, no person that is not registered may hold the position as safety officer without
registration) will be required on the project. The safety officer will be required to conduct at least the
following duties:

• Health & safety audits and inspections including administrative and physical audits of all
Subcontractors’ health & safety plans, files and activities, and record findings
• Maintain the health & safety plan and file;
• Co-ordinate the function of reviewing the hazard identifications and risk assessments;
• Assisting with Method Statements and checking whether the responsible persons follow safe work
procedures.

7.2 Health and Safety Representative(s)

Principal Building Contractor and all Subcontractors must ensure that Health and Safety Representative(s) are
appointed under consultation with the employees and trained/informed to carry out their functions. The
appointments must be in writing. The Health and Safety Representatives could carry out monthly inspections,
keep records and report all findings to the Responsible Person or safety officer forthwith and at monthly
health & safety meetings.

At least one Health & safety representative is required by all Employers. (Appoint one for the first 20
employees and an additional one for each group of up to 50 employees on site).

7.3 Health and Safety Committees

The principal must ensure that project health and safety committee meetings are held monthly with minutes
kept. Meetings must be chaired by The Principal Building Contractor’s Responsible Person [CR 8(1) person]. All
Subcontractors’ Responsible Persons and Health & Safety Representatives must attend the Principal Building
Contractors monthly health & safety meetings. All Subcontractors appointed supervisors must attend health &
safety meetings.

The following topics must be tabled at meetings: management appointments; Subcontractor legal issues;
injuries and incidents; hazards and risk assessments (present and foreseen); method statements; planned
inspections and registers/record keeping, etc. The committee chairperson must sign off minutes.

7.4 Health and Safety Training

7.4.1 Induction

The Principal must ensure that all site personnel undergo a site-specific health & safety induction training
session before any worker starts work. The induction must include the General duties of the employer and the
employees. A record of attendance shall be kept in the health & safety file, as well as a copy of the contents of
the said induction. Principal Building Contractor will be required to induct all Subcontractors’ employees.
Workers must carry some sort of proof of inductions on their person.

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7.4.2 Awareness

Principal Building Contractor must ensure that, on site, periodic toolbox health & safety talks take place at
least once every two weeks. These talks should deal with risks relevant to the construction work at hand.
Records of attendance must be kept in the health & safety file.

7.4.3 Competence

All competent persons must have the knowledge, experience, training, and qualifications specific to the work
they have been appointed to supervise, control, and carry out. This must be assessed on a regular basis e.g.
training, evaluation, and periodic audits by the Client, progress meetings, etc. Principal Building Contractor is
responsible to ensure that Competent Subcontractors are appointed to carry out construction work.

7.5 Health & Safety Audits, Monitoring and Reporting

Monthly Audit by Client (Construction Regulation 5(1) (o)

Sobuya Safety Consultants (Pty) Ltd will be conducting a Monthly Audit to comply with Construction
Regulation 5(1) (o) to ensure that Principal Building Contractor has implemented and is maintaining the
agreed and approved OH&S Plan. Principal Building Contractor is obligated to conduct monthly audits on all
Subcontractors appointed by him and keep audit reports in its health & safety file. Subcontractors have to
audit their Subcontractors and keep records of these audits in their health & safety files, made available on
request. Principal Building Contractor scoring less than 90% will have to stop work until the file is updated.
Sobuya Safety Consultants (Pty) Ltd will advise the client to withhold payment if the minimum safety standard
is not maintained.

7.6 Emergency Preparedness

Principal Building Contractor must develop a site Evacuation Plan detailing specification for the appropriate
appointments for the firefighting team, bulk first aid and the emergency coordinating team. In addition to
which, mustering points must be identified and depicted by the use of appropriate symbolic signage (SANS
approved). The Emergency Evacuation Plan must be approved by the CL or in consultation with the Clients
Agents. Should the early warning fire alarm system not be integrated each zone/area must, by definition be
accommodated in the site Evacuation Plan. (Ref Environmental Regulations Section 9)

The Site Manager must conduct an emergency identification exercise and establish what emergencies could
possibly develop. He/she must then develop a detailed contingency plan and emergency procedure, taking
into account any emergency plans that may already be in place. The Principal Building Contractors must hold
regular practice drills of the contingency plans and emergency procedures to test them and to familiarize
employees with them.

The Principal Building Contractor / Subcontractor must appoint a competent person to act as Emergency
Controller/Coordinator.

A contact list of all emergency service providers (Fire Department, Ambulance, Police, Medical and Hospital,
etc.) must be maintained and available for site personnel. An emergency situation, which is likely to require
outside emergency assistance, may attract mass circulation, written media or electronic media attention and
be harmful to the Client’s reputation. No person may comment on the incident on site without prior approval
from the Client.

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7.7 First Aid Boxes and First Aid Equipment

Principal Building Contractor and all Subcontractors shall appoint First Aider(s) in writing. Principal Building
Contractor must appoint at least one First Aider who must be certificated. Copies of valid certificates are to be
kept on site. Principal Building Contractor must provide at least 1 (one) first aid box, adequately stocked at all
times. All Subcontractors with more than 5 employees shall supply their own first aid box. Subcontractors with
more than 10 employees must have their own trained, certified first aider on site at all times.

The Contingency Plan of Principal Building Contractor must include the arrangements for speedily and
promptly transporting injured persons to a medical facility or securing emergency medical help to persons that
may require it.

7.8 Public and Site Visitor Health & Safety

Public walkways and roadways must be kept clean and free of excessive construction materials so as to
prevent a negative impact on the public.
Roadways and walkways will have to be cleaned on a regular basis – daily inspections to be conducted by the
Principal Building Contractor with action to be taken without delay.

Site visitors must be briefed on the hazards they may be exposed to as well as what measures are in place or
should be taken to control these hazards. As per the Construction Regulations, a record of these ‘inductions’
must be kept on site. It is advised that a visitor book with site rules leaflet be kept at the gate or at
reception/site office and all visitors to be directed to such point where they must read through the site safety
information and sign the visitor book.

7.9 Access to Site

Where any permits are necessary from the local authorities, this will be the responsibility of the Principal
Building Contractor. Any road signage must be inspected by a designated person on a daily basis and the
required cleaning and maintenance of signs will be the responsibility of this designated person. The road surface
of all public and private roadways and pavements/pedestrian walkways must remain in a reasonably clean state,
free of excessive sand, stone, water or other construction related materials.

7.10 Security on Site

The Principal Building Contractor Site Manager will establish site access rules and implement and maintain
these throughout the construction period. Permission must be obtained from the local Metropolitan Council’s
Traffic Department to use the site entrance for heavy vehicles on site. Access control must include the rule
that non-employees will not be allowed on site unaccompanied. Both the Client and Principal Building
Contractor have a duty in terms of the OHS Act 85/1993 to do all that is reasonably practicable to prevent

members of the public and site visitors from being affected by the construction activities. The site must be
suitably hoarded at all times with a limited number of access points which must be controlled to ensure safe
access and egress. The access points must be kept closed and must have the adequate notices displayed.
Hoarding must be at least 1.8m high and constructed of ‘ready fence’ panels (Or Similar) with adequate
supports to withstand strong wind conditions. Hoarding should be inspected on a daily basis and must be
secured (closed and locked) at the end of every work shift.

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7.11 Lighting

Principal Building Contractor is to ensure that wherever work is performed where the lighting conditions are
less than the minimum requirement as defined in ER Regulation 3 and relative schedules, that this is
supplemented with additional lighting capacity to ensure that all works contemplated can be conducted
safely.

7.11.1 Portable Lights

Must be fitted with a robust non-hygroscopic non-conducting handle. The lamp must be protected by a robust
and weatherproof guard. The cable lead-in must withstand rough handling Registers must be maintained for
each piece of equipment and findings of regular inspections must be entered in the portable electrical
equipment register Inspections must concentrate on plug, cord, switch and any obvious faults. When used in
wet/damp conditions, it must be protected as for portable electrical tools, above

8. PHYSICAL REQUIREMENTS

8.1 Traffic Diversions Road Works

Provision by means of a method statement must be made for any traffic diversions to conduct your
construction activities as well as any loading and off- loading of materials and waste.
The method statement must include a drawing indicating traffic signage and the like. Please refer to
Section 4.11 – Permits, of this specification.

8.2 Edge Protection and Penetrations

Principal Building Contractor must ensure that all exposed edges and openings are guarded and demarcated at
all times until permanent protection has been erected. Principal Building Contractor has the following options
when contemplating the protection of openings, slabs and edges:

• A physical barrier at the edge of the opening/slab, which must be strong enough to carry the weight
of a person in the process of falling (wire will not be deemed sufficient).
• External façade scaffold complete with a fully boarded platform at the same level as the slab with a
handrail, could serve as a fall protection measure.
• A visual barrier in the form of orange webbing, at a distance of at least one meter from the actual
edge of such slab, opening.

Should none of the above be achieved, as a last resort, Principal Building Contractor must endeavor to gain
exemption from Construction Regulation 10(4)(a) obtainable in writing from the Department of Labour.

The Principal Building Contractor’s fall protection plan must detail the following safety measures: Protection of
decking edges; finished floor slab edges; stairways; floor penetrations; lift shafts; and all other openings and
areas from where a person may fall.
The placement of edge protection at deck edges must be coordinated so as to minimize the time that such
edge protection is not in place (programming issue between Principal Building Contractor and
Formwork/support work contractor).

The removal of edge protection from formwork decks and the subsequent replacement thereof at the finished
floor edge must be systematically coordinated by the Principal Building Contractor.

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During the erection of formwork and support work, edge protection may be wavered in lieu of fall arrest
equipment. The Principal Building Contractor’s and Subcontractors’ fall protection plans must include the
strategies for management of edge protection and penetrations.

8.3 Housekeeping

Principal Building Contractor’s is to ensure that:

• Housekeeping is continuously implemented
• Scrap, waste & debris are removed regularly
• Materials placed for use are placed safely and not allowed to accumulate or cause obstruction to free
movement of pedestrian and vehicle traffic
• Waste & debris not to be removed by disposing from heights, but by chute or crane
• Where practicable, Construction sites are fenced off to prevent access of unauthorized persons
• An unimpeded workspace is maintained for every employee
• Every workplace is kept clean, orderly and free of tools etc. that are not required for the work being
done.
• As far as is practicable, every floor, walkway, stair, passage and gangway are kept in good state of
repair, slip and trip, skid-free and free of obstruction, waste and materials
• The walls and roof of every indoor workplace is sound and leak-free
• Openings in floors, hatchways, stairways and open sides of floors or buildings are barricaded, fences,
boarded over or provided with protection to prevent persons from falling.

8.4 Stacking & Storage

• The Principal Building Contractor/Employer must ensure that a competent person is appointed in
writing to supervise all stacking and storage on a construction site as per Construction Regulation 28.
• Adequate storage areas are provided and demarcated
• The base of any stack is level and capable of sustaining the weight exerted on it by the stack
• The items in the lower layers can support the weight exerted by the top layers.
• Cartons and other containers that may become unstable due to wet conditions are kept dry
• Pallets and containers are in good condition and no material is allowed to spill out.
• The height of any stack does not exceed 3X the base unless stepped back at least half the depth of a
single container at least every fifth tier or the approval of an inspector has been obtained to build the
stacks higher with the aid of an appropriate machine.
• The articles that make up a single tier are consistently of the same size, shape and mass
• Structures for supporting stacks are structurally sound and able to support the mass of the stack
• No articles are removed from the bottom of the stack, but from the top tier first
• Anybody climbing onto a stack can and does so safely and that the stack is sufficiently stable to
support him/her
• Stacks that are in danger of collapsing are broken down and restacked
• Stability of stacks are not threatened by vehicles or other moving plant and machinery
• Stacks are built in a header and stretcher fashion and that corners are securely bonded
• Persons climbing onto stacks do not approach unguarded moving machinery or electrical installations

8.5 Fire Extinguishers and Fire Fighting Equipment

Principal Building Contractor and relevant Subcontractors shall provide adequate, regularly serviced
firefighting equipment located at strategic points on site, specific to the classes of fire likely to occur. The
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appropriate notices and signs must be posted up as required. A minimum of four (4No) 9kg dry chemical
powder fire extinguishers must be available in and around the site office establishment and stores. Wherever
’hot work’ is taking place, additional fire extinguishers must be on hand. The Principal Building Contractor is
responsible for ensuring compliance with hot work procedures and must be in possession of method
statements

Detailing the safe working procedures. ’Hot work’ includes all work that generates a spark or flame and may
therefore result in a fire.

8.6 Fall Protection Working in Elevated Positions

A pre-emptive Risk Assessment will be required for any work to be carried out above two meters from the
ground or any floor level and will be classified as "Work in Elevated Positions".

As far as is practicable, any person working in an elevated position will work from a platform, ladder or other
device that is at least as safe as if he/she is working at ground level and whilst working in this position be
wearing and using a full body harness that will be worn to prevent the person falling from the platform, ladder
or other device utilized. This safety harness will be, as far as is possible, secured to a point away from the edge
over which the person might fall and the double lanyard must be of such a length that the person will not be
able to move over the edge.

In addition, any platform, slab, deck or surface forming an edge over which a person may fall must be fitted
with guard rails at two different heights as prescribed in SABS 10085-1 Code of Practice for the Design,
Erection, Use and Inspection of Access Scaffolding

Workers working in elevated positions must be medically fit and trained to do this safely. Proof of medical
fitness and training must be maintained on The Principal Building Contractors site safety file.

The Risk Assessments shall place specific emphasis on the placing and handling of roofing materials such as IBR
sheeting or similar materials, (including contingency safety measures), which when exposed to windy
conditions represents a serious safety hazard. Fall protection plan is to conform with Construction Regulation
10.

8.7 Roof work

All roof work must be conducted in accordance with construction regulation 10. A roof work risk assessment
must be compiled by the roof work contractors (roof structure contractor and roof covering contractor) prior
to such work being undertaken. The Risk Assessment must take into account the possibility of persons falling
through fragile material, skylights, soffits and openings in the roof, steel support work trusses and purloins so
designed as to support the roof structure. This consolidated roof safety plan must be forwarded to the

Principal Building Contractor. before the roof work is programmed to begin. The plan must include the
following:

• How the roof work is planned to be erected;

• What hazards (tasks and tools) are associated with the work;
• That the roof workers are competent (trained, experienced, knowledgeable);
• That no work is carried during inclement weather (Strong wind and rain)
• That fragile material/areas are demarcated, and sign posted;
• That suitable platforms are provided where fragile materials exist;

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 • What safety measures will be implemented to ensure the safety of roof workers as well as persons
working below the roof work (due to placement of roof tiles)?

8.8 Severe Weather Plan

• When high wind creates a hazard to craftsmen or work being performed, i.e., instability in elevated
areas, limited visibility due to dust or particles in the air, unmanageable materials, etc., supervision will
stop work activities, re-assign work and area, properly store and secure material which might blow
away, injure or damage, lower/tie down crane booms and obtain further instruction from Site
Management.

• When rain creates a hazard to craftsmen on work being performed, i.e., un-stable footing conditions
due to slippery structural steel, muddy and flooded work environments, unstable trenches or
excavations, poor visibility due to rain or eye protection, supervision will stop specific work due to
hazard, re-assign work duties and/or areas, and obtain further instructions from Project Management.
All scaffolding equipment and lifting equipment to be inspected and proclaimed safe to use or rectified
as to be safe to use after any inclement weather. Signage must be posted to indicate the status of the
scaffolding.

8.9 Structures

Principal Building Contractor will ensure that in terms of the Construction Regulations 11.

• That the structure on/in, which works, is to be performed has been inspected by a certified structural
engineer declaring the structure to be safe for construction/demolition/renovations work processes.
• Steps are taken to ensure that no structure becomes unstable or poses a threat of collapse due to
demolition and construction work being performed on it, or in the vicinity of it
• No structure is overloaded to the extent where it becomes unsafe
• He/she has received from the designer the following information:
• Information on known or anticipated hazards relating to the construction/demolition work and the
relevant information required for the safe execution of the construction/demolition work
• A geo-scientific report (where applicable)
• The loading the structure is designed to bear
• The methods and sequence of the construction/demolition process
• All drawings pertaining to the design are on site and available for inspection
• The structural engineer shall carry out inspections at appropriate and sufficient intervals of the
construction work involving the design of the relevant structure to ensure compliance with the design
and record the results of these inspections in writing. These records shall be maintained on the
relevant site safety files as per Construction regulation 9(2) f.

8.10 Excavations, Shoring, Dewatering or Drainage

The Principal Building Contractor needs to conform with Construction Regulation 13;
13. (1) A contractor must-
13(1)(a) ensure that all excavation work is carried out under the supervision of a competent person who has
been appointed in writing for that purpose; and
13(1)(b) evaluate, as far as is reasonably practicable, the stability of the ground before excavation work begins.
13(2) A contractor who performs excavation work-
13(2)(a) must take reasonable and sufficient steps in order to prevent, as far as is reasonably practicable, any
person from being buried or trapped by a fall or dislodgement of material in an excavation;

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13(2)(b) may not require or permit any person to work in an excavation which has not been adequately shored
or braced: Provided that shoring and bracing may not be necessary where-
13(2)(b)(i) the sides of the excavation are sloped to at least the maximum angle of repose measured relative to
the horizontal plane; or
13(2)(b)(ii) such an excavation is in stable material: Provided that-
13(2)(b)(ii)(aa) permission has been given in writing by the appointed competent person contemplated in sub
regulation (1) upon evaluation by him or her of the site conditions; and
13(2)(b)(ii)(bb) where any uncertainty pertaining to the stability of the soil still exists, the decision from a
professional engineer or a professional technologist competent in excavations is decisive and such a decision
must be noted in writing and signed by both the competent person contemplated in sub regulation (1) and the
professional engineer or technologist, as the case may be;
13(2)(c) must take steps to ensure that the shoring or bracing contemplated in paragraph (b) is designed and
constructed in a manner that renders it strong enough to support the sides of the excavation in question;
13(2)(d) must ensure that no load, material, plant or equipment is placed or moved near the edge of any
excavation where it may cause its collapse and consequently endangers the safety of any person, unless
precautions such as the provision of sufficient and suitable shoring or bracing are taken to prevent the sides
from collapsing;
13(2)(e) must ensure that where the stability of an adjoining building, structure or road is likely to be affected
by the making of an excavation, steps are taken to ensure the stability of such building, structure or road and
the safety of persons;
13(2)(f) must cause convenient and safe means of access to be provided to every excavation in which persons
are required to work, and such access may not be further than six meters from the point where any worker
within the excavation is working;
13(2)(g) must ascertain, as far as is reasonably practicable, the location and nature of electricity, water, gas or
other similar services which may in any way be affected by the work to be performed, and must before the
commencement of excavation work that may affect any such service, take the steps that are necessary to
render the circumstances safe for all persons involved;
13(2)(h) must ensure that every excavation, including all bracing and shoring, is
inspected-
13(2)(h)(i) daily, prior to the commencement of each shift;
13(2)(h)(ii) after every blasting operation;
13(2)(h)(iii) after an unexpected fall of ground;
13(2)(h)(iv) after damage to supports; and
13(2)(h)(v) after rain,
by the competent person contemplated in sub regulation (1), in order to ensure the safety of the excavation
and of persons, and those results must be recorded in a register kept on site and made available on request to
an inspector, the client, the client's agent, any other contractor or any employee;
13(2)(i)must cause every excavation which is accessible to the public or which is adjacent to public roads or
thoroughfares, or whereby the safety of persons may be endangered, to be-
13(2)(i)(i) adequately protected by a barrier or fence of at least one metre in height and as close to the
excavation as is practicable; and
13(2)(i)(ii) provided with warning alluminants or any other clearly visible boundary indicators at night or when
visibility is poor, or have resort to any other suitable and sufficient precautionary measure where
subparagraphs (i) and (ii) are not practicable;
13(2)(j) must ensure that all precautionary measures stipulated for confined spaces as determined in the
General Safety Regulations, 2003, are complied with by any person entering any excavation;
13(2)(k) must, where the excavation work involves the use of explosives, appoint a competent person in the
use of explosives for excavation, and must ensure that a method statement is developed by that person in
accordance with the applicable explosives legislation; and
13(2)(/) must cause warning signs to be positioned next to an excavation within which or where persons are
working or carrying out inspections or tests.

