Mekelle University Senate Legislation 2014

Contents
CONTENTS ...................................................................................................... 1

PART ONE: GENERAL PROVISIONS ......................................................... 8

ARTICLE 1: SHORT TITLE .......................................................................................................................................8
ARTICLE 2: DEFINITIONS OF TERMS AND ABBREVIATIONS .................................................................................8
ARTICLE 3: GENDER REFERENCE ........................................................................................................................12
ARTICLE 4: SCOPE OF APPLICATION ...................................................................................................................12
ARTICLE 5: MISSION, OBJECTIVES, FUNCTIONS AND VALUES OF THE UNIVERSITY ..........................................12
ARTICLE 6: LEADING GOVERNANCE PRINCIPLES ................................................................................................15

PART TWO: ORGANIZATION AND ADMINISTRATION................... 17

ARTICLE 7: GOVERNING AND ADVISORY BODIES OF THE UNIVERSITY .............................................................17
ARTICLE 8: THE BOARD, THE SENATE, THE PRESIDENT, THE VICE PRESIDENTS, THE MANAGING COUNCIL
AND THE UNIVERSITY COUNCIL ............................................................................................................................ 17

ARTICLE 9: GRANTING THE STATUS OF COLLEGE, INSTITUTE, SCHOOL, DEPARTMENT AND CHAIR ...............27
ARTICLE 10: FUNCTIONS OF THE COLLEGE/INSTITUTE .......................................................................29
ARTICLE 11: GOVERNING AND ADVISORY BODIES OF A COLLEGE/INSTITUTE/ ...............................................29
ARTICLE 12. POWERS AND DUTIES OF THE COLLEGE/INSTITUTE COUNCIL .....................................................29
ARTICLE 13 COLLEGE DEAN/INSTITUTE DIRECTOR ..........................................................................................31
ARTICLE 14 COLLEGE/INSTITUTE QUALITY ASSURANCE HEAD (QAH) ..........................................................33
ARTICLE 15 COLLEGE/ INSTITUTE RESEARCH AND COMMUNITY SERVICE COUNCIL ......................................36
ARTICLE 16: COLLEGE/INSTITUTE RESEARCH, COMMUNITY SERVICE CHAIR .................................................37
ARTICLE 17 THE INTERNATIONAL RESEARCH ADVISORY BOARDS....................................................................39
ARTICLE 18 GENDER FOCAL PERSON .................................................................................................................39
ARTICLE 19 POSTGRADUATE COORDINATION OFFICE........................................................................................39
ARTICLE 20: SCHOOL...........................................................................................................................................40
ARTICLE 21: THE DEPARTMENT..........................................................................................................................40
ARTICLE 22: DEPARTMENT COUNCIL .................................................................................................................41
ARTICLE 23: THE DEPARTMENT HEAD ...............................................................................................................43
ARTICLE 24: OTHER ACADEMIC AND SUPPORT OFFICES IN THE UNIVERSITY ..................................................47
ARTICLE 25: THE REGISTRAR AND ALUMNI DIRECTORATE (RAD) ..................................................................47

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ARTICLE 26 GENDER OFFICE...............................................................................................................................49

PART THREE: HUMAN RESOURCES DEVELOPMENT ....................... 51

ARTICLE 27: PLANNING ......................................................................................................................................51
ARTICLE 28: RANKS ............................................................................................................................................51
ARTICLE 29: PRINCIPLES OF STAFF RECRUITMENT ................................................................................53
ARTICLE 30: RECRUITMENT PROCEDURES ..........................................................................................................54
ARTICLE 31: RECRUITMENT FOR ACADEMIC STAFF ..........................................................................................55
ARTICLE 32 ACADEMIC STAFF PROMOTION .......................................................................................................57
ARTICLE 33: ACCELERATED PROMOTION ..........................................................................................................66
ARTICLE 34: JOINT APPOINTMENT......................................................................................................................66
ARTICLE 35 HONORARY ACADEMIC STAFF APPOINTMENT ..............................................................................67
ARTICLE 36: CRITERIA FOR APPOINTMENT AND PROMOTION OF PROFESSIONAL LIBRARIANS .......................67
ARTICLE 37: CRITERIA FOR RECRUITMENT AND PROMOTION OF TECHNICAL ASSISTANTS .............................70

PART IV: RIGHTS AND DUTIES OF ACADEMIC STAFFS .................. 73

ARTICLE 38: RIGHTS AND PRIVILEGES ................................................................................................................73
ARTICLE 39. ACADEMIC FREEDOM .....................................................................................................................73
ARTICLE 40.DISSEMINATION OF FINDINGS ........................................................................................................74
ARTICLE 41 INCENTIVES ......................................................................................................................................74
ARTICLE 42. OTHER INCENTIVES ........................................................................................................................75
ARTICLE 43: ADDITIONAL BENEFITS FOR CLINICAL DUTIES ...............................................................................76
ARTICLE 44. ACADEMIC STAFF ASSOCIATIONS AND STAFF UNIONS.................................................................76
ARTICLE 45: DUTIES OF AN ACADEMIC STAFF ...................................................................................................76
ARTICLE 46. DEFAMATION..................................................................................................................................79
ARTICLE 47. UNIVERSITY MATERIALS/ EQUIPMENT ..........................................................................................80
ARTICLE 48. COMPUTER EQUIPMENT AND SOFTWARE .......................................................................................80
ARTICLE 49. INVOLVEMENT IN AN EXTRA JOB ....................................................................................................80
ARTICLE 50. NOTIFICATION OF ARREST OR CONVICTION ..................................................................................81
ARTICLE 51: TEACHING AND RESEARCH LOAD .................................................................................................81
ARTICLE 52: OVERLOADS ....................................................................................................................................83
ARTICLE 53: SCHOLARSHIP .................................................................................................................................83
ARTICLE 54: LEAVE .............................................................................................................................................84
ARTICLE 55: TENURE ...........................................................................................................................................90

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ARTICLE 56: BREACHES OF DUTY AND DISCIPLINARY REGULATIONS .............................................................91

ARTICLE 57: TYPE AND CLASSIFICATION OF DISCIPLINARY MEASURES............................................................94
ARTICLE 58: DISCIPLINARY MEASURES BY HEAD OF COLLEGE/INSTITUTE/DEPARTMENT/ CHAIR/............95
ARTICLE 59. DISCIPLINARY COMMITTEE .............................................................................................................96
ARTICLE 60: DISCIPLINARY PROCEDURES .........................................................................................................96
ARTICLE 61: INTER-COLLEGE DISCIPLINARY PROCEEDINGS .............................................................................98
ARTICLE 62: TERMINATION OF RIGHTS AND DUTIES ..........................................................................................98
ARTICLE 63. RELOCATION...................................................................................................................................99
ARTICLE 64: PROPERTY AND FINANCIAL CLEARANCE.......................................................................................99

PART V: ACADEMIC CALENDER, ADMISSION AND TRANSFER 100

ARTICLE 65: ACADEMIC CALENDAR ................................................................................................................100

PART VI: PROGRAM DEVELOPMENT AND REVIEW ....................... 101

ARTICLE 66: PROCEDURES FOR PROGRAM DEVELOPMENT AND REVIEW .......................................................101
ARTICLE 67: CURRICULUM ADMINISTRATION .................................................................................................103
ARTICLE 68: MODULAR COURSES ....................................................................................................................104
ARTICLE 69 TYPES OF MODULAR COURSES ....................................................................................................104
ARTICLE 70: PHASED-OUT MODULAR COURSES AND COACHING ...................................................................105
ARTICLE 71. CREDIT TRANSFERS AND COURSE EXEMPTIONS...........................................................................106
ARTICLE 72. ADDITIONAL REQUIREMENTS: .....................................................................................................107

PART VII: ACADEMIC RULES AND REGULATIONS FOR

UNDERGRADATE PROGRAMS ............................................................. 107
ARTICLE 73: ACADEMIC CALENDAR FOR UNDERGRADUATE PROGRAMS ......................................................107
ARTICLE 74: GENERAL PROVISIONS ON ADMISSIONS TO UNDERGRADUATE PROGRAMS ..............................108
ARTICLE 75: ADMISSION TO THE REGULAR PROGRAM ....................................................................................109
ARTICLE 76: CHOICE OF PROGRAM OF STUDY/PLACEMENT ..........................................................................109
ARTICLE 77: TRANSFER TO AN UNDERGRADUATE REGULAR PROGRAM ..........................................................110
ARTICLE 78. TRANSFER CASES FROM OTHER HIGHER LEARNING INSTITUTIONS IN TO THE CONTINUOUS
EDUCATION PROGRAM .........................................................................................................................................111

ARTICLE 79: TRANSFER CASES WITHIN THE UNIVERSITY .................................................................................112

ARTICLE 80: ORIENTATION AND REGISTRATION ..............................................................................................113
ARTICLE 81: ACADEMIC ADVISOR/ GUIDANCE AND COUNSELING ................................................................113

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ARTICLE 82. ADDING AND DROPPING COURSES ...............................................................................................114

ARTICLE 83: CLASS ATTENDANCE ....................................................................................................................114
ARTICLE 84: SEMESTER LOAD FOR UNDERGRADUATE REGULAR STUDENTS ..................................................116
ARTICLE 85: SEMESTER LOAD FOR CONTINUING EDUCATION STUDENTS ......................................................116
ARTICLE 86: DURATION OF STUDY AND VALIDITY OF MODULAR COURSES FOR UG.....................................117
ARTICLE 87: CREDIT REQUIREMENTS FOR UNDERGRADUATE PROGRAM .......................................................117
ARTICLE 88: GRADING SYSTEM FOR UNDERGRADUATE PROGRAM ................................................................117
ARTICLE 89: STUDENT ACADEMIC ACHIEVEMENTS ........................................................................................118
ARTICLE 90: GENERAL PROVISIONS OF EXAMINATIONS ..................................................................................118
ARTICLE 91: ADMINISTRATION OF EXAMINATIONS .........................................................................................120
ARTICLE 92: VIOLATIONS OF EXAMINATION REGULATIONS ...........................................................................121
ARTICLE 93: COMPLAINT HANDLING OF EXAMINATIONS RESULTS................................................................124
ARTICLE 94: RE-MARKING PROCEDURE............................................................................................................124
ARTICLE 95: MAKE-UP EXAMINATIONS ...........................................................................................................126
ARTICLE 96: REPEATING COURSES ...................................................................................................................127
ARTICLE 96: RE-EXAMINATIONS .....................................................................................................................129
ARTICLE 98: ACADEMIC STANDING OF UNDERGRADUATE STUDENTS ...........................................................130
ARTICLE 99: DISCRETIONARY PROBATION........................................................................................................131
ARTICLE 100: RE-ADMISSIONS ..........................................................................................................................132
ARTICLE 101: READMISSION PROCEDURES .......................................................................................................132
ARTICLE 102: CUT-OFF POINT FOR READMISSION ............................................................................................134
ARTICLE 103: SUPPLEMENTAL EXAMINATION FOR GRADUATION FAILURES .................................................134
ARTICLE 104: WAIVER.......................................................................................................................................134
ARTICLE 105: GRADUATION REQUIREMENT OF UNDERGRADUATE PROGRAM ..............................................135
ARTICLE 106: GRADUATION WITH DISTINCTION AND GREAT DISTINCTION ..................................................135
ARTICLE 107: THE UNIVERSITY MEDAL FOR REGULAR STUDENTS ...................................................................135

PART VIII: ACADEMIC RULES AND REGULATIONS FOR

GRADUATE PROGRAMS ......................................................................... 137
ARTICLE 108: GENERAL PROVISIONS ON GRADUATE PROGRAM ....................................................................137
ARTICLE 109: THE DEPARTMENT GRADUATE COMMITTEE (DGC) .................................................................138
ARTICLE 110 : ADMISSION TO THE GRADUATE PROGRAM (GP) ...................................................................139
ARTICLE 111: PROVISIONAL ADMISSIONS ......................................................................................................141
ARTICLE 112: TRANSFER OF POSTGRADUATE STUDENTS BETWEEN INSTITUTIONS ........................................141

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ARTICLE 113: ENROLLMENT AND REGISTRATION AT THE GRADUATE PROGRAM ..........................................142

ARTICLE 114: PROGRAM OF STUDY FOR GRADUATE STUDIES .......................................................................142
ARTICLE 115: CREDIT REQUIREMENTS AND COURSE/MODULE LOAD.............................................................143
ARTICLE 116: DURATION OF STUDY .................................................................................................................143
ARTICLE 117: THE GRADING SYSTEM ...............................................................................................................144
ARTICLE 118: ACADEMIC STATUS OF GRADUATE STUDENTS ..........................................................................144
ARTICLE 119: REPEATING COURSES AT GRADUATE PROGRAM .......................................................................145
ARTICLE 120: WITHDRAWAL AND READMISSION ............................................................................................145
ARTICLE 121: TRANSFER FROM ONE PROGRAM TO ANOTHER IN THE GRADUATE PROGRAM ........................146
ARTICLE 122: THE GRADUATE THESIS..............................................................................................................147
ARTICLE 123: ADVISOR SHIP .............................................................................................................................150
ARTICLE 124: THE EXTERNAL EXAMINER ........................................................................................................151
Selection and Appointment .........................................................................................................................151
ARTICLE 125 PARTICIPATION IN ASSESSMENT PROCEDURES ..........................................................................151
ARTICLE 126: GRADUATION AND AWARD OF CREDENTIALS TO GRADUATE STUDENTS ...............................152
ARTICLE 127: CLEARING ...................................................................................................................................152

PART IX: STUDENTS AFFAIRS ............................................................... 153

ARTICLE 128 STUDENT DISCIPLINE .................................................................................................................153
ARTICLE 129 DISCIPLINE COMMITTEE ..............................................................................................................153
ARTICLE 130 POWERS AND RESPONSIBILITIES OF DISCIPLINE COMMITTEE ......................................................154
ARTICLE 131 MEETING AND DECISION ............................................................................................................154
ARTICLE 132 PROHIBITED ACTS THAT CONSTITUTE GROUNDS FOR ORAL WARNING .....................................154
ARTICLE 133. PROHIBITED ACTS THAT CONSTITUTE GROUNDS FOR WRITTEN WARNING ..............................155
ARTICLE 134. PROHIBITED ACTS THAT CONSTITUTE GROUNDS FOR FREE SERVICE PUNISHMENT IN THE
UNIVERSITY ...........................................................................................................................................................156

ARTICLE 135. PROHIBITED ACTS THAT CONSTITUTE GROUNDS FOR SUSPENSION FOR A PERIOD OF ONE
ACADEMIC YEAR ...................................................................................................................................................157

ARTICLE 136. PROHIBITED ACTS THAT CONSTITUTE GROUNDS FOR DISMISSAL FOR GOOD: ...........................158
ARTICLE 137: STUDENTS ORGANIZATION/UNION..........................................................................................159
ARTICLE 138. RIGHTS AND DUTIES OF STUDENT ORGANIZATION(S) ............................................................162
ARTICLE 139 SUSPENSION AND WITHDRAWAL OF RECOGNITION OF STUDENT ORGANIZATIONS................163
ARTICLE 140 DISCIPLINARY OFFENSES OF STUDENT ORGANIZATIONS AND THEIR LEADERSHIPS ................164

PART X: SUPREMACY OF THE LEGISLATION .................................... 165

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ARTICLE 141. APPLICATION ..............................................................................................................................165

ARTICLE 142. DUTY TO REPORT VIOLATION OF THE LEGISLATION ..................................................................165

PART XI POWER TO ISSUE DIRECTIVES AND GUIDELINES ......... 166

ARTICLE 143. POWER TO ISSUE..........................................................................................................................166
ARTICLE 144. PARTICIPATION...........................................................................................................................166
ARTICLE 145. REVIEW BY THE SENATE ..............................................................................................................166
ARTICLE 146: REVOCATION OF DECISIONS BY THE PRESIDENT ........................................................................166

PART XII: INTERPRETATION AND AMENDMENT OF THE

LEGISLATION ............................................................................................ 167
ARTICLE 147: INTERPRETATION OF THE LEGISLATION .....................................................................................167
ARTICLE 148: AMENDMENT OF THE LEGISLATION...........................................................................................167

PART XIII: MISCELLANEOUS PROVISIONS ....................................... 168

ARTICLE 149: TRANSITORY PROVISION ............................................................................................................168
ARTICLE 151. CUSTODY OF THE LEGISLATION .................................................................................................168
ARTICLE 152: EFFECTIVE DATE ........................................................................................................................168

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Preamble

WHEREAS the Mekelle University is established by the Regulation No. 61/1999 of the
Council of Ministers of the Federal Democratic Republic of Ethiopia;

WHEREAS it has become necessary to revise the existing Legislation (2004) to enable
the University carry out its institutional transformation effectively, and thus be able to
serve as dynamic center of capacity building consistent with the aspirations of the
Ethiopian government and the people;

WHEREAS it has become necessary to create an appropriate legal framework to guide

the University to focus on critical issues of relevance and quality of education and
research to contribute with efficacy to the country‟s aspirations of peace, democracy
and development;

WHEREAS it is necessary to provide by law that the system of governance of the

University shall promote, consistent with the FDRE Constitution and the higher
education proclamations and regulations, a life of a learning academic community
governed by the principle of freedom of expression based on reason and rational
discourse;

WHEREAS it has become necessary for the University to be properly guided by a

predefined rules and regulation in order to ensure and promote its positive
contributions through relevant and quality education, research, and community
services;

WHEREAS Mekelle University aspires to be one of the leading higher universities of

teaching and learning in Ethiopia and internationally; and to continually improve the
relevance and quality of education, research and community services to meet the
development needs of the society;

This Legislation is, therefore, issued by the Senate of the Mekelle University pursuant to
the powers vested in it by the Higher Education Proclamation No. 650/2009

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PART ONE: GENERAL PROVISIONS

ARTICLE 1: Short Title

This Legislation may be cited as “Mekelle University Senate Legislation 2006 E.C.”

ARTICLE 2: Definitions of Terms and Abbreviations

2.1 Definitions of Terms
2.1.1 Academic calendar means an academic schedule of the University as
approved by the Senate which consists of all the activities of the university
related to the teaching learning, research and community services.
2.1.2 Academic year means a two semester activity during which a one
academic calendar or year of teaching is covered. It shall consist about 300
days of a year divided into two equal Semesters.
2.1.3 Academic semester means a division of an academic year, the time during
which an Academic unit holds classes, conducts all teaching learning
activities and extends from registration to examination period.
2.1.4 Academic community means all those persons studying, teaching,
undertaking research and community services as permanent, temporary,
part time and visiting members of the University
2.1.5 Academic discipline or field of study means a branch of knowledge,
which is taught, studied and researched in a University. (Higher
education institution)
2.1.6 Academic officer means office holders in areas of teaching, research and
community services, the Registrar and Alumni Directorate and other
similar office holders,
2.1.7 Academic unit means a college, an institute, a school, a department, a
center team/chair or other entity established as a constituent unit of the
University to offer and manages courses, conduct researches and/or
render community services.
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2.1.8 Academic staff means an employee of the University employed in the

capacity of teaching and/or research, and any other professional who
shall be recognized so by Senate statutes.
2.1.9 Administrative support staff means all personnel of the University
employed to provide administrative, business management, accounting,
catering, maintenance, safety, security and such other services.
2.1.10 Board means the University governing body which is established in
accordance with the HEP.
2.1.11 Center means an academic unit established for a specific purpose as
defined in its establishing document.
2.1.12 Chair means the smallest functional unit in the academic structure,
having full academic autonomy in teaching and research. (It shall consist
of module and/or research team headed by a senior staff, a module is
offered to all colleges Or a Chair/Team is a division within an College or
Institute based on specialization for course/module handling, managing
and coordination and/or conducting thematic area based research and
community service.
2.1.13 College means an academic unit in the University which may consist of
departments, centers, teams/chairs
2.1.14 Credit hour means one lecture hour (50 minutes) or two to three hours of
tutorial, laboratory or practical work or six hours of field work per week
for a given semester.
2.1.15 Department means a division in a college which is devoted to teaching,
research and community services in a particular academic discipline
2.1.16 Enrollment refers to the time and mode of attending a given program (e.g
regular, Evening, summer, distance, etc).
2.1.17 Fiscal year means the Ethiopian Government budget year which begins
on Hamle 1 (July 8) and ends on Sene 30 (July 7).

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2.1.18 Grade means the result obtained by a student after attending a given
course/module of study, which includes written and or oral evaluations
which reflect institutional judgments of the quality of a student‟s
academic performance in a given course/module of study.
2.1.19 Institute means an academic/research unit of the University, the principal
objective of which is to carry out research and disseminate the research
output but may also engage in teaching where appropriate, particularly at
a graduate program level.
2.1.20 IRAB refers to International Research Advisory Board, reviewing and
mentoring research development of colleges, institutes, chair and
departments (external Mentorship)
2.1.21 President refers to the President of MU
2.1.22 Proclamation means the Higher Education Proclamation No.650/2009.
2.1.23 Program means an undergraduate or postgraduate study under an
academic unit.
2.1.24 Research staff means all staff member whose major responsibility is to
conduct research and/or community services at the University.
2.1.25 School means an academic unit in the University which may consist of
programs/departments, centers, teams/chairs and others as may be
established by the Senate
2.1.26 Student means an individual who is enrolled to a given program of the
University. Without prejudice to his regular work load and in consultation
to his academic advisor, a student may be offered part time job in the
University
2.1.27 Support staff means all staff members employed with responsibilities in
administration and technical support
2.1.28 Teaching staff means a staff whose major responsibility is teaching at the
University.