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8.11 Speed Restrictions and Protection

The Principal Building Contractor shall ensure that all persons in its employment, all Subcontractors, and all
those that are visiting the site are aware and comply with the site speed restriction(s). Separate vehicle and
pedestrian access routes shall be provided, maintained, controlled and enforced.

8.12 Hazardous Chemical Substances (HCS)

The Principal Building Contractor and other relevant Subcontractors shall provide the necessary training and
information regarding the use, transport, and storage of Hazardous Chemical Substances. The Principal
Building Contractor shall ensure that the use, transport, and storage of Hazardous Chemical Substances are
carried out as prescribed by the Hazardous Chemical Substances Regulations. The Subcontractor shall ensure
that all hazardous chemicals on site have a Material Safety Data Sheet (MSDS) on site and the users are made
aware of the hazards and precautions that need to be taken when using the chemicals. The First Aiders must
be made aware of the MSDS and how to treat Hazardous Chemical Substances incidents appropriately.
Flammable substances must be stored separately away from other materials, and in a well – ventilated area
(appropriate cross ventilation). A competent person should be appointed to be in control of this portfolio. The
necessary safety signage should be positioned near and around the cornered off areas. Fire extinguishers
should also be placed, no closer than five (5) meters of the area.

All containers must be clearly labelled. substances must be stored separately, away from other materials, and
in a well-ventilated area (appropriate cross ventilation). A competent person should be appointed to be in
control of this portfolio. Fuel storage tanks must conform to the general environmental legislation and
Environmental Management Plan. The necessary safety signage must be posted up on the tanks – ‘no naked
flames’, ‘no smoking’. Two 9kg DCP fire extinguishers must be placed near to fuel tanks, but not within 5m of
the tanks. These extinguishers are over and above the minimum four required for the offices and stores.

8.13 Transport of Workers

The Principal Building Contractor and other Subcontractors shall not:

1. Transport persons together with goods or tools unless there is an appropriate area or section to store them
2. Transport persons in a non-enclosed vehicle e.g. truck, there must be a proper canopy (properly covering in
the back and top) with suitable sitting area. Workers shall not be permitted to stand or sit at the edge of the
transporting vehicle.

8.14 Temporary Works (Formwork and Support work)

A contractor must appoint a temporary works designer in writing to design, inspect and approve the erected
temporary works on site before use. The designer of temporary works must ensure that –

a) All temporary works are adequately designed so that it will be capable of supporting all anticipated vertical
and lateral loads that may be applied;
b) The design of temporary works are done with close reference to the structural design drawing issued by the
contractor, and in the event of any uncertainty consult the contractor;
c) The loads caused by the temporary works and any imposed loads are clearly indicated in the design
d) The temporary works drawing are approved by the temporary works designer before the erection of any
temporary works;
All temporary works operations are carried out under the supervision of a competent person who has been
appointed in writing for that purpose. All temporary works structures are inspected by a competent person
immediately before, during and after the placement of concrete, after inclement weather or any other

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imposed load and at least on a daily basis until the temporary works structure has been removed and the
results have been recorded in a register and made available on site.
The contractor must ensure that –
a) All temporary works structures are adequately erected, supported, braced and maintained by a competent
person so that they are capable of supporting all anticipated vertical and lateral loads that may be applied to
them, and that no loads are imposed onto the structure that the structure is not designed to
withstand;
b) All temporary works structures are done with close reference to the structural design drawings, and where
any uncertainty exist the structure designer should be consulted;
c) Detailed activity specific drawings pertaining to the design of temporary works structures are kept on the
site and are available on request to an inspector, Subcontractors, Client the Client agent or any employee;
d) All persons required to erect, move or dismantle temporary works structures are provided with adequate
training and instruction to perform those operations safely;
e) All equipment used in temporary works structure are carefully examined and checked for suitability by a
competent person before being used;
f) No person may cast concrete, until authorization in writing has been given by the competent person;
g) Adequate precautionary measures are taken in order to –
i. Secure any deck panels against displacement; and
ii. Prevent any person from slipping on temporary works due to the application of release agents
h) Upon casting concrete, the temporary works structure is left in place until the concrete has acquired
sufficient strength to safely support its own weight and any imposed load, and is not removed until removed
until authorization in writing has been given by the competent person;
i) The foundation conditions are suitable to withstand the loads caused by then temporary works structure and
any imposed load accordance with temporary works design;
See Construction Regulation 12 for details.

8.15 Environmental management

8.15.1 Dumping

1. Receipts for hazardous waste disposal shall be copied to the Environmental Manager.
2. Any proposal to dispose of vegetation cuttings, tree trunks or building waste products such as rubble or
asphalt or similar such products as part of backfill or landscape shaping shall require a Method Statement.

8.15.2 Litter and refuse

1. Waste and litter shall be disposed of into scavenger- and weatherproof bins. Principal Building Contractor
shall then remove the refuse collected from the working areas, from site at least once a week.
2. Refuse must be disposed at a site approved by the Environmental Manager.
3. Principal Building Contractor shall make provision for workers to clean up Principal Building Contractor’s
camp and working areas at least once a week.

8.15.3 Recycling

1. Wherever possible, materials used or generated by construction shall be recycled.

2. Containers for glass, paper, metals and plastics shall be provided. Office and camp areas are particularly
suited to this form of recycling process.
3. Where possible and practical, such as at stores and offices, waste shall be sorted for recycling purposes.
Recycling protocols shall sort materials into
the following categories:
a. Paper / cardboard

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b. Aluminium
c. Metals (other than aluminium)
d. Organic waste
e. Glass

8.15.4 Litter and oil traps

1. Refuse screens and oil traps shall be installed at runoff concentration points from large parking facilities,
wash bays, storm water outlets, inlets to detention ponds, workshop drainage points, ablution and eating
areas. These facilities shall be serviced and monitored at the discretion of the
Environmental Manager.

8.15.5 Wastewater management

1. A surface water management plan has been prepared and approved

before construction commences. It has considered the following:
• Appropriate cut-off drains to separate potentially contaminated flows
from the open drainage system.
• Containment of polluted flows.
• Settling ponds/sludge dams/evaporation ponds for water with high suspended solids (e.g. batching, crusher,
and sand washing areas).
2. Principal Building Contractor should take precautions to minimise water pollution as shall be
required.
3. All wastewater should comply with pre-determined standards as set out in the National Water Act, Act 36 of
1998, Government Notice No 398 and No 399 DWAF General Authorisations in terms of Section 39 of the
National Water Act, Act 36 of 1998 and the South African Water Quality Guidelines for Fresh Water Second
Edition, 1996, before it can be released into the environment.
4. Water quality monitoring shall be undertaken as described in the relevant section of this CEMP.
5. Principal Building Contractor shall notify the Environmental Manager immediately of any pollution incidents
on site.

8.15.6 Washing areas

1. Wash areas shall be placed and constructed in such a manner so as to ensure that the surrounding areas,
which include groundwater, are not polluted.
2. A Method Statement shall be required for all wash areas where hydrocarbon and hazardous materials, and
pollutants are expected to be used. This includes, but is not limited to, vehicle washing, workshop wash bays,
paint wash and cleaning.
3. Wash areas for domestic use shall ensure that the disposal of contaminated “grey” water is sanctioned by
the Environmental Manager

8.15.7 Spillages

1. Streams, rivers and dams and underground water will be protected from direct or indirect spillage of
pollutants such as refuse, garbage, cement, concrete, sewage, chemicals, fuels, oils, aggregate, tailings, wash
water, organic materials and bituminous products.
2. In the event of a spillage during the construction phase, the responsibility for spill treatment will lie with
Principal Building Contractor will be liable to arrange for competent assistance to clear the affected area.
3. Principal Building Contractor will compile and maintain environmental emergency procedures, to ensure
that there will be an appropriate rapid response to unexpected or accidental environment-related incidents
throughout the life cycle of the project.

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4. The individual responsible for, or who discovers a hazardous waste spill must report the incident to the
Environmental Manager.
5. The Environmental Manager will assess the situation in consultation with Principal Building Contractor and
act as required. In all cases, the immediate response will be to contain the spill. The exact treatment of
polluted soil/water will be determined By Principal Building Contractor in consultation with the Environmental
Manager. Areas cleared of hazardous waste will be re-vegetated according to the Environmental Manager’s
instructions.
6. Should water downstream of the spill be polluted, and fauna and flora show signs of deterioration or death,
specialist hydrological or ecological advice must be sought for appropriate treatment and remedial procedures
to be followed. The requirement for such input will be agreed with the Environmental Manager. The costs of
containment and rehabilitation will be for Principal Building Contractor’s account, including the costs of
specialist input.
7. No person shall be allowed to approach a spill unless he/she is equipped with the personal protective
clothing.
8. The risk involved shall be assessed before anyone approaches the scene of the incident with the emergency
response plan.
9. The Environmental Manager shall establish, at the earliest opportunity, a temporary isolation zone to clear
the area of onlookers.
10. A written report shall be completed and signed by the Environmental Manager and forwarded to the
relevant environmental authority within 24 hours of the incident.
11. Any known or discovered spillage of toxic substances into a stream or river should be followed by
immediate monitoring of the receiving streams and rivers.

8.15.8 Cement /concrete batching

1. Location, layout and preparation of cement/ concrete batching facilities

including the methods employed for the mixing of concrete including the
management of runoff water from such areas.

8.15.9 Pumping and Sumping

1. All pumps shall be placed over drip trays in order to prevent fuel spills and leaks from contaminating the
water in the pumped area.
2. Contaminated water may not be discharged into existing watercourses or streams and a method statement
for discharge of this contaminated water shall be required.
3. Small volumes of silt-laden water may be cleaned by using a perforated 200l drum containing sand and
stone separated by geotextile fabric with a central delivery water pipe
4. Silt-laden water shall be cleaned by ensuring that the overland flow of water disperses widely through
vegetation.
5. Silt-laden water shall be cleaned by tying a geotextile sock on the delivery pipe of the pump. Other filtration
methods, such as hay bales and flocculation, may be used and shall be approved by the Environmental
Manager.

8.15.10 Fuels/flammables stores

1. Fuel stores are kept as low in volume as practicable.

• There are no leaks.
• The outlet is secure and locked.
• The bund is empty.
• Fire extinguishers are serviced and accessible.
• The area is secure from accidental damage through vehicle collision & the like.
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 • Emergency and contact numbers are available and displayed.
• There is adequate ventilation in enclosed spaces.
• There are no stores or containers within the 1:50 year flood line.

8.15.11 Cleaning of Roads

The Principal Building Contractor and earth work Subcontractor will be responsible for cleaning off access
roads at all times while work is taking place on site.

9. Plant, Machinery and Equipment

9.1 Vessels under Pressure and Gas Bottles

Principal Building Contractor and all relevant Subcontractors shall comply with the Vessels under Pressure
Regulations, including:

• Providing competency and awareness training to the operators/users;

• Providing the relevant PPE and clothing;
• Inspect equipment regularly (every month) and keep records of inspections;
• Providing appropriate firefighting equipment (Fire Extinguishers) on hand;
• Oxygen and acetylene bottles must be secured in an upright position, must not show signs of corrosion
or damage and must have flash back arrestors fitted.

9.2 Hired Plant and Machinery

The Principal Building Contractor shall ensure that any hired plant and machinery used on site is safe for use
and complies with the minimum legislated requirements. The necessary requirements as stipulated by the OHS
Act and Construction Regulations (July 2014) shall apply.

The Principal Building Contractor shall ensure that operators hired with machinery are competent and that
certificates are kept on site in the health & safety file.
Any load test requirements and inspections in terms of legislation must be complied with and copies of load
test certificates and inspections must be kept in the health & safety file. All relevant Subcontractors must
ensure the same.

9.3 Lifting Machines, Tackle and Lifting Operations

Principal Building Contractor and all Subcontractors shall ensure that lifting machinery and tackle are inspected
before use and thereafter in accordance with the Driven Machinery Regulations and the Construction
Regulations (regulation 22).
There must be a competent lifting machines inspector (registered with the Department of Labour, Gazette
number 27305) and a competent lifting tackle inspector who must inspect the equipment, taking into account
that:

•All lifting machinery and tackle have a safe working load clearly indicated;
•Regular inspection and servicing are carried out (3-monthly inspections and records for tackle and
6-monthly inspections and records for lifting machines);
• Records are kept of inspections and of service certificates;
• There is proper supervision in terms of guiding the loads that includes a trained banks man to direct
lifting operations and check lifting tackle and attachments daily;
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 • Rigging of loads to be done in accordance with acceptable safe work practices;
• Tower crane bases have been designed and finally approved by an engineer before loading such
base;
• Annual load test certificates for lifting machines are in place;
• Tower cranes are fitted with wind speed meters and audible alarm/warning lights, crane hooters,
and that the crane’s load chart is posted up in the crane cab;
• The operators are certified to operate the specific machine (valid certificate to be on site);
• The operators are physically and psychologically fit to work and in possession of a medical
certificate of fitness to be available on site.

The Principal Building Contractor must ensure that safe lifting operations are adhered to. This must include the
following:

• Pallets of bricks being lifted by a tower crane or mobile crane may only be lifted when secured in a
brick cage or brick net, securing the entire load of bricks to the crane hook;
• Mortar bins, waste bins and any other receptacle must be deemed to be a lifting attachment and
must be designed to carry the required load. Such attachments must be on register and inspected
every 3 months by the competent lifting tackle inspector;
• Formwork may only be lifted by using purpose designed and manufactured lifting tackle – eight-
gauge wire and the like is prohibited;
• A competent banks man must be in control of all rigging, slinging and lifting operations and must
wear a high visibility vest, be in possession of a two-way radio and make use of a whistle warning
persons of overhead loads. The crane operator may only take commands and signals from the
designated bank men;
• Guide ropes (tag lines) must be used when lifting large shutters, long bundles of re-bar and other
similar loads. This must be detailed in the Clients and contractors’ fall prevention plans.
• Lifting operations must be re-evaluated once wind speeds reach 40 km/h unless otherwise specified
by the lifting machine manufacturer.
• and tested and such registered person shall date and sign such report and submit said report within
30 days to the user who shall keep the report in a safe place in the machine-room or machine
compartment.

9.4 Ladders

The Principal Building Contractor must ensure that all ladders are inspected daily with monthly records kept; in
good safe working order; the correct height for the task; extend at least 1m above the landing; fastened and
secured; and at a safe angle. Stepladders must be safe for use, must be the correct height for the task and the
top two rungs may not be used. Records of inspections must be kept in a register on site. Subcontractors using
their own ladders must ensure the same.

9.5 General Machinery

The Principal Building Contractor and relevant Subcontractors must ensure compliance with the Driven
Machinery Regulations, which includes carrying out risk assessments on the machines, inspecting machinery
regularly, appointing a competent person to inspect and ensure maintenance, issuing PPE and relevant clothing,
and training those who use machinery.

9.6 Electrical Installations, Portable Electrical Tools and Explosive power tools

The Client will ensure as far as possible that the Principal Building Contractor is made aware of the positions of
all electrical power lines. The Principal Building Contractor must notify the Client should it not be sure of the
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 location of any electrical power lines. The Principal Building Contractor must comply with the Electrical
Installation Regulations, the Electrical Machinery Regulations and the Construction Regulations (CR 24).

The Principal Building Contractor must keep a copy of the Certificate of Compliance (CoC) for its electrical power
supply. A revised CoC is required whenever the installation is altered or changed in any way. All temporary
electrical installations must be inspected at least weekly by a competent person appointed in writing.
The Principal Building Contractor shall ensure that use and storage of all explosive powered tools and portable
electrical tools are in compliance with relevant legislation. The Principal Building Contractor shall ensure that
all electrical, tools, electrical distribution boards, extension leads and plugs are kept in safe working order.
Regular inspections and toolbox talks must be conducted to make workers aware of the dangers and control
measures to be implemented e.g. personal protection equipment, guards etc.

The Principal Building Contractor shall consider the following:

1. A competent person undertakes routine inspections and records are kept
2. Only authorized trained persons use the tools
3. The Safe Working Procedures apply
4. Awareness training is carried out and compliance is enforced at all times, and
5. PPE and clothing are provided and maintained
6. A register indicating the issue and return of all explosive rounds
7. Ensure that the cartridges and explosive tools is locked up separately
8. Signs to be posted up in the areas where explosive powered tools are being used. (Warning: Explosive
Powered Tools in use – Keep Clear)
9. Each item of power tool must be clearly marked so as to identify and tests /examinations must be recorded
in the register.
10. Portable Power tool inspector must be appointed in writing.