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2.1.29 Technical support staff means nonacademic and non-administrative

personnel employed to support the teaching–learning and research
processes, non-academic health professionals employed in teaching
hospital, in the University library and ICT
2.1.30 Technical Assistant is an academic Support Staff who assists Academic
Staff and Students in laboratory sessions and field demonstration, help in
research activities of academic units and undertakes any other
assignments given by the University.
2.1.31 The Senate means the Senate of Mekelle University, which regulates and
directs the academic and related works of the University as indicated in
the Proclamation
2.1.32 The University means Mekelle University (MU), established by the decree
No. 61/1999
2.1.33 University community means all students, academic and technical
support and administrative support staff of the Mekelle University.
2.1.34 University Council means the council of the University constituted under
Article 57 of the Proclamation.
2.2 Abbreviations
2.2.1 CC refers to College Council
2.2.2 IC refers to Institute council
2.2.3 IPS Institute of Pedagogical Sciences
2.2.4 SC refers to school Council
2.2.5 DC refers to department council
2.2.6 ChC refers to a chair council
2.2.7 Cr Hr/s refers to credit hour/s
2.2.8 DVM refers to doctor of veterinary medicine
2.2.9 EiT-M refers to the Ethiopian Institute of Technology Mekelle
2.2.10 HEP refers to the Higher Education Proclamation No.650/2009
2.2.11 HEIs refers to higher education institutions
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2.2.12 SGPA refers to a semester grade point average

2.2.13 SSC refers to senate standing committee
2.2.14 MC refers to Management Council
2.2.15 MD refers to medical doctor
2.2.16 NG refers to no grade
2.2.17 PG refers to a post graduate program
2.2.18 QAH refers to Quality Assurance Head of college/Institute
2.2.19 RAD refers to the registrar and alumni directorate
2.2.20 VPA refers to the vice president for academics
2.2.21 VPRCS refers to the Vice President for Research and Community Services
2.2.22 VPSS refers to the vice president for support services

ARTICLE 3: Gender Reference

Unless the context requires otherwise, the provisions of this Legislation set out in the
masculine gender shall also apply to the feminine gender.

ARTICLE 4: Scope of Application

4.1. This Legislation shall apply to all MU University Community in their relation
with the University
4.2. Notwithstanding sub article 4.1 of this provision, the EIT-M shall be governed
as per the IoTs Autonomy Directive 001/2003

ARTICLE 5: Mission, Objectives, Functions and Values of the University

5.1 Mission of the University
The University is dedicated to providing quality education, research and
community services to meet the needs and aspiration of the Ethiopian people as well
as the world community. Hence, the university shall have the mission to:
5.1.1 Contribute for the advancement of knowledge through realistic and
contextual research based education, reliable and relevant published

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research, innovation, and technology transfer to contribute to the economic

growth and welfare of the society;
5.1.2 Produce graduates fully equipped to achieve the required personal and
professional standards;
5.1.3 Provide tailor-made educational, research and community service
undertakings to meet societal needs.
5.2 Objectives of the University
5.2.1 The University shall have the following major objectives:
a) To cultivate, expand and transmit knowledge to the benefit of the society;
b) To provide education that fully develops the personality and strengthens the
respect for human dignity, on the basis of mutual respect, trust, mutual
understanding and tolerance, and free from ethnic, nationality, gender, religious
or other prejudices;
c) To inculcate the dignity of work and dedication for the well-being of the society.
d) To produce competent persons imbued with a sense of social purpose and
trained in science and technology, arts and various professions with a view to
enhancing the 'socioeconomic development of the Ethiopian people;
e) To conduct research and studies in different fields that will help in solving
societies' problems and disseminate fruitful results thereof;
f) To provide professional service at regional and national level with a view to
accelerating social and economic developments;
g) To provide training and consultancy services by receiving service fee;
h) To create , diversify, cultivate, expand and disseminate to the knowledge
benefit the
Society;
i) To render research based education that fully develops the personality and
strengthens

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the respect for the dignity of human beings, on the basis of mutual respect,
trust, mutual understanding and tolerance, free from ethnic, nationality, gender,
religious or other prejudices;
j) To inculcate the dignity of work and dedication for the well-being of the society
k) To produce skilled manpower at degree, and/or certificate levels in different
fields of studies;
l) To provide long and short term in-service training and distance education to
professionals working in governmental, non-governmental organizations and
the private sector;
5.3 Powers and duties of the University establishment
5.3.1 The University shall have the powers and duties to:
a) Establish and maintain conducive working environment to its staffs as well as
the student community;
b) Provide consultancy service, establish business enterprises and engage in
revenue generation activities
5.4 Guiding Values of the University
5.4.1 In pursuant to its mission under this legislation, the University shall promote
and uphold:
a) pursuit of truth and freedom of expression;
b) institutional reputability based on successful execution of mission;
c) competitiveness in scholarship and cooperation with other institutions;
d) institutional autonomy with accountability;
e) people centered or participatory governance and rule of law;
f) justice and fairness;
g) gender equality; (gender mainstreaming and promoting diversity)
h) a culture of fighting corruption;
i) contribute to promoting human health 17
j) quality and speedy service delivery;
k) economical use of resources and effective maintenance of assets;
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l) innovation and recognition of merit;

m) Democracy and multiculturalism;
n) promotion and empowerment of research and scientific practices
o) Professional and personal integrity and respect of ethics rules; respect and
protect nature and its diversity

ARTICLE 6: Leading governance principles

6.1 Transparency and accountability
6.1.1. The conduct of the affairs of the office of the president, the office of the vice
presidents, and all office holders shall be transparent
6.1.2. The president, the vice presidents, and office holders shall be accountable for
any failure in the discharge of their duties
6.2 Public participation
6.2.1 The university shall duly engage staff as well as student community
members in the preparation and development of policies and strategies
affecting academic and administrative matters of the university
6.2.2 Academic staffs as well as student community members shall have the right
to be consulted before the issuance or enactment of directives or regulations
directly affecting their rights and privileges provided under this legislation
and the HEP
6.2.3 The Senate shall issue separate guidelines which ensure and fosters effective
and efficient public participation.
6.3 Conflict of Interest
6.3.1 Any academic staff shall avoid being placed in a situation where there may
be a conflict between the interests of the University and his own personal
interests or those of family or friends. Should that situation arise, the matter
must be discussed with the immediate supervisor and documented in a
written and transparent manner.

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6.3.2 An academic staff shall not place himself in a position where it could be
construed that he has used University assets or confidential University
information for personal gain or for the benefit of his family or friends;
6.3.3 An academic staff shall not receive gifts or favors from persons who could
benefit or be perceived to be benefiting by influencing him
6.4 Duty of Confidence
Any academic staff shall not disclose any information determined to be
confidential by specific directive or through official order, or by virtue of
committee deliberations and decisions

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PART TWO: ORGANIZATION AND ADMINISTRATION

ARTICLE 7: Governing and Advisory Bodies of the University
7.1 The Mekelle University governing and advisory body comprises:
a) Board
b) Senate
c) President
d) Managing council
e) University council
f) Academic unit council
g) Academic unit managing council
h) Department assembly
i) Advisory or specialized committees or councils that shall be established by the
senate, or university council

ARTICLE 8: The Board, the Senate, the President, the Vice Presidents, the
Managing Council and the University Council
8.1 The Board is the supreme governing body of Mekelle University. The powers and
responsibilities of the Board shall be as per the HEP
8.2 The Senate
8.2.1 Powers and Responsibilities of the Senate
The Senate, being the leading body of the University for academic matters and
without prejudice to the responsibilities of the Board, shall have the
responsibilities to:
a) determine the academic calendar of the institution;
b) accredit academic programs and their curricula and supervise academic
units to ensure the relevance and quality of education and research;
c) legislate and ensure proper implementation of the institution's statutes
related to all academic and research matters in accordance with the
proclamation;
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 Mekelle University Senate Legislation 2014

d) determine conditions on which degrees are awarded or revoked;

e) determine an institution-wide framework for quality enhancement and
student assessment;
f) advise the President, upon request, on appointments of academic officers,
g) recommend to the Board promotions of academic staff to the rank of
professor and promote academic staff to the rank of associate professor;
h) approve nominations by academic units for employment of academic staff
with the rank of professor;
i) decide on the type, number, membership, and responsibilities of its
specialized committees;
j) award honorary degrees and other academic prizes to persons with
outstanding achievements meriting recognition by the institution, upon
request by the President;
k) examine and approve proposals for opening, closure, merger or change of
name of programs or academic units of MU upon recommendation by the
president
l) determine on the granting of the status of College, Institute, School, and
Departments
m) Perform other responsibilities which may be referred to it by the President.
8.2.2 The senate may establish campus wide ombudsman
8.2.3 The senate shall have an appellate power to determine on legality of any
academic and administrative matters covered under this legislation
8.2.4 The Senate shall adopt special guideline that governs appeal and referral
procedures for review of complaints that arise under this legislation
8.2.5 Members of the Senate
a) Without prejudice to the HEP Art. 50, the Senate shall have the following
members:
i. The President
ii. All Vice Presidents
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 Mekelle University Senate Legislation 2014

iii. The Registrar and Alumni Directorate Director

iv. All College Deans, Institute Directors, school heads
v. Two academic staff representatives (one of them a female)
vi. Two undergraduate students‟ representatives (one of them a female)
vii. Two student representative from post graduate programs (One of
them a female)
viii. Gender Office Head
ix. Students‟ Services Director (non-voting)
x. University Institutional Development and Quality Assurance
Director (non-voting)
xi. Corporate Communication and Marketing Director (non-voting)
xii. Others, non-voting, to be appointed by the President
b) The president shall chair the senate, sign and distribute the minutes and ensure that
the institution's academic community is appropriately represented in its
membership.
c) The corporate communication director shall serve as the secretary of the Senate
d) The academic staff representatives to the senate shall be elected by academic staff.
The term of office shall be two years, but may be re-elected repeatedly.
e) The students‟ representatives to the senate shall be elected by student
representatives of all college/institute. The term of office shall be two years, but may
be re-elected.
8.2.6 Sessions of the Senate
a) The senate shall determine its regular and extraordinary sessions
according its own rules of procedure and internal regulations, which
shall also include disciplinary rules of its members.
b) Notwithstanding the provisions under sub-article 7.2.3 (a) of this
Article, the senate may hold continuous sessions upon request by the
president.

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c) The senate may hold extraordinary sessions upon the request of the
president, the Board or one-third of its voting members.
d) The president shall ensure that Senate sessions are well-facilitated and
prepared for, properly documented and the documentation kept in
order, and are exhaustive in the discussion of issues; and that Senate
decisions are properly communicated and implemented.
e) The Senate shall have a quorum when more than half of its members
attend and shall make decisions by simple majority votes, and in case of
a tie, the chairperson shall have a casting vote.
f) The Senate, consistent with its mandate, shall devote some of its
sessions to evaluations of the academic performance of the academic
units, of its committees, and its own performance; and the results of the
evaluations shall be duly communicated by the president to the Board.
g) The Senate at its discretion may invite resource persons it deems
necessary to any of its sessions.
8.2.7 Senate Standing Committee
a) The Senate may establish standing committees such as Promotion and
scholarship committee, academic and graduation committee, disciplinary
committee, external relations committee, institutional quality assurance and
development, research and community service committee
b) Decisions of the senate standing committee shall indicate 50+1 vote of the
attending members provided that quorum is fulfilled
c) The decision of the senate standing committee is appealable to the senate
d) The decision of the senate standing committee shall be communicated to all
senate members within three working days from the signing of its minute
e) Senate members may at any time initiate for review of the decision of the
senate standing committee in a senate meeting. However, petition or
unequivocal objection of the decisions of the senate standing committee by
one third of the other senate members shall provisionally prevent the
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enforcement of the decision of the senate standing committee. In such case,

the president shall duly notify the senate members and the concerned senate
standing members regarding the petition and its provisional measure to stop
the decision of the senate standing decisions
f) The senate standing committee shall submit quarterly report to the senate.
The senate may upheld or revise any decisions of the senate standing
committee by 50+1
g) The Senate shall determine the mandate and responsibilities of each senate
standing committees
8.3 The President
8.3.1 Appointment and Requirements
Appointment and Requirements of the President of MU shall be as per the HEP
8.3.2 Powers and responsibilities of the President
The President of the Mekelle University shall be the chief executive officer of the
University. Without prejudice to the responsibilities of the Board, the President shall
have the responsibilities to:
a) direct and administer the public institution with the aim of ensuring the
achievement of its mission;
b) ensure that organs of the institution and its community uphold the objectives of
higher education and guiding values of the institution;
c) ensure that the provisions of the Proclamation and of other laws applicable to the
institution are respected;
d) ensure that the institution, in accordance with its enrollment capacity, prepares
graduates with competence and professional mix consistent with the needs of the
country;
e) implement decisions of the senate
f) create and continuously build a conducive institutional environment stimulating
learning and research;

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g) ensure that the institution's research and consultancy activities focus on national
priorities;
h) ensure that the institution in the pursuit of its mission is perpetually connected
internationally as well as with national and local institutions, relevant agencies
and business and industry, and associations;
i) ensure that the institution always keeps abreast of national and international
developments and positions itself to respond effectively to the country's needs in
education, training, research, consultancy and community services;
j) ensure that the institution has a capable system of internal leadership and
management;
k) design and implement, upon ultimate approval by the Board, nomination and
appointment systems of officers, academic heads and senate members
l) determine and implement, upon approval by the Senate and the Board, academic
unit-and-department level governing bodies and structures guided by the
principles of relevance and quality of education and research, autonomy, efficacy
and efficiency of service delivery;
m) appoint and relieve position holders and ensure that employment and official
positions are achieved through competition and that removal from office is based
on performance evaluation, disciplinary matters and end of tenure of office
alone;
n) appoint acting VP‟s, deans, directors, and school heads to ensure effective
administration and avoid vacancies pending appointments through the ordinary
nomination or appointment procedures
o) ensure that policies, directives and procedures of the institution are designed in
conformity with the Proclamation, pertinent laws and government policies;
p) develop and implement institutional standard measures and ensure that the
academic and administrative operations of the institution are on the basis of the
standards; and reporting and evaluation system

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q) ensure that the institution maintains a healthy balance of income and

expenditure and proper books of accounts of all incomes and expenditures;
r) ensure that the University‟s Board and Senate sessions and other leadership
bodies of the University such as the Managing Council and the University
Council are well-prepared for and held regularly;
s) resolve by peaceful and legal means all intra-institutional disputes and disputes
with third parties, in pursuit of the institution's mission and best interests;
t) ensure that all fundamental operations and substantive transactions of the
institution are appropriately documented in text and data form as appropriate
and that the information is, without prejudice to institutional interests,
appropriately and readily accessible to end-users;
u) prepare institutional plans including the long term five years-strategic-plan on
teaching, research, community service with the corresponding infrastructures,
budget, organizational structures and directives, and ensure their
implementation upon approval;
v) inform periodically the board, government and the public about the state of the
institution;
w) build and maintain a reliable safety and security system that protects life and
property in the premises of the institution;
x) represent the institution in all its dealings with third parties;
y) open and operate bank accounts in the name of the institution;
z) delegate, as may be necessary, his powers and responsibilities to the vice
presidents and appropriate heads of academic units;
aa) ensure that his foreign travels are of value to the institution and planned;
bb) discharge such other responsibilities as may be given to him by the establishing
law of the institution and by the Board,
8.3.3 The President shall devote full time to the requirements of his office; and
shall be remunerated appropriately for his services in the form of basic
salary and other benefits,
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8.3.4 In the case of absence from duty, the president shall delegate, as a standard
practice, the academic vice president on his behalf and, in the case of
simultaneous absence of the said vice president, any of the other vice
presidents.
8.3.5 The President shall report to the Board and the Senate about all important
appointments, budget distribution, and other structural and strategic
decisions every six months
8.3.6 Terms of Office of the President
The terms of office of the President shall be six years; provided however, that and
without prejudice to other provisions of the HEP, he may be repeatedly
reappointed.
8.3.7 Termination of Service of the President
a) The President of the University may be relieved of his/her responsibilities by:
i) resignation;
ii) release on grounds of, incompetence, severe misconduct, severe illness or
upon death;
iii) absence from duty for more than 180 consecutive days with official
acquiescence;
iv) absence from duty for more than 45 consecutive days without official
acquiescence;
v) Expiry of terms of office.
b) Without prejudice to sub-article (a) of this provision, the Board may, as the
case may be, cause the removal or remove the President if it determines,
through three consecutive monitoring reviews or one in-depth review, his
continuity in office would be injurious to the institution
8.4 The Vice Presidents
8.4.1 Without prejudice to HEP Article 54 (2), the University shall have
a) Vice President for Academics (VPA),
b) Vice President for Research and Community Services (VPRCS) and
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c) Vice President for Support Services (VPSS)

8.4.2 The university may have several VP‟s as the President nominates and the board
determines
8.4.3 The Vice Presidents shall have the responsibility to advise, assist and support
the president in all operational matter, managing day to day agenda, direct and
administer units entrusted to them and report to the president
8.4.4 Appointment
Appointment and Requirements of the Vice Presidents of MU shall be made by the
board, nominated by president.
8.4.5 Terms of Office of the Vice Presidents
The terms of office of the Vice Presidents shall be in accordance to the higher
education proclamation.
8.4.6 Termination of Service of the Vice Presidents
a. The Vice President of the University may be relieved of his/her responsibilities
by:
i. resignation;
ii. release on grounds of, incompetence, severe misconduct, severe illness or
upon death;
iii. absence from duty for more than 180 consecutive days with official
acquiescence;
iv. absence from duty for more than 45 consecutive days without official
acquiescence;
v. Expiry of terms of office.
vi. Follow the HEP
b. Without prejudice to the provisions of sub-article 7.5.7(a), the Board may, as the
case may be, cause the removal or remove of any Vice President if it determines,
through three consecutive monitoring reviews or one in-depth review, his
continuity in office would be injurious to the institution.

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8.5 The Managing Council

a) Without prejudice to the power of the president to include other pertinent
officers, the president, the vice presidents and the officers in charge of
institution-wide student affairs shall constitute the core members of the
Managing Council; the president shall chair the MC.
b) The MC shall advise the president on strategic issues and on other cases that the
president believes require collective examination as well as serve as a forum for
monitoring, coordination, and evaluation of institutional operations. The MC
shall meet regularly at least twice a month on a regular day and time
c) The MC shall hold and conduct its sessions with a majority of its core members
present.
d) Minutes of sessions of the MC shall be taken by a secretary designated by the
president.
e) The president shall ensure free and open expression of views in management
council sessions. The president may order votes in case substantially competing
opinions emerge to ascertain the weight of the competing opinions.
f) No member other than the president or a person instructed by the president shall
communicate to third parties the council's deliberations on controversial issues
and the results thereof.
8.6 The University Council
8.6.1 The president shall chair the university council, and its members shall consist
of the core members of the managing council, all deans, directors, school heads,
members of the senate standing committee, the chief librarian, the RAD, other
key academic officers, department heads, and, as it shall be determined by the
Board upon the advice of the president, 2 members (50% female) of academic
staff and 2 student representatives with 50% gender mix.
8.6.2 The university council shall advise the president by expressing its views on
institutional proposals regarding plans, budget, organizational structures,
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academic programmers, agreements of cooperation, and on division, merger,

change of name and closure of academic units as well as on performance.
8.6.3 The university council shall meet at least once every six months on the day and
time that shall be fixed
8.6.4 Attendance of university council sessions by members shall be mandatory.
Membership shall not be delegated except in accordance with the permission of
the president. Sessions may be held without a requirement for quorum.
8.6.5 The president shall ensure a democratic atmosphere stimulating free
expression of opinions and ideas in sessions of the university council. The
president may order votes in case substantially competing opinions emerge to
ascertain the weight of the competing opinions.
8.6.6 The secretary of the managing council shall also serve as the non-voting and
non-consultative secretary of the university council.
8.6.7 No member of the university council other than the president or a person
nominated by the president shall serve as its official spokesperson.
8.6.8 Without prejudice to the provisions of this sub-article, the university council
may adopt its own rules of procedures.
ARTICLE 9: Granting the status of College, Institute, School, Department and
Chair
9.1 A college shall satisfy the following requirements:
9.1.1 shall consist of two or more departments or chairs
9.1.2 offer undergraduate and postgraduate program
9.2 An Institute shall satisfy the following requirements:
9.2.1 Engage in research and/or post graduate undertakings of an
interdisciplinary nature, and/ or run, in exceptional circumstances,
undergraduate programs
9.2.2 Availability of a minimum of three full time academic staff with the rank
of an Assistant Professor or above

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9.3 A school shall satisfy the following requirements

9.3.1 Shall have at least one undergraduate and one postgraduate program; and
9.3.2 Availability of minimum of three full time academic staffs with the rank of
assistant professors or above
9.4 A department shall satisfy the following requirements:
9.4.1 shall have at least one program in a specific discipline (field of study);
9.4.2 Availability of a minimum of three full time academic staff with the rank
of Assistant Professor or above. Where there is a need, the senate may
permit by exceptions on case by case basis
9.5 A Chair shall satisfy the following requirements:
9.5.1 Organize research and research based integrated or clustered
courses/module that leads to a given competency or having at least one
thematic area of research and community services in research
driven/based on teaching program.
9.5.2 Availability minimum of one senior scientist with the rank of associate
professor or above
9.5.3 The senate shall through detail regulation determine the composition,
mandate and power of chair
9.6 Notwithstanding art.9, the Senate shall consider availability of resource and the
special needs necessitating the granting of status under sub arts. 9.1 to 9.5 of this
provision
9.7 Applications for granting of the status of
college/institute/school/department/chair shall be addressed in writing within
three months.