9.7 Electrical & Mechanical Lockout

A system of control shall be established in order that no unauthorized person can energize a circuit, open a
valve, or activate a machine on which people are working or doing maintenance, even if equipment, plant or
machinery is out of commission for any period, thus eliminating injuries and damage to people and equipment
as far as is reasonably practicable.

9.7 Electrical & Mechanical Lockout (Continued)

Physical/mechanical lock-out systems shall be part of the safety system and included in training. Lockouts shall
be tagged, and the system tested before commencing with any work or repairs.

9.8 Waste Chutes

The disposal of rubble and other waste from elevated positions may only be conducted under controlled
conditions. Waste chutes must be secured to a scaffold structure, which must in turn be secured to the main
building. A person must be designated to take control of waste chute operations, which must include the
inspection of the chute on a daily basis. Waste must discharge into an enclosed area (ready fence panels to be
used), eliminating the risk of persons being struck by waste material.

9.9 Explosive Powered Tools

21, (1) No contractor may use or permit any person to use an explosive actuated fastening device, unless-
(a) the user is provided with and uses suitable protective equipment;
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(b) the user is trained in the operation, maintenance and use of such a device;
(c) the explosive actuated fastening device is provided with a protective guard around the muzzle end, which
effectively confines any flying fragments or particles; and
(d) the firing mechanism is so designed that the explosive actuated fastening device, will not function unless it
is held against the surface with a force of at least twice its weight; and the angle of inclination of the barrel to
the work surface is not more than 15degrees from a right angle.
(2) A contractor must ensure that-
(a) only cartridges suited for the relevant explosive actuated fastening device, and the work to be performed,
are used;
(b) an explosive actuated fastening device is cleaned and examined daily before use and as often as may be
necessary for its safe operation by a competent person who has been appointed for that purpose;
(c) the safety devices of an explosive actuated fastening device are in good working order prior to use;
(d) when not in use, an explosive actuated fastening device and its cartridges are locked up in a safe place,
which is inaccessible to unauthorized persons;
(e) an explosive actuated fastening device is not stored in a loaded condition;
(f)a warning notice is displayed in a conspicuous manner in the immediate vicinity wherever an explosive
actuated fastening device is used; and
(g) the issuing and collection of cartridges and nails or studs of an explosive actuated
fastening device are-
(i) controlled and done in writing by a person having been appointed in writing for that purpose; and
(ii) recorded in a register by a competent person and that the recipient has accordingly signed for the receipt
thereof as well as the returning of any spent and unspent cartridges.

9.10 Tower Cranes

As per construction Regulation 22:

A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that
Where tower cranes are used-
(a) they are designed and erected under the supervision of a competent person;
(b) a relevant risk assessment and method statement are developed and applied;
(c) the effects of wind forces on the crane are taken into consideration and that a wind speed device is fitted
that provides the operator with an audible warning when the wind speed exceeds the design engineer's
specification;
(d) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and secured;
(e) the tower crane operators are competent to carry out the work safely; and the tower crane operators have
a medical certificate of fitness to work in such an environment, issued by an occupational health practitioner in
the form of Annexure 3.No loads may be lifted over the external blocks.

10 Occupational Health

10.1 Industrial Hygiene (exposure to physical and chemical stress factors)

Exposure of workers to occupational health hazards and risks is very common in any work environment,
especially in construction. Occupational exposure is a major problem and all contractors must ensure that
proper health and hygiene measures are put in place to prevent exposure to these hazards. Prevent inhalation,
ingestion, and adsorption through the skin of hazardous chemical substances.

10.2 Noise Induced Hearing Loss

Noise induced hearing loss is a highly underrated occupational condition.

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Occupational noise emitted by construction machinery and power tools must be controlled as far as possible
by implementing engineering solutions such as noise dampening, regular maintenance, servicing and
inspection, screening off the noise, and reducing the number of persons exposed.

It is generally accepted that all employees on a construction site will be exposed to varying degrees of noise. In
view of this, Principal Building Contractor shall ensure full compliance with the above-mentioned regulation;
furthermore, provide proof of the relative management process. Principal Building Contractor is advised to pay
particular attention to section 12 of the “Noise-Induced Hearing Loss Regulation”

10.3 Ergonomics

Ergonomics is the study of how workers relate to their workstations. We advise Principal Building Contractor
and Subcontractors to take this into consideration when conducting risk assessments, thereby improving the
worker-task relationship, which will in turn improve productivity and reduce chronic conditions such as back
strains, joint problems and mental fatigue, amongst others.

10.4 Welfare Facilities

Principal Building Contractor must supply sufficient toilets (1 toilet per 30 workers), clean, lockable changing
facilities, hand washing facilities, soap, toilet paper, and hand drying material. Waste bins must be strategically
placed around site and emptied regularly. Workers must not be exposed to hazardous materials/substances
while eating and must be provided with adequate, sheltered eating areas complete with benches and tables.
Stores may not double up a change rooms or mess areas.

10.5 Alcohol and other Drugs

No alcohol and drugs will be allowed on site. No person may be under the influence of alcohol or any drug
while on the construction site. Any person on prescription medication must inform his/her superior, who shall
in turn report this to the Client’s Agent forthwith. Any person suffering from any illness/condition that may
have a negative effect on his/her /anyone else’s health or safety performance must report this to his/her
superior. Any person suspected of being under the influence of alcohol or other drugs must be sent home
immediately.

10.6 Dust Control

1. Principal Building Contractor shall be solely responsible for the control of dust arising from Principal Building
Contractor operations. Principal Building Contractor should prepare and submit a Dust Control Method
Statement. As a minimum, the statement should address the following:

• Schedule of spraying water on construction areas/components like the

batching area, unpaved roads paying due attention to control of runoff.
• Speed limits for vehicles on unpaved roads and minimisation of haul distances.
• Measure to ensure that material loads are properly covered during transportation.
• Minimisation of the area disturbed at any one time and protection of exposed soil against wind
erosion.
• Location of material stockpiles taking into consideration prevailing wind directions and location of
sensitive receptors.
• Adherence to the dust loads and protective gear stipulated in the Occupational Health and Safety Act.
• Reporting mechanism and action plan in case of excessive wind and dust conditions.
• The quantity of water used to control dust must be monitored and documented.

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2. Principal Building Contractor shall take all reasonable measures to minimise the generation of dust
as a result of construction activities to the satisfaction of the Environmental Manager.
3. Removal of vegetation shall be avoided where possible and similarly exposed surfaces shall be re-vegetated
or stabilised as soon as is practically possible.
4. Excavation, handling and transport of erodible materials shall be avoided under high wind conditions or
when a visible dust plume is present.
5. During high wind conditions, the Environmental Manager will evaluate the situation and make
recommendations as to whether dust-damping measures are adequate, or whether working will cease
altogether until the wind speed drops to an acceptable level.
6. Where possible, soil stockpiles shall be located in sheltered areas where they are not exposed to the erosive
effects of the wind. Where erosion of stockpiles becomes a problem, erosion control measures shall be
implemented at the discretion of the Environmental Manager.
7. Vehicle speeds shall not exceed 40km/h along dirt roads or 20km/h when traversing unconsolidated and
non-vegetated areas.
8. Appropriate dust suppression measures shall be used when dust generation is unavoidable, e.g. dampening
with water, particularly during prolonged periods of dry weather in winter. Such measures may also include
the use of temporary stabilising measures (e.g. chemical soil binders, straw, brush packs, chipping etc.).

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11 ANNEXURE - A

PRIMARY HEALTH AND SAFETY COMPLIANCE

Principal Building Contractor and Subcontractors must submit compliance with Annexure ‘A’ within two weeks (10
working days) of receiving these Health & Safety Specifications. Compliance with Annexure ‘A’ must be maintained
and proven to the Safety Agent at audits.

HSS Item No. Requirement Legal Reference Compliance required by:

A1 Health & Safety Plan (H&S Constructions Regs. Prior to work commencing
plan)

A2 Notification of Intention to Complete Schedule 1 Before commencement on site

Commence Construction / (Construction Regs)
Building Work

A3 Assignment of Responsible OHS Act Section 8.(1) Before commencement on site

Persons to Supervise appointee. Construction Work
Construction Work Supervisor CR 8. (7)

A4 Competence of Responsible OHS Act Construction Work Together with H&S plan
Persons in the form of CV’s, Supervisor CR 8. (7) Sub-
related work history of CR 8 ordinate supervisors CR 8.(8)
(7) and CR 8 (8) appointees

A5 Compensation for COIDA Together with H&S plan

Occupational Injuries and
Diseases – proof of
registration

A6 Health and Safety Client Requirement Together with H&S plan

Organogram showing all
safety management
portfolios and positions

A7 Initial Hazard Identification Construction Regs. Together with H&S plan

and Risk Assessment
document

A8 Fall protection plan (first Construction Regs. Together with H&S plan
draft) as defined in the
Construction regulations
Also, see CR 10.(1)(a)

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HSS = health & safety specifications
OHS Act = occupational health & safety Act
CR = construction regulations
COIDA = compensation for occupational injuries and diseases Act

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12 ANNEXURE - B

Assignment of duties by Principal Building Contractor and Subcontractors’ responsible persons

The Principal Building Contractor must make all the management appointments as set out below.
(Further appointments could become necessary as the project progresses).
No OHS Act Ref. Appointment Name of Appointee

1 Section 8.(1) Overall Authority and Accountability

2 Section Assignment of Duties

16.(2)

3 CR 8.(7) Construction Supervisor

4 CR 8.(8) Subordinate Construction Supervisor

5 GMR 2(1) Supervision of Machinery (not for construction sites)

6 Section 17 Health and Safety Representative

7 CR 16.(1)) Scaffold Erector, Inspector (separate appointments)

8 CR 13(1) Excavation Inspector

9 GSR 3(4) First Aiders

10 CR 29(h) Fire Equipment Inspector

11 EMR 9 Portable Electrical Tool Inspector

12 CR 17(8)(a) Materials Hoist Inspector

13 DMR 18(5) Lifting Machinery and Equipment Inspector

14 DMR 18(6) Lifting Tackle Inspector

15 GSR 13(a) Ladder Inspector

16 HSC Regs Hazardous Chemical Substances Inspector

17 CR 21(2)(b) Explosive Powered Tools Inspector

18 GSR 3 Emergency Procedure Coordinator

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19 CR 12(a) Formwork and Support Work Inspector

20 CR 14.(1) Demolition Work Supervisor

21 CR 17(1) Suspended Platforms Supervisor

22 CR 20(1) Batch Plant Supervisor

23 CR 23(j) Construction Vehicle and Mobile Plant Inspector

24 CR24(e) Electrical Installation and Machinery Responsible Person

25 CR 28(a) Stacking and Storage Supervisor

26 COVID 19 Manager

26 COVID 19 Officer

CR = Construction Regulations

EMR = Electrical Machinery Regulations

DMR = Driven Machinery Regulations

GMR = General Machinery Regulations

ER = Environmental Regulations

GSR = General Safety Regulations

HSC = Hazardous Chemical Substances Regulations

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13 ANNEXURE - C

GENERAL COMPLIANCE REQUIREMENTS

Principal Building Contractor and Subcontractors must comply with but not be limited to the requirements tabled
below: Prove compliance with annexure ‘C’ at audits conducted by the safety agent.

OHS Act Subject Requirements

Section/Regulation
Construction. Notice of carrying out Department of Labour notified
Regulation 4(1) Construction work
Copy of Notice available on Site

General Admin. Copy of OH&S Act (Act 85 Updated copy of Act & Regulations on site.
Regulation 4 of 1993)
Readily available for perusal by employees.

COID Act Registration with Written proof of registration/Letter of good standing available on
Compensation Insurer Site
Section 80

Construction. H&S Specification & H&S Spec received from Client and/or its Agent on its behalf
Regulation 5 (B) Programme
OH&S programme developed & Updated regularly

Section 16.(1) Overall Authority and Overall Responsibility

Accountability

Section 16.(2) Assignment of Duties Responsible for Contract management of the project

CV on file

Legal Liability and HIRA training on file

Construction Construction Manager Responsibility of complying with the OH&S Act assigned to other
Regulation 8(1) person/s by S 16.2.

CV on file

Legal Liability and HIRA training on file

Construction Assist Construction To assist the construction manager on site

Regulation 8(2) Manager
CV on file

Legal Liability and HIRA training on file

Construction. Designation of Person Competent person appointed in writing as

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Regulation 8 (7) Responsible on Site Construction Supervisor with job description

CV on file

Legal Liability and HIRA training on file

Construction. Assistant Competent person appointed in writing as

Regulation 8(8)
Assistant Construction Supervisor with job description

CV on file

Legal Liability and HIRA training on file

Construction Safety Officer Competent person appointed in writing as

Regulation 8(5)
Registered with SACPCMP

CV on file

Section 17 & 18 Designation of Health & More than 20 employees - one H&S Representative, one additional
Safety Representatives H&S Rep. for each 50 employees or part thereof.
General
Administrative Designation in writing, period and area of responsibility specified
Regulations 6 & 7 in terms of GAR 6 & 7

Safety Representatives name to be displayed on site notice board

Meaningful H&S Rep. reports.

Reports actioned by Management.

Section 19 & 20 Health & Safety H&S Committee/s established.

Committee/s
General All H&S Reps shall be members of H&S Committees
Administrative
Regulations 5 Additional members are appointed in writing.

Meetings held monthly; Minutes kept.

All safety meeting schedules are to be displayed on site notice

board

Actioned by Management.

Section 37(1) & (2) Agreement with Written agreement with Contractors
Mandatories/
List of Contractors displayed.
Contractors
Proof of Registration with Compensation Insurer/Letter of Good

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 Standing

Construction Supervisor designated

H&S Reps & H&S Committee

Written arrangements re. First Aid

Section 8(2)(d) Hazard Identification Hazard Identification carried out/Recorded

&Risk Assessment
Construction. Risk Assessment and – Plan drawn up/Updated
Regulation 9(1)
RA Plan available on Site

Risk assessments to be signed off by risk assessor and Contract

manger

Method statement to be done for each activity which is taking

place on site.

All risk assessments to be done as per method statements

Employees/contractors informed/trained

Reporting of Incidents Incident Reporting Procedure and man-hours to be displayed on

site notice board.
(Dept. of Labour)
All incidents in terms of Sect. 24 reported to the Provincial
Director, Department of Labour, within 3 days. (Annexure 1) (WCL
1 or 2) and to the Client and/or its Agent on its behalf

Copies of Reports available on Site

Record of First Aid injuries kept

General Admin. Investigation and All injuries which resulted in the person receiving medical
Regulation 9 Recording of Incidents treatment other than first aid, recorded and investigated by
investigator designated in writing.

Copies of Reports (Annexure 1) available on Site

Tabled at H&S Committee meeting

Construction. Fall Prevention & Competent person appointed to draw up and supervise the Fall
Regulation 10.(1)(A) Protection Protection Plan

Proof of appointees’ competence available on Site

Risk Assessment carried out for work at heights

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 Fall Protection Plan drawn up/updated and workers trained

Available on Site

Construction. Roof work Competent person appointed to plan & supervise Roof work.
Regulation 10(5)(B)
Proof of appointees’ competence available on Site

Risk Assessment carried out and workers trained

Roof work Plan drawn up/updated

Roof work inspect before each shift. Inspection register kept

Employees medically examined for physical & psychological fitness.

Written proof on site

Construction. Structures Information re. the structure being erected received from the
Regulation 11 Designer including:

- geo-science technical report where relevant

- the design loading of the structure

- the methods & sequence of construction

- anticipated dangers/hazards/special measures to construct safely

Risk Assessment carried out

Method statement drawn up

All above available on Site

Construction. Scaffolding Competent persons appointed in writing to:

Regulation 16.(1)
- erect scaffolding (Scaffold Erector/s)

- inspect Scaffolding weekly and after inclement weather (Scaffold

Inspector/s)

Mobile scaffold to be inspected if any changes are made to the

platform or structure

Names and contact numbers of Scaffold erectors and inspectors to

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 be displayed

Written Proof of Competence of above appointees

available on Site

Risk Assessment carried out

Inspected weekly/after bad weather. Inspection register/s kept

Construction. Demolition Work Competent person/s appointed in writing to supervise and control
Regulation 14.(1) Demolition work

Written Proof of Competence of above appointee/s available on

Site

Risk Assessment carried out

Engineering survey and Method Statement available on Site

Inspections to prevent premature collapse carried out by

competent person before each shift. Inspection register kept

Construction. Materials Hoist Competent person appointed in writing to inspect the Material
Regulation 19 Hoist

Written Proof of Competence of above appointee available on Site.

Materials Hoist to be inspected weekly by a competent person.

Inspections register kept.

Construction. Explosive Powered Tools Competent person appointed to control the issue of the Explosive
Regulation 21 Powered Tools & cartridges and the service, maintenance and
cleaning. Register kept of above

Empty cartridge cases/nails/fixing bolts returns recorded

Cleaned daily after use Work areas are demarcated!

Construction. Batch Plants Competent person appointed to control the operation of the Batch
Regulation 20 Plant and the service, maintenance and cleaning. Register kept of
above

Risk Assessment carried out

Batch Plant to be inspected weekly by a competent person.

Inspections register kept

Construction. Cranes & Lifting Machines Competent person appointed in writing to inspect Cranes, Lifting
Equipment
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Regulation 22 Machines & Equipment

Construction Vehicles Written Proof of Competence of above appointee available on Site.

and Mobile Plant C.R
23 Cranes & Lifting tackle identified/numbered

Register kept for Lifting Tackle

Logbook kept for each individual Crane

Inspection: - All cranes - daily by operator

- Tower Crane/s - after erection/6monthly

- Other cranes - annually by comp. person

- Lifting tackle (slings/ropes/chain slings etc.) - daily or before

every new application

Construction. Inspection & Maintenance Competent person appointed in writing to inspect/test the
Regulation of Electrical Installation & installation and equipment.
24/Electrical Equipment (including
portable electrical tools) Written Proof of Competence of above appointee available on Site.
Machinery
Regulations 9 & 10/
Inspections:
Electrical Installation
- Electrical Installation & equipment inspected after installation,
Regulations
after alterations and quarterly. Inspection Registers kept

Portable electric tools, electric lights and extension leads must be

uniquely identified and numbered.

Weekly visual inspection by User/Issuer/Storeman. Register kept.