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ARTICLE 10: FUNCTIONS OF THE COLLEGE/INSTITUTE

10.1 Colleges/institutes/ shall have the following functions:
10.1.1 To provide administrative support to academic programs
10.1.2 To ensure the proper implementation of quality measures and standards
of teaching-learning, research and community service activities of
academic units within the college
10.1.3 To follow up the effective and efficient utilization of budget and resources
in the college/Institute
10.1.4 To Prepare strategic and annual plans and budget of the college/Institute
and coordinate the reporting of departments and chairs

ARTICLE 11: Governing and advisory bodies of a College/Institute/

A college/Institute shall have the following bodies:
a) College/Institute council
b) Dean/Director
c) Medical director ( for CHS and CVM )
d) Quality assurance head
e) Support Manager g ( administrative assistant )
f) Research and council chair person
g) Postgraduate coordinator
h) International Research Advisory Boards
i) gender office
j) Disciplinary Committee

ARTICLE 12. Powers and duties of the College/Institute Council

12.1 The college/institute council shall have the power and responsibilities to:
a) approve strategic plan of the college;
b) approve plan and budget of the college prepared by the chairs and
departments/programs, all offices under the college and of the college itself;

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c) approve recruitment up to the rank of assistant professor

d) approve promotion up to the rank of assistant professor
e) recommend to the Senate the promotion to the rank of an Associate
Professor and above;
f) follow up the quality of education, research and community services based
on established standards;
g) propose the initiation/termination of new chairs, departments/programs
and centers as per the established relevant regulations for the approval of
the Senate;
h) conduct at least once a month scheduled/regular meetings during the
academic semesters and conduct extraordinary or other necessary meetings
when requested by 1/3 of the members of the college council, or the dean in
writing;
i) propose graduation of students of the college to the Register and alumni
directorate office
j) Establish committee (regular or/and ad-hoc) to discharge its responsibilities
when necessary.
k) advise the dean, up on request, on administrative and financial affairs
12.2 Composition of College/Institute Council
a) The CC/IC shall consist of:
i. The dean/director of the college/institute (Member and Chairperson)
ii. Medical director ( Member for CHC, CVC )
iii. Quality assurance head (Member and secretary)
iv. The heads of the chairs and departments/programs (Members)
v. Two academic staff (one of them a female) representatives (Members)
vi. Two student representatives (one of them a female) (Members)
vii. Research and community service council Chair (Member)
viii. Postgraduate coordinator whenever applicable (Member, when it is
established)
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ix. College gender focal person (Member)

b) The staff representatives to the college/institute council shall be elected by the
general assembly of academic staffs within the college/institute
c) The student representatives to the college/institute council shall be elected by
the student representatives of departments and Chairs in the college/institute.
d) The CC/IC may establish permanent or ad-hoc sub-committee/s on specialized
issues.

ARTICLE 13 College Dean/Institute Director

13.1 Appointment and accountability
a. The dean/director shall be appointed by the president from among three
nominees to be elected directly and openly by the general assembly of the
academic staff of the college/institute;
b. In appointing the dean/director, the President may consult the
Management Council.
c. The dean/director is accountable to the president
13.2 Requirements
The candidate:
a. Must have excellent communication, ethical clearness and interpersonal
skill and proven ability to participate successfully in a complex, highly
professional organization, with demonstrated competence in leadership,
motivation, collaboration and working with teams, teaching, research and
community service activities;
b. Must have an extensive record of leadership accomplishments and prudent
management at a senior level in research and educational organizations;
c. Must attain a second degree and preferably a terminal academic degree
and have an excellent record in research and community service and
teaching activities at a university, college, research Institute, research
center or program;

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d. Must have a demonstrated capability in institutional advancement,

including fund-raising and a commendable capability in public relations
exercise.
13.3 Powers and duties of a Dean/Director
The dean/director shall
a) devote (75%)/ a time equivalent to nine (9) LEHs of his/her time and
energy to the post with three/ three (3) LEHs of teaching/research load;
b) be responsible for the overall management of the college/Institute
c) chair the college/Institute council;
d) represent the college/Institute in the University and externally as deemed
necessary;
e) ensure, in collaboration with the relevant offices, the planning and
preparation of budget requirements for academics, research and community
service undertakings of the college/Institute;
f) monitor and follow up the progress and evaluation of teaching, research
and community service activities;
g) prepare and submit progress reports to the respective bodies of the
University;
h) solicit and support departments and the staff in searching funding sources
for academics, research and community service process of the
college/Institute;
i) Shall perform additional activities assigned to him/her by the president or
vice presidents.
j) In the case of absence from duty, the dean/director shall delegate, as a
standard practice, the quality assurance head on his behalf and, in the case
of simultaneous absence, any member of the CC.

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13.4 Term of office

The term of office of a dean/director is for three years. The Dean/Director shall
not be reappointed for the next immediate consecutive term.

13.5 Termination of Service of the dean/director

The dean/director of a college/Institute may be relieved of his responsibilities by:
a) resignation;
b) release on grounds of incompetence, severe misconduct, severe illness or
upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
d) absence from duty for more than 21 consecutive days without official
acquiescence;
d. Expiry of term of office

ARTICLE 14 College/Institute Quality Assurance Head (QAH)

14.1 Appointment and accountability
a) QAH is appointed by the dean/Institute director based on an open
competition through publicly announced vacancy;
b) The QAH is accountable to the dean/Institute director;
c) The dean in appointing the QAH and the SM shall ensure transparency
and active participation of the college/Institute council;
14.2 Requirements
The QAH must;
a) have an extensive record of leadership accomplishments and prudent
management at a senior level in educational, business, public, and/or
private organizations;
b) demonstrate the capacity to lead a complex and diverse organization
comparable to a college;

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c) have an understanding of national and international trends, issues, and

demographics affecting the university or college;
d) have a demonstrated capability in institution advancement, including
fundraising;
e) Have a proven experience in team work.

14.3 Powers and duties quality assurance head (QAH)

The head shall:
a) devote half of (50%) of his time and energy to the post with six credit hours
of teaching/research;
b) keep a baseline data and data base of key activities of the college;
c) benchmark similar institutions and proposes their best practices to the
college/academic units in the college;
d) in cooperation with the college dean and department heads,
develop/review examination policies, standards and guidelines and submit
to relevant bodies for approval;
e) maintain examination system, question bank, computer-based testing,
external examination;
f) Oversee exam administration and report to the college dean/institute
director in cooperation with the RAD;
g) coordinate course, program, department/center/ Institute and college self-
assessment;
h) coordinate program, department/Institute/center and college peer review,
external review and accreditation audit;
i) develop academic standards for resources like classroom technology,
laboratories, workshops etc and follow-up their implementation;
j) provide professional support for the development of the college level policy
in relation to quality assurance and improvement in line with good
international practices;
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k) drive new initiatives designed to resolve issues arising in review reports in

cooperation with University level quality assurance;
l) promote and supports a sense of ownership by individual departments,
Institutes/centers of the college‟s quality assurance and improvement
systems and procedures;
m) conduct student/staff/stakeholders satisfaction survey with regard to
quality and reports to all relevant bodies;
n) follow up class progress and report to the dean/director
o) support and coordinate research and community service qualities;
p) Prepare and submit periodic report to the dean on all teaching and
learning activities of the college/institute
q) He shall represent the college/institute in the absence of the dean/director
14.4 Term of office
The term of office of the QAH is for three years
14.5 Termination of service
The QAH may be relieved of his/her responsibilities by:
a) resignation;
b) release on grounds of, incompetence, severe misconduct, severe illness or
upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
d) absence from duty for more than 21 consecutive days without official
acquiescence;
e) Expiry of term of office.

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ARTICLE 15 College/ Institute Research and Community Service council

15.1 Each college/institute shall have research and community service council
15.2 Powers and duties of college research and community service council
a) The council is mandated to oversee research undertakings, and community
service activities;
b) The council proposes allocation of research and community services funds
in transparent manner to the college/institute research head/coordinator.
c) The council is responsible for the development of appropriate manuals and
guidelines for research undertakings and community service activities.
d) The council and its members shall help and encourage academic staff to
obtain research funds also from outside the University
15.3 Composition of research and community service council
a) The council shall comprise three to seven senior members depending on the
size of the college at least 30% of each sex)
a) To the extent possible, the council shall be representative of the
departments/programs in the college/institute
b) Council members shall be selected on competitive bases without prejudice to
the representation of programs and/or departments
c) The research and community service council shall have a Chair to be
appointed as per article 16 of this legislation
15.4 Term of office
Term of office for council member shall be two years.
15.5 Termination from office
A council member may be relieved of his/her responsibilities by:
a) resignation;
b) release on grounds of, incompetence, severe misconduct, severe illness or
upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
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d) absence from duty for more than 3 consecutive meetings of the council
without official acquiescence;
e) if the head/coordinator together council members determine, through three
consecutive monitoring reviews or one in-depth review, his continuity as a
member would be injurious to the institution;
f) Expiry of terms of office.

ARTICLE 16: College/Institute Research, Community Service Chair

16.1 Appointment and accountability
a) The chair shall be appointed by the dean on an open competition
through publicly announced vacancy;
b) The chair shall be accountable to the dean/director
c) The dean/director shall ensure transparency and active participation of
the College/Institute Council in nominating the chair
16.2 Powers and duties
The chair person shall
a) devote half (50%) of his time and energy to the post with six credit hours
of teaching/research;
b) chair the college research, community service and postgraduate council;
c) coordinate the initiation, evaluation and approval of postgraduate
programs, research and community services projects;
d) Monitor and follow up the registration and implementation of research
and community services projects and keep a track of ongoing researches
through a database on MU-College-homepage (INTRA-NET).
e) responsible for the research budget of the college and research
evaluation
f) develop communication channels (forums) and dissemination research
and community services out puts;

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g) give advice and information to international research supervisory

boards of the college, the departments and chairs, report to them and
communicate the finding of yearly evaluation.
h) Prepare and submit periodic report to the dean/director on all research
and community service activity of the college
i) perform additional activities assigned to him/her by the dean/Institute
director

16.3 Requirements
The candidate must
a) have an extensive record of leadership accomplishments and prudent
management at a senior level in educational, research, and community
services organizations;
b) demonstrate the capacity to lead a complex and diverse organization
comparable to a college;
c) have an understanding of national and international trends , issues, and
demographics affecting research and community service activities;
d) have a demonstrated capability in proposal writing, project design,
monitoring and implementation, including fundraising;
e) Have the experience in team work and team spirit.
16.4 Term of office
The term of office of the coordinator is for three years
16.5 Termination of service
The chair person may be relieved of his/her responsibilities by:
a) resignation;
b) release on grounds of, incompetence, severe misconduct, severe illness or
upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
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d) absence from duty for more than 21 consecutive days without official
acquiescence;
e) Expiry of terms of office.

ARTICLE 17 the International Research Advisory Boards

a) The IRAB may be established on college/institute and department/chair
level. It shall have 5-7 international senior peers
b) The IRAB shall evaluate yearly research program and publication list on
college/institute and department/chair level
c) College/Institute/departments/chairs may adopt separate regulations
regarding composition, role, and mandate of IRAB

ARTICLE 18 Gender Focal Person

a) Each college/Institute shall assign gender focal person. The gender focal
person shall be appointed by the dean/director on the basis of a short list of
nominations from the female members of the college/Institute.
b) The Gender focal person shall oversee and follow-up the enforcement of
gender policies of the country as well as gender policy of Mekelle
University in the college/Institute.
c) The specific role and mandates of the gender focal person shall be issued
through a separate directive.

ARTICLE 19 Postgraduate coordination office

19.1 When it deems it necessary, the college/institute may establish postgraduate
coordination office
19.2 The college postgraduate office shall respect and implement directives and
policies of the university wide school of graduate studies

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ARTICLE 20: School

20.1 The School shall exercise the powers and responsibilities of College/Institute
under this legislation
20.2 Without prejudice to sub art.20.1 of this provision, a school, while retaining its
power, may co-exist with a College/Institute pending the fulfillment of full
support service and related resources necessary for its full scale operation
20.3 Appointment and powers and responsibilities of the school head shall be as per
article 13 of this legislation

ARTICLE 21: The Department

21.1 Powers and duties of the department
a) the department is an academic unit responsible to manage the teaching
learning and research and community services undertakings under its scope
of discipline
b) the department is responsible for the recruitment and administration of
academic (cancelled)under its jurisdiction;
c) The department is responsible for administration of support staffs under its
jurisdiction is responsible to ensure the effective and efficient utilization of
its resources;
d) the department is mandated to administer its budget and physical resources;
e) the department shall maintain full portfolio of its staffs and students;
f) the department shall assign academic advisors to students;
g) the department shall handle and give decisions on all academic related
student cases like student admission, transfer, scholarship, readmission,
withdrawal, re-exam, grade complaint, cheating cases during exams,
course/module delivery and assessment, course/module exemption, credit
transfer, and communicate its decisions to the RAD office and other relevant
bodies;

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h) the department/ shall process student records and determine academic

standing (status), and cross-check students‟ status against the status put by
the RAD office and work to solve any differences;
21.2 Differences which arise with regard to students‟ grade records shall be solved
through discussion between the department head, the concerned record officer,
and campus coordinator for RAD office. If agreement is not reached the issue
shall be further discussed in the presence of the college dean and the RAD
officer. The final decision shall, however, be left to the RAD office.

ARTICLE 22: Department Council

22.1 Composition
Each department/ shall have a department council from all its staff members on
full duty with rank of a lecturer or above. The department council comprises the
following members:
i. The department head
ii. All full time academic staff members with rank of associate professors and
above; and one to three Assistant professors on the condition that the total
number of DC does not exceed 12 voting members
iii. Two representatives of academic staffs
iv. Two regular undergraduate (one of them a female) student
representatives.
v. One technical support staff (non-voting)
vi. Course team leaders or supervisors
22.2 Powers and duties of the department council
The department council has the following Powers and duties:
a) approves strategic plan, budget and periodic reports of the department/
b) approves the human resource development plan of the department/
c) endorses course/module allocation and assignment of instructors;

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d) follow up, through periodic reports, the quality of teaching, research and
community service undertakings;
e) proposes the initiation and termination of programs, centers and units and
their curricula to the college/ Institute council;
f) decides on curriculum administration issues and recommends on curriculum
review;
g) Advise the department head upon request, on administrative and financial
affairs of the department, deliberate on issues that concern the benefits and
responsibilities of its academic staff.
h) shall meet at least once a month, and can have extraordinary meeting when
requested in writing by one third of its members or the head of department
i) proposes graduation of students to the college/institute council;
j) establishes committee (regular or/and ad-hoc) to discharge its responsibilities
when necessary;
k) follows up that the needs of female students and students with disabilities are
considered in all aspects of the teaching learning process as much as possible
22.3 General assembly of the department
22.3.1 A meeting of all staff of the department shall be held at the beginning of
every academic year to discuss on annual plan and other pertinent
issues; and at the end of the 1st and 2nd semesters to discuss the
performance evaluation of the department based on the report of the
department head
22.3.2 A general meeting should be called if at least one third of the staff
members on duty requested in writing within a week as of the date
where the signature has been submitted to the head

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22.4 Department Council/ Committees

The DC shall establish the following standing committees and appoint their
chairperson
22.4.1 Staff Affairs Committee
a) The DC shall establish staff affairs committee composed of at least three or
at most five members selected from academic staffs on duty;
b) The chairperson shall be from among the DC members;
c) The staff affairs committee shall recommend the DC on matters related to
recruitment/appointment, promotion, scholarship cases and related
issues;
d) The staff affairs committee shall hear and dispose without delay
disciplinary matters initiated over and falling under the jurisdiction of the
department
22.4.2 Student Affairs Committee
The DC shall establish Student Affairs Committee composed of at least two
academic staff on full duty, one chairperson from among the DC members, and
two elected senior student representative ( one female and one male );
i) It shall advise the department head on all matters relating to student cases
on readmission, transfer, academic standing, scholarship, appeal on
course/module delivery, exam results, grades etc;
ii) It shall hear and dispose without delay disciplinary matters initiated over
student and falling under the jurisdiction of the department

ARTICLE 23: The Department Head

23.1 Appointment and accountability
a) The department head shall be appointed by the dean/Director from among
three nominees to be elected directly and openly by the general meeting of
the academic staff of the department

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b) the procedure for the nomination and appointment of dean shall mutantis
mutandis apply for the nomination and appointment of department head
c) The department head is accountable to the dean/Director.
23.2 Powers and duties
The department head shall:
a) devote half (50%) of his time and energy to the post with six credit hours of
teaching/research;
b) direct and administer the teaching-learning, research and community and
support services of the department
c) Administer and coordinate exam
d) plan, execute/administer the teaching learning, research and community
service of the department
e) manage the overall administrative and financial activities of the department;
f) have the mandate to solicit funding for his/her department;
g) have the mandate to initiate, develop and manage external relations
regarding his/her department;
h) evaluate and monitor the quality of the teaching learning, research and
community service activity;
i) organize and mobilize resources to support the programs within the
department
j) establish community-program-industry linkage; also at college level
k) maintain the balance between the teaching learning, research and community
service assignments of academic staff in consultation with respective
course/research team leaders;
l) support the initiation of a new program, research unit, and research center
depending on the dynamism of the situation and need assessment results;
m) plan and develop the human resource requirement of different
programs/centers/units/teams at the department ;
n) chair the department council;
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o) represent the department at College/Institute council and other forums of the

University and external organizations;
p) seek to provide opportunities for educational and professional development
of the staff and students of the department;
q) conduct performance evaluation of each academic staff in consultation with
the respective team leaders and support staff member at the end of each
academic semester, and ensure that every staff member of the department is
evaluated by students and peers;
r) maintain and implement academic schedules of the programs in the
department;
s) initiate regular newsletter or journal of the department; also for the dean
t) initiate and strengthen team spirit and peaceful and smooth teaching-
learning ,research and community service activities at the department;
u) ensure integrity, responsibility and accountability for every activity at the
department
v) ensure recognition of creative performance and outcome at the department
w) identify students, in consultation with course/module team leaders, who
need further remedial support and communicate to the RAD;
x) propose course/module allocation and assignment of instructors, in
consultation with team leaders/chairs, to be endorsed by the department
council;
y) prepare and submit periodic report to the dean/director on all activities of
the department
z) Perform additional activities assigned to him/her by the dean/director
23.3 Requirement
The candidate:
a) Must have excellent communication and interpersonal skills and proven
ability to participate successfully in a complex, highly professional

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organization, with demonstrated competence in leadership, motivation,

collaboration and working with teams/chairs;
b) Must have an extensive record of leadership accomplishments and prudent
management at a senior level in educational, business, public, and/or
government organizations;
c) Must demonstrate the capacity to lead a department/ program;
d) Must attain second degree or above in one of the course/module thought in
the program and have an excellent record in teaching, research and
community service activities;
e) Must have an understanding of national and international trends, issues, and
demographics affecting the department/ program;
f) Must have a demonstrated capability in institutional advancement, including
fundraising and a commendable capability in public relations exercise.
23.4 Term of office
The term of office of the head is for three years. The department head shall not
be re-appointed for the next immediate consecutive term
23.5 Termination of service
The head/ may be relieved of his/her responsibilities by:
a) resignation;
b) release on grounds of criminal judgment, incompetence, severe
misconduct, severe illness or upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
d) absence from duty for more than 21 consecutive days without official
acquiescence;
e) Expiry of terms of office

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ARTICLE 24: Other Academic and Support Offices in the University

The University shall include the following academic and support offices:
a) The Registrar and Alumni Directorate (RAD)
b) Gender Office
c) Academic program office
d) ICDE
e) Institutional Development and quality assurance directorate
f) HIV Prevention and Control Office
g) Internal Audit Office

h) The President upon approval by the Senate may establish other offices

ARTICLE 25: The Registrar and Alumni Directorate (RAD)

25.1 Powers and duties of the office of the RAD
The office of the RAD shall have the power and duties to:
a) Undertake all operational matters pertaining to students admission, enrollment,
placement, registration, creates and maintains up-to-date and accurate
information on student admission, placement, registration, academic
performance, retention, attrition, and graduation based on types of programs
and modes of delivery;
b) Keep proper academic records of all students in all academic units and
programs, Creates and maintains up-to-date, confidential, private, safe, and
permanent records of all students, including drop-outs, dismissals, withdrawals,
and alumni of undergraduate and graduate programs;
c) Prepare and approve status determination graduation, remedial, and students‟
academic support; in consultations with departments (colleges/Institute),
d) Prepare academic calendar of the university in consultation with the
Deans/directors and MC and submit to the senate for approval;
e) Prepare and issues the academic calendar, university catalogue(s), and admission
prospectus and student handbooks of the university on a regular basis;
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f) Maintain up-to-date records on programs of study(all curricula) of the

university;
g) Issue transcripts, degrees, diplomas and certificates;
h) is responsible for the custody of the common seal of the University;
i) set university wide general criteria for admission as per the decision of the senate
j) Prepares the list of candidates recommended by the college/institute councils
eligible for the award of degrees, diplomas, certificates and gold medals and
present it to the senate;
k) Determine and enforce on enforce disciplinary issues recommended by
college/institute
l) Sign all student degrees together with the President
m) Ensure that pertinent laws, this legislation, directives of the senate and its
committees and guidelines on students‟ (admission, registration, transfer,
graduation) and curricula implementation (courses, credit requirements etc.),
schedules (classes and exams) are strictly observed;

25.2 The RAD office Director

25.2.1 Appointment and accountability
a) Shall be appointed and is accountable to the president;
b) The appointment shall be based on open competition from the academic
staff through publicly announced vacancy;
c) The president, in appointing the RAD director, shall ensure transparency
and active participation of the pertinent Senate Standing Committee
d) The RAD director shall be exempted 12 credit hours duty (full time duty)
25.3 Powers and duties of the director
The RAD director shall
a) direct and administer the office of the RAD and Alumni Directorate;
b) manage the budget, human and physical resources of the office of the
RAD and Alumni Directorate;
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c) be responsible for the effective implementation of the responsibilities

and functions of the office of the RAD;
d) Exercise other responsibilities the president may entrust to her/him
25.4 Term of office
The term of office of the RAD Director is for 5 years. The RAD may be
reappointed for the next one consecutive term.
25.5 Termination of Service of the RAD Director
The RAD director may be relieved of his responsibilities by:
a) resignation;
b) release on grounds of incompetence, severe misconduct, severe illness or
upon death;
c) absence from duty for more than 90 consecutive days with official
acquiescence;
d) absence from duty for more than 21 consecutive days without official
acquiescence;
e) Expiry of terms of office.
ARTICLE 26 Gender Office
26.1 Function of the gender office director
The gender office director shall:
a) Develops University wide policies and guidelines
b) Promote and implement gender polices and guidelines
c) Encourage and assist initiatives for female empowerment in academics, and
administration;
d) Enhance and support female assertiveness in the overall activities of the
university
e) Creates and develop linkages between the gender offices of all colleges and
institutes, the female student union and the support staff female
representatives;

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f) Establish sustainable infrastructure to support female staff and female

students to reach a quota of 50% on each level of the University
26.2Appointment
a. the director of the gender office shall be appointed by the president based on
open competition from female academic staffs through publicly announced
vacancy
b. The director shall be accountable to the president
c. The term of office of the director is for three years. The Gender director may
be reappointed for the next one consecutive term.
26.3Requirements
The candidate must have:
26.3.1 Second degree or above with an excellent record in research and
community service activities;
26.3.2 Extensive working experience in coordination and management of research
projects and fund raising;
26.3.3 An excellent communication and interpersonal skill, competence in
leadership, collaboration and working in team
26.4Termination of service of the director
The director may be relieved of her responsibilities by:
a) Resignation;
b) Release on grounds of criminal indictment, incompetence, severe misconduct,
severe illness or upon death;
c) Absence from duty for more than 90 consecutive days with official
acquiescence;
d) Absence from duty for more than 14 consecutive days without official
acquiescence;
e) Expiry of terms of office.

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PART THREE: HUMAN RESOURCES DEVELOPMENT

ARTICLE 27: Planning
27.1 Every academic unit of the University and the University at the central level
shall prepare academic and support staff development plan
27.2 The staff development plan shall be prepared based on Higher education
Staff development and enrolment plan, existing staff profile and load,
existing programs and future expansion, student staff ratio, and nature of
academic programs and their mix
27.3 The Head of the Academic Unit, shall make periodic or upon request by
concerned body, project general size of academic staff and its structure in terms
of academic rank.
27.4 Every academic unit shall submit its human resource development plan to the
respective council or to the President office, when requested, for endorsement.

ARTICLE 28: Ranks

University ranks and general qualifications for these ranks are fixed by this Legislation.
28.1 Teaching Staff
The University uses the following hierarchy of teaching staff in the ascending order:
a) Graduate Assistant I
b) Graduate Assistant II
c) Assistant Lecturer
d) Lecturer
e) Assistant Professor
f) Associate Professor
g) Professor
h) Professor emeritus
28.2 Research staff
The rank of Research staff shall be determined as per art. 28.1 (a-h)

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28.3 Adjunct staff

28.3.1 Adjunct staff and honorary staffs may be considered as academic staff.
28.3.2 The Senate shall through separate guideline determine the duties and
privileges of adjunct and honorary staffs
28.4 Librarian and Technical Support Staff
The University uses the following hierarchy of librarian and technical support staff in
the ascending order:
28.4.1 Professional Librarian
a) Assistant Librarian V
b) Assistant Librarian IV
c) Assistant Librarian III
d) Assistant Librarian II
e) Assistant Librarian I
f) Associate Librarian
g) Librarian
28.4.2 Technical Support Staff
a) Technical Assistant I
b) Technical Assistant II
c) Technical Assistant III
d) Senior Technical Assistant I
e) Senior Technical Assistant II
f) Senior Technical Assistant III
g) Chief Technical Assistant I
h) Chief Technical Assistant II
i) Chief Technical Assistant III
28.5 A person joining any Academic Unit of the University as a full-time academic
staff shall assume an academic rank, in accordance with the general criteria and
procedures established by this legislation.

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28.6 Adjunct/honorary academic ranks may be conferred upon qualified instructors

employed on the basis of joint appointment, part-time, or other arrangements in
accordance with the general University policy.
28.7 Unless specific contractual arrangements are made to the contrary, an academic
staff joining the University for the first time shall be subject to a probationary
period during the first year with the University in which time the University
may terminate employment for the following year by giving one month notice.

ARTICLE 29: PRINCIPLES OF STAFF RECRUITMENT

29.1 Recruitment and selection
29.1.1 The University policy is to recruit staff of the highest caliber through
fair and open processes. Thus any recruitment shall strictly adopt and
implement a merit based system;
29.1.2 The principles underpinning the recruitment process are those of rule
of law, fairness, credibility, equal employment opportunity,
transparency, merit and the optimization of career prospects for
currently employed staff;
29.1.3 Decisions to recruit an academic staff should be made in the context
of staff development plan that considers the immediate, medium and
long term staff profile requirements of the academic unit;
29.1.4 The Senate, the college/institute/school/departments/chairs are
accountable for ensuring compliance with the University recruitment
and selection policy;
29.1.5 The salary scale at the time of recruitment shall take into account the
assigned/allowed University ranks
29.1.6 The rights and duties of adjunct professors, professors emeritus, and
expats shall be determined by a separate directive to be issued by the
president

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29.1.7 Any grievance on recruitment hall be heard at department and on

appeal at college
29.1.8 The president or the concerned vice president as per the delegation of
the president may review on complaint the decision of the college for
fundamental error of law.
ARTICLE 30: Recruitment Procedures
30.1 All recruitment requests for an academic staff shall be initiated by the
relevant academic unit and communicated to the respective human
resource expert.
30.2 All vacancies must be advertised nationally and internationally (at least
on home page of MU) before any recruitment is considered. Any vacant
position that cannot be filled by way of an advertisement can be filled any
time by way of a summary procedure where a competent person is
available. However if a highly competent and qualified individual
showed up at any time, and if a department requests for a special
recruitment and get approval of a college council, or the Senate (for the
rank of associate professor or above), recruitments may be allowed
provided that budget is available
30.3 Female candidate who fulfill the minimum requirement shall get an
additional 25% of the total points she has scored on top of her total
calculated points until the academic staff gender ratio reaches 50:50 at the
University level.
30.4 Joint appointment may be entertained as per the HEP
30.5 Candidates for the position of assistant lecturer and above shall present a
public lecture in their area of specialization and be evaluated by senior
staff of the concerned department/school/Chair.
30.6 Candidates who have completed their first and or second degree in
distance, evening, summer or par time program in the university or from
external institutions shall not be considered for recruitment to any

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academic position under this legislation. This rule shall also apply to all
candidates who apply for transfer from external institutions
30.7 Notwithstanding art.30.6, candidates who have more than one
publication in reputable journals or who have a terminal degree (PhD)
shall be eligible to competition for recruitment
30.8 Academic ranks shall be uniform for similar level of qualifications all over
the University. The basis for an academic rank at the time of recruitment
shall be the level of degree obtained, work experience and publication of
the candidate.
30.9 Students may apply to part time and temporary jobs in all fields of
support with a maximum of 6 credit hours per week equivalent to 24 hour
per month;
30.10 In summer semester, the work load may be extended to full time when
the department demands.
30.11 Candidates for recruitment shall be evaluated as follows:
30.11.1 CGPA 50% where the candidate with the heist grade receive full
point
30.11.2 Relevant experience supported by objective evidence 20% where
the candidate with the heist grade receive full point
30.11.3 Presentation 30%

ARTICLE 31: Recruitment for Academic Staff

31.1 Graduate Assistant I
A candidate with the qualification of a bachelor degree in a three years program
and with a (CGPA) of 3.00 (2.75 for females)
31.2 Graduate Assistant II
A candidate with the qualification of a Bachelor‟s Degree in a four years
program or three years program with one year experience and with a CGPA of
3.00 (2.75 for females)

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31.3 Assistant Lecturer

A candidate with the qualification of a Bachelor‟s Degree in a five years program
and with a CGPA of 3.00 (2.75 for females)
31.4 Lecturer
A candidate with
31.4.1 the qualification of a Bachelor‟s Degree in a six years program and
with a (CGPA) of 3.00 (2.75 for females) or
31.4.2 a rank of a Lecturer from a recognized University and having a
(CGPA) of 3.00 (2.75 for females) from his Bachelor degree
31.4.3 With a second degree and having a Cumulative Grade Point Average
(CGPA) of 3.00 (2.75 for females) from Bachelor degree
31.5 Assistant Professor
A candidate with
31.8.1 the qualification of the degree of Doctor of Philosophy (PhD) or
equivalents or
31.8.2 With a rank of an assistant professor from a recognized university or
31.8.3 An MD degree and with specialty certificate or DVM with a masters
degree or equivalent with CGPA of 3.00 (2.75 for females)
31.6 Associate Professor
A candidate with
31.6.1 the qualification of the degree of Doctor of Philosophy (PhD) or
equivalent and with a rank of an associate professor from a
recognized university or
31.6.2 an MD or DVM degree with specialty certificate or equivalent and
with a rank of an associate professor from a recognized university
31.6.3 Appointed by the president as result of a procedure of head hunting
upon approval by the senate

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31.7 Professor
31.7.1 A candidate with a qualification of the degree of Doctor of
Philosophy (PhD) or equivalent with a rank of full professor from a
recognized university or
31.7.2 an MD or DVM degree with specialty or equivalent and with a
rank of a professor from a recognized university or
31.7.3 Appointed by the board after nomination by president and
accepted by senate as result of a head hunting procedure.

ARTICLE 32 Academic Staff Promotion

32.1 Criteria for promotion (general conditions or provisions)
The following conditions shall constitute as requirements for the promotion of an
academic staff
32.1.1 Length of Service with a given rank
a) There shall be a minimum number of years of effective teaching service
an academic staff member has to serve with a given rank for a
promotion to the next higher rank.
b) Effective teaching experience in other accredited Universities of higher
learning or a recognized research institution can be considered for
promotion. However, the candidate must serve at least one year with a
minimum of 6 Credit hours load or two years with a minimum of 3
Credit hours teaching load in the University.
c) For an academic staff on study leave but involved in unpaid research
and teaching activities at the University, his teaching and research load
as provided in his contract of study leave agreement shall be converted
proportionally on the basis of full time duty load. This shall be effective
only for the original duration of the contract of study leave.
d) Non-teaching relevant work experience can be considered for promotion
with the ratio of two years non-teaching experience counted as one year

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effective teaching service. However, such an academic staff member

must serve for at least two years with a minimum of six credit hours in
the University.
32.1.2 Effective teaching (30%)
a) Effective teaching of an academic staff shall be counted based on the
candidate‟s work performance as measured by the evaluations of:
i) Students………………………………..…………………………….50%
ii) Chair/Department head or the dean (for head of a Chair/
department)……………………………………………………..…..30%
iii) Peer.……………….……………..…...………………………………20%
b) Evaluation shall be conducted at the end of each semester or academic year
for medical programs whose term extends beyond a semester
c) The weighted average of the evaluation of the effective teaching for
consecutive four semesters shall not be less than 75%.
d) Effective teaching shall be assessed from the last four consecutive semester
to be retrospectively from the date of application for promotion
e) The president, vice presidents, and other officer entitled to full exemption
of teaching load shall be deemed to have fulfilled the effective teaching
requirements for the duration of their office position. In such case each
year of service of the President, Vice presidents, or the officer shall be
converted to the number of semesters, with four months office service
being equivalent to a one teaching semester
32.1.3 Research and publication (50%)
a) Publication of article/s in (a) reputable journal(s) and/or preparation of a
teaching material/s, and/or writing a book/s, a text book/s or a reference
book/s in one‟s field of study is mandatory requirement for the promotion to
the rank of assistant professor or above.
b) A journal is said to be reputable when the following conditions are satisfied:
i) Has an ISSN or ISBN or is indexed,

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ii) Peer reviewed ,

iii) Has been continuously published at least for three years (with the
exception to newly coming MU based journals), and
iv) Online availability
c) The Senate may adopt detail criteria (or guideline) on the issue of reputability
when it deems it necessary.
d) Where a member of the university or an external person indicates that the
publisher is not or has not been a genuine source, the quality of the article/text
book or book shall be subject to review by external assessors.
e) Field of study in 32.1.3.a shall mean the field one has got a degree or at least a
diploma or an advanced training of not less than a year or for promotion to full
professorship a field one has shown extraordinary competence in teaching and
research
f) Research papers presented at conferences, seminars, symposia, etc. and
published in proceedings of the same or published in journals whose
reputability has not been established or chapters in books or contributions as
editor of books or proceedings may be considered for purposes of fulfilling the
publications criteria for promotion. However, such papers and contributions
have to be assessed for their academic merit and contributions to knowledge in
the particular discipline at each level; and such points shall not account for
more than 50% of the total publication requirements where each paper in a
proceeding/book chapter count 10% of the required 50%. Abstracts shall not
be considered for promotion.
g) Publications that appear in reputable journals under the titles such as technical
notes, short communications, discussions, reviews, etc. may be counted
towards the fulfillment of the criteria for promotion. Although these appear
under different sections in different journals, they are defined as reviewed and
published findings in reputable journals but not as full-fledged research
articles. Accordingly, their equivalence with respect to a full research article

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will be determined based on internal and external evaluations. Such

equivalence points shall be determined as depicted in the following table.
h) Values of Scientific publications in reputable (peer reviewed) journals and
books

No Types of contribution Conversion/equivalence Value

1 An article in a reputable journal One article 100%
2 A review paper Three fourth of an article 75%
3 Short/brief communication Three tenth of an article 30%
4 A chapter in a book One fourth of an article 25%
5 Technical notes, case comment/reports, discussion One fourth of an article 25%
6 Textbook Two articles 200%
7 Book based on original research Three articles 300%
8 teaching material One article 100%

i) Publications arising out of the applicants Thesis/Dissertation may be used for

promotion provided the author has produced results driven from new data, or
new evidence or new method from the work started or contained in the Theses
or Dissertation and is published by the staff member after his/her last
promotion.
j) Where research papers are published under joint authorship, the contribution
of each of the authors shall be determined as per the following schedule. The
contribution of the principal author shall be proven with the written consent of
all co-authors or if mentioned by the written confirmation of the publisher.
Where no proof is produced the share of all co-authors shall be assumed to be
equal.

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Share of Total points A with an B with an impact

No. of co- Share of each
principal impact factor greater factor greater than
authors Co-author A
author B than zero zero

1 1 1 100 200
2 0.7 0.8 140 180
3 0.6 0.7 180 140
4 0.5 0.6 200 120
5 0.45 0.55 220 110
6 or more 0.4 0.5 240 100

k) Publications appearing in peer reviewed journals with an impact factor greater

than zero shall be valued with two times the share of each author or coauthor as
listed in the above table
l) For all promotion purposes, teaching materials, books, text books or reference
books are considered only if they pass a rigorous review by at least three higher
ranking professionals (two external outside the university and one internal). In
case of unavailability of senior staff for the internal reviewing, three of the
reviewers can be external.
32.1.4 Participation in the affairs of the University (10%)
i) This requirement may be fulfilled by holding a post of academic administration
at department, college and/or University level, work in a Standing or Ad-hoc
committees and taking assignments when called upon by the department, college
or University administration. Participation in activities such as in journal
editing, proceeding editing, organizing workshops, article reviewing, etc. that
enhance one's profession shall also count towards the fulfillment of this criterion.
The relative weights to be assigned to the three components of this criterion shall
be as follows:
ii) Academic administration (minimum duration six month) 70%

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i) University level administration (top management) 100% of the 70%

ii) Deans/directors and their equivalent posts 85% of the 70%
iii) department heads and their equivalent posts 70% of the 70%
iv) Team Leaders and their equivalent posts 55%of the 70%
iii) Work in committees…………………………………………… 30%
i) University level committee is 100% of the 30%
ii) College/Institute level 85% of the 30%
iii) department level 70% 30%
iv) ad-hoc committees 55% 30%
iv) Community Service (10%)
The following may constitute activities of public service:
i) Participation in local, regional and national committees whenever called
upon to do so;
ii) Conducting institutional mass education such as press, radio and/or TV
programs on health, education, law, science and technology, etc; to be
verified by the concerned department, and/or
iii) Any other professional service which is provided to the community the
contents and quality of which are to be determined by the concerned
department.
iv) All community service contributions shall be evidenced by way of written
official documents
v) A service shall be considered as a community service provided that no
payment is made to it.
vi) Participation and professional contributions in civic and charity
associations
vii) Contribution in soliciting funding for research, teaching and community
service
viii) Political party and/or religious, family based with personal element etc
activities shall not be considered as community service.

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32.2 The procedures for promotions

32.1.1 The staff member shall initiate the promotion request by applying to his
chair / department by submitting all necessary credentials for promotion;
32.1.2 The recommendation or decision of the department shall be made within
one month from the date of application for promotion;
32.1.3 The recommendations or decisions by the college council shall be made
within two weeks as of the date of submission by the department;
32.1.4 Decisions by the Senate on application for promotion shall be finalized
within one month of the receipt of recommendation to it unless there are
justifiable reasons for not complying with this rule. A promotion case
shall be effective as of the date:
a) To the ranks of a Lecturer and below, when approved by the department
council;
b) To the rank of Assistant Professor when approved by the
college/Institute council;
c) To the rank of Associate Professor as of the filing date of the secretary of
the senate ;
d) To the rank of Professor as of the filing date of the board chairperson
when approved by the board.
32.3 Promotion to the different academic ranks
32.3.1 Graduate Assistant II
One year service as graduate assistant I and a recommendation by the
department council
32.3.2 Promotion to an Assistant Lecturer
A candidate with one year as a graduate assistant II. The performance evaluation
for consecutive two semesters shall not be less than 75%
32.3.3 Promotion to a Lecturer
The qualification of master‟s degree or equivalent

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32.3.4 Promotion to an Assistant Professor

An academic staff with:
a) MD degree with a specialty certificate or DVM with a masters degree or
MD degree or DVM degree and one article in a reputable journal ; or a
PhD degree or equivalent ; or
b) The qualification of a master‟s degree or equivalent; and
i) A minimum of four years of effective teaching as a Lecturer; and
ii) A minimum performance evaluation of ≥75%; and
iii) At least one article in a reputable journal since last promotion; or,
iv) In some fields such as architecture, music and the fine arts, two
recognized and realized projects for which the applicant is a
principal investigator or a patent holder for at least one of the
projects which demonstrate professional and creative talent which
must have been critically and positively evaluated by both internal
and external assessors who are specialists in the area, or at least one
article; or,
v) Release of at least one technological package including variety
release through nationally accredited mechanism since becoming
a Lecturer; or,
vi) At least one teaching material ( reviewed and evaluated by both
internal and external assessors) for specific course the applicant has
taught for at least two semesters ; and
c) Active participation in the affairs of the University ; and,
d) Rendering community service;
32.4 Promotion to an Associate Professor
a) The rank of an assistant professor and
b) Four years of effective teaching as an assistant professor; and
c) A minimum performance evaluation of ≥75%; and
d) Publications as provided hereunder;

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i) At least two articles in a reputable journal published since last

promotion in One‟s area of study; or a book; or a textbook or
ii) Three recognized and realized projects which demonstrate
professional and creative talent (in fields such as architecture,
music or fine arts) and which must have been critically and
positively evaluated by two internal and external evaluators who
are specialists in the area since last promotion; and
e) Active participation in the affairs of the University; and
f) Rendering active service to the community at large.
g) For the promotion to the rank of associate professor, the applicant must be
a principal author of at least one article he presented for promotion
32.5 Promotion to a Professor
a) The rank of an associate professor and,
b) At least four years of effective teaching experience as an associate professor;
and
c) A minimum performance evaluation of ≥80% and
d) Publications as provided hereunder:
i. A minimum of six article in reputable journal since last promotion; or
ii. Four articles and text book or
iii. One original research based book and two articles in a reputable journal
or
iv. Release of two technological packages through a nationally accredited
mechanism and three principal-authored articles since last promotion
or
v. Release of two technological packages through a nationally accredited
mechanisms and a book, or
vi. Release of three technological packages in one‟s area of specialization;
and
vii. Active participation in the affairs of the University; and

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viii. Rendering active service to the community at large;

ix. For the promotion to the rank full professors, the applicant must be a
principal author of at least two articles he presents for promotion
32.6 Promotion of a research staff
To all level of promotion of a research staff the publication requirements for the
promotion shall be double.