Construction. Stacking & Storage Competent Person/s with specific knowledge and experience
Regulation 28 Supervisor. designated to supervise all Stacking & Storage

General Safety Written Proof of Competence of above appointee available on Site

Regulation 8(1)(a)

Construction. Designation of a Person to Person/s with specific knowledge and experience designated to co-
Regulation 29 Co-ordinate Emergency ordinate emergency contingency planning and execution and fire
Environmental Planning prevention measures
And Fire Protection
Regulation 9
Emergency Evacuation Plan developed:

- Drilled/Practiced
- Plan & Records of Drills/Practices available on Site
Fire Risk Assessment carried out

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 All Fire Extinguishing Equipment identified and on register.

Inspected weekly. Inspection Register kept

Serviced annually

General Safety First Aid Every workplace provided with sufficient number of First Aid
Regulation 3 boxes. (Required where 5 persons or more are employed)

First Aid freely available

Equipment as per the list in the OH&S Act.

One qualified First Aider appointed for every 50 employees.

(Required where more than 10 persons are employed)

List of First Aid Officials and Certificates

Name of person/s in charge of First Aid box/es displayed.

Location of First Aid box/es clearly indicated.

Signs instructing employees to report all Injuries/illness including

first aid injuries

General Safety Personal Safety Items of PSE prescribed/use enforced

Regulation 2 Equipment (PSE)
Records of Issue kept

PPE matrix to be displayed

Undertaking by Employee to use/wear PSE

PSE remain property of Employer, not to be removed from

premises GSR 2(4)

General Safety Inspection & Use of Competent Person/s with specific knowledge and experience
Regulation 9 Welding/Flame Cutting designated to Inspect Electric Arc, Gas Welding and Flame Cutting
Equipment Equipment

Written Proof of Competence of above appointee available on Site

All new vessels checked for leaks; leaking vessels NOT taken into
stock but returned to supplier immediately

Equipment identified/numbered and entered into a register

Equipment inspected weekly. Inspection Register kept

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Hazardous Chemical Control of Storage & Competent Person/s with specific knowledge and experience
Substances Usage of Hazardous designated to Control the Storage & Usage of Hazardous Chemical
(Hazardous Chemical Chemical Substances and Substances (including Flammables)
Flammables
Substances)
Hazardous chemical survey to be conducted
Regulations
Risk Assessment carried out
Construction
Regulation 25 Register of Hazardous Chemical Substances kept/used on Site

Vessels under Vessels under Pressure Competent Person/s with specific knowledge and experience
Pressure Regulations designated to supervise the use, storage, maintenance, statutory
inspections & testing of VUP’s

Written Proof of Competence of above appointee available on Site

Risk Assessment carried out

Register of VUP’s on Site

Construction. Construction Vehicles Operators/Drivers appointed to:

Regulation 23 & Earth Moving
Equipment - Carry out a daily inspection prior to use
- Drive the vehicle/plant that he/she is competent to
operate/drive
- All plant to be fitted with revolving lights
- Plant to be fitted with Fire extinguishers
Written Proof of Competence of above appointee available on Site.

Medical Report available for each operator available on site

Record of Daily inspections kept

General Safety Inspection of Ladders Competent person appointed in writing to inspect Ladders
Regulation 13A
Ladders inspected at arrival on site and weekly thereafter.
Inspections register kept

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14 ANNEXURE - D

HAZARD IDENTIFICATION

Task Orientated Risks

Personal
Task / situation protective Risk to safety Risk to health Risk to Environment
equipment

Formwork Overalls, hard Cuts, splinters

hats, safety
shoes, aprons

Stripping of Overalls, hard Foot injuries, hand Spillage of oils and

Formwork hats, safety shoes injuries eye injuries. degreasers onto
ground water, etc.

Brick work (General) Overalls, hard Twisting and straining

hats, safety of back muscles while
shoes, gloves lifting bricks, Hand
injuries

Brick work (Gables / Overalls, hard Gables collapsing on

Parapets) – working hats, safety windy days Fractures,
off of platforms or shoes, gloves, death, falls from
trestles harnesses height

Plastering Overalls, hard Chemical reaction in

hats, safety wet cement causes
shoes, gloves Dermatitis, Back
strains while
manually shoveling
cement.

Cement and Concrete Overalls, dust Ingestion, inhalation

Mixing masks, hard hats, of cement Dermatitis
safety shoes,
gloves, earmuffs

Roof work Includes Overalls hard Falls from roof height Death, Neck and
Truss work and roof hats, safe shoes, Materials falling from Head injuries, sprains
sheeting, cladding gloves, harnesses heights and breaks
and painting. Where and lifelines
trusses are to be
mechanically lifted
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into position, an
assessment of the
process must be
undertaken.

Scaffolding Erection Overalls hard Falls – death,

and Dismantling hats, safety fractures Falling
shoes, gloves, objects Collapsing of
harnesses and scaffold
lifelines

Work in Elevated Overalls hard Falls from heights

Positions (Scaffolds) hats, safety Falling objects
shoes, gloves,
harnesses
and lifelines

Ladder Usage Hard hats, safety Falls

shoes

Electrical Installations Overalls, hard Exposed switches and Execution, Burns

(Temporary) hats, safety wires Cables lying in
shoes, gloves, pools of water Un-
etc. insulated cables and
wires

Load & Unload by Gloves Back and hand

Hand injuries

EQUIPMENT RISKS

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Activity / Personal Protective Risk to
Risk to Safety Risk to Health
Situation Equipment Environment

Construction High visibility bibs, Accidents Noise, dust

Vehicles and hearing protection,
Plant safety shoes

Electric Drill Overalls, hard hats, Eye injuries, general

safety shoes injuries, electrical
shocks

Angle Grinder Overalls, hard hats, Electrical shocks, Permanent damage to Noise & Dust
safety shoes, severe injuries, noise ears. Silicosis in lungs pollution
goggles, hearing induces hearing loss,
protection, respiratory problems
respiratory
protection.

Jack Hammer Gloves, Safety Noise induced hearing Certain conditions have Noise pollution
Shoes, Eye loss, eye injuries, been noted related to
protection, Hearing vibration related loss extended use of such
Protection, kidney of sensitivity, kidney equipment such as
belt for prolonged problems, bruises, noise induced hearing
use. hand injury loss and loss of
sensitivity in hands and
limbs as a result of
continual vibration

Skill Saw Overalls, hard hats, Electrical shocks,

safety shoes, severe injuries, guard
goggles, hearing malfunction
protection

Extension Leads Hard hats, safe Electrical shocks, trips

shoes, goggles and falls

Hand Tools Overalls, hard hats, Cuts, bruises

safety shoes,
goggles, aprons

Compressed Air Overalls, hard hats, Injuries, ruptured

Tools safety shoes, eardrums, eye injuries
goggles
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PHYSICAL RISKS

Personal Protective Risk to

Situation Risk to Safety Risk to Health
Equipment Environment

Tripping Hazards Footwear, ramps ankle & knee injuries

and walkways with and foot injuries etc.
rails.

Noise (General Ear plugs, earmuffs Noise induced hearing Noise pollution
Machinery) loss

Vibration Ear plugs, earmuffs, May result in kidney

(General gloves complications
Machinery)

Bad Lighting Injuries, falls, death

Fire Prevention Overalls, hard hats, Combustible refuse:

safety shoes, paper & plastics
aprons Flammable liquids:
petrol, diesel, etc.
Electrical equipment

ERGONOMIC RISKS

Personal Protective Risk to

Situation Risk to Safety Risk to Health
Equipment Environment

Visual Workplace Falls from heights

Materials falling from
heights Tripping over
materials

Awkward Back injuries, etc. Health complication

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Postures from unnatural
postures

Heavy Manual Back injuries, etc.

Lifting

15 ANNEXURE – E

SAFE -WORK PROCEDURES / METHOD STATEMENTS REQUIRED

The hazardous operations listed below have been identified by the Client and must be managed by Principal
Building Contractor in the form of preparation of method statements / SWP’s before such work begins. The onus
remains on Principal Building Contractor to conduct risk assessments and compile method statements for
hazardous tasks (Construction Regulations). Subcontractors appointed by the Principal Building Contractor will be
required to conduct the necessary risk assessments and method statements and forward these to the Principal
Building Contractor before such work begins.

Due to the fact that various structures will be constructed with varying engineering designs, structure specific
method statements will be required.

DATE DATE LAST

No. METHOD STATEMENT / SWP
APROVED REVIEWED

1 Scaffolding Erection, alteration, dismantling Work thereon Inspections –

when and who

2 Lifting machines and related equip. Erection of equipment Operational

procedures (slinging, control of various lifting operations)

3 Roof work Installation of roof tiles, including worker safety methods and
procedures while conducting this work

4 Temporary barricading of exposed edges and elevated walkways

(concrete floors, stairways and other)

5 Movement of construction vehicles and mobile plant across/on public

roadways and walkways (including cleaning procedures and road signage)

6 Formwork and support work Erection and dismantling Inspections – when

and who Edge protection strategy

7 Fall protection plan Site specific

8 Emergency procedures & evacuation plan Evacuation Fire

Injuries/incidents

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16 ANNEXURE – F

HEALTH AND SAFETY COST GUIDELINES

ITEMS COSTED ESTIMATED COST

1 PERSONAL PROTECTIVE EQUIPMENT
Overalls R
Hard hats and safety glasses R
Safety boots / shoes R
Visors / gloves R
Other R
TOTAL

ITEMS COSTED ESTIMATED COST

2 FIRE FIGHTING EQUIPMENT
Fire extinguishers R
Training R
Survey R
Other R
TOTAL

ITEMS COSTED ESTIMATED COST

3. HEALTH AND SAFETY PERSONNEL
Safety Manager R
Full time safety officer R
Full time safety representatives R
First aiders R
External auditors’ cost R
TOTAL

Name
Designation
Date

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 ITEMS COSTED ESTIMATED COST
4. FACILITIES
Provision of ablution facilities R
Service and maintenance of ablution facilities R
Provision of eating area R
Cleaning of lay down and other storage areas R
TOTAL

ITEMS COSTED ESTIMATED COST

5. FALL PREVENTION AND PROTECTION
Safety harness with double lanyards R
Lanyard extenders R
Scaffold hooks R
Lifelines and vertical fall arrest systems R
Scaffolding – material, erection and inspection
(estimate for project)
TOTAL

ITEMS COSTED ESTIMATED COST

6. LIFTING MACHINERY AND EQUIPMENT
Annual inspections and load testing as per legal R
requirement
Certification of all lifting gear during the course of the R
project
Third party inspection R
TOTAL

Name
Designation
Date

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 ITEMS COSTED ESTIMATED COST
7. INSURANCES
COID cover for the project R
Liability insurance R
TOTAL

ITEMS COSTED ESTIMATED COST

8. TRAINING
Health and safety representatives R
H & S Supervisory training R
First aid training R
Fire fighting R
Legal liability training R
Risk assessment training R
TOTAL

ITEMS COSTED ESTIMATED COST

9. SIGNAGE
All signage as required by law: regulatory, warning R
and information
Posters for awareness R
TOTAL

Name
Designation
Date

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 ITEMS COSTED ESTIMATED COST
10. ELECTRICAL
Locks required for lockouts R
Tags R
Permit books R
Callipers R
Keys safes R
TOTAL

ITEMS COSTED ESTIMATED COST

11. COVID 19 REQUIREMENTS
N 95 / FFP 2 Dust Masks R
Hand sanitizers ( 70% Ethanol based sanitizer ) R
Posters R
Training of staff R
Hazardous disposal boxes R
Cloth masks ( 3 per employee ) R
Face shields R
Wash areas R
Soap R
Ventilation by natural or mechanical means R
Tissue R
Sanitizing Offices, equipment, construction vehicles R
and mobile plant , eating areas
Infrared Thermometer R
disposable paper cloth R
Safety glasses R
Lined Bins to dispose of PPE / Biological waste bins R
TOTAL

Name
Designation
Date

This list is not exhaustive, and the Principal Building Contractor may expand all levels to include all relevancy H
& S expenditure
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18. Annexure G
PREVENTION AND MANAGEMENT PLAN DEALING WITH CORONAVIRUS COVID-19

1. Scope
2. Legislation
3. Period of application
4. What is Coronavirus COVID-19?
5. Life Span Details
6. Administrative measures
7. Social distancing measures
8. Symptom screening
9. Prevention
10. Construction Site Specific Plan of Action
11. Additional Information
12. Sanitizers, disinfectants and other measures
13. Cloth masks
14. Measures in respect of workplaces to which public have access
15. Ventilation
16. Risk Plan: COVID-19 Construction Sites
16.1 Procedure if Someone Falls ill
16.2 Site Access Points
16.3 Hand Washing
16.4 Toilet Facilities
16.5 Eating Arrangements
16.6 Changing Facilities
16.7 General Principles
16.8 Cleaning
16.9 Security
16.10 Suppliers
16.11 Communication
16.12 Travel to / from Work
16.13 Personal Protective Equipment (PPE)
16.13.1 Masks
16.13.2 Face Shields
16.13.3 Overalls
16.13.4 Gloves
16.13.5 Safety glasses
16.13.6 Disposal of PPE
16.13.7 Storage of PPE
16.14 Alcohol and Drug Testing
16.15 Screening questionnair

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1. Scope
This guideline may provide guidance in order to prevent workplace exposures to acute respiratory COVID-19.
The plan also provides planning considerations if there are more widespread, community outbreaks of COVID-
19.

2. Legislation:
Disaster Management Act (57/2002):
Covid-19 Occupational Health and Safety Measures in Workplaces Covid-19 Hazardous Biological Agents
Regulations governing
National disaster published in Government Gazette 43096 on 15 March 2020
Basic Conditions of Employment Act, 1997 (Act No. 75 of 1997);

3. Period of application:
This Directive remains in force for as long as the declaration of a national disaster published in Government
Gazette 43096 on 15 March 2020 remains in force.

4. What is Coronavirus COVID-19?

Coronavirus are a family of viruses that originated in animals, which can cross over to humans. The recent
outbreak has been officially called COVID-19. COVID-19 is an infectious disease caused by the severe acute
respiratory syndrome coronavirus 2 (SARS-CoV-2). So as like HIV and AIDS, SARS-CoV-2 is the virus and COVID-
19 is the disease. However, COVID-19 has a 4.08% CFR (Case Fatality Rate), as of 15 April 2020 www.who.int

5. Life Span Details

Preliminary information indicates that it may "persist on surfaces for a few hours or up to several days.

Steel: 2-3 Days.

Other Metals; Plastic: Ceramics: 5 Days.
Wood and Glass: 4 Days.
Cardboard: 24 Hours.

Smooth, nonporous surfaces like doorknobs and tabletops are better at carrying viruses in general. Porous
surfaces, like money, hair, and fabric, don't allow viruses to survive as long because the small spaces or holes
in them can trap the microbe and prevent its transfer.

6. Administrative measures:
Principal building contractor must undertake a risk assessment to give effect to the minimum measures
required by this Directive taking into account the specific circumstances of the workplace.
• All employees must be trained on this Covid 19 management plan
• Principal building contractor must notify its employees that if they are sick or have symptoms
associated with the COVID–19 that they must not come to work and to take paid sick leave in terms of
section 22 of the Basic Conditions of Employment Act, 1997 (Act No. 75 of 1997)
• Principal building contractor must, as far as practicable, minimize the number of workers on at the
workplace at any given time through rotation, staggered working hours, shift systems, remote
working arrangements or similar measures in order to achieve social distancing,
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 • Principal building contractor must take measures to minimize contact between workers as well as
between workers and members of the public.
• Information that raises awareness in any form or manner, including where reasonably practicable
leaflets and notices placed in conspicuous places in the construction site and site establishment areas
informing workers of the dangers of the virus, the manner of its transmission, the measures to
prevent transmission such as personal hygiene, social distancing, use of masks, cough etiquette and
where to go for screening or testing if presenting with the symptoms.
• If a worker has been diagnosed with COVID-19, the employer must inform the Department of Health
and the Department of Employment and Labour. Investigate the cause including any control failure
and review its risk assessment to ensure that the necessary controls and PPE requirements are in
place. It must give administrative support to any contact-tracing measures implemented by the
Department of Health.

7. Social distancing measures

Principal building contractor must arrange the workplace to ensure minimal contact between workers and as
far as practicable ensure that there is a minimum of one and a half metres between workers while they are
working, for example, at their work areas / locations. Reducing the number of workers present in the
workplace at any time it will assist in achieving the required social distancing. Principal building contractor
must ensure that social distancing measures are implemented through supervision both in the workplace and
in the common areas outside the immediate workplace. These measures may include dividing the workforce
into groups or staggering break-times to avoid the concentration of workers in common areas.

8. Symptom screening
The most common symptoms of COVID-19 are fever, dry cough, and tiredness. Some patients may have aches
and pains, nasal congestion, sore throat or diarrhoea. These symptoms are usually mild and begin gradually.
Some people become infected but only have very mild symptoms. Most people (about 80%) recover from the
disease without needing hospital treatment. Older people, and those with underlying medical problems like
high blood pressure, heart and lung problems, diabetes, or cancer, are at higher risk of developing serious
illness. However, anyone can catch COVID-19 and become seriously ill. Even people with very mild symptoms
of COVID-19 can transmit the virus. People of all ages who experience fever, cough and difficulty breathing
should seek medical attention. Symptoms are thought to appear between 2 and 10 days after contracting the
virus, but it may be up to 24 days.
Should any employee have any of the symptoms of Covid 19 Principal building contractor must not permit the
worker to enter the workplace or report for work. if the worker is already at work immediately isolate the
worker, provide the worker with a FFP1 surgical mask and arrange for the worker to be transported in a
manner that does not place other workers or members of the public at risk either to be self-isolated or for a
medical examination or testing and assess the risk of transmission, disinfect the area, refer those workers who
may be at risk for screening and take any other appropriate measure to prevent possible transmission. Ensure
that the worker is tested or referred to an identified testing site. Place its employee on paid sick leave in terms
of section 22 of the Basic Conditions of Employment Act or if the employee’s sick leave entitlement under the
section is exhausted, make application for an illness benefit in terms of clause 4 of the Directive issued on 25
March 2020 on the COVID-19 Temporary Employer Relief Scheme under regulation 10(8) of the Regulations
promulgated in terms of section 27(2) of the Disaster Management Act. Ensure that the employee is not
discriminated against on grounds of having tested positive for COVID-19 in terms of section 6 of the
Employment Equity

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Act, 1998 (Act No. 55 of 1998). If there is evidence that the worker contracted COVID-19 as a result of
occupational exposure, lodge a claim for compensation in terms of the Compensation for Occupational Injuries
and Diseases Act, 1993 (Act No. 130 of 1993) in accordance with Notice 193 published on 3 March 2020.
If a worker has been diagnosed with COVID-19 and isolated in accordance with the Department of Health
Guidelines, an employer may only allow a worker to return to work on the following conditions:
• The worker has undergone a medical evaluation confirming that the worker has been tested negative
for COVID-19
• The Principal building contractor ensures that personal hygiene, wearing of masks, social distancing,
and cough etiquette is strictly adhered to by the worker
• The Principal building contractor closely monitors the worker for symptoms on return to work

9. Prevention
Hand hygiene is the first and most important line of defence. You can protect yourself by keeping your hands
clean by washing them frequently with soap and water or a hand sanitising gel if water and soap is not
available.
Other tips include:
• Face mask/dust mask to be used at all times.
• Carry a hand sanitiser with you to make frequent cleaning of your hands easy - 70% Ethanol based
sanitizer is recommended.
• Always wash your hands before you eat or touch your face. Employees to wash hands for a minimum
of 20 seconds.
• Be especially careful about touching things and then touching your face in busy airports and other
public transport systems
• Carry disposable tissues with you, cover your nose and mouth when you cough or sneeze and dispose
of the tissue carefully (catch it, bin it, kill it)
• Do not share snacks from packets or bowls that others are dipping their fingers into
• Avoid shaking hands or cheek kissing, only use elbow greeting method.
• Regularly clean not only your hands but also commonly used surfaces and devices you touch or
handle.
• Always maintain a minimum 1.5m distance between you and any other person.

If anywhere on site a closer physical distance is maybe required/possible, then strict control measure to be in
place like supervisor present, barriers like gloves, face mask, etc.At present, there is no vaccine or certified
cure for the virus.What to do if you feel you are exposed to the virus or think you may have the virus
If you think you have been exposed to COVID-19 and develop a fever and symptoms, such as cough or
difficulty breathing, call your healthcare provider for medical advice. Coronavirus Disease Public Hotline: 0800
029 999 or WhatsApp: 0600 123 456.
If you develop emergency symptoms for COVID-19 get medical attention immediately. Emergency warning
signs include:
• Difficulty breathing or shortness of breath
• Persistent pain or pressure in the chest
• Disorientation
• Bluish lips or face
This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or
concerning. Coronavirus Disease Public Hotline: 0800 029 999 or WhatsApp: 0600 123 456.

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10. Construction Site Specific Plan of Action
The following method of prevention and management will be implemented as per guidelines from the
Department of Health.
• The Principal building contractor and sub-contractors to provide Government approved essential
worker permits to all employees. This includes labour, skilled workers, site management/office.
• Educate employees on the South African Department of Health guidelines concerning COVID 19.
• Toolbox talks to be implemented on all sites with no more than 10 employees per group and/ or
session and these employees must ensure a physical distance of one and a half metres apart.
• Enforce cleanliness.
• Provide the necessary handwash sanitizing agents; water, soap, handwash, hand sanitizer as required
to all employees. Soap and water will be the primary cleansing agent.
• Equip all personnel with face masks and eye protection.
• Multiple sets of PPE to be issued to all employees.
• Site meetings to be discouraged and preferably by remote communication.
• Attendees should be 2m apart from each other.
• Rooms should be well ventilated/windows open to allow fresh air circulation.
• Consideration to be given to hold meetings in open areas where possible
• Office meetings will be kept to a limit of 4 people at a time
• Hand sanitisers must be available during the meeting
• Office tables and chairs will be disinfected after every meeting
• All tools must be sanitised and cleaned before being issued out and must be sanitized and cleaned
once again after EACH use daily.
• Employees must always prevent touching surfaces with bare hand and always ensure that there is a
barrier between their hand and the surface/tool.
• The Principal building contractor to encourage employees with flu symptoms to stay home and seek
medical treatment and call Coronavirus Disease Public Hotline: 08002999 or WhatsApp: 0600123456.
• Separate sick employees - Employees who appear to have acute respiratory illness symptoms will be
referred for screening and testing if necessary.
• To avoid further spread of flu symptoms, we recommend you phone your nearest medical
practitioner than physically visiting the practitioner.
• Emphasize staying home when sick, respiratory etiquette and hand hygiene by all employees.

11. Additional Information

Employees who are well but who have a sick family member at home with COVID-19 should notify their
supervisor/manager. A quarantine site is to be established to isolate potential infected persons from the rest
of the staff.

12. Sanitizers, disinfectants and other measures

Hand sanitizer must be one that has at least 70% alcohol content and is in accordance with the
recommendations of the Department of Health. Principal building contractor must ensure there are sufficient
quantities of hand sanitizer based on the number of workers or other persons who access the workplace at the
entrance of, and in, the workplace which the workers or other persons are required to use. If a worker
interacts with the public, the Principal building contractor must provide the worker with sufficient supplies of
hand-sanitizer at that worker’s workstation for both the worker and the person with whom the worker is
interacting. All work surfaces and equipment are disinfected before work begins, regularly during the working

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period and after work ends. All areas such as toilets, common areas, door handles, shared electronic
equipment are regularly cleaned and disinfected.
Principal building contractor must ensure:
• There are adequate facilities for the washing of hands with soap and clean water
• only paper towels are provided to dry hands after washing – the use of fabric
towelling is prohibited
• The workers are required to wash their hands and sanitize their hands regularly while at work
• The workers interacting with the public are instructed to sanitize their hands between each
interaction with public
• Surfaces that workers and members of the public come into contact with are
routinely cleaned and disinfected

13. Cloth masks

The main benefit of everyone wearing a cloth mask is to reduce the amount of virus droplets being coughed up
by those with the infection and transmitted to others and to surfaces that others may touch. Since some
persons with the virus may not have symptoms or may not know they have it, the Department of Health
requires that all persons wear cloth masks when in a public place.
Principal building contractor must provide each of its employees, free of charge, with a minimum of two cloth
masks, which comply with the requirement set out in the Guidelines issued by the Department of Trade,
Industry and Competition for the employee to wear while at work and while commuting to and from work. The
number and replaceability of cloth masks that must be provided to an employee or required of other workers
must be determined in accordance with any sectoral guideline and in the light of the employee or worker’s
conditions of work, in particular, where these may result in the mask becoming wet or soiled. Principal building
contractor must ensure that workers are informed, instructed, trained and instructed as to the correct use of
cloth masks. The general requirement for workers to wear masks does not derogate from the fact that, where
a risk assessment indicates that PPE is required, those categories of workers must be provided with the
accredited PPE in accordance with Department of Health guidelines.

14. Measures in respect of workplaces to which public have access

The principle purpose of the measures contained in the following clause is to protect workers from being
exposed to the virus through their interaction with the public and to protect members of the public from being
exposed to virus through their interaction with workers or other persons present in such a workplace.
• Arrange the workplace to ensure that there is a distance at least one and a half metres between
workers and members of the public or between members of the public.
• Undertake symptom screening measures of persons other than the employees entering the
workplace with due regard to available technology and any guidelines issued by the Department of
Health.
• If appropriate, display notices advising persons other than employees entering the workplace of the
precautions they are required to observe while in the workplace
• Require members of the public, including suppliers, to wear masks when inside their premises.

15. Ventilation
Principal building contractor must keep the workplace well ventilated by natural or mechanical means to
reduce the SARS-CoV-2 viral load. Where reasonably practicable, have an effective local extraction ventilation
system with high-efficiency particulate air HEPA filters, which is regularly cleaned and maintained, and its

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vents do not feedback in through open windows. Ensure that filters are cleaned and replaced in accordance
with the manufacturer’s instructions by a competent person.

16. Risk Plan: COVID-19 Construction Sites

Construction sites operating during the Coronavirus COVID-19 pandemic need to ensure they are protecting
their workforce and minimising the risk of spread of the infection.
This risk plan is intended to introduce consistent measures on sites of all sizes in line with the Government’s
recommendations on social distancing.
These are exceptional circumstances and the industry must always comply with the latest Government advise
on Coronavirus. The health and safety requirements of any construction activity must also not be
compromised at this time. If an activity cannot be undertaken safely due to a lack of suitably qualified
personnel being available or social distancing being implemented, it should not take place. We are aware that
emergency services are also under great pressure and may not be able to respond as quickly as usual. Sites
should remind the workforce at every opportunity of the Site Operating Procedures which are aimed at
protecting them, their colleagues, their families, and the SA population.

16.1 Procedure if Someone Falls ill

If a worker develops a high temperature or a persistent cough whilst at work, they should:
• Employee to be moved to quarantine site to isolate potential infected persons from other members
of the workforce
• Employee to be issued with FFPT2/N95 face mask
• Report symptoms to management and safety officer on site immediately
• Employee to avoid touching anything.
• Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into
the crook of their elbow.
• Employee to be transported to the nearest Covid 19 testing facility

16.2 Site Access Points

• Stop all non-essential visitors,
• Monitor site access points to enable social distancing – you may need to change the number of access
points, either increase to reduce congestion or decrease to enable monitoring.
• Remove or disable entry systems that require skin contact e.g. fingerprint scanners or install an elbow
or foot activated sanitizer dispensers.
• Require all workers to wash or clean their hands before entering or leaving the site.
• Allow plenty of space (one and half metres) between people waiting to enter site.
• Regularly clean common contact surfaces in reception, office, access control and delivery areas e.g.
scanners, turnstiles, screens, telephone handsets, desks, particularly during peak times.
• Reduce the number of people in attendance at site inductions and consider holding them outdoors
wherever possible.
• Drivers should remain in their vehicles if the load will allow it and must wash or clean their hands
before unloading goods and materials.

16.3 Hand Washing

• Additional handwashing facilities to be added where necessary.
• Ensure soap and fresh water is always readily available and kept topped up.

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 • Provide hand sanitiser where hand washing facilities are unavailable.
• Regularly clean the hand washing facilities and check soap and sanitiser levels.
• Site will need extra supplies of soap, hand sanitiser and these should be securely stored.

16.4 Toilet Facilities

• Restrict the number of people using toilet facilities at any one time.
• Wash hands before and after using the facilities.
• Enhance the cleaning regimes for toilet facilities particularly door handles, locks and the toilet flush.
• Portable toilets should be avoided wherever possible, but where in use these should be cleaned and
emptied more frequently.

16.5 Eating Arrangements

• The workforce should also be required to stay on site once they have entered.
• Break times should always be staggered to reduce congestion and contact.
• Hand cleaning facilities or hand sanitiser should be available at eating facilities.
• Workers should sit 1,5 metres apart from each other whilst eating and avoid all contact.
• Food and drinks should not be shared between individuals.
• All rubbish should be put straight in the bin and not left for someone else to clear up.
• All areas used for eating must be thoroughly cleaned at the end of each break and shift, including
chairs, door handles.

16.6 Changing Facilities

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 • Only 10 or less people allowed in change room at any time at a rate of 1 person per square meter.
• Masks to be worn at all times
• Surface sanitiser spray between each group of employees that utilise the changeroom

16.7 General Principles

• Minimise close contact between workers.
• Re-usable PPE should be thoroughly cleaned after use and not shared between workers.
• Single use PPE should be disposed off so that it cannot be reused.
• Always lower their capacity to reduce congestion and contact.
• Regularly clean touchpoints, doors, buttons etc.

16.8 Cleaning

Enhanced cleaning procedures should be in place across the site, particularly in communal areas and at touch
points including:

• Taps and washing facilities

• Toilet flush and seats
• Door handles and push plates
• Handrails on staircases and corridors
• Lift and hoist controls
• Machinery and equipment controls
• Food preparation and eating surfaces
• Telephone / cellphones equipment
• Keyboards, photocopiers and other office equipment
• Rubbish collection and storage points should be increased and emptied regularly throughout and at
the end of each day.
• Gates
• Showers
• Tables
• Chairs

16.9 Security
The Security will record the reading of the temperatures taken for individuals. Persons performing these duties
shall wear masks and face shield at all times whilst doing so. Security taking temperature readings will use a
clipboard and disposable pens. Following to be managed on site:

• Before employees arrive for work, the operator of the thermometer will wash / sanitise their hands
and clean the thermometer with a disposable paper cloth using a 70% Isopropyl solution.
• Dispose of the damped disposable paper cloth in a lined dust bin.
• Check their own temperature and if it is elevated leave the station and report to the supervisor
overseeing the process.
• Don the issued eye protection and cloth mask.
• The temperature must be taken on the temporal, on the side just above the eye.
• The Infrared thermometer must never touch the person being scanned.

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 • The operator will sanitise his / her hands and the Infrared Thermometer every 15 minutes.
• If a person’s temperature is above 37⁰, wait 5 minutes and retake temperature. If temperature is
above 37.3⁰ access will be prohibited, report to management for further action
• At the end of the shift the operator of the Infrared Thermometer will clean / sanitise his hands and
clean the thermometer with a disposable paper cloth using a 70% Isopropyl solution.
• They will wash / sanitise their hands and take off their face shield. The face shield will then be cleaned
with a disposable paper cloth using a 70% Isopropyl solution and the cloth disposed of in a lined
dustbin.
• They will then wash / sanitise their hands and take off their mask.
• The Infrared Thermometer and face shield will be stored in a sealed box or bag in an established area
until the next shift.
• Ensure queue control at access points – stand 1.5m apart from each other
• Management to conduct COVID-19 induction screening and awareness program, together with PPE
training before allowing employees to proceed to their workstations
• Allocate hand sanitizer stations at access points – every person must sanitise their hands prior to
entering the premises
• Each person entering the premises will be required to conduct a COVID-19 Screening Questionnaire

16.10 Suppliers
Suppliers must ensure that they provide and issue the required PPE to all personnel:

• Drivers and helpers must wear masks

• Drivers and helpers must wear protective gloves
• Drivers and helpers will be required to wash their hands thoroughly on entry to the premises

Drivers and helpers will be screened for body temperature on entry at the gate
16.11 Communication
Notices must be posted in prominent locations should any changes and recommendations be implemented
coming out of any safety meetings. Signage must be posted in and around the work areas as well as in
ablutions and change rooms as per the samples below:

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16.12 Travel to / from Work
Where a worker exhibits any signs of COVID-19 or has been exposed to a confirmed case, they should not
travel to work.

Wherever possible, workers should travel to site alone using their company vehicle or their own means of
transport.

Where public transport is the only option for workers, then regular toolbox talks outlining how to reduce the
possibility of infection should be considered.

Site management must consider the following:

• Parking arrangements for additional cars / vans and bicycles.

• Providing hand cleaning facilities at entrances and exits. This should be soap and water wherever
possible or hand sanitizer if water is not available.
• How someone taken ill would get home

Social Distancing in Vehicles. Social distancing is advised when travelling in vehicles to/from work and when in
site vehicles.

Suggested arrangements are as follows:

• Single occupancy of vehicles is preferable.

• Sit as far apart as the vehicle allows.

Other Control Measures for Vehicle Use. Workers should not enter a work vehicle with others if they have any
symptoms or have had contact with a confirmed case of COVID-19

• Employers should consider requesting personnel to use personal transport to reduce numbers
travelling in work vehicles.
• It is advisable to limit the “churn” of people travelling together (i.e. try to ensure the same crew
members travel and work together day after day).
• When entering (and leaving) all vehicles the driver should clean all common areas that are liable to be
touched including the external door handles, keys and other internal furnishings.
• Keep windows at least partially open.
• Keep personal items (PPE, clothes, lunch boxes etc.) separate.
• Wiping/cleaning down of contact points should be done using antibacterial wipes or a wet cloth with
soap application, or equivalent.
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 • Dispose of used wipes/cleaning materials in a designated bin/sealed bag and wash hands for at least
20 seconds.
• If availing of public transport, sit down to minimise contact with frequently touched surfaces, handles,
roof straps, isolation bars etc.
• Carry hand sanitizer (at least 70% alcohol) and use it regularly throughout your journey.

16.13 Personal Protective Equipment (PPE)

The hierarchy of control applies with the use of PPE. Specific regard for the type and usage. The following PPE
is to be issued to the relevant personnel:

Security Guards / Safety Personnel involved with Fever Screening Process at entrances.

• 1no. Clear Face Shield – eye and face protection

• 3no. Cloth face masks

First Aiders and persons dealing with Covid-19 Symptoms (Fever)

• 1no. Glasses – eye protection

• 2no. FFP2/N95 masks
• Disposable Latex Gloves as and when required

Cleaning Staff

• 2 pairs of re-useable chemical gloves

• 1no. Glasses – eye protection
• 3no. Cloth face masks
• Overalls as per company PPE policy

All other employees / staff

• 1no. Glasses – eye protection

• 3no. Cloth face masks
• Hand protection and other PPE will be as per the task specific Risk Assessments

PPE which will be deemed re-useable is classified as follows:

• Re-usable cloth face masks

• Glasses.
• Clear face shields.
• Overalls (Normal issue).
• High visibility Vests (Normal issue and use by non-high visibility overall wearers).
• Safety Boots / Gum Boots (Normal issue).
• 100ml Hand sanitiser bottle to use and when empty can be refilled on the site.
• Gloves (normal issue).

PPE Replacement

• Face shields will be replaced when damaged, lost or stolen.

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 • Glasses will be replaced when damaged, lost, stolen.
• Face masks will be replaced when damaged, lost, stolen or every 100 days (50 daily washes per mask).
• All other PPE will be replaced when damaged, lost, stolen or as per Company PPE Policy.
• All PPE shall only be replaced when damaged PPE is returned and then disposed off.

When putting on the issued PPE

• Non-disposable PPE must be cleaned with warm water and soap or a 70% alcohol based Isopropyl
solution.
• Check that the PPE are in good order, no defects or tears;
• Hold the PPE on the outside of the equipment or on the string’s earpieces and not on the inside when
putting the equipment on.
• Make sure the PPE fits snugly.
• Ensure the glove fits correctly and interlock fingers to ensure it is fitted correctly.
• Keep re-usable PPE clean and safe from outside contact when they are not wearing it.

Do not:
• Touch the PPE once it is secured on the face, it may have already filtered the virus, which will now be
on the exterior of the mask or glasses / face shield.
• Remove the PPE at any stage during work activities.
• Share any PPE with any other person.