ARTICLE 33: Accelerated Promotion

A staff member who published vigorously in his/her area of study may qualify
for an accelerated promotion. For this purpose, every one hundred percent point
achieved in publication shall be considered equivalent to one year of effective
teaching. However such a staff member should at least serve two years of
effective teaching since his last promotion

ARTICLE 34: Joint Appointment

34.1 Joint appointment of academic staff shall apply in circumstances when it shall
prove an efficacious solution for an institution's challenge to ensure the relevance
and quality of education as well as to meet demand of academic staff; and it shall
be restricted in application to an institution's professionals with Master's degree
and above and to professionals with high degree of relevant expertise from
industry, business, research establishments and other organizations.
34.2 Without prejudice to other provisions of this legislation and other applicable
laws, an academic staff or a government employee, may be employed, with
his/her consent and the consent of his/her institution or capability to do so.
34.3 Issues of importance to the joint appointee and the concerned employers such as
status, duration of appointment, remuneration and other benefits, the tasks to be
achieved and the apportionment of working time shall be negotiated and agreed
by the parties within the framework of rules and procedures enacted by the
Senate.

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34.4 The provisions of this Article shall not be construed to entitle an academic staff
for joint appointment to be jointly appointed in a profit making private
institutions.

ARTICLE 35 Honorary Academic Staff Appointment

35.1 The University may appoint as an Honorary Academic staff those professionals
retired from the university, person of great distinction and international standing
who can serves the University in a teaching and/or research capacity but who by
virtue of the existing appointment criteria cannot be considered for a full-time
position.
35.2 The University may, from time to time, appoint retiring academic staff,
professionals from national or international institutions or from recognized
industry experts to honorary research and teaching positions in the following
categories and titles:
a) Honorary Lecturer
b) Honorary Assistant professor
c) Honorary Associate Professor
d) Honorary Professor
e) Professor Emeritus
35.3 The candidate to be appointed with honorary rank should at least fulfill the
requirements of the respective academic ranks as per Article 32 of this
Legislation.
35.4 The senate may issue separate guideline regarding the nomination procedure,
and benefits to honorary academic staffs

ARTICLE 36: Criteria for Appointment and Promotion of Professional Librarians

36.1 A librarian is a support staff who assists students and Academic staff in teaching
and research related information management including e-learning and data based
management.

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a. Assistant Librarian V
B.A., B.Sc. or equivalent with at least a CGPA of 2.75 This CGPA requirement
may be changed under special circumstances justified by the appropriate unit
and approved by the concerned senate standing committee. However, such
CGPA should not be less than 2.50.
b. Assistant Librarian IV
i) B.A., B.Sc. or the equivalent; and
ii) One year of effective experience as an Assistant Librarian V.
c. Assistant Librarian III
i. B.A., B.Sc. or the equivalent; and
ii. Two years of effective experience in a library after the bachelor‟s degree; or
iii. The degree of Masters of Library and Information Science or its equivalent.
d. Assistant Librarian II
i. B.A., B.Sc. or its equivalent; and
ii. Four years of effective experience in a library after the bachelor‟s degree,
three years of which must have been spent at the rank of an Assistant
librarian III; or
iii. The degree of Master of Library and Information Science or its
equivalent; and
iv. Two years of effective experience in library as an Assistant librarian III.
e. Assistant Librarian I
i. The degree of Master of Library and Information Science or its equivalent;
and
ii. Four years of effective experience, at least three years of which must have
been spent at the rank of an Assistant Librarian II; and
iii. At least one publishable bibliography/catalogue favourably assessed by
competent librarians, preferably senior advisors; and Effective
performance in any relevant teaching assignment; or

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iv. Three years of effective experience two of which must have been spent
at the rank of an Assistant librarian II; and
v. At least one publication in a reputable journal; and
vi. Effective performance in any relevant teaching assignment; or
vii. The degree of Doctor of Philosophy in library science or its equivalent.
f. Associate Librarian
i. The degree of Master of Library and Information Science or its
equivalent; and
ii. At least seven years of effective library experience four years of which
must have
iii. been spent at the rank of Assistant librarian I; and
iv. At least two articles published in a reputable journal(s) since becoming
Assistant librarian I; and
v. Effective performance in any relevant teaching assignments; or
vi. The degree of PhD in Library Science or its equivalent; and
vii. At least four years of effective library experience at the rank of
Assistant librarian I; and
viii. Active participation in the development and running of academic and
other teaching programs in library science within the University and in
the country at large; and
ix. At least two articles published in a reputable journal(s) since becoming
Assistant librarian I.
g. Librarian
i) Degree of Master of Library and Information Science or its equivalent; and
ii) Four years of library service as Associate Librarian; and
iii) Effective teaching in the training programs of the University relevant to
the library profession; and
iv) Four articles published in reputable journals or three such articles and an
appropriate teaching material in Library and Information Science; and

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v) Dedication to and creative participation in University affairs and in

community services outside the University; or
vi) PhD in Library Science or its equivalent; and
vii) At least three years of effective library experience as an Associate
librarian; and
viii) Effective teaching in the training programs of the University relevant to
the library profession; and
ix) At least one text-book in the field of Library Science and two publications
in peer reviewed journal; or
x) At least four articles published in a reputable journal(s) since becoming
Associate librarian; and
xi) Dedication to and creative participation in University affairs and in
community service outside the University.

ARTICLE 37: Criteria for Recruitment and Promotion of Technical Assistants

37.1 Appointment of Technical Assistant I
A candidate with the qualification of 10+3 or its equivalent from a recognized
Institute, College or University
37.2 Appointment of Technical Assistant II
A candidate with the qualification of a 12+3/ advanced diploma or minimum
successful two years of University education or equivalent from a recognized
Institute or College; or
a) By virtue of promotion
i. One year of effective service as a Technical Assistant I; and
ii. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii. Active and effective service in the University.

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37.3 Technical Assistant III

a) By virtue of Promotion
i) Two years of effective service as a Technical Assistant II; and
ii) Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii) Active and effective service in the University.
37.4 Appointment of Senior Technical Assistant I
A candidate with the qualification of a Bachelor‟s Degree or its equivalent in a
specific from recognized university; or
a) By virtue of Promotion
i) A minimum of two years of effective service as a Technical Assistant III;
and
ii) Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii) Active and effective service in the University.
37.5 Senior Technical Assistant II
a) By virtue of Promotion
i) Senior Technical Assistant I with two years of effective experience and
ii) Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively and
iii) Active and effective service in the University
37.6 Senior Technical Assistant III
a) By virtue of Promotion
i. Senior Technical Assistant II with two years of effective experience and
ii. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii. Active and effective service in the University.
37.7 Appointment of Chief Technical Assistant I
A Masters Degree or its equivalent in the specific or related field; or

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a) By virtue of Promotion
i) Senior Technical Assistant III with two years effective service and
ii) Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii) One published Lab/practical manual positively assessed by one internal
and one external specialist in the area
37.8 Chief Technical Assistant II
a) By virtue of Promotion
i. Chief Technical Assistant I with two years effective service and
ii. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii. Active and effective service in the service; or
iv. Senior Technical Assistant III with three years effective service and
v. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
vi. Two published Lab/practical manuals positively assessed by one internal
and one external specialist in the area
37.9 Chief Technical Assistant III
a) By Virtue of Promotion
i. Chief Technical Assistant II with two years effective service and
ii. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
iii. Active and effective service in the service or
iv. Chief Technical Assistant I with three years effective service and
v. Evaluation: Very good (above 75% average by both supervisors and
students which accounts 60% and 40%, respectively) and
vi. One published Lab/practical manual positively assessed by one internal
and one external specialist in the area

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PART IV: RIGHTS AND DUTIES OF ACADEMIC STAFFS

ARTICLE 38: Rights and Privileges

In addition to the rights of staff provided under the HEP, every staff shall have the
right to:
a) remuneration of salary based on the national salary scale and professional
career development
b) Get full health insurance coverage by the University. The manner and extent
of the insurance shall be determined by a separate manual to be approved by
the president in consultation with the university council.
c) Get a free treatment at the University hospital. The free treatment shall be
available including to his/her spouse and natural and legal children
d) Get legal assistance including court representation. The manner and extent of
the legal service shall be determined by a separate manual to be approved by
the president in consultation with the university council
e) get agricultural products such as vegetables, fruit variety, animal products at
a price that cover administrative and production costs
f) get any university products with a fair and reasonable price

ARTICLE 39. Academic freedom

39.1 In his contacts with students for teaching purposes, an academic staff
member has the right to promote and permit an atmosphere of free, rational
and dispassionate inquiry with respect to issues relevant to the subject
matter of his/her course including, where appropriate, discussions on
controversial points and the presentation of particular views thereon
without, however, forcing the assumption that these issues are settled in
advance or the assumption that there is one right view of the issue to the

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exclusion of open and intellectually disciplined discussion of any other

relevant views;
39.2 The academic freedom recognized under 39.1 of this provision may not be
exercised to the detriment of the propagation of scientific truths, findings
and methodologies of research already accumulated in the established as
well as in the emerging sciences; nor be used as a vehicle for the purposeful
propagation of the view of any political organization or religious group; nor
as an excuse for libel.

ARTICLE 40.Dissemination of Findings

40.1 An academic staff member has the right to disseminate his/her findings
within or outside the University through any media without prejudice to the
right of the university on the work
40.2 Dissemination of research findings may not, however, be made in the name of
the University without the approval of the appropriate University authority.
40.3 An academic staff has the right to get reasonable royalties for duplication,
communication, dissemination, distribution of his work if commercialized

ARTICLE 41 Incentives
41.1 Housing or Housing Allowance, Kindergarten/Primary School
41.1.1 Depending on the availability of houses, staff members shall be provided
with houses/apartments;
41.1.2 When there are no extra or unoccupied houses, academic staffs shall be
entitled to housing allowances. The rate of housing allowance shall be
determined by the managing council considering the market situation.
41.1.3 Available apartments/houses shall be assigned based on an open
competition taking into account the applicants service to the university,
family situation, (number of children under 18), academic rank, and office
position,

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41.1.4 Housing allowances shall be paid based on the academic rank;

41.1.5 Staffs appointed on Secondement are not entitled to housing incentives
under this provision
ARTICLE 42. Other Incentives
42.1 University tuition fees shall be waived for spouses and children (biological
or legal) of the University staff;
42.2 The spouse and children of staff member will have the right to be
transferred to the University from other universities or to be placed or
transferred to the colleges and departments of their choice within the
University provided that they fulfill the requirements of the specific
department and/or college/Institute to which they are seeking placement
or transfer;
42.3 Notwithstanding art.77. 2 and depending on the availability of space, up to
5 % deviation from the minimum placement cut of point may be allowed
for transfer of the spouse or children of staffs;
42.4 Retired University staff or a staff on secondment shall also enjoy the
privileges under article 77.2 if the staff had served for at least 15 years in the
university. Two service years from other governmental universities are
counted as one year for the University time calculations for the different
benefit schemes. However for any staff member to enjoy this privilege,
he/she must serve the University for a minimum of 10 years in the
University;
42.5 The University shall establish special rewards, prizes, honoraria, and other
incentive mechanisms to its staff that served the University for at least ten
years and in consideration of his excellent performance. . However, extra
ordinarily performance at any time may qualify for such rewards when the
Senate approves.

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ARTICLE 43: Additional Benefits for clinical duties

Staff members who are performing clinical duties at the University Hospital or the
college veterinary medicine or other similar units of the University and staff
members with similar responsibility shall receive a clinical differential load and
allowance in addition to the remuneration for their tasks. The Senate shall issue
separate directive governing additional benefits for academic staffs with clinical
duties

ARTICLE 44. Academic Staff Associations and staff Unions

44.1 The University recognizes the right of employees to form and be member of
unions and associations representing their interest;
44.2 The University may provide support for the establishment and operation of
unions and staff associations within the limits of the available resources;

ARTICLE 45: Duties of an Academic Staff

45.1 Without prejudice to the duties of academic staff provided under the HEP,
an academic staff shall have the duties to:
a) Design, develop and teach courses in his area of specialization following
established University procedures in such a way that the course content
may be delivered over the entire semester in a balanced way in accordance
with the curriculum and the course plan
b) Within the resources available, endeavor to stay abreast of the latest
thinking in her/his area of specialization and periodically update his
teaching material; make optimal effort to promote the University in general
and his/her department in particular and protect the good name of the
c) university
d) Take the necessary care for the University facilities under his/her reach
and access

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e) Participate actively in research and community services and in seminars,

trainings etc.
f) Make efforts to shape his students both academically and become a role
model for his students ethically
g) Contribute for the development of strong team spirit with in his course
team, department, college and the university.
h) Inform his students, team leader or department head well in advance if
and when s/he cannot report to duty as result of his involvement in a field
work, a seminar, workshop, etc;
i) Give make-up classes for all the classes he missed due to his/her
involvement in a field work, seminar, workshop or any other important
academic activity;
j) Notify and get prior approval of the head department of his plan to
handover/transfer a course/s that he has been assigned to teach to any
other individual for any length of time
k) Refrain from any act of discrimination against any individual or group
based on race, ethnicity, religion, sex, creed or any other status;
l) Refrain from promoting political partisanship, preaching religion, or
imposing one‟s beliefs and views on the students and staff and the
university community at large and/or people who came for training,
seminar etc to the University.
m) Be a scholar with full devotion to the advancement of the frontiers of
knowledge in accordance with the best traditions developed by great
scholarly circles the world over. It shall be his/her primary duty to carry
out his functions in the best interest of the University and that of the
Nation having due regard to the rules of his profession.
n) Comply with rules and regulations established by the University, the
Ministry of Education and the Government of Ethiopia in discharging
his/her Powers and duties.

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45.2 Without limitation to the generality of the provisions above, a member of

the academic staff at the University shall:
a) Maintain professional ethics and competence to promote a positive
image of his/her profession;
b) Take extra responsibilities or assignments like additional teaching,
research and community services, and other activities of the University,
as the need arises with due compensation;
c) Take all responsible steps to inform any of his/her supervisors/leaders
when absent from duty due to reasons such as sickness, arrest,
conviction, accident, etc;
d) Regard his/her service to the University as full-time employment and
shall not engage in any other activities which encroach upon the time
expected to be devoted to duties without the approval of the head of
the chair/ department and dean
e) Refrain from using his/her official position or University facility for
his/her personal actions which may create disruption, or do not go in
line with the objectives of the University;
f) Give course lectures and other forms of instruction/s to students
regularly in line with the policies and general guidelines set forth by
her/his chair / department and/or college/university;
g) Conduct research for the advancement of knowledge mainly in his/her
area of specialization;
h) Participate to the best of his/her ability in the affairs of the chair/
department, college/Institute and/or University;
i) Make himself/herself available for consultation with students and in
conducting evaluation/s, developing action plans to be conducted by
students, peers, the department head, college dean and other officials
of the university when the need arises in accordance with the
allowed(reasonable) work standard/s.

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j) Accept teaching assignments in continuing and distance and other

education programs;
k) Conduct classes, quizzes, tests, exams and other assessment
mechanisms regularly and submit results during the time specified in
the academic calendar using the appropriate mechanism/s as stipulated
by the registrar or other bodies of the university, and finally submit
grades on time to his/her chair department, registrar or his/her
college/Institute as the case may be;
l) Demonstrate utmost diligence in the discharge of his/her functions
and, save where circumstances require otherwise, personally carry out
the tasks entrusted to him/herself;
m) Show cordiality to others by demonstrating his/her willingness to work
with,, listen and respect ideas of his/her fellow academic staff and
students;
n) Submit periodic reports to his/her department, college and/or
Institute on the courses he/she is assigned to teach and/or the research
works he/she pursues;
o) Carry out such other tasks that do not contradict the law, morality
and/or the terms and conditions of his/her contract of employment, as
assigned to him/her by the head of his/her chair/ department , his/her
dean/director or any other senior official of the University
p) Academic staff who are medical and health professionals shall also
have the responsibility to render health services in the institution's
teaching hospital.

ARTICLE 46. Defamation

46.1 The act of defamation under any condition is prohibited
46.2 Without prejudice to the right to academic freedom envisaged under sub
article 30.2 of this provision, the act of saying or writing things, which are

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untrue about another, or if true, are said or written with the sole intent of
injuring ones standing and reputation shall constitute defamation.
46.3 Notwithstanding sub article ( 46.2 ) of this provision, criticism forwarded
through proper channels do not constitute defamation where:
a) it is offered in good faith with a reasonable belief in its truth;
b) it is communicated privately to a person or persons who would have
an interest in the matter and a responsibility to act on the criticism if it
is valid; and
c) It is not otherwise communicated publicly.

ARTICLE 47. University materials/ equipment

An academic staff shall use university property/equipment with utmost care and
zeal of prudence. He shall be fully responsible for damage or destruction of any
university property at his disposal caused by negligence or without proper care.

ARTICLE 48. Computer equipment and software

University information technology facilities may not be used:
a) where copyright would be infringed;
b) to obtain unauthorized access to systems and data;
c) to send electronic mail which is illegal, for personal commercial
purposes or which may offend others;
d) to store, transmit or display material which is obscene, porno graph
materials and movie, offensive, slanderous or illegal;
e) For personal gain

ARTICLE 49. Involvement in an extra job

Staff members must work only on the University related activities unless they
have secured prior approval for involvement in other activities. Involvement in
extra work can only be undertaken in accordance with University policy and

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procedures, and should not involve a conflict of interest with the University
duties.

ARTICLE 50. Notification of arrest or conviction

A staff member, who is arrested or charged with or convicted of any criminal
offence, shall take all reasonable measures to inform any concerned person
within the academic unit

ARTICLE 51: Teaching and Research Load

51.1 Credit load
a) Teaching staff: is required to devote 75% teaching and 25% research.
b) Research staff: is required to devote 75% research and 25% teaching
51.2 Measurement of load:
The load of an academic staff member in teaching and research programs shall
be expressed in terms of Lecture Equivalent Hours (LEHs).
51.3 Teaching load:
a) Course credits, lab/tutorial sessions, senior essay/thesis/dissertation advising
is expressed in terms of LEHs or its equivalent according to the following:
1 One under graduate course credit 1.0 LEH
2 One masters (second degree) course credit 1.5 LEH
3 One PhD degree course credit 2.00 LEH
4 One hour laboratory or tutorial session 0.5 LEH
5 One undergraduate student senior essay or/and project advising 0.5 LEH
6 One masters student Thesis advising/ Co-adviser 1.5 LEH
7 One PhD student dissertation advising/Co-advising 2.0 LEH
7 One undergraduate student practical attachment advising 0.25 LEH
8 Membership in a permanent committee 0.70 LEH

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b) Advising related loads are counted starting from the date of official
notification of assignment as thesis advisor to the original deadline for
submission of the thesis work. No advising load shall be requested for
extension of the thesis work.
c) The advisor shall have the responsibility to allot the necessary time, per week
as indicated in art.51.3 (a) to the student and make the necessary follow up
regularly until the final work is submitted to the department under his
approval
51.4 Research load:
a) Research loads for principal investigators, project coordinators, and their
equivalents shall be three LEH and for research team members 1LEH. This
shall not apply for paid position.
b) Notwithstanding the provision in sub article (a) of this provision, research
and community service directors shall be entitled to six LEH credit
exemptions.
51.5 Full credit load:
a) The maximum full load of an academic staff shall be 12 LEHs in the
undergraduate and 6 LEHs in the graduate programs
b) An academic staff shall not be assigned to teach more than three different
courses at a time
c) An academic staff assigned to teach three different courses at a time shall not
be given more than 9 LEH credit load. However teaching three courses shall
be considered as full load
d) The load of an academic/research staff working at the university hospital, in
addition to the course/s he teaches and the research he undertakes shall be
counted as per the government working hours counting principle in
government hospitals

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ARTICLE 52: Overloads

52.1 General provisions
a) An overload is defined as a teaching load in the regular program and research
undertaking above the full teaching load as per art. 51.3 of this legislation
b) In case where it is justified that the maximum limit cannot strictly be adhered to,
the department head can assign up to additional 9 LEHs. In cases there is a
severe staff shortage, the dean up on consultation with the academic vice
president may allow for additional three credit hours;
c) An academic staff member who, due to a serious shortage of staff, is assigned
duties in the regular program in excess of the maximum credit load shall be
fully compensated
52.2 Reporting teaching and research load
Teaching and research loads for all staff members engaged in teaching and
research (full or part-time) shall be reported each semester by department
heads through their respective deans to the office of the Vice President for
Academic Programs on forms prepared for this purpose before the end of the
fourth week after the beginning of classes
52.3 Course allocation
a) Courses shall be assigned based on the specialization, academic rank,
publication, and experience of the instructor
b) The load distribution of academic staffs shall be duly approved by the
department Council

ARTICLE 53: Scholarship

53.1 All scholarships, partially or fully, financed or secured by the university
shall be governed by this provision
a) Only candidates who have served for more than two years after their
previous study shall be considered for competition;

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b) Candidates who have not served more than two years can compete if there
are still remaining positions that cannot be filled by the candidates who
satisfy the requirement under this provision;
c) Without prejudice to the conditions in sub article (a) of this provision,
priority shall be given to staffs who have not received scholarship
53.2 Any scholarship selection process shall be on an open competition, based on
meritorious criteria. In particular, it shall consider the following factors
a) Performance evaluation
b) The level of experience
c) Participation in university affairs
d) Free community service
e) Teaching material preparation
f) Research and publication
g) Field relevance
53.3 A detailed directive on scholarship shall be issued by the Senate

ARTICLE 54: Leave

54.1 Study Leave
54.1.1 Any academic staff member who is awarded fellowship by the
University or who can provide satisfactory evidence regarding an
opportunity for a reasonably funded scholarship or a self-funded study
in a recognized foreign university leading to a higher degree in his field
of specialization may be granted a study leave provided that the study
is in line with the staff development scheme worked out by his
department/Institute or college and when he gets permission by his
department and college council;
54.1.2 An academic staff member may be awarded a study leave for a higher
degree provided that he has served the University for a minimum of
two years following his employment or reinstatement after a previous