How to wear, remove, clean and where appropriate dispose of ppe properly.

• Wash issued face masks, glasses, clear face shield, hardhat and overalls daily.
• Non-disposable PPE must be cleaned with warm water and soap or a 70% alcohol based Isopropyl
solution.
• Do not touch your eyes, nose, and mouth when removing mask or glasses / face Shield when
removing the PPE.
• Wash / sanitise your hands immediately after removing PPE.
• Wash PPE with hot soapy water and dry in the sun.
• Wash hands after washing PPE.
• 16.13.1 Masks
• Masks are compulsory for all employees; personnel and professional team members, reducing the
potential of inhaled COVID-19 droplets. For general administration purposes, for essential staff on site
only, cloth masks may be worn. N95 masks are only to be worn by first aiders or high-risk workers,
due to the national shortage thereof.

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 •
•
•
•
•
•

All employees to have access to N95 or FFPT2 masks when required in instances of
high risk of exposure. All N95 and FFPT2 masks to be disposed with or after 1 day’s use. Induction is to include
training on the correct use of face masks.

Cloth face masks to be used on entering and leaving the site. It is advised that each worker is supplied with at
least 3 cloth face masks. This would assist in ensuring that the masks are hygienic (1 on the face; 1 in the wash
and 1 as a backup). The Principal building contractor must ensure that sufficient stock is at all-times available
on site.

All disposable masks are biological waste and must be properly disposed off. This must be disposed in
container (locked) or in bags to be either removed as medical biological waste by registered service provider.

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Clearly identifiable bins indicating biological waste to be provided

16.13.2 Face Shields

The Principal building contractor could also look at options such as full-face shields for preventing spread of
virus through eyes. This would assist the employee who is doing hard physical work to breathe more easily but
still protecting the mouth, eyes and nose. Face shields should be cleaned daily before the shift and at the end
of the shift. Proper cleaning agents/disinfectant must be used. Face shields should be issued to employees and
no sharing is allowed.

16.13.3 Overalls
All employees must be issued with 3 overalls (1 overall wearing; 1 overall in the wash and 1 as the backup).
This will ensure that the employee will be able to wear clean hygienic overalls. This must form part of the
COVID-19 training for all employees.

16.13.4 Gloves
It is preferable that surgical gloves are not worn unless indicated and workers trained in the proper use
thereof. Gloves must only be used when the activity demand the wearing of specific type of hand gloves. This
will be directed by the Principal building contractor risk assessment.

Site office personnel need to be made aware of the risks in the office environment, this includes handling of
documents and plans. These employees could be issued with the appropriate hand gloves or sufficient hand
wash / sanitising facilities must be available in the site office.

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16.13.5 Safety glasses
All employees are to be issued with safety glasses.

16.13.6 Disposal of PPE

Lined Bins shall be used to dispose of any disposable and re-useable PPE.

• When used PPE is replaced, the old PPE shall be discarded in a lined bin and when the bin is full the
bag shall be treated with a disinfectant mixed with the discarded PPE and the bag shall then be
sealed.
These bags, ones treated shall be discarded as follows:
• Stored in a demarcated area
• Waste Companies to collect bags
Under no circumstances shall PPE be discarded in normal unlined waste bins.

16.13.6 Storage of PPE

Sealable bags provided to each person for keeping PPE requiring laundering, such as gloves and overalls.
Storage of PPE is to be tightly controlled, with records of issue. Damaged PPE is to be managed in the usual
way, but all to be disposed off as if contaminated.

16.14 Alcohol and Drug Testing

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Alcohol testing may only be done using single use test units and must be disposed off in the appropriate
contaminated waste. Drug testing will only be done by an occupational health facility either using urine or
blood sampling. A protocol will be drawn up by the PC to manage this with the occupational health service
being used.

16.15 COVID-19 Screening Questionnaire

Dear Employee/ professional team member / Visitor

You are important to us and we are committed in limiting the spread of the COVID-19 flu virus within all our
construction sites. In order to limit the spread, we would appreciate it if you could disclose the following
information. All information will be held in confidence.

Name & Surname

Identity Number
Designation
Organization

Contact Number

I, (Name & Surname) hereby declare

the following:

Visitor Declaration Questions Yes No

Have you travelled in the last 21 days?

1.

2. If, yes where to?

3. Have you been exposed to someone who has the COVID-19 virus?

Have you experienced at least one of the following symptoms, cough, sore
4.
throat, shortness of breath or fever - ≥ 38°C (measured) or history of fever
(subjective) over the past 21 days?

Have you attended a health care facility where patients with COVID-19
5.
infections are being treated?

6. Have you been hospitalized recently with severe pneumonia?

7. Do you currently have flu like symptoms?

• To help limit the spread of infection should you have answered yes to any of the above questions
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 we advise that you refrain from coming onto site and make arrangements to get medical
treatment
We have a” no handshaking policy” in place at this point in order to mitigate the spread and encourage you
to make use of the hand sanitizers that we have made accessible

Signature:________________________ Date:__________________

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The Clients Principal Agent Approval:

Name: ___________________

Signature: _________________________

Date: __________________________

FOR PRINCIPAL BUILDING CONTRACTOR

Principal Building Contractor Representatives Acceptance: Name: __________________________________

Signature: ______________________________

Date: ______________________

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HAZARD IDENTIFICATION & RISK ASSESSMENT RECORD
RENOVATIONS AND ADDITIONS OF
Activity HIRA No / AN EXISTING BUILDING FOR OFFICE
Description:
BASELINE RISK ASSESSMENT Rev: BUILDING, 41 GENERAL VAN
RYNEVELD STREET
Assessment Assessment
Team:
ADAM PETERS / FEZAL JUMOORTY Date:
28/06/2020 Review Date: ONCE OFF DOCUMENT
Use the Standard Risk Matrix to determine the Raw and Residual Risk Ratings

Control Measure
Raw Risk Rating
SHEQ Category

Consequence

Consequence
Hazards /

Residual Risk
Task Task Potential Risks / Mitigation / Control

Likelihood

Likelihood
Aspects / Resp Person
# Description Impacts Measures
Failures

Rating
1 Induction and Injuries due Injury • Inductions- Employees
training to Disability to be informed to all
employees Property S+H+ENV. 2 4 14H hazards in the work A 1 4 10M SHEQ Officer
not aware of area as well as the
damage
dangers in recommended
work area precautionary measures
• Site specific induction
to be conducted to all
employees, sub-
contractors and visitor’s
• Employees to be
trained on all tools and
equipment
2 Site Exposure to Injury • Management to ensure
establishment hazardous Property site layout be approved
materials damage by relevant engineer to
Exposure to consider site traffic,
S+H+ENV. 3 4 14H E 2 3 9M Site Supervisor
moving plant movement and
machinery other interfacing
and vehicles contractor site layouts

3 Environmental Environment Environmental S+H+ENV 3 4 18H • Ensure all waste areas E 2 4 14H ALL
control al risks controlling hazardous
waste is kept clear
• Ensure area housing
hazardous waste is
bunded to prevent run-
off and absorption into
the ground water
systems
• Ensure the area is well
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
demarcated and
screened off
• Ensure all spills are
reported immediately
• Ensure drip trays are
used when the risk to
spillage is high
• Ensure the waste
storage area has
sufficient capacity
• Ensure that all loose
materials are covered
and tied down to
prevent wind picking
the loose items out of
the storage area or
facility
• Ensure storage areas
and facilities are kept
neat and tidy at all
times
• Ensure these areas are
cleared regularly of
waste material
• Ensure all hazardous
waste is removed to an
approved dumping
site/facility
• Ensure correct colour
coded waste bin for the
discarding of waste
4 Access/egress Restricted/u Injury S+H+AD 4 3 17H • Management to ensure A& 3 3 13H All
to site & nsafe access Property site layout approved by E
correct placing & parking of damage client to consider site
of units vehicles and traffic, plant movement
plant and other interfacing
contractor site layouts
5 Truck onto site Reckless Injury S+H+AD 3 4 18H • Ensure driver are A 1 4 10M Safety Officer /
and lay down driving Fatality qualified and approved. Supervisor
area Uncertified Property • Ensure drivers are
driver damage informed of route and
Substandard site traffic requirements
truck • Vehicle to be approved
Conditions and licensed to enter

Page 2 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
site

6 Pedestrian Unsafe Injury S+H+R/S/C 2 4 14H • Safe demarcated I 1 4 10M Safety Officer /
access to site pedestrian Property walkway to be Supervisor
access damage conducted
(Walkway) Production loss • Walkway to be
barricaded with snow
netting
• Pedestrian crossings to
be conducted and
utilised.
7 Offloading and Equipment Injury S+H+BI/AD 3 4 18H • Management E 2 4 14H Supervisor
positioning of failure Property (supervisor) to ensure
containers/offic damage that only certified and
es (mobile approved operator,
Production loss
crane) crane and lifting tackle
to be used.
• All lifting equipment to
be inspected and
registered
• Plant pre-inspection
checklist to be
completed
• Operator and rigger to
attend tool box talk and
risk assessment training
before work
commences
Load falling Injury S+H+BI/AD/ 3 3 13H • Supervisor and rigger to E 1 4 10M Supervisor
Property QA ensure correct lifting
damage tackle and attaching
Production loss method/procedures
applied
Rigger Injury S+H+BI 2 3 9M • Qualified and A 1 3 6M Safety Officer /
(falling) Fatality competent rigger Supervisor
allocated to specific
crane (one on one
communication)
• Rigger to wear safety
harness and tie-off at all
times.
• Step ladder must be
used for access to top
of container

Page 3 of 29
 OCCUPATIONAL H & S MANAGEMENT SYSTEM

Baseline Risk Assessment – COVID 19

Record Keeping

Hazard, Risk, Environmental& Ergonomically Assessment

UMALUSI - RENOVATIONS
AND ADDITIONS OF AN
EXISTING BUILDING FOR
Contract Name
OFFICE BUILDING, 41
GENERAL VAN RYNEVELD
STREET Contractor
List Risk Assessment Team Names Training Required Risk Assessment No. 01
Adam Peters Revision No. 02
Date of original issue 28/06/2020
Date revised
Project Manager Signature
Risk Assessor Adam Peters
Risk Assessor Signature
Client Signature
 Assessment Matrix

INJURY SEVERITY POTENTIAL (IS)

ERGONOMICS / ENVIRONMENT
DAMAGE / LOSS SEVERITY (DS)
DURATION OF EXPOSURE (ED)
Probability of Occurrence (P)

Consequence (C)
HEALTH (H)
DURATION
DAMAGE / LOSS ERGONOMICS /
Probability of Occurrence INJURY SEVERITY OF HEALTH

(E)
SEVERITY ENVIRONMENT
(P) POTENTIAL (IS) EXPOSURE (H)
(DS) (E)
(ED)

Multiple Fatalities
More than R 1 1<10>
Common Occurrence OR PERMANENT Major Major 5 5 5 5 5 5 30
500 000 Days
DISABILITIES
Fatal / Permanent R 300 000 to R 6<10>
Has Happened before
Disability 1 500 000 Hours
Serious Serious 4 4 4 4 4 4 24
Moderate / R 150 000 to R 3<6> Mediu
Could Occur
Serious Injury 300 000 Hours
Medium m 3 3 3 3 3 3 21
R 15 000 to R
Not likely Lost Time Injury
150 000
1<3> Hour Minor Minor 2 2 2 2 2 2 12
Minor injury – No Less than R 15
Practically Impossible
Lost Time 000
< 1 Hour None None 1 1 1 1 1 1 6
 CURRENT RISK REMEDIAL RISIDUAL ACTION
HOW IS HAZARD
HAZARD RISK ASSOCIATED WITH D E BY
Task Steps P IS E H C TO BE DEALT P IS DS D E H C DATE
IDENTIFIED HAZARD S D WHOM
WITH
-Mandatory approved
face mask to be used
at all time on site and
at the offices.
Avoid hand to face
contact. Wash hands
for 20 seconds with
soap or sanitise hand
with 70% or more
alcohol base sanitizer.
Social distancing to be
adhered to. Maintain
1.Development
Failure to have a site/ company 1m spacing.
and -Failure to have a
specific COVID-19 Coronavirus All employees, The
Implementation site/ company
and Management Plan may suppliers, sub- Construction
of the COVID- specific COVID-19
result in spreading of the virus contractors, security Manager
19 Coronavirus 3 5 5 5 3 5 26 and visitors will be
2 4 4 4 2 4 20 and all
Coronavirus/ Pandemic and
- screened. forms of
Pandemic Management Plan
supervision
Management
-The Construction
Plan
Manager and all site
supervision must
ensure that all
workers, visitors,
suppliers and
Subcontractors are
adequately and
regularly trained to
understand the impact
and severity of the
COVID-19
Coronavirus Pandemic
Employees not Employees not trained in the All employees,
The
trained in the COVID-19 Management Plan suppliers, sub-
2. Training and Construction
Education
COVID-19 may result in their inability to 3 5 5 5 3 5 26 contractors, security 2 4 4 4 2 4 20 Manager
Pandemic effectively understand the and visitors to be
and all
Management Plan pandemic and the associated inducted on the
 dangers and/ or control contractor COVID 19 forms of
measures plan. On-site training supervision
will be done.
Education at toolbox
talks will be
administered.

-The Construction
Manager and all site
supervision must
ensure that all
workers, visitors,
suppliers and
Subcontractors are
adequately and
regularly trained to
understand the impact
and severity of the
COVID-19
Coronavirus Pandemic
-Safety officer and
SHE Rep to ensure
that there is adequate
supply of P.P.E. Stock
to be checked and
maintained.

- The Construction Safety

Insufficient/ inadequate or no
Insufficient/ Manager and all site officer, SHE
PPE on site may result in
3. PPE Supply inadequate or no
contamination and spread of 2 3 3 5 3 3 19 supervision must 1 2 2 4 2 2 13 Rep and site
PPE ensure that a suitable managemen
the virus
and adequate amount t
of personal protective
equipment as
identified during a
COVID-19 risk
assessment process is
always available on
site.
Safety Officer will
conduct ongoing
training on the correct
Incorrect use or disposal of
use of P.P.E and Safety
4. PPE use Incorrect use or PPE may result in
and disposal disposal of PPE contamination or spreading of
3 5 5 5 3 5 26 disposing methods of 3 5 5 5 3 5 26 officer and
P.P.E. with all SHE Rep
the virus
employees and sub-
contractors.
 - The Construction
Manager and all
supervision must
ensure that training is
provided in the correct
use of PPE, i.e. correct
and safe putting on,
removing and correct
disposal methods
adopted
-Individuals will be
screened.
Those individuals that
do not meet the
screening requirement
will not be allowed on
to site,
The individual will be
asked to be isolated.

- Medical help and

assistance will be
arranged.
Supervisor
Exposure to the Contamination and spread of Coronavirus Disease
5. Screening
COVID19 the virus. 3 5 5 5 3 5 26 Public Hotline: 0800 2 4 4 4 2 4 20 and site
security
029 999 or WhatsApp:
0600 123 456.
Employee designated
to conduct screening
will receive adequate
training on the
screening process.
Employee that will be
screened will be
equipped with face
mask, eye protection/
facial screen, sanitiser,
surgical gloves.
-The responsibility lies
on employees that
Employees
travel with public
utilizing public
6. Employee Continuous exposure to transport to ensure Transport
transportation may
Public
be exposed to
COVID-19 may result in 3 5 5 5 3 5 26 that the public 2 4 4 4 2 4 20 provider and
Transportation employees contracting the virus transport they use to employee
contracting
and from work meet
COVID-19
the Government
COVID 19
 transportation
requirements.

-Employees utilising
public transport to
ensure that the public
service provider is
adhering to
Government COVID
19 transportation
requirements.
The employee using
public transport to
sanitise before and
after entering public
transport.
It is a SA government
requirement for South
African to use a
suitable face mask.
-Security personal will
not allow anyone
without a face mask to
enter.
Thereafter personal
will be required to
sanitise and will be
sent for screening.
Temperature will be
checked with an
infrared thermometer.
Accessing site by If temperature is above
Accessing site by employees
employees, 37 degrees, personal
7. Site Access and, visitors, suppliers and sub-
and egress
visitors, suppliers
contractors may result in 3 2 2 2 2 2 13 will not be allowed to 2 1 1 1 1 1 7 Security
and sub- work and will be asked
COVID-19
contractors. to visit their nearest
medical facility.
Once screening is
approved, full
induction will be
communicated with
personal which will
include contractor
COVID 19 plan,
procedure and
awareness training.
 - Upon entering
offices, personnel will
be required to sanitise.
Social distancing to be
implemented. The
number of people
present at all required
gatherings, i.e. toolbox
talks, inductions,
meetings, will be
monitored and
controlled in line with
regulation. High level
on hygiene to be
always maintained on
site.
-Individuals using
ablution facilities
should do so
responsibly and
ensure the area is kept
clean.
Employees to wash
hands before and after
using the facilities
Encourage employees
to change at home
(standard work P.P.E).

-Eating in groups to be
Unhygienic Using unhygienic Ablution & restricted to 1
8. Welfare managemen
Facilities
Ablution & Eating Eating Facilities may result in 2 3 3 5 3 3 19 person/m2. Do not 1 2 2 4 2 2 13 t
Facilities contracting COVID-19 share food and eating
utensils and refillable
drinking bottles. Social
distancing (2 metre
spacing between
individuals. Supply
general waste bins in
and around eating
facilities. Hand
cleaning facilities will
be available at all
entrances of any room,
ablution facilities and
eating areas. Workers
will be encouraged to
 bring home prepared
meals.

-The Construction
Manager and all
supervision must
ensure that adequate
natural ventilation is
utilized when working
in enclosed spaces.
Permit system will be
adhered to when
working in confined
space.
Inadequate Ventilation may
Inadequate result in the spread on COVID- Working in confined Managemen
9. Ventilation
Ventilation 19 droplets and result in 4 3 3 4 3 5 23 space will be 3 2 2 3 2 4 16 t
employee contamination discouraged but if
need be employees
will be limited. Social
distancing (2 metre
spacing between
individuals. Time
frame of activity will be
monitored. Job specific
P.P.E will be used.
Supervision will be
present for this activity.
DSTI to be conducted.
-Reduce frequency of
meetings.
Remote meetings in
progress.
Only necessary
meeting participants
Attendance of regular meetings should attend.
Regular Meeting Managemen
10. Meetings
Attendance
may result in COVID-19 3 5 5 5 3 5 26 Attendees should be 2 3 3 3 2 3 16 t
contamination and infection two metres apart from
each other.
Rooms should be well
ventilated / windows
opened to allow fresh
air circulation or
consider holding
 meetings in open
areas where possible

-Remote
communication to be
encouraged. Before
any meeting
commences surface
areas to be sanitised.
Those attending
meeting to ensure that
face masks are used,
and screening and
inductions to be
conducted. Sanitise at
entrance of room upon
entry and exit. No
physical contact by
shaking hands.
-The security
personnel
and H&S Officer / SHE
Rep will have a site
register in order to
contact trace
employees or visitors
that were exposed to
the infected person.
Work permits will be
11. Employee Exposure to an infected person enforced. No Security and
Exposure to an
Exposure &
infected person
could result in the contracting 3 5 5 5 3 5 26 employee 2 3 3 3 2 3 16 safety
Tracing and/ or spreading of the virus will be allowed without officer
a permit.

-Mandatory for all

individuals to sign in
and sign out system.
Work permits will be
enforced. No
employee will be
allowed without a
permit.
-Carry out an
additional induction
12. Site Works
Exposure to the Contamination of employees session with all site Managemen
- exposure to
COVID19 and further spread of the virus 3 5 5 5 3 5 26 personnel and visitors 2 4 4 4 2 4 20 t
the virus
with instructions about
COVID-19.
-Place information
posters at strategic
locations (site
entrance, offices,
eating areas, ablution
facilities).
-Cleaning regime to be
implemented and
maintained on sites
covering all door
handles, grab and
handrails, work
surfaces and table
tops etc

-Always encourage all

site personnel and
visitors to regularly
wash their hands while
onsite

-Sufficient amounts of
cleaning materials to
be available to
maintain the cleaning
regime.

-Welfare facilities to be
maintained and
cleaned regularly with
plenty of stock of hand
cleaning materials for
washing and toilet rolls
for the toilets.

-Provide employees
with information on the
virus and precautions
to take:

-Wash hands
frequently (70%
alcohol-based hand
rub or soap and water)
-Maintain social
distancing where
possible

-Avoid touching eyes,

nose and mouth
Practice respiratory
hygiene (cover mouth
& nose when coughing
/ sneezing)

-Avoid touching
handrails when going
and coming down
stairwells.

-Avoid shaking hands,

use other greeting
methods.

-Hand sanitisers will

be placed at strategic
locations.

-Implement a more
frequent cleaning
regime on site,
focussing on
frequently touched
surfaces (door
handles, lift buttons,
handrails etc)

-Employees to stay at
home if they
experience a fever, a
new cough or difficulty
breathing (seek
medical care.

-Report any site

personnel that may be
showing signs of
illness to the Site
Manager and the
company.
 -Site manager and all
forms of supervision to
enforce all entering
contractor site to follow
contractor COVID 19
plan and procedure in
accordance with the
World Health
Organisation and
South Africa COVID
19 Legislation.
Mandatory for all
personal to use face
mask/dust mask.
Social distancing.
Practise good health
hygiene.
-Additional training will
be given to storeman
and employees that
will be distributing and
using hand tools,
portable electrical
equipment, plant and
equipment.

-Sanitization all hand

tools, portable
electrical equipment,
13. Use of plant and equipment
hand tools, upon receipt and on
portable return to the stores SHE Rep
Exposure to the Contamination of employees
electrical
COVID19 and further spread of the virus
4 3 3 4 3 5 23 and/or place of 3 2 2 3 2 3 15 and
equipment, storage. supervision
plant and
equipment -Employees are
discouraged to share
hand tools, portable
electrical equipment,
plant and equipment.

SHE Rep and

supervision to verify
that this procedure is
being adhered to. All
employees to sign in
and out tool issue
register.
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
• If working on top of
load the rigger must
then be hooked on the
crane or on a life line
Load striking Injury S+H+BI 4 3 17H • Area to be barricaded A 3 3 13H Supervisor / Rigger /
employees Property /AD/QA off during lifting Banksman
Load striking damage activities to prevent
other Production loss unauthorised entry
containers • Two guide ropes to be
Load used on load to ensure
swinging stable movement
• No lifting during high
winds or inclement
weather
• Heavy equipment must
be identified and a
rigging study to be in
place
• Swing radius must be
identified to ensure
that the load can be of
loaded in a safe manner
• Stay out of the swing
radius of the crane
• Ensure there are barrier
guards showing swing
radius
• A boom angle indicator
must be on the crane
8 Installation of Un-informed Injury S+H+R/S/C 3 2 8M • Legal required signage A 2 2 5L Safety Officer /
safety signs and employees Property must be displayed to be Contracts Manager /
notice boards damage clearly visible at all Supervisor
times.
Inadequate Injury S+H+BI+AD 3 2 8M • All required signage to A 2 2 5L Safety Officer /
signage Property be available Supervisor
damage • Informative,
prohibitive, mandatory
and emergency signs
Incorrect Injury BI/AD 3 2 8M • Signage change and A 2 2 5L Supervisor / Safety
signage Property applicability should be Officer
damage maintained
9 Emergency Fire fighting Injury S+H+L&R+B 3 4 18H • Fire fighting equipment E 1 4 10M ALL
preparedness equipment Property I must be placed in

Page 4 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
Insufficient damage accordance to survey
no’s Production loss conducted during site
establishment
• Identification and
signage must be clear
and visible
• All relevant equipment
to be inspected and on
register
10 First aid Inadequate S+H+L&R+B 3 2 8M • First aid boxes to be A 2 2 5L Safety Officer
medical I available at each work
assistance area clearly identified,
Untreated signage installed and
injuries qualified first aider
identified
• First aid boxes to
comply with minimum
requirements inspected
and registered
11 Facilities Hygiene Hygiene S+H 3 2 8M • Separate toilets for A 2 2 5L Contracts Manager /
Insufficient both genders must be Safety Officer
no available and clearly
identified
• Ration 1 to 20 and to be
cleaned 3 times a week
Waste Environmental S+H+ENV 3 3 13H • Separate waste bins for A 2 2 5L All
different wast
categories to be
available and identified
• Waste disposal plan and
schedule must be
maintained
• Skips must have lids
Eating area Poor hygiene S+H+ENV 3 3 13H • Adequate, clean and A 2 3 9M Supervisor / Safety
Illnesses and shaded eating area to Officer
ailments be ensured

Drinking Water S+H+ENV 3 3 13H • Facilities to be ensured A &E 2 3 9M Supervisor / Safety

water contaminated from start of site Officer / Contracts
establishment Manager
• Clean drinking water
must be available
• Signage to be installed
to all drinking and non

Page 5 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
drinking water

12 Power supply Generator Injury S+H+BI 3 3 13H • DB board must stand on E 2 3 9M Supervisor / Contracts
and electricity firm level base and Manager
to office area should be locked at all
times
• DB board to be
inspected and approved
by qualified electrician
Electrical Injury S++BI 3 4 18H • All cables to be routed E 1 4 10M Supervisor
cables Electrocution underground
• Only qualified
electrician to do
installation and
termination
13 Lay down area Inadequate Injury S+H+BI/AD 3 3 13H • Lay down area must be A 2 3 9M Supervisor / Contracts
Stacking and space well planned to ensure Manager
storage adequate space

Poor Property BI/AD+S+H 2 3 9M • Safe stacking and A 1 3 6M Supervisor

stack/storag damage storaging
e practices practices/procedures
must be maintained
• Access and off-loading
space must be a priority
• Area to be barricaded
Dunnage Injury S+H+BI/AD 2 3 9M • Timber poles (Dunnage) A 1 3 6M Supervisor
Property to be used for stacking
damage material
14 Loading and Unfit Injury S+H 2 3 9M • Insure all personnel are A 1 3 6M Supervisor / Safety
off-loading of personnell fit by means of medical Officer
truck with on site clearance certificate
mobile crane • All personnel shall
undergo all relative
inductions, site
inductions and risk
assessment training
• Daily DSTI plus toolbox
talks to be conducted
Incorrect Injury S+H 1 3 6M • Correct PPE to be worn A 1 2 3L Safety Officer /
PPE for the right job or site Supervisor
requirements
• Safety harnesses to be
worn when working at

Page 6 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
heights and safety life
lines to be erected
when required
• Safety harnesses will be
issued per person and
will be inspected and
booked out accordingly
Incompetent Injury S+H 3 4 18H • Supervisor to ensure A 1 4 10M Supervisor / Safety
personnel Fatality personnel is competent Officer
for the task at hand
with
competency/qualificati
ons certificates
• All competency
certificates to be kept in
the safety officer office
• All appointments to be
up to date
• Crane operator must be
licence by an
authorised training
institution
• Only competent rigger
to do lifting operations
Under the Injury S+H 3 4 18H • No employee to work A 1 4 10M Safety Officer /
influences of Fatality when under the Supervisor
alcohol and influence of drugs or
substances alcohol
• Random alcohol test
will be conducted
15 Truck arrived at Un informed Injury S+H+BI/AD 3 3 13H • Supervisor to inspect E 1 2 3L Supervisor
site operator Propery damage driver’s public licence
Restricted and condition of truck
access to by means of an
loading area checklist.
• Truck
maintenance/service
record to be with driver
of truck
• Driver to be send back
if condition are not
complied with
• Supervisor to escort
trucks to lie-down area

Page 7 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
• Communication with
truck and crane
operator
• Area to be identified
and barricaded
• If delivery truck from a
supplier come to site
they need to complete
the proforma checklist
at the warehouse and
manager to sign off.
Truck Injury S+H+BI/AD 3 4 18H • Randomly drug and E 1 4 10M Supervisor
operator Property alcohol test to be
under damage conducted
influence of • All truck drivers
alcohol and compulsary to do
substances alcohol test prior of
enter site area
Load not Property S+H+BI/AD 3 3 13H • Suppliers must be A&E 1 2 3L Banksman/
secure damage notified before hand Supervisor
that supplier is not
allowed on site.
• If delivery truck from an
supplier come to site
and complete proforma
checklist at warehouse
and their manager must
sign
• Signed form accompany
with truck to site
• Delivery truck to be
inspected for secure
load before entry on
site.
Not in Injury S+H+BI/AD 3 3 13H • Spare stop blocks to be A 1 2 3L Banksman /
position of provided or operator Supervisor
stop blocks remain in truck.
and PPE • Engine to be stopped
engage park brakes and
stay seated to take
action if track comes in
motion
• Operator not allowed
exiting truck without

Page 8 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
correct PPE

Incorrect Injury AD+S+H 3 1 4L • Supervisor to plan off A 2 1 2L Supervisor

parking on Property load area before trucks
site damage arrived
• Supervisor to eliminate
that roads been close
for other users
• Barricade area off
16 Climbing on to Falling from Injury S+H 3 3 13H • Personnel must take A 1 2 3L Supervisor
truck to truck tripping hazard in
connect lifting consideration and not
equipment walk on the edge of
truck load bed
• Ensure 3 point contact
when climbing on and
off the truck
• Ladder to be used when
ascending or
descending truck
• Workers to wear safety
harness attached to life
line if working height
exceeds 18m; lineyard
on harness not exceeds
1 meter
17 Setting out Incorrect Production loss BI/AD 3 4 18H • Management, surveyor A 1 4 10M Supervisor
points setting out and supervisor must
points ensure that SOP’s are in
(Demarcatio accordance with
n) approved and accepted
drawings and survey
results
18 Barricading of Uncontrolle Injury S+H+ENV+B 3 4 18H • All excavation areas will I 1 4 10M Supervisor
work area d movement Disability I/AD be barricaded with solid
Fatality barricading from before
excavations start until
Property
after backfilling is
damage
completed
Production loss
• Excavation to be
numbered and put on
register
• Daily pre-work check
list to be completed
and permit obtained by

Page 9 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
appointed supervisor
• Signage for barricading
to be installed at access
to excavation
19 Handling and Excess spoil Injury ENV.+S+H+ 3 3 13H • Excess spoil will be I 1 2 3L Supervisor
storage of (Rocks, Fatal BI /AD removed from
excess spoil stone excavation work area
Property
boulders with tipper
damage
etc.) • Spoil remain in work
site area for backfilling
purposes will be stock
piled in safe area
• All spoil will be stored
further than 2m way
from excavation edges
and outside barricading
• Stock pile will not cause
restriction to
access/egress of work
area
20 Placing spoil Excess Injury S+H+ENV 3 4 18H • No excess spoil will be E &A 1 4 10M Supervisor
material/spo Fatality placed within 2m from
il excavation
Property
(Excavation • All excavation sides will
damage
sides be shored to prevent
collapsing) collapsing of materials
• Spoil at edges will not
exceed height of 2m
and will be shored 1-2
at all times
21 Barricading Poor after Injury ENV+S+H 3 3 13H • Excavation must be I 1 2 3L Supervisor
visibility dark Property backfilled as soon as
barricading damage possible after work
and completed
excavation • All possible other
visibility smaller holes, trenches
and hollows must also
be backfilled as soon as
practicable
• Areas to be barricaded
until backfilling can be
executed
22 Off-loading of Access and Injury S+H+BI/AD 3 4 18H • A ladder to be used for A 1 4 10M Supervisor / Induna /
shutters from egress not access and egress Storeman

Page 10 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
back of truck provided for Fatality • Ladder is to be tied
climbing on down at all times on the
back of truck top
• When workers is
climbing up and down
an additional worker to
hold ladder below
• Ladder is to be
numbered and colour
coded and placed on
register
• Monthly inspection to
be done by competent
appointed person
Employees Injury S+H+L&R 3 4 18H • All employees working A 1 4 10M Supervisor
falling of the Fatality at heights must be
back of truck trained and found
competent.
• All employees to
receive training on safe
usage of safety
harnesses and storage
of harnesses
• All harnesses to be
inspected monthly and
colour coded and on
register
• Fall protection plan to
be in place
• Rescue procedure to be
in place
• Working at heights
recue team to be on
site
• Safety harnesses to be
used and employees
must latch up when
stationed
Shutter at Injury S+H+L&R+B 3 4 18H • Before truck enter site, A 1 4 10M Supervisor
the back of Fatality I/AD the person escorting
truck truck must ensure that
stacked loads are not stacked
unsafetly unsafely
• No truck will be allowed

Page 11 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
on site if stacking is
unsafe
• Loads not to exceed 5m
in height
• Driver to comply with
all induction guidelines
Nip points Injury S+H 3 2 8M • Shutter hands and A 2 2 5L Supervisor
assistants to off load
and work with shutters
• When offloading
employees are to start
with the outer layer of
piles, top sides and
work to the bottom
• Supervisor must ensure
that task conducted in
correct procedure
Stacking and Serious Injury S+H+ENV 3 3 13H • Foreman to be E&A 1 2 3L Supervisor
storage appointed as per
done construction Regulation
unsafely 26 stacking and storage
supervisor
• All shutters to be
stacked in a
demarcated area with
responsible person
name, surname and
contact numer on
barricading signage
• To ensure proper
access in and out of
stacking area
• No unauthorised sign to
be used
• If rebar is not in area
that has the above all
the rebar must be
capped
• Site supervisor must
ensure correct
procedure
Excavation Injury L&R+S+H+E 3 4 18H • Excavation checklist to I 1 4 10M Supervisor
not shored Fatality NV. be completed daily
No access (appointed person)

Page 12 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
Excavation • Safe access to be in
not place
barricaded • Solid barricading
around excavations
• Supervisor to ensure
that excavations are
shored and barricaded
at all times
23 Housekeeping Pieces of Injury ENV 3 4 18H • All material and off cuts A 1 4 10M ALL
reinforcing to be cleared between
off cuts and and after each shift
binding wire • All off cuts to be placed
on ground in an area away from
walk way
• Off cuts to be contained
in drums and containers
and disposed correctly
24 Pouring of Substandard Injury ENV+S+H+Q 3 4 18H • Only client approved A 1 4 10M Supervisor
concrete by trucks on Disability A trucks and operators to
ready mix truck site be allowed on site
Fatality
Property • Daily pre-use inspection
damage to be completed and
signed off
• Supervisor to ensure all
vehicles inspected prior
of entering site
• Operator to have valid
driver licence
Trucks on Injury S+H+R/S/C 3 4 18H • Trucks to be escorted in A 1 4 10M Supervisor
incorrect Disability and out of site at all
route/site times
Fatality
Property • Only routes as per
damage approved traffic plan to
be utilised
• Operator to obey all
road signs and
instructions
• Induction to be
conducted with
operator prior entering
site

Incorrect Injury S&H 3 4 18H • Flagman to be in place E 1 4 10M Supervisor

placing and at all times to instruct

Page 13 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
positioning Fatality BI/AD operator
Property QA • Flag man to be inside
damage R/S/C “safety den” (20m
radius)
• Operator to obey only
flag man instructions
• Truck must be
positioned on level and
stable area
• Supervisor available at
all times
Uncontrolle Injury S+H+AD 3 4 18H • Driver to ensure truck A 1 4 10M Supervisor
d movement Fatality lock out when not in
of truck Property cab
damage • Stop blocks to be used
when equipment
parked
• Stop blocks only to be
removed when
equipment leaving site
25 Handling of Workers and Injury S+H+ENV 3 3 13H • Only trained and A 1 2 3L Supervisor
concrete hand tools competent employees
(Shovels) to conduct task
• DSTI and tool box talk
to be attended before
commencement of task
• Sufficient space must
be allowed between
workers to allow for
swinging and
movement radius
• Long socks must be
worn with gumboots
• Only approved and
inspected hand tools to
be used
Safe work Injury L&R+S+H 3 4 18H • Safe working platfor for A 1 4 10M Supervisor / Safety
platform employees standing on Officer
rebar must be provided
to prevent feet and leg
injuries
• Safety gum boots to be
worn at all times