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study leave. However, if the scholarship study is for the next higher
degree/s and if it is found to be highly important for the capacity
building of the department, the department and the college council may
award its staff such a study leave regardless of the time limit;
54.1.3 Payment of salaries to staff members on study leave shall be governed
by the applicable Government Policy;
54.1.4 A staff member who is on a study leave shall keep the University
informed of his academic progress by means of biannual reports
starting from the end of the first six months into his leave from relevant
bodies in his study institution. Failure to submit such reports may
result in the discontinuation of payment of salary that may be due or
other appropriate actions. If the staff cannot send an evidence of the
continuation of his study within one year (two consecutive semesters),
his contract with the university shall be terminated to be followed by a
legal action;
54.1.5 An academic staff member that, for acceptable reasons, cannot complete
his studies within the originally granted period of study leave has to
formally request the University for an extension of his;
54.1.6 An academic staff member who is on a study leave has a grace period
of three months after completion of study to organize his return to the
University and a maximum period of twelve months, including the
three months of grace period, if he proves beyond doubt to the
University that he has been offered academic training opportunities or
postdoctoral research.
54.1.7 Notwithstanding sub article ( 54.1.6 ) of this provision, staff on study
leave shall seek University approval for any extension of stay beyond
the completion of their study;

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54.1.8 The University reserves the right to claim damages from staff members
who fail to return to their respective duties within the periods of time
specified in the contract;
54.1.9 A staff member who fails to return to the University to resume his work
within the periods of time specified in his contract shall lose his
employment with the University and face a legal action;
54.1.10An academic staff who has got the opportunity to continue his higher
horizontal learning may be granted study leave if his study can be
justified and approved by the department council and college council
54.1.11An academic staff granted study leave shall sign a contractual
agreement for the duration of his study leave with the university
54.1.12An academic staff who fails to sign the contractual agreement shall not
be entitled to the benefit of a staff on study leave prescribed in this
legislation
54.2 Research Leave
54.2.1 A full-time staff member who has served in the University for a
minimum of three consecutive years may be entitled to a research leave
for a maximum period of six months paid research leave;
54.2.2 A staff member requesting for a research leave under this article shall
present to his department with his detailed program of study or
research related to his area of specialization that will enable him
improve his capacity as a scholar;
54.2.3 The department shall confirm that such leave will not seriously impede
the teaching and research activity of the department ;
54.2.4 A research leave may be extended without pay for a period not
exceeding six months on the condition that;
a) The department confirms that such extension will not seriously impede its
academic or research programs;

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b) The staff member concerned produces satisfactory evidence beyond any

doubt that the leave is necessary to complete the on-going piece of research
the output of which is expected to enhance knowledge and also improve
the teaching and research skills of the individual staff member; and
c) There is adequate funding for research and maintenance during the
period for which the leave is sought.
54.2.5 Notwithstanding sub articles ( c and d ) of this provision, a staff
member shall be entitled to a half of his salary where the duration of the
approved research leave lasts six months to two years;
54.3 Leave up on secondment
54.3.1 An academic staff member with a rank of a lecturer or above who
served the University for at least five years may be granted leave
without pay for a maximum period of five years provided that the
following conditions are fulfilled:
a) the staff member is seeking the leave upon secondment , or
b) upon having been offered an appointment at another higher education or a
research Institute, or
c) when appointed by the federal or regional government/s, or
d) upon getting an appointment/academic position in a repute university
outside the country which is deemed to be an honor for the University and
when the appointment is an opportunity for experience that would not only
benefit the country at large but also enhance the professional capacity of the
scholar;
e) When the staff member is not eligible for any kind of leave at the time of
applying for an unpaid leave and that the secondment or the appointment for
which the leave is sought cannot be postponed;
f) When granting the leave will not seriously disrupt the normal functioning of
academic activities in the department;

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g) The work experience, publications obtained by a staff while on leave shall be

considered for promotion when the applicant fulfills the requirements for
promotions;
h) Any request for secondment may be considered only when the receiving
institution requests the university in writing its institutional interest to accept
the staff on secondment
54.3.2 When accepted by the department, leave without pay for a certain
period of time shall be allowed by the respective college council.
However, the approval of the senate shall be sought for a staff with the
rank of associate professor and above
54.4 Sabbatical Leave
54.4.1 A full-time academic staff member who has reached the rank of an
assistant professor and has served the University continuously with full
duty for a period of six years is entitled for a sabbatical leave, as a right
and with full pay for a period of one year;
54.4.2 Sabbatical leaves shall be applied for and granted as follows:
a) The application for a sabbatical leave shall be submitted to the
department six months before the staff member anticipates leaving
for his sabbatical;
b) The department to which a request for a sabbatical has been
submitted shall ensure that the normal function of teaching and
research will not be adversely affected by the departure of the staff
member asking for sabbatical leave;
54.4.3 An academic staff member may apply for an unpaid leave of absence
for a maximum period of six months contiguous to his sabbatical leave
if he can demonstrate to the satisfaction of his department and the
university that returning to full time duty would seriously prejudice the
completion of work on which he had spent the full length of his
sabbatical. Such additional leave of absence can be granted only if the

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department determines that its teaching activities would not be

compromised and the right of other staff member for leave would not
be jeopardized by the granting the leave
54.5 Sick leave
An academic staff member of the University shall be granted sick leave with
full pay for six months and half pay for additional six months in the event of
protracted illness within a given year. In either case, the leave shall be granted
only when the staff member produces a medical certificate which verifies that
such a leave is medically required or advisable
54.6 Occasional leave
Occasional leaves such as leave to attend seminars, workshops, and symposia,
short courses which are considered to contribute for the skill and knowledge of
the staff in his area of specialization may be granted with full pay for a period
not exceeding a total of 90 academic calendar days in a semester. The
department shall ensure that such leave does not impede the regular teaching
learning process.
54.7 Short term training
A staff may be granted a short term training (90-180 academic calendar days) in
his/her area of specialization with full pay for a period not more than six
months. Such a privilege shall be given only ones in two years.
54.8 Marriage leave
Any permanent staff member of the University is entitled for ten working days
marriage leave
54.9 Mourning leave
Seven days mourning leave for a staff shall be allowed if a member of a family
and immediate extended member of family is deceased.
54.10 Maternity and paternity leave
Maternity and paternity leave shall be granted as per the relevant law of the
land

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54.11 Annual leave

a) Every academic staff is entitled for two months of summer vacation;
b) Notwithstanding sub article (a) of this provision, academic staffs may in
certain circumstances such as in hospital be obliged to work for 11 months.
Such a staff shall be entitled to get a payment for the 11th month based on
the rules of the (elevenazation);
c) Officials on duty shall be entitled to a payment of the two months summer
vacation in the form of annualization;
d) A full-time staff member holding official position is entitled to 20 working
days of annual leave each year. Leave is for recreational purposes and
should be taken annually. Staff members and supervisors should work co-
operatively to ensure that leave balances are within maximum limits;
54.12 Long Service Leave
a) A full-time Academic staff member is entitled to 13 weeks long service leave
at the completion of 6 years uninterrupted service in the University;
b) The purpose is to recognize the staff member's service and to enable the
staff member to have a lengthy period of relaxation. Staff members and
supervisors should work co-operatively to ensure that such leave do not
jeopardize teaching and research activities in the department
54.13 Accumulating Leaves
Sabbatical and research leaves may not be accumulated unless it is done for the
benefit of the university.

ARTICLE 55: Tenure

55.1 Tenure is awarded in recognition of merit, not as a matter of right. Tenure
provides a guarantee of security in employment to an instructor,
irrespective of changes in remuneration, but does not constrain the
University in its rights to either dismiss or discipline a staff member as set
out in this Legislation. As such, tenure constitutes expression of the

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University‟s confidence that the staff member will justify the award in his
continued professional career.
55.2 Criteria for Awarding Tenure
Tenure may be awarded to a full-time University academic staff member who:
a) Holds the rank of assistant professor or above; and
b) Has served the University for a minimum period of 15 years; and
c) Demonstrates a desire to continue to serve the University as a staff member
for an indefinite period; and
d) Has demonstrated throughout his professional career:
i) Scholarly ability through teaching, research, publications or other
contributions to the advancement of his/her field; and
ii) Commitment to serve the University through contributions as a member
of committees or in connection with other tasks which may have been
assigned to him by the academic unit or the university management
55.3 Procedure for Awarding Tenure
The senate shall determine tenure appointments through separate guideline
55.4 Right of Tenured Staff
An academic staff member awarded tenure is guaranteed continued employment
by the University at his present rank, or any rank to which he may be promoted,
and at his present salary scale or any other improved salary scale.
55.5 For a staff with the rank of full professor and demonstrated extraordinary
performance in research, teaching and community service could claim his
tenure after serving the university at least for five years

ARTICLE 56: Breaches of Duty and Disciplinary Regulations

56.1 Minor Breaches of Duties (Disciplinary Offenses)
The following acts and/or forbearances, which are not committed repeatedly,
shall constitute non-serious breach of duty and/or violation of disciplinary
regulations

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a) Unpunctuality to any of duties/responsibilities to be discharged in the

University;
b) Dressing clothes below the standard of an instructor and inappropriate
clothing which does not go with the profession of teaching. Its details shall
be addressed by a dressing code to be issued by the Senate;
c) Failure to give appropriate responses to any requests presented by the
concerned body of the University;
d) Organizing meeting without prior permissions from the immediate
responsible body of the University;
e) Missing up to 180 minutes of class contact in a semester/module course
without official permission
f) Smoking in offices, library, computer rooms, class rooms, seminar
rooms/halls, during any meetings
g) Insulting a student or a colleague or any community member of the
university through verbal or non-verbal means
56.2 Serious Breach of Duties
The following acts and/or forbearances shall constitute serious breach of duties
a) Absence from invigilation duties without adequate reasons and prior
permissions from the immediate responsible body of the University;
b) Failure to make full exam preparation before exam time
c) Failure to report to duty without clear written permission from
immediate boss
d) Missing more than 180 minutes without official permission
e) Failure to submit grades on time according to the University schedule
produced and distributed by the office of the registrar
f) Willful refusal to perform assigned teaching and/or research/community
service function or assignments by relevant body;
g) Failure to show exam paper with corrections to student upon request

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h) Refusal to re-grade when it is shown that the student deserves re-grading

based on his work
i) Failure to submit research/project outputs on specified deadline without
good cause
j) Willful failure to perform any or all of the obligations stipulated in one‟s
contract of employment with the University and/or any one or all of the
powers and duties specified under this Legislation;
k) Continuation of a willful course of conduct despite warning from the
concerned university officials that demonstrates open disloyalty to, and
disrespect of, the University or causes unjustified embarrassment to the
University and harm to its programs;
l) Abuse of position and/or authority in the University in clear violation of
the professional ethics and principles governing the academic profession
and/or the profession of the staff concerned;
m)abuse of power,
n) accepting bribes, favoritism in grading,
o) Failure to report to an immediate boss where the staff knows or has the
reason to believe that there is conflict of interest
p) sexual harassment,
q) rape, child molestations, physical violence, incitements of riots & ethnic
clashes, theft or breach of trust,;
r) under performance work for three consecutive semesters (<3.00 average
evaluation point);
s) Plagiarism, falsification and misrepresentation;
t) Bullying on students or staffs through the internet and other forms
u) use of derogatory terms, defamation, insults to student or to colleague
v) Failure to report disciplinary offence that he knows or has sufficient
reason to believe that a member of the academic staff in his

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department/college has committed a disciplinary offence classified as

serious breach of discipline under this provision
w) Other breach of duties that are deemed serious breach by the
college/institute
56.3 Disciplinary proceedings shall be initiated within three months from the
reporting of the breach of discipline to the head/dean/director
56.4 Disciplinary proceedings shall be finalized in three months from the date of
filing of the disciplinary matter. The committee may ask for additional time
from the respective dean/director for the College/Institute level
disciplinary matter

ARTICLE 57: Type and Classification of Disciplinary Measures

57.1 Depending on the severity of the offense, one of the following penalties may
be imposed on staff members for breach of discipline.
57.1.1 The following measures in order shall be taken for minor
disciplinary breaches:
a) Oral warning
b) Written warning
57.1.2 The following measures in order shall be taken for serious
disciplinary breaches
a) Final written warning
b) Fine up to one month salary
c) Fine up to three months salary
d) Withholding the next academic rank up to the period of two
years
e) Dismissal
f) Notwithstanding the classification of disciplinary measures in
this provision, disciplinary offence mentioned in (i and k) under

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art.56 (2) may result in the maximum disciplinary measures

without keeping the orders in art.57(1)
g) Repeated and concurrent breach of duties may result in the
maximum disciplinary measures below dismissal

ARTICLE 58: Disciplinary Measures by Head of College/Institute/Department/

Chair/
58.1 The head of department/chair is vested with the power to take measures
for
a) Minor offenses as stated above;
b) Final written warning;
c) Fine up to one month salary;
58.2 The dean/director is vested with the power to take disciplinary measures
a) Fine up to three months salary
b) Withholding the next academic rank up to the period of two years
c) Notwithstanding art.58.1, the dean shall have the power to take the
measures prescribed under art.58.1 when the staff subject to
disciplinary measure is directly accountable to the dean
58.3 The President is vested with the power to take measures for serious
disciplinary breaches resulting in the dismissal from the University
58.4 In case of inaction by the lower official, the higher official may take
measures against the staff who has committed the disciplinary offences
and the official who refused to take action
58.5 Any office holder shall be responsible for initiating disciplinary proceeding
falling under his jurisdiction under this legislation
58.6 Actions taken by respective bodies may be appealed by the academic staff
to the next higher body within two weeks time

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ARTICLE 59. Disciplinary committee

College/institute shall have disciplinary committee three to five members, two
appointed by the head of the unit and three elected by the staff representatives.
In case the committee consist three members, the head elects one member and
the two shall be elected from the staff. The dean/director appoints the chair
person from the members

ARTICLE 60: Disciplinary Procedures

60.1 Any disciplinary case may be initiated by the department/chair head or any
member of the university. The head/dean/director may take disciplinary
measures prescribed in this legislation if he is convinced that there appears
sufficient evidence showing that the person subject to disciplinary measure
has committed the disciplinary offence. The decision of the
head/dean/director is appealable
60.2 Notwithstanding the provision of art.60.1, the head/dean/director shall
forward without delay disciplinary matters to the college/institute level
disciplinary committee when the case merits additional investigation
60.3 The disciplinary committee shall be responsible for the hearing and
investigation of any breach of duty or violation of disciplinary regulations
forwarded to it
60.4 An initiation of disciplinary proceedings shall be made in writing including
the name of the accused, particulars of the offense, the time and place of the
offense, list of the evidences, and violated provisions of the law or code of
conduct.
60.5 The committee shall handle and dispose disciplinary proceedings in
accordance with the Law of the Land, this legislation and accepted norms of
fairness and equity. In particular the committee shall give the accused the
opportunity to defend himself by all legitimate means:

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a) The committee has to inform the accused the contents of the case in
writing;
b) The accused may be asked to reply in writing with the attachment of all
the necessary evidence;
c) The committee shall evaluate the case based on the evidence produced by
the parties
d) The committee is authorized to get access to any relevant documents and
to call any person who might be needed for investigation
e) Upon careful scrutiny of the case, the committee has to establish the facts
of the case and submit its recommendations to the head.
60.6 The findings of the committee and the recommendations of the sanctions to
be applied thereon shall be submitted to the head of the department/chair or
college dean /institute director in case of college/institute level disciplinary
committee
60.7 The head/dean/director, upon the recommendation of the committee, shall
take the necessary disciplinary measures prescribed measures under article
58.
60.8 An Academic Staff member dissatisfied with the findings and
recommendations of the committee and actions by the head may appeal to
the Dean/Director. The decision by the dean/director is appealable to the
president
60.9 All appeals for reconsideration shall be submitted to the appeal body within
two weeks time after final decision
60.10 Disciplinary procedures at college/Institute shall follow same procedure
60.11 Notwithstanding this provision, recommendations by disciplinary
committee my do not bind the head, the dean, and the president
60.12 Without prejudice to the right to appeal based on higher laws, the decision
of the president shall be final.

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ARTICLE 61: Inter-College Disciplinary Proceedings

61.1 There shall be a university level permanent disciplinary committee
composed of five members to be established by the President, two
appointed by the president and three elected by the senate members. The
president shall appoint chairperson of the committee from the members
61.2 Breaches of duty or violations of disciplinary regulations that are inter-
college in nature shall be investigated and heard by the university level
disciplinary committee
61.3 Based on the recommendations to be made by the university level
disciplinary committee, the President may take any one of the penalties
specified under the provisions of this Legislation on a staff member
responsible for breaches of duty or violations of disciplinary regulations.

ARTICLE 62: Termination of rights and duties

62.1 Notice of Resignation
62.1.1 Staff member who have served for more than one year shall give four
months notice of resignation. This may be varied by mutual agreement
with the head of department depending on load distribution, and
convenience to students
62.1.2 Staff members who have served for less than one year are required to
give one month‟ notice of resignation
62.2 Redundancy and Redeployment
62.2.1 The University may terminate the employment of an academic staff
member for reasons of an economic, or financial exigencies, or changes
in work methods, or technological, or structural or similar nature.
Redundancy conditions for academic staff are determined on the basis of
a combination of age and length of service;

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62.2.2 The relevant human resource office must be consulted prior to the
consideration of the termination of the employment of an academic staff
member(s);
62.2.3 Compensation entitlement for redundancy shall be determined as per
the applicable law
62.2.4 The staff removed for redundancy shall retain the right to re-
redeployment when the grounds for redundancy disappears and when
the university needs similar expertise, Experience and academic rank

ARTICLE 63. Relocation

An academic staff may be relocated to any academic unit/program or institute in
the university when it is deemed necessary. Decisions regarding deployment
within college or institute shall be approved by the college council/institute
council. Inter-college redeployment shall be determined with agreement of the
concerned college deans/directors after approval by the respective
college/institute councils and in case of disagreement by the president.

ARTICLE 64: Property and financial Clearance

64.1 University property clearance shall be required for all its staff members at
the termination of their contracts or upon being granted sabbatical and/or
study leave
64.2 Any leave or resignation is deemed to be effective only after the applicant
has finalized property and financial clearance

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PART V: ACADEMIC CALENDER, ADMISSION AND TRANSFER

ARTICLE 65: Academic Calendar

65.1 The University calendar shall operate on semester/modular basis, each
semester being sixteen weeks, including the final exam period. The duration
for modular courses shall be determined according to the respective
modular curriculum
65.2 The university calendar shall run from the beginning of September and end
of June for the regular and evening programs unless otherwise the Senate
explicitly authorizes.
65.3 A flexible academic calendar may be prepared for the non regular programs
such as summer, in-service and distance programs and other non-
conventional and training programs on the approval by the Senate.
65.4 A separate academic calendar may be prepared for the medical students
and others who might deserve a special consideration by the registrar in
consultation with the Vice President for Academics and the respective
college/s, and should be approved by the Senate
65.5 All academic calendars shall be approved by the University senate and
should be published in the university website.

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 PART VI: PROGRAM DEVELOPMENT AND REVIEW

ARTICLE 66: Procedures for Program Development and Review

66.1 Initiation for curriculum development and review
66.1.1 Any academic staff or the head of department/program/chair may
initiate with specific proposal in writing for curriculum development
and/or review
66.1.2 Notwithstanding sub article (a) of this provision, business
group/industries/government agencies/civic or charity
institutions/NGOs may submit request in writing for curriculum
development and/or review
66.1.3 Any initiative for curriculum development and/or review shall be
discussed of its merit at the DC
66.2 Starting curriculum development and/or review
66.2.1 Curriculum development and/or review work shall commence with the
official assignment of curriculum taskforce by the head department/chair
66.2.2 The curriculum taskforce shall comply with all applicable formats and
requirements for curriculum development and/or review
66.2.3 The curriculum taskforce shall make a fair and balanced survey and
assessment of the need for curriculum development and/or review in the
country
66.3 Approval by department/college/institute council
66.3.1 At least one in house and one national workshop with the widest
possible representation of stakeholders and experts shall be required
prior to any discussion for approval of the curriculum development
and/or review document
66.3.2 The curriculum development and/or review document shall be
presented before the DC/CC/IC/SC/for approval

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66.4 Supervision by the academic program office
66.4.1 The college dean/institute director/school head shall submit an
approved curriculum document to the academic program office
66.4.2 The academic program office shall examine and verify that the proposed
curriculum is market driven and that there is established local and
national need
66.4.3 The academic program office shall also check if stakeholders or at least a
balanced representation of them support and welcome the proposed
curriculum
66.4.4 The academic program office may invite resource persons for an in-depth
investigation of the impact and significance of the curriculum
66.4.5 The academic Program office shall verify whether an academic unit has
an adequate capacity (Human resources, learning facilities, learning
resources etc) to deliver the proposed curriculum before proposing an
approval to the senate standing committee.
66.4.6 The academic program office shall undertake technical review of the
proposed curriculum based on expert opinion. The academic program
office may establish technical team for proper review and evaluation of
proposed curriculums
66.4.7 The academic program office shall finalize its review within two months
after receiving the curriculum document from the concerned
college/institute
66.4.8 The time indicated in sub article (66.4.7) shall include the time for
technical review of the curriculum
66.4.9 The academic program office shall ensure that curriculum documents are
reviewed through impartial and independent reviewing mechanisms
66.4.10 Failure to present proposed curriculum document within the deadline in
this provision may be appealed to the Senate

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 66.5 Final Approval
66.5.1 The academic program office shall present curriculum approval request
to the concerned senate standing committee with its recommendation
66.5.2 The recommendation of the academic program office shall cover
substantive and technical review results of the proposed curriculum
66.5.3 The concerned senate standing committee shall notify its decision within
two weeks. It may be prolonged by additional two weeks if the senate
standing committee has backlogs
66.5.4 The decision of the concerned senate standing committee can be appealed
to the Senate. The decision of the Senate shall be final
66.5.5 Notwithstanding sub article 66.5.4 of this provision, any academic unit
shall not open or advertize any academic program before the official
approval of the curriculum by the concerned senate standing committee

ARTICLE 67: Curriculum Administration

67.1 All courses shall be administered according to the curriculum for each
program and the course catalogue of the University
67.2 Without prejudice to sub article 67.1, same courses shall be delivered by
professionals of similar qualification in the university
67.3 Any disagreement of course delivery between two or more academic units
with the same college shall be determined by the concerned college council.
The case shall be determined by the concerned where the dispute is inter-
college/institute
67.4 Any deviation on course content from the approved curriculum shall be
proposed by the department council and approved by the respective college
council and has to be reported with the attached minutes of the College
Council to the RAD two months before the commencement of the program.
67.5 The proportion of time to be given to lectures, tutorials, laboratory works,
practical and the like shall be determined for each course on the curriculum.

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ARTICLE 68: Modular Courses
General Provisions on Modular Courses
68.1 All academic units shall strive to offer courses on modular form;
68.2 Students may be required to take more than one module at a time or in one
semester;
68.3 Numbering and coding of courses shall be as per the curriculum approved
by the senate;
68.4 All modules offered by the academic unit shall have leaders/chairs

ARTICLE 69 Types of Modular Courses

69.1 Departments/programs may design compulsory, elective, supportive and
general education modular courses. The proportion thereof shall be
decided in the curriculum subject to approval by the Senate.
69.2 Compulsory Modular Courses
Compulsory modular courses in a curriculum, or course of study, are
modular courses that are deemed to be core courses and usually made
mandatory for all students in an academic unit.
69.3 Elective Modular Courses
Departments/programs shall provide their students with opportunities to
take a certain number of such elective modules. Elective modular courses
are supposed to make students select their stream within the same program.
69.4 Supportive Modular Courses
Supportive modular courses are meant to help students develop
supplemental knowledge and competencies related to a given discipline in
which the student eventually hopes to acquire knowledge and skills.
69.5 General Education Modular Courses
All students pursuing undergraduate degree programs, diploma or
certificates in the University shall take general education courses as
specified in the curriculum.

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 69.5.1 General education modular courses consist of courses selected for the
purpose of:
a) Enabling students acquire necessary communication and analytical
skills that enhance their capacities to benefit from their specialized
training; and
b) Developing sound awareness in students‟ physical and social
environment in which they will live and work.
69.5.2 The number of general modular education courses should depend on
the extent of coverage of such courses in the curricula of 10+2
Preparatory schools or in their foreign equivalents and the minimum
requirements approved in the curricula of each program.

ARTICLE 70: Phased-out Modular Courses and coaching

70.1 Students who have taken phased-out modular courses in the University
system are not required to take the equivalent new modular courses upon
readmission into the program. In such a case, the phased out course shall be
considered for the calculation of grade points;
70.1.1 Students who have scored “Fs” in phased-out courses shall be required
to remove their “Fs” by taking equivalent modular courses as
determined by the DC in which they are enrolled. Grade of a student
for substituted course/module shall be accepted as it is;
70.1.2 The concerned department shall determine on course substitution;
70.1.3 The credit of the substitute course shall not be less than that of the
phased out course and shall be relevant to the student and the
department.
70.1.4 Notwithstanding sub.art.70.1.2, the department council may opt to offer
a phased out course through coaching subject to the following
conditions:

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 a) The phased out course cannot be replaced by the new courses in the
existing curriculum and,
b) The students cannot be given the phased out course because of their
small size. For this purpose, more than ten students shall not be
given coaching for same course at a time and,
c) A student shall not take more than three courses on coaching at a
time. For part time and evening students, the maximum number of
courses to be given on coaching shall be two courses

70.1.5 An academic staff assigned for coaching shall duly report with evidence
the number of assignments, assessment and feedback to his team
supervisor or department head the.

ARTICLE 71. Credit transfers and course exemptions

71.1 Credit transfer refers to credits transferred to departments of the University
from other Universities for student admitted on transfer basis. All grades
for same/identical course/s except „Fs‟ shall be accepted for credit transfer
71.2 Course exemption refers to courses exempted by the department at the
University for students who had taken equivalent courses greater than or
equal to 75% content similarity/sameness, and equal Credit Hours
71.3 Credit transfers and course exemptions will only be processed if the
students produce his official transcripts and other relevant academic
documents
71.4 Requests for course exemptions must be processed at department level by
the department Students‟ Affairs Committee and approved by the
respective DC.
71.5 Only grades of “C” and above shall be accepted for exemption.
71.6 A diploma graduate intending to have a degree may be exempted up to a
maximum of 25% of the total credit hours required for graduation.

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 71.7 A student with an undergraduate degree who intends to have another
degree may be exempted up to a maximum of 25% of the total credit hours
required for graduation.
71.8 Grades of the exempted courses and credits from other Universities will not
be counted to compute for the CGPA.
71.9 All the above rules and regulations for course exemption and credit transfer
are applicable to all admission types (Regular, Distance and Continuing
Education) of the University.

ARTICLE 72. Additional requirements:

Departments may fix additional requirements on course exemption and credit
transfer as indicated in their respective curriculum.

PART VII: ACADEMIC RULES AND REGULATIONS FOR

UNDERGRADATE PROGRAMS
ARTICLE 73: Academic Calendar for Undergraduate Programs
73.1 In its regular program and continuing education program (CEP), the
University shall have a two-semester calendar of eighteen weeks (sixteen
weeks of theoretical and/or practical classes and two weeks of exam), each
running from September to June;
73.2 Kiremt ( summer ) program shall have 8-12 weeks;
73.3 The programs of Health Sciences may employ a system of annual rather
than semester course offerings. A separate academic calendar may be
prepared for the medical students and others who might deserve a special
consideration by the registrar in consultation and subject to approval by the
Senate;
73.4 All academic calendars including variations shall be approved by the
University senate and should be published in the university website;

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 73.5 The Calendar for each year shall be prepared by the University RAD and
approved by the Senate. The University Calendar, among other things,
shall provide time schedule for admission, readmission and registration;
adding and dropping of courses/modules, examination periods, beginning
and end of semesters, inter-semester breaks, application of research and
teaching material proposals, annual research review, last date for reporting
exam results to the RAD, date of submission of annual research progress
reports to the Research and Publication Directorate, instructor‟s evaluation
weeks, the regular meetings of the Senate, final Thesis submissions and
open defense dates.

ARTICLE 74: General Provisions on Admissions to Undergraduate Programs

74.1 Admissions to undergraduate programs from preparatory schools shall be
based on completion of the preparatory program and obtaining the
necessary pass marks in the Ethiopian Higher Education Entrance
Examination.
74.2 Admissions to all types of enrollment in the undergraduate program shall
be processed by the University RAD in accordance with the policies set for
such admissions and the approval of the respective departments/programs;
74.3 The University, in certain circumstances, may admit students jointly with
other affiliated universities or institutes. Such admission may be processed
at any time of the academic calendar as deemed appropriate. Students may
also be admitted to more than one program at the same time. However,
such special admissions to individual programs shall be approved by the
DC and endorsed by the concerned Senate Standing Committee
74.4 Without prejudice to other provisions of this Article and this legislation
and other applicable laws, MU shall admit students to undergraduate and
post graduate studies, technical and vocational education and training
graduates with pertinent qualifications and who satisfy entrance

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 qualifications assessment as set by the Ministry of Education and/ or by the
University.
74.5 The Senate may issue separate guideline for admission to the distance and
continuous education program

ARTICLE 75: Admission to the Regular Program

75.1 Admission to the regular program shall be as per the criteria set by the
Ministry of Education which may include University or program specific
entrance examination;
75.2 Students with foreign certificates of equivalent standard as verified by the
ministry of education may be admitted
75.3 A student who has successfully finished a set of particular modules which
entitles him to a degree may also peruse other related modules and earn
another degree continuously
75.4 Private applicants who fulfill admission requirements as regular students
and produce evidence of financial support to cover full tuition fees and
other expenses may apply for admission into the regular program

ARTICLE 76: Choice of Program of Study/Placement

76.1 The University has the right to place students in its various departments
within the bands they are placed by the Ministry of Education
76.2 Students shall be admitted into the programs of their choice on a
competitive basis using their grade as a measure. However, special
privileges shall be given to female students, physically challenged students,
and students from developing regions whose participation in higher
education is low. The placement criteria shall be based on:
i. Cumulative performance of students in the Ethiopian Higher
Education Entrance Certificate Examination and the preparatory
program;

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 ii. Program choice and academic back ground of the student
76.3 Without prejudice to sub article 76.2 of this provision,
departments/programs may provide specific placement requirements
76.4 Regular students sponsored by governmental institutions to fill specific
vacancies shall be placed in the program that offers the desired study
provided that they meet the minimum entrance requirement for the
program
76.5 Complaints regarding placement may be appealed to college
dean/institute director
76.6 Intake requests of college/institutes shall be submitted and endorsed by
the senate
76.7 The College/Institute shall report to the Senate all admissions and
placements made in the University.
ARTICLE 77: Transfer to an undergraduate regular program
77.1 Students may apply for transfer from other higher learning institutions to
the RAD office at least before one weeks of the start of the semester. The
RAD, in consultation with the departments, shall screen applications and
present to the president for approval.
77.2 Applications for transfer shall be considered exceptionally and on the basis
of availability of space and facilities and provided that the student has
obtained grade levels that would normally be required of students for
enrollment into the specific department;
77.3 A student may be granted admission if he is placed in a University situated
in a place or environment that poses unfavorable health conditions while he
is already suffering from a serious medical problem and his health
condition necessitates that he should live near or with his family in Mekelle
in order to get family care which has to be supported by a certificate from
medical board; or
77.4 other cases which the university deems it acceptable;

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 77.5 A student applying for admission on transfer basis to the University shall
be one who has been enrolled in one of the public universities in Ethiopia;
77.6 Any transfer approval is deemed to be final only if the applicant has
produced official record from the previous university where the student has
been enrolled;
77.7 A student who has been dismissed for good from any public or private
university or any program in the university shall not be considered for a
transfer to any program in the university
77.8 A student applying for transfer should have a minimum CGPA of 2.00 and
no “F”, “NG” or “IA” grade(s)
77.9 Students who got admission on transfer basis should present their official
transcripts before registration;
77.10 The University shall not entertain any transfer admission on student to
student exchange basis.
77.11 Any student shall not be allowed to transfer after he has taken 50% of the
courses in his department in the sending university unless it is shown new
facts have emerged threatening his health condition as proven and certified
by medical board.
77.12 Students shall be responsible for all the consequences that such transfers
may entail.

ARTICLE 78. Transfer cases from other higher learning institutions in to the
continuous education program
78.1 Transfers within the continuous education program shall be handled as per
Art.77.
78.2 Final decisions shall be made by the registrar in consultation with the
Department/program

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ARTICLE 79: Transfer cases within the University
79.1 The University students‟ may apply for transfer within the same band in the
university before the start of the first year first semester.
79.2 First year Students requesting transfer from one department to another
department within a college must obtain the signature of both the sending
and receiving departments.
79.3 Senior students requesting for transfer within the university must obtain a
written consent from the president after presenting their document to the
registrar
79.4 Students requesting for transfer within the University should first register
in their respective departments before applying for transfer to another
department;
79.5 All courses taken by the student at the University shall appear on his/her
transcript. However, the student must take all courses in his/her new
department in order to qualify for graduation. But credits and grades of
equivalent courses can be transferred. Grades of same courses shall be
maintained;
79.6 Any transfer applications after the time of add and drop shall not be
entertained.
79.7 Any student shall not be allowed to transfer after he has taken 50 % of the
courses in his department.
79.8 Transfer rules stipulated under sub article 77.3 shall be applicable to all
applicants in the regular, distance and continuing education programs
79.9 Any transfer from continuing education (distance, summer, evening, in-
service, extension etc) program to regular program is prohibited
79.10 Upon the approval of the concerned college council, students in the
summer program may be allowed to attend regular classes at the end of
their studies provided that they are left with credit hours that can be taken

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 within one year. However, this shall not change their admission
classification.

ARTICLE 80: Orientation and registration

80.1 Orientation
Colleges, institutes/ the RAD and student service shall provide orientation to
first year students
80.2 Registration procedures
80.2.1 Every student shall register at the beginning of each semester or as per
the calendar for registration of modular courses
80.2.2 A student who fails to register on time or officially withdraw or fails to
bring acceptable reasons within the time specified in University
academic calendar shall be considered to have dropped the courses that
he is expected to register in the program;
80.2.3 Notwithstanding sub article (b) of this provision, a student who is
certified for a module may register for the subsequent module subject
to the rules regarding deadline and penalties for registration of
modular courses.
80.2.4 Registration is deemed to be completed when a student submits his
registration slip to the registrar online (on a pre-programmed standard
format) or when a stamp of the registrar is placed on the official
registration slip.

ARTICLE 81: Academic Advisor/ Guidance and counseling

81.1 Each student is assigned to one staff member in his department/academic
unit. An assigned advisor shall provide proper guidance and counseling to
his student on academic and other social matters with prudence, integrity
and care.
81.2 The Advisor shall maintain records of each student's performance and make
follow up of each students status. The advisor shall advise the next levels

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 of academic unites if serious problems arise requiring their intervention.
All documents relating to a student are maintained in strictest confidence
81.3 Students shall have access to guidance and counseling service in the
university
81.4 Whenever there is change of advisors there should be proper handover of
students‟ record.

ARTICLE 82. Adding and dropping courses

82.1 Adding and/or dropping of courses shall be treated as per the University
academic calendar. Adding and dropping of courses shall be processed and
finalized by the student in consultation with academic advisor or course
team leader, or department head/program coordinator before the deadline
set on the academic calendar of the respective year;
82.2 Students may be forced to drop courses in case of exigencies preventing the
program/department to offer the course provided the registrar is duly
communicated

ARTICLE 83: Class Attendance

83.1 A student is required to attend all lecture, laboratory and practical sessions
as well as field work;
83.2 Students are required to maintain a minimum of 90% attendance to earn
credit in the given course. However:
83.2.1 Some program may demand 100% attendance where such full
attendance is academically indispensable and indicated in the
curriculum;
83.2.2 Academic units may require full attendance for certain portion of a
course, such as laboratory or field experiences judged academically
indispensable and indicated in the curriculum

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 83.2.3 A recorded absence of 10% (2% for medicine) shall constitute
sufficient grounds for a student to be banned from sitting for the final
examination of a given course. Such absence shall be presented by the
respective course instructor to the department head at least one week
before the final examination period begins.
83.2.4 A student who has missed more than 10% attendance shall be given a
grade of „IA‟ (Incomplete Attendance) and be required to provide
acceptable reasons to the department/program for failure to attend
classes.
83.2.5 If the student‟s absence is proven to have been for valid reasons (such
as sickness or death of any of his parents, child, spouse or
sister/brother) to be presented from relevant bodies, he shall be
allowed to sit in the final examination
83.2.6 If the student‟s incomplete attendance was due to reasons that were
not valid, the „IA‟ grade shall be changed to an “F” grade from the last
date of exam or one week after the next enrollment. Where such
student takes a re-exam for that course, his grade shall be recorded as
„C‟ if he obtains a grade point „C‟ and above.
83.2.7 Notwithstanding sub article 83.2.4 of this provision, a student who has
missed more than 10% attendance in a given course in a semester shall
be forced to take the course afresh
83.3 Any student who has not attended more than one course for three
consecutive weeks any time with in a semester must withdraw from the
program.
83.4 Notwithstanding sub article 83.2.4 a student who has missed more than 10%
attendance in more than one module in a semester shall be subject to a
forced withdrawal from the program

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 83.5 Course instructors shall be responsible for the follow up of class attendance
of their students and must report in writing to the department head every
week
83.6 The department head/program coordinator shall report in writing
regarding class attendance at least two weeks before the start of the final
exam to the quality assurance head of the college/institute.

ARTICLE 84: Semester Load for Undergraduate Regular Students

84.1 A minimum ECTS or Credit Hours for full-time regular students shall be 25
or 15 per semester, respectively
84.2 The maximum load shall not exceed 32 ECTS or 19 credit hours unless
otherwise stated in the course catalogue/curriculum.
84.3 A student who has justified reasons for deviation from the normal load has
to secure a special permission, not exceeding 37 ECTS or 23 Credit Hours,
from the respective CC.
84.4 The maximum load for part time students is 16 ECTS or 9 credit hours.
84.5 The decision of the CC on semester load in all programs is final

ARTICLE 85: Semester Load for Continuing Education Students

85.1 The maximum load in evening & weekend programs shall be 18 ECTS or 12
credit hours per semester unless otherwise prescribed in the course
catalogue
85.2 A student may be allowed to take up to 25 ECTS or 16 credit hours in his
final semester when he is a graduating student
85.3 The maximum load for evening and weekend students in a Kiremt semester
shall be 15 ECTS or 9 credit hours.
85.4 The maximum semester load for summer students in kiremt semester shall
be 22 ECTS or 15 credit hours.

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 85.5 For the purpose of determining academic status of Kiremt students, one
Kiremt session is counted as a Kiremt Semester,
85.6 The SGPA calculated at the end of each Kiremt Semester, in conjunction
with Cumulative Student Status, shall be used to determine the academic
status of a student.

ARTICLE 86: Duration of Study and Validity of Modular Courses for UG

86.1 Students enrolled in the University shall pursue programs of study for
which the maximum lengths of stay in programs and validity of courses are
determined as follows:
86.2 The duration of study for undergraduate degrees in regular programs shall
be as per the curriculum approved by the Senate;
86.3 The duration of study for undergraduate degrees in the continuing
education programs shall be as per the curriculum approved by the senate;
86.4 The academic duration of any student in continuing education program
shall be greater than the duration for students in the regular.
86.5 The maximum length of time students may stay in any programs may not
exceed twice the normal duration of study of the program.

ARTICLE 87: Credit Requirements for Undergraduate Program

87.1 A credit value is defined as 50 minutes in lecture or to 3 hours of
laboratory/ practical or 2 hours of tutorial work guided activity;
87.2 The minimum and maximum total credit points for any under graduate
programs shall be determined as per its curriculum approved by the senate

ARTICLE 88: Grading System for Undergraduate Program

88.1 The European credit accumulation and transfer system grading calculation
shall be as follows:

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 88.2 ECTS Grading System table
Raw Mark Corresponding Fixed Corresponding Letter
Interval-(100%) Number Grade Grade
[90, 100] 4.0 A+
[85, 90) 4.0 A
[80, 85) 3.75 A-
[75, 80) 3.5 B+
[70, 75) 3.0 B
[65, 70) 2.75 B-
[60, 65) 2.5 C+
[50, 60) 2.0 C
[45, 50) 1.75 C-
[40, 45) 1.0 D
[30, 40) 0 Fx
[<30) 0 F

88.3 On a module/course with practical and laboratory work, a student shall

score at least 50% on each to pass that course.
88.4 The final number grade of a module is obtained based on the sum of the
number grades of independent courses with its weight given for each
course in that module.

ARTICLE 89: Student Academic Achievements

After the end of each semester, the department/program shall determine academic
status of each student.

ARTICLE 90: General Provisions of Examinations

90.1 Continuous assessment in the form of tests, reports, assignments,
presentations shall be given in every course/module which shall count for a
minimum of 50% mark of the total course/module. The remaining
(maximum) 50% shall be allotted for a final exam at the end of
module/course.

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90.2 Notwithstanding sub article 68.1 of this provision, departments/programs
may set out different assessment mechanisms as per their respective
curriculum
90.3 Examinations may be written, or practical, or oral depending on the nature
of the course. However, in those cases where examinations are conducted
orally, a written record of the student‟s performance and the basis for the
determination of grades shall be kept by the instructor(s).
90.4 The number, type and schedule of exams or tests in a course/module are
determined by the course/module team but shall be stated on the
course/module outline/syllabus to be issued to students at the beginning of
the course.
90.5 A course/module outline/syllabus shall include information on the
distribution of points/marks among various types of exams and other
works in percentage terms. A copy of the course/module outline shall be
submitted to the academic units at the beginning of each module/course.
90.6 Copies of all exams, tests and quizzes, along with their answer keys and
marking schemes, which go into the determination of a student‟s final grade
in a course, shall be kept with the instructor for at least one year.
90.7 In those cases where a course/module is taught by the same instructor to
more than one section of students in the same program, examinations shall
be of the same form and content.
90.8 A common examination paper shall be prepared in case where more than
one instructor teaches a course/module with the same title and
ECTS/credit hour to one or more sections.
90.9 Where common examination(s) have to be given for a course(s) taught by
more than one course/module instructor, the academic unit that offers the
module/course(s) shall ensure that all instructors involved in the teaching
of the course/module have reached an agreement on the content of the
exam(s). The academic unit that offer such courses shall work out

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 procedures by which reviews of exam questions for such courses will be
carried out by a full panel of instructors involved in the teaching of the
courses. Instructors are required to be present at meetings in which exam
questions are reviewed and determined for such courses.
90.10 Where common exams are given or, where more than one instructor
teaches a course, a panel of instructors shall work out a marking scheme
and a copy shall be submitted to the academic unit before the completion
of marking.
90.11 Final grades for all module/courses shall be reviewed and endorsed by
course/module team.
90.12 Final grades shall be submitted online through the E-student.
90.13 Grades shall be submitted within seven days from the end of the final
exam. However, the senate may approve a different deadline for specific
programs
90.14 A copy of grade report sheets where applicable and minutes of the
course/module team for all courses shall be kept at the academic unit.
90.15 Students shall have the right to see their corrected exam papers, including
the final examination.