Page 14 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
• All rebar in an upright
position will be fitted
with end caps
26 Vibrating Incompetent Injury L&R+S+H 3 3 13H • Only competent P 1 2 3L Supervisor / Safety
concrete operator operators to be utilised Officer
• Ensure proper motor
guarding with no
exposed components to
vibrator motor.
• Operator to have firm
footing and proper grip-
hold on vibrator
• Correct PPE to be worn
at all times
• Supervision at all times
Defective Injury 3 3 13H • Vibrator and motor 1 2 3L Supervisor /
vibrator Property must be inspected prior Storeman
damage commencement of task
• Vibrator and motor to
be listed on monthly
register
27 Housekeeping Spilled Environmental QA+BI/AD 3 4 18H • Waste and spilled E 1 4 10M ALL
concrete Injury concrete must be
cleaned up and
removed from work
area immediately
• Ensure that affected
area is properly cleaned
• Safety department to
be notify
• All tools and equipment
to be removed from
work area after each
shift
Poor vision Injury 3 3 13H • No work to be 1 2 3L ALL
Property conducted after sun set
damage • Adequate lightning to
be available

Page 15 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
28 Off-loading of Incompetent Injury S+H+ENV+L 3 3 13H • Stacking of material to A 1 2 3L Supervisor
scaffolding on operator Property &R be neatly done
site Area not damage • Area to be barricaded
barricaded • Constant supervision
No • Correct PPE to be worn
supervision
• Material to be passed
No PPE
carefully and in a safely
Nip points manner
Slip and fall • Employees to be aware
on falling objects
• No employee to be
loiter around truck
when off loading
• Supervisor to be
present at all times
• Life line to be use when
load exceeds 18m
• Employees to wear full
body harness and
attached lanyard to life
line
29 Start with level Incompetent Injury L&R+S+H+A 3 3 13H • All scaffold erectors to A 1 2 3L Supervisor
solid floor erectors Property D/BI be certified and
Scaffold not damage appointed
levelled • Ensure ground area is
Scaffold level
jacks over • Scaffold Jack not to be
extended extended more than a
Sole boards 3rd of its length
not flat on • Ensure sole boards are
ground flat on ground and not
gaps under sole boards
• Scaffold to be checked
for any defects
• Erecting of scaffold not
to be conducted during
night hours or rainy
conditions soft soil
double sole boards
30 Put sole boards Poor ground Injury ENV.+QA+S 3 4 18H • Scaffolds to be built to A 1 4 10M Supervisor
where conditions Fatality +H+BI/AD SANS 10085 standards
standards will PPE not used • Scaffold to be erected
be placed on sole boards that are

Page 16 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
continuously supported
• Material under sole
boards to be well
compacted
• For very hard or rocky
ground conditions not
subject to soil erosion,
the lenth of the sole
boards should be
450mm per standard
• PPE to be worn at all
times
31 Get 4 standards Scaffolds not Injury S+H 3 3 13H • Employee not to carry A 1 2 3L Supervisor
with base built to Property +L&R+BI/AD material weighing more
jacksk for the 4 standard damage than 25kg
corners Manual • Material to be stacked
Get 4 ledgers to handling properly in standards
lmake the Material in • Material always to be
frame of the lay down taken from the top
scaffold area falling • Leather gloves to be
over worn when handling
Employee scaffold material
not taking
material
from the top
PPE not used
Falling
object
Slip and trip
32 Get 4 ledgers Employees Injury S+H+L&R 3 4 18H • Install scaffold in A 1 4 10M Supervisor
for the top rail not wearing Fatality “progress” sign during
safety erection and
harness dismantling when
Material not taking down
secured • Employees to wear
No unsafe to double lanyard safety
use sign harness and to be
attached at all times
• Good communication
between erector and
assistants when passing
material hand to hand
• Install unsafe to use
sign

Page 17 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
33 Put hook on Employees Injury L&R+BI/AD 3 4 18H • Material to be passed A 1 4 10M Supervisor
boards on top not wearing Fatality by hand over hand
of ledgers (at safety • Employees to ensure
Property
least 2 boards) harness boards are place so
damage
No they can work from and
communicati not stand on ledgers
on • Area below to be
No barricaded
supervision • Constant supervision at
PPE not all times
worn
34 Installing Employees Injury L&RBI/AD+S 3 4 18H • Cood communication A 1 4 10M Supervisor
ladders not wearing Fatality +H between erectors and
safety assistants when passing
Property
harness material from hand
damage
No over hand
communicati • Ladder to extend at
on least 900mm
Falling • Ladders to be installed
objects on the inside of scaffold
No with trap doors closed
Supervision when not in use
• No cat ladders will be
used on project unless
authorised by the
Project Manager
• PPE to be worn at all
times
• Constant supervision at
all times
35 Fixing of cross No bracing Injury S+H+QA+BI/ 3 3 13H • All scaffolds to be A 1 2 3L Supervisor
bracing installed Property AD adequately braced to
No lanyard damage ensure stability
for tools • Tools to be secured to
No erector at all times by
supervision means of a lanyard
Falling • Chinstraps to be used
objects while working at
heights
• Supervision at all times
36 Climb up the Employees Injury S+H+L&R+B 3 3 13H • Employees to always A 1 2 3L Supervisor
ladder and taking I use ladders as access
stand on floor shortcut • Employees to ensure
boards with

Page 18 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
safety harness Employees that the harness is
hooked onto not hooking hooked as high as
structure the harness possible
Slip and fall • Double lanyard safety
harness with shock
absorbers to be used
• Rescue team to be
presented on site
• Only safety harnesses
as per HSE guideling to
be used with big
scaffold hooks
37 Passing Falling Injury BI/AD+S+H 3 3 13H • No material to be A 1 2 3L Supervisor
material to next material thrown
person No • Material to be passed
Property
supervision damage from hand over hand
• Ensure eye contact at
all times
• Supervisor to be
present at all times
• Demarcate area
38 Scaffold safe to Scaffold not Injury S+H+L&R 3 3 13H • Red board to be placed A 1 2 3L Supervisor
use sign placed safe on scaffold when
at entrance of Scaffold still declared unsafe to use
scaffold under • No scaffold to be use
erection during enclement
No weather
supervision • Appointed scaffold
Employees inspector to inspect
using unsafe scaffold.
scaffold • Employees to use only
Scaffold scaffold when green
collapse board attached to
scaffold and safe to use
39 Working in wet Scaffold is Injury S+H+L&R 3 4 18H • No erection of scaffold A 1 4 10M Supervisor / Safety
conditions slippery to be taken place in wet Officer
when wet conditions
Slip and fall • After rain supervisor to
No inspect material to
supervison ensure it is safe for
employees to work
• Employees to ensure all
mud from boots are

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
removed befor working
on scaffold
• Scaffold inspector to
inspect all scaffolds
after inclement
weather.
40 Scaffold Falling from Injury L&R+S+H 3 4 18H • No employees allowed A 1 4 10M Supervisor
inspections heights Disability on scaffold that has not
Slip and fall Fatality being trained and found
competent on working
at heights
• Only trained and
competent scaffold
erectors to erect or
dismantel scaffold
• Only trained and
appointed scaffold
inspector allowed to
declared scaffold safe
to use
• During and after
scaffold erected the
scaffold inspector must
docked down on a
register form.
• No employee to do
alteration unless
scaffold inspector
• Scaffold to be inspected
on a daily basis prior
commencement of
work
•
41 Fitting and Harness Injury S+H 3 4 18H • Employee to be A 1 4 10M Safety Officer/
adjustment of does not fit Disability informed in toolbox Supervisor
safety harness properly Fatality talks correct fitting of
safety harnesses.
• Employee to help other
employees when fitting
safety harness
• Supervisor to inspect
workers that safety
harness fit correctly
42 Moving with Loose loops Injury S+H 3 4 18H • Rescue kit to be present A 1 4 10M Supervisor/Safety

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
safety harness and buckles Disability at all times Officer
on of safety Fatality • Employees to be
scaffolding/stru harness trained and found
ctures hooking competent by
onto scaffold accredited person
and
• Workers to be trained
structures
on how to use safety
harnesses and to
tighten loops and
buckles
• Rescue training to be
done
• Employees to be
hooked up to a secure
point before he is
unhook himself from
existing point before
going forward to
designated area
• At work satation
employee wil hook both
safety belts on a secure
point
Tie-off Injury S+H + L&R 3 4 18H • Supervisor to ensure A 1 4 10M Safety Officer/
points not Disability that tie-off Supervisor
suitable for points/lifelines are
Fatality
attaching inspected prior to
safety commencing work
harness • Scaffolding inspections
to be conducted
• Lifeline inspections to
be conducted
Workers not Injury S+H 3 4 18H • Psychological A 1 4 10M Supervisor/ Safety
metally fit Disability questionnaire to be Officer
for working conducted prior to
Fatality
at heights commencing work
• Check for hypertension
with clinic management
Harness tie- Injury S+H 3 4 18H • Tie-off point to be at a A 1 4 10M Safety Officer/
off point to Disability level higher than Supervisor
allow for worker to limit vertical
Fatality
vertical fall
movement • Toolbox talks
• Training

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
43 Barricading Falling Injury L&R 3 4 18H • Areas below activity to E 1 4 10M Supervisor
objects Fatality be barricaded off and
signage to be in place
44 Working at Falling Injury L&R +S+H 3 4 18H • All tools to be fitted E 1 4 10M Supervisor/Safety
heights with objects Fatality with lanyards Officer
hand tools • Toolbox talks on hand
tools to be done on
regular basis
45 Working in Slip and trip Injury L&R + S+H 3 4 18H • No working at heights E 1 4 10M Supervisor
wet/muddy Working Disability in wet conditions
conditions with • No electrical work to be
Fatality
electrical conducted in wet
equipment conditions
in wet
conditions
46 Scaffold Falling from Injury BI/AD+S+H 3 4 18H • No employees allowed A 1 4 10M sUPERVISOR sAFETY
inspections heights Disability on scaffold that have Officer
Fatality not being trained and
found competent
• Only trained and
appointed scaffold
erectors allowed on
scaffold when erecting
• Only trained and
appointed inspectors to
declare scaffold safe to
use
• Scaffolds to be
inspected every 7 days
and after strong wind
or rain and docket
down on register
47 Using of a Unauthorise Injury L&R + S+H + 3 4 18H • Competent and trained A 1 4 10M Storeman/
grinder pre-use d user Disability AD/BI user Supervisor/ Safety
inspection No checklist • Checklist to be done Officer
Fatality
Disc worn before use
out and • Discontinue use of
approaching worn out disc
end of • Pre use inspection
grinding should be done on
surface following items:
Inspection
• Plug
not done
• Cord

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
• Cutting flange
• Cutting disc
• Switch
• No permanent lock
switch allowed
• Correct PPE to be worn
at all times including
face shield
48 Changing of Grinder not Injury S+H + L&R 3 4 18H • Ensure grinder is A 1 4 10M Storeman /
cutting or made safe Disability +BI/AD unplugged Supervisor
grinding disc Incorrect • Ensure correct tool is
Fatality
and brush tool used to used to change disc
change disc • Only competent person
Damaged to change disc
disc not in • Disc that are wet or lay
place in water should not be
Safety guard used
not in place
• Defective cutting disc
Incorrect should not be used
disc fitted
• Ensure cutting disc is
properly secured
• Grinder to be inspected
that the safety guard in
place
• Grinding disc for
grinding operations
• Steel cutting disc for
cutting steel
• Masonry disc for use
correct type of use
• Cutting concrete
• Wire brush to clean
steel
49 Use of angle Fatigue Injury S+H +ENV. 3 4 18H • Fatigue management A 1 4 10M Supervisor
grinder on Dust from Disability plan to be implemented
metal, ginding • Other employees to be
Fatality
reinforcing and process made aware of
steel Noise from cutting/grinding and to
cutting stand clear
process • Dust mask to be worn
Sparks • Ear plugs to be worn
generated
• Eye protection to be
from cutting

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
process worn
Incorrect • Face shields
posture • Apron to be worn
Inadequate • Employees to stand
work space properly in order for
Flying the sparks to go pass
objects them
Fire • Work should have
Loose enough space for use of
clothing grinder
• Material to be secured
by another person
when cut
• Off cuts to be contained
in a drum (store
properly)
• Fire extinguisher
• Correct PPE
• Ensure employees not
wearing loose clothes
whilst grinding
50 Storage of baby Incorrect Theft BI/AD 3 2 8M • Proper storage space to A 1 2 3L Storeman
grinder storage be provided
• Grinder not to be left
unsupervised when
used on site
51 Working in Electric Injury S=H 3 4 18H • No electrical equipment E 1 2 3L Supervisor
wet/muddy shock Fatality to be used when raining
conditions Slip and trip
Burns
Combustible Injury S+H 3 4 18H • Check and ensure area E 1 2 3L Supervisor
s in Fatality isj clear of combustibles
immediate
area

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
Hot flux Injury S+H 3 4 18H • Fire extinguisher in area E 1 2 3L Supervisor
potential for Fatality where welding is in
ignition operation
• Welder to declare area
safe prior tolmoving off
• Used welding rods to be
placed in drum and
kept near welder

52 Pre-use Inspection Injury S+H + L&R 3 2 8M • Inspection to be done A 1 2 3L Storeman

inspection not done Equipment by competent person
and on damage • User of drilling machine
register to be trained and found
competent
• Checklist to be signed
off by competent
appointed supervisor
• Permanent lock switch
not allowed
53 Changing of Drilling Injury S+H 3 2 8M • Only trained and found A 1 2 3L Supervisor
drill bits machine not Property competent employees
made safe damage to change drill bits on a
drilling machine
• To ensure drilling
machine is unplugged
Incorrect Injury S+H + QA 3 3 13H • Equipment needs to be A 1 2 3L Supervisor
tools used Fatality BI/AD inspected prior entering
Incorrect bit Property site
fitted damage • Proper tool (Chuck key)
Bit fitted to be use
wrong way • Supervisor to ensure
Damaged bit correct bit is provided
fitted and fitted
• Bit to be inspected pior
of fitment by
competent and trained
employee
54 Use of drilling Drilling Injury S+H + QA 3 3 13H • Only trained employees A 1 2 3L Supervisor
machine machine Disability allowed to work with
(drilling thru used by drilling machine
concrete) incompetent • Ensure drilling machine

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
employee not to be left
unsupervised
Noise Injury ENV + S+H 3 3 13H • Ear plugs to be worn A 1 2 3L Supervisor
Dust Disability when drilling
• No loose clothing to be
worn
• Dust mask to be used
• Correct PPE to be worn
at all times
Bit coming Injury S+H 3 3 13H • Employee to ensure A 1 2 3L Supervisor
off while Property drill bit is attached
working with damage properly and secured
drilling with suck key
machine
Employee Injury S+H 3 3 13H • Drilling machine not to 1 2 3L Safety Officer /
injured as a Fatality be used while standing Storeman /
result of an in water Supervisor
electric • Drilling machine to be
shock inspected before use
• Faulty equipment to be
removed from site
• No drilling operations
to be done during rain
55 Storage of Incorrect Property BI/AD 3 3 13H • Proper storage space A 1 2 3L Storeman
equipment storage of damage for drilling machine to
drillling be provided
machine • Storage to be
controlled by a trained
and competent store
man
56 Maintenance Defects not Injury BI 3 2 8M • All defects on drilling A 1 2 3L Supervisor/ Storeman
reported Property equipment must be
damage reported to supervisor
and storeman
57 Use of mobile Unauthorise Injury S+H 3 4 18H • Only authorised trained P&A 1 4 10M Supervisor/ Safety
compressor d persons Fatality employees to use Officer
using equipment
equipment • Supervisor to be
present at all times
Operator Injury S+H + L&R 3 4 18H • Supervisor to give A 1 4 10M Supervisor
not knowing Fatality employee on the job
where training as to the

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
emergency hazards and risk
stop button associated with the
is. mobile Compressor and
emergency
preparedness
• Only trained employees
to use mobile
Compressor
No Injury L&R 3 3 13H • Inspection to be done A 1 2 3L Supervisor/ Storeman
inspection daily by supervisor prior
done prior commencement of
of entering site.
commencem
ent of work
Leakage of Fire risk S+H + 3 4 18H • Material safety data A 1 4 10M Storeman /
diesel/petrol Injury BI/AD + sheets must be on site Supervisor
ENV. and communicated to
Fatality
all employees by
Property
supervisor
damage
• Drip trays to be utilised
• No smoking or open
flames near Mobile
Compressors that are in
operation
• Contaminated soil will
be properly disposed in
line with construction
EMP
• Disposal certificate will
be kept on record
• Only certified
companies used to
dispose of hazardous
waste
Oil Injury S+H 3 4 18H • Regular cleaning of E 1 4 10M Supervisor
decompositi Property cylinders and valves
on damage • Supervisor to ensure
employees comply
Rotating Injury S+H 3 3 13H • All rotating parts must E 1 2 3L Supervisor
parts Disability be guarded.
• Supervisor to ensure
that items are covered
in pre start inspection

Page 27 of 29
BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET
Cleaning of Injury S+H 3 3 13H • Supervisor to ensure no 1 2 3L Safety officer /
clothes and employees uses Supervisor
skin with compressed air to dust
compressed off clothes or skin as
air irritation can occur
• Communicate to
employees in Toolbox
Talk
• Warning signs to be
displayed
58 Hazardouse Employees Injury ENV +S+H 3 4 18H • Obtain formal approval A&E 1 4 10M Supervisor/Storeman/
chemical not familiar Disability + BI/AD of flammable store Safety Officer
storage with MSDS Fatality from the relevant local
Liquid authority and display
splashing the certificate at the
Employees entrance to the store
inhaling • Flammable liquid store
fumes to conform all legal
Liquid requirements
spilling from • Assessment to be
container carried out to
No determine the quantity
information of flammable liquid
of hazardous kept on site
substance • No open flames and no
signage smoking symbolic signs
No fire to be displayed in the
extinguisher vicinity of flammable
liquid store
• All material safety data
sheets (MSDS) to be
available at all times
• Liquid bulk storage
tanks to be bunded.
• Each bund to be
capable of containing
the maximum volume
of the tank +10%
• Fire extinguisher to be
in 10 meter radius

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BASELINE RISK ASSESSMENT FOR RENOVATIONS AND ADDITIONS OF AN EXISTING BUILDING FOR OFFICE BUILDING, 41 GENERAL VAN RYNEVELD STREET

APPROVAL REVIEW RECORD

PRINCIPAL
CLIENT Safety Agent /
Company LDM CONSULTING BUILDING 3
Sobuya Safety Consultant
CONTRACTOR
Representative
FEZAL JUMOORTY ADAM PETERS 2
Name
Contracts
Client Agent / Safety
Job Title Lead Risk Assessor Manager/Direct 1
Consultant
or
Signature 0
Date
Rev
Date 28/06/2020 28/06/2020 No
Review Reviewed By Signature
ed

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