ARTICLE 91: Administration of Examinations

91.1 Every invigilator shall report to duty to the department head/program
coordinator at least 10 minutes before the beginning of exam.
91.2 The department head shall assign a new invigilator if the assigned
invigilator is late by 10 minutes from the staring exam time
91.3 The number of candidates sitting for an examination in every exam hall
shall be prepared in advance of the examination by the course/module
team leader and shall be handed over to the invigilators for purposes of
checking attendance in the exam.

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 91.4 No student may be admitted into an exam hall 15 minutes after the
beginning of the examination.
91.5 No student may be allowed to leave an exam hall within 30 minutes of the
beginning of an examination and before signing the examination attendance
sheet.
91.6 In the event that a student is forced to leave an exam hall for health reasons,
the student shall bring medical from legally established public medical
institutions
91.7 The academic program office shall issue separate guideline on exam
administration

ARTICLE 92: Violations of Examination Regulations

92.1 Any one of the following shall be interpreted as an act of cheating in an
examination or any other graded exercise and shall have direct
consequences on the marking or grading of all kinds of examination papers,
term papers, projects or senior essays and for the determination of academic
status of students;
a) Found in possession and/or copying from pieces of paper or any other
source of information brought into an exam hall where such material is
not specifically permitted; or
b) Working on or being found in possession of exam papers other than
one‟s own; or
c) Exchanging information in the exam hall through oral, symbolic,
written, and electronic or (holding electronic devices) any other means
where these are not specifically permitted; or
d) Making use of someone else‟s work, or parts thereof, without
acknowledging the same and with deliberate intent to represent such
material as one‟s own; or

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 e) Sitting on an examination in a course/module for which one has not
been registered; or
f) Taking an examination by proxy for another student; or
g) Submitting a work or works for which it can clearly be established that
the work or part of it is not produced by the student claiming authorship
or production; or
h) Disorderly conduct in an exam hall, including refusal to accept and
abide by instructions given by the invigilator; or
i) Copying or trying to copy from any other student or deliberately letting
any student copy from one‟s exam paper; or
j) Obstruction of invigilation duty through violence, and intimidation, or
insult or abusive words; or
k) Engaging in any other act that is deemed inappropriate to the smooth
and peaceful conduct of the examination
92.2 An invigilator who apprehends a student in the act of cheating in an exam
or exercise shall forthwith inform the student that his behavior will be
reported.
92.3 The invigilator shall report forthwith in writing describing the incident(s)
by attaching the evidence of cheating (copies of plagiarized material, scraps
of smuggled papers, notebooks, exchanged exam papers, prohibited devices
and other relevant evidence)
92.4 Where the act of cheating has been committed in an exam hall, the
instructor or the invigilator shall sign on the exam paper and allow the
student to continue to work on the exam and report the case to the
concerned academic unit.
92.5 All pieces of evidence on cheating or attempted cheating and reports in
justification of decisions made by the invigilators on the spot shall forthwith
be submitted to the course/module instructor who in turn shall present to
the academic unit head in which the student is enrolled.

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92.6 The Head of the academic unit shall present the case in detail in writing
with its recommendation to the RAD which shall determine if there had
indeed been a clear case of cheating or of intended cheating. The RAD has
the authority to seek additional evidence to reach a decision, including one
of requiring the candidate involved in the act of violation to testify.
92.7 If an act of student is proven to be cheating by the registrar, the grades of
the student shall be put as „F‟. The RAD shall publish and notify its decision
to the student and the academic unit.
92.8 A student who is found cheating during final exam, or mid-term exams or
while submitting his senior thesis shall be punished with one semester
suspension.
92.9 A student penalized with one semester is delayed from graduation by one
year from the normal duration for completion of the program he is admitted
92.10 The registrar may impose lesser penalties when the act of cheating was
committed in assessment programs other than final exam, midterm exam,
or senior thesis
92.11 The RAD may dismiss a student who has committed cheating for the
second time while enrolled in a program. The president may commute the
decision for dismissal for good in to two years suspension
92.12 Where a cheating incident or intent to cheat is committed by organized
group of students, each of the students participating in cheating shall be
subject to heavier penalties up to dismissal for good.
92.13 The penalties envisaged under sub article 92.8 of this provision shall apply
to all those who have bribed, benefited or sponsored or in any case
supported cheating activities even without taking part in the actual act of
cheating.

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ARTICLE 93: Complaint Handling of Examinations Results
93.1 General Provisions for Remarking
93.1.1 A student who is aggrieved by the grade obtained in a course/module
shall have the right to petition for remarking his exam paper on the
basis of the conditions set forth here under:
93.1.2 A student who believes that his/ her final grade (intermediate result)
reflects capricious, arbitrary, or prejudiced academic evaluation has
the right to submit complaint/s to his course instructor.
93.1.3 The instructor shall show and explain to the student, his/her
performance of his/her examination (s), test (s) result/s and other
results which might be obtained from other forms of assessment/s.
93.1.4 Grade complaints shall be reviewed based on sample answer and high
score in the course exam
93.2 A compliant for more than one course at a time which is found to be
unfounded may constitute an act of cheating under article 92.1 of this
legislation.
93.2.1 If the grade (result) of the course being complained is wrongly entered
due to an error committed by the instructor, for which the instructor
admits, the instructor shall change the student‟s grade by submitting a
“Grade Change Report” to the office of the registrar. The grade change
form shall indicate the signature of the instructor, the department
head, and seal of the registrar.
93.2.2 A grade obtained in remarking shall be final even if it is lower than the
one previously obtained.

ARTICLE 94: Re-marking Procedure

94.1 The registrar shall issue standard application form to be filled out by
students who petition for re-marking. Such forms shall require the student
to specify the reasons for disputing the earned grade.

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94.2 The petition shall be formally submitted to the head of academic unit within
the time frame set in the Academic Calendar for re-grading
94.3 Upon receipt of the petition for remarking, the head of the academic unit
shall, after consulting with the instructor of the course, decide on whether
or not there exists a basis for granting the request
94.4 The department head may reject application for remarking when it is
convinced that the application has not established prima facie case to be
considered for review.
94.5 An applicant for re-grading shall be informed in writing the reasons for
denial to his application
94.6 Upon acceptance of student application for remarking, the head of the
academic unit shall obtain:
94.6.1 All relevant exam papers and grade distribution scale employed
by the instructor; and
94.6.2 The answer sheets or papers written by the petitioning and other
students in the section to which the student belongs.
94.7 The Head of the academic unit shall assign an Academic Staff member who
has been teaching same course.
94.8 The instructor assigned to review the exam paper shall put his assessment
or review results in a review format prepared by the RAD
94.9 Upon receiving the recommendation of the reviewer, the head shall
b) Sign and send the hard and soft copy to the office of the RAD;
c) Sign and send one copy to the course instructor.
94.10 If, at the end of the remarking process, there is conviction beyond
reasonable doubt that the first marking was prejudicial to a particular
student in ways that prove that the instructor was deliberately intending
on harming the student academically, the head shall take up the matter
through proper channels for disciplinary action against the course/module
instructor in question.

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 94.11 The case of a student who had filed unfounded allegations against an
instructor in connection with the marking of examination papers shall be
forwarded to the head of the academic unit
94.12 The Office of the registrar shall give to the student
d) A written warning for the first time;
e) A last written warning to be posted for information to the University
community, if such a case is repeated for a 2nd time.
94.13 If the case occurred for the third time, the department shall refer the case
with recommendation to the RAD. The RAD shall dismiss the student for a
semester upon recommendation by the head of the academic unit.

ARTICLE 95: Make-up Examinations

95.1 A student unable to sit for an examination for extenuating circumstances,
such as hospitalization or accidents, psychological problems, birth etc may
be allowed to sit for a make-up examination in the course. The student or
his representative shall provide one of the following documents within one
week after the start of the subsequent semester:
a) Medical certificates, for illness and psychological problems,
b) Certified documents from social courts for other social problems;
c) Certified documents from concerned public offices for all other reasons
95.2 The University may organize remedial programs to students who might
need an additional support before administering make up exam
95.3 Make-up examinations shall not be allowed for the purpose of raising grade
point averages.
95.4 If the makeup examination pertains to continuous assessment part of the
course, the case of the student can be decided by the instructor. The student
may appeal to the head if he presents valid reason as envisaged under sub
article 95.1 of this provision. The department head shall notify the RAD list
of applicants eligible for makeup exam

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 95.5 The department shall submit the grade of the student taking make up exam
within three weeks from the start of the subsequent semester
95.6 A non-graduating student who is not actively enrolled but allowed to sit for
a make-up examination shall apply and register for the examination of at
least one month before the final examination of the course/module is
scheduled to be administered.
95.7 A graduating student within the final semester who fails to sit for final
examinations in one or more courses for valid reasons shall be allowed to sit
for make-up examination within three weeks of the following regular
semester. However, if such a student is in the first semester of the final
year, he shall be allowed to sit for make-up examinations within three
weeks of the following semester.
95.8 Any “I” grade not removed within a month from the start of the subsequent
semester shall be converted to an “F” grade.
95.9 If it is discovered by the concerned body that a student has intentionally
submitted wrong evidence to sit for makeup examination, he shall be given
an “F” in the course(s) and shall be dismissed from the University for one
semester.
95.10 Where the department/program has not accepted an application for
makeup exam, the RAD shall automatically change the "I" grade to "F”
grade upon notification of rejections of application for make-up exam.
95.11 All makeup examinations are subject to fees to be prescribed by the RAD

ARTICLE 96: Repeating Courses

96.1 A student with „Fx „shall take supplementary exam, whereas those who
scored „F‟ grade shall repeat that course.
96.2 A student with a „Fx‟ may sit for supplementary exam only for a maximum
of two courses in a semester. The total number of supplementary exam shall

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 not exceed four for three years program and six for programs more than
three years program
96.3 A student who has obtained “F” grade in a course shall be allowed to take
re-exam in the semester/module term where the course is delivered
96.4 The re-exam may be taken in the same semester within two weeks if the F
grade jeopardized the survival of the student or if he is graduating student
96.5 A student who scored a grade of ‟F‟ for any prerequisite and core course for
the third time will be dismissed for academic reasons.
96.6 A student who scored „F‟ for generic courses twice may apply for course
allergic
96.7 A graduating student in his last semester or a readmitted student may

apply to his/her department to repeat course/s in which he obtained a „ C
‟or below grade. However, no such course may be repeated more than once
unless it is a required course for graduation.
96.8 A grade of a student for repeated exam shall be accepted as it is. The
previous „F‟ grade shall be shown as cancelled on transcript to indicate that
the exam has been repeated and the new grade shall be included in
computation of the SGPA in the reporting period.
96.9 A student who obtains an “F” grade in a course/module may repeat the
course/module in consultation with his academic advisor until the “F”
grade is removed whenever it is offered. However, if the student does not
remove an “F” grade after repeating twice and if such a course/module is
not a major course/module, the department head or program head may
offer the student an equivalent course upon the recommendation of the
academic advisor or course/module team leader / may recommend an
equivalent course/module
96.10 A student who has been allowed to repeat a course/module based on an
original “D” grade cannot repeat the course/module unless it is required
to remove the student‟s academic deficiency for graduation.

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 96.11 If a student repeating a course/module based on an original grade of “F”
or “D” grade scores an “F” grade, the last “F” grade shall be final unless
the student is allowed to take the course/module again. Previous grade or
grades of “F”, or “D” shall be shown as canceled on the transcript to
indicate that the course/module has been repeated; and the new grade
shall be included in the computation of the SGPA in the new reporting
period.
96.12 Students repeating courses in which they scored “F” grades must register
for the course/module and carry out all academic activities pertaining to
the course
96.13 Notwithstanding sub arts. 96.1 to 96.12 of this provision, the relevant
program or department under the school of medicine may prohibit course
repeating or re-examination for „ F „ or „ Fx „ or „ D „ grades. However, such
restrictions shall be effective only when they are explicitly mentioned in
the curriculum of the concerned program

ARTICLE 96: Re-Examinations

97.1 A graduating student or other student in any year who may not have a
possibility of repeating a course(s) due to discontinuity of an academic
program may be allowed to take re-examinations
97.2 Re-examination may be granted where:
97.2.1 The courses/modules are those that the student had taken during
the foregoing semesters of the program; and
97.2.2 If the student is able to qualify for graduation or probation by
scoring C in the re-exam as a result of the re-examination;
97.2.3 The maximum number of courses shall be two for a graduating
student and a maximum of four for a non-graduating student
97.3 A student who fails in the final year essay or project shall be allowed to re-
register for the essay or project during the subsequent semester.

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 97.4 Re- examinations shall be administered any time within two weeks after the
commencement of the subsequent semester
97.5 The RAD shall determine and notify the specific dates of re-examination.
97.6 Notwithstanding article 75.5 of this provision, grades shall be submitted
within five days from the last date of examination.
97.7 The grade obtained by virtue of re-examination shall be recorded as it is

ARTICLE 98: Academic Standing of Undergraduate Students

98.1 A student who earned “(C)” grade or above in all courses of a semester
shall be in good standing.
98.2 Academic Standing of Undergraduate regular Students shall be determined
as per the following table.
Summary related to dismissal and warning for regular and in-service
First Year Second year and above
Semester I II III
Credit hour or ECTS 15-19 or
taken interval 27-32 30-38 or 60-64 >45 or >90
SGPS<1.5 Both SGPA < 1.75 and CGPA <2.00 Both SGPA < 1.75 and CGPA <2.00
Conditions for Academic _ Either SGPA < 1.75 or CGPA < 2.00, Either SGPA < 1.75 or CGPA < 2.00,
Dismissal and if warned last semester and if warned last semester
_
SGPA< 1.50 SGPA< 1.50
SGPS 1.50-
Conditions for Warning 1.74 Either SGPA < 1.75 or CGPA < 2.00 Either SGPA < 1.75 or CGPA < 2.00

98.3 Academic Standing of Undergraduate CEP and Part-time Students shall be

determined as per the following table.
Summary related to dismissal and warning for CEP and Part-time
Semester I II Third semester and above
Credit hour or ECTS
9-12 or 14-20 18-24 or 27-30 27-36 or 54-60
taken interval

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 Both SGPA < 1.75 and CGPA <2.00 Both SGPA < 1.75 and CGPA
SGPS<1.5 <2.00

Conditions for
_ Either SGPA < 1.75 or CGPA < 2.00, Either SGPA < 1.75 or CGPA <
Academic Dismissal
and if warned last semester 2.00, and if warned last semester

_
SGPA< 1.50 SGPA< 1.50
Conditions for Either SGPA < 1.75 or CGPA <
Warning SGPS 1.50-1.74 Either SGPA < 1.75 or CGPA < 2.00 2.00

98.4 A student who scores SGPA less one in any semester or who has been
under consecutive academic dismissal shall be dismissed for good.
98.5 Notwithstanding sub arts 98.2 and 98.3 of this provision, academic standing
of medical students shall be determined as per the relevant curriculum in
the school of Medicine

ARTICLE 99: Discretionary probation

99.1 The function of discretionary probation, which can only be granted by the
respective department, is to allow students who fall below the required
academic standards to continue their studies.
99.2 The department may consider, in particular, health, and family issues which
the department believes may have affected the performance of the student
99.3 The student applying for probation shall have CGPA greater than 2.25, and
Semester GPA more than 1.5
99.4 Without prejudice to article 99.3 of this provision, a student may be placed
on discretionary probation if, as a result of this inquiry, it is determined that
valid reasons exist to explain and justify that academic failure can be
removed and the candidate can achieve the required academic standards at
the time of graduation
99.5 When a candidate is placed on probation the candidate shall be notified by
the head about his/her status and what is expected of him/her by way of

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 academic performance in the future, the restrictions or requirements
stipulated by the probation and the consequence of failure to meet these
conditions
99.6 A student shall be dismissed after being placed on warning for one
semester and on probation for another consecutive semester if he doesn‟t
remove himself from probation by attaining a CGPA of 2.00

ARTICLE 100: Re-admissions

100.1 Without prejudice to arts.98 and 99 of this legislation, all re-admissions shall
be processed in accordance with the procedures laid down under this
provision.
100.2 The department may approve readmission based on the availability of
facilities and the necessary budget, where the student is dismissed for
academic reasons or withdrew for valid reason.
100.3 Readmission regulations of the University shall apply to all regular, part
time, advance standing, in-service and Distance and Continuing Education
students.

ARTICLE 101: Readmission Procedures

101.1 Any student seeking readmission shall fill the necessary forms and submit
them to the registrar. The registrar shall forward the application to the
department for consideration.
101.2 A students who discontinued his studies without applying for withdrawal
may qualify for re-admission provided he produces official evidence from
an appropriate institution
101.3 A student who withdrew from the University, for valid reasons, while in
good academic standing, shall get priority for readmission.
101.4 A student, who is dismissed for academic reasons and who is readmitted,
shall repeat the semester from which he/she has been dismissed

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101.5 A readmitted student shall be allowed to take only the course/s he has
shown academic deficiency
101.6 A student who applies after five years from his last withdrawal shall be
responsible for all costs that result from change or revision of curriculum
101.7 A student who, for reasons beyond control, discontinues studies may
apply for re-admission into the same program for any number of times as
long as the curriculum that he has been enrolled has not phased out.
101.8 The student applying for re-admission may request to be placed to the
freshman program or complete the program by covering costs where the
curriculum of his initial admission has phased out
101.9 A student who has more than 90% attendance shall be readmitted before
two weeks to the final exam of the semester where he is eligible for
readmission
101.10 Re-admission of academically dismissed students
101.10.1 A student may be readmitted after dismissal if the dismissal was
not due to disciplinary measure and the maximum duration of stay
in the program has not expired or is not likely to expire before the
completion of the remaining courses of study
101.10.2 The student shall apply for re-admission at least after one semester
following withdrawal from the University
101.10.3 A dismissed regular student, who is re-admitted and allowed to
repeat a course/module or courses in a given semester, may be
dismissed indefinitely, for not attaining good academic standing
upon determination of status
101.11 A students may be admitted as new student into the CEP as per the rules
and regulations of continuous education program

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ARTICLE 102: Cut-off point for readmission
102.1 Cut-off Semester Average Grade point /CGPA for readmission of an
academically dismissed student in any enrolment (Regular, in-service, CEP
etc.) shall be as follows:

YEAR First Second Third Fourth Fifth

Semester I II I II I II I II I II
SGPA 1 - - - - - - - - -
Cut off minimum points
CGPA - 1.50 1.75 1.85 1.92

102.2 Any readmitted student may be allowed to repeat courses in which the
student scored below “C”.

ARTICLE 103: Supplemental Examination for Graduation Failures

103.1 A student who fails in an examination during the last semester of the final
year may be given supplemental exams during the first two weeks of the
subsequent semester
103.2 No accommodation and cafeteria services shall be provided for students
who take supplemental exams
103.3 Distance and Continuing Education students who sit for supplemental
examinations shall pay examination fees for each course
103.4 A student must register for the semester during which he sits for the
supplemental exam

ARTICLE 104: Waiver

Where unique reasons exist that prevent the student to take a given course, the
department may propose the waiver of course/module requirements for a
particular student to be approved by department Council. The council in
approving waiver it shall provide options to fulfill the graduation requirements
of the student.

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ARTICLE 105: Graduation Requirement of Undergraduate Program
The following constitute requirements for graduation:
d) The student has no “F”, “ NG”, or “ I” grade in any course
e) The student must achieve a minimum CGPA of 2:00 in all courses
f) The student must take all the required courses/modules and the
minimum credit hours set by the curriculum of the respective academic
program should be satisfied.

ARTICLE 106: Graduation with Distinction and Great Distinction

The following shall constitute the requirements for academic distinction upon
graduation
a. A student who, upon completion of the requirements for the bachelor
degree, has a CGPA > 3.75 shall graduate with very Great Distinction.
b. A student who, upon completion of the requirements for the bachelor
degree, has CGPA between 3.5 to 3.74 shall graduate with great
distinction
c. A student who, upon completion of the requirements for the bachelor
degree, has CGPA between 3.25-3.49 student shall graduate with
Distinction.

ARTICLE 107: The University medal for regular students

107.1 The University Medal is a prize awarded every year at the commencement
exercise to two outstanding regular students (at least one of them a female
student) from each College/Institute/School.
107.2 The award is made on the basis of academic excellence, gender, good
character, and participation in extra-curricular activities. The CC of each
academic unit shall, each year, recommend to the Senate its outstanding
student for the latter‟s approval.

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107.3 The University Medal shall be awarded on the basis of the following
criteria:
a) Eligible students for the award shall be differentiated by academic
excellence (90%), and
b) Good character and involvement in extracurricular activities (10%).
Such activities are counted only for those who can present official
documents from governmental and non -governmental organizations
for unpaid professional and public service. Evidences from political and
religious organizations shall not be considered. The valuation of official
documents presented shall be determined by the college
/Institute/School council
c) A student with disciplinary record during his stay in the university
shall not be legible for a medal prize competition.
d) student who fulfilled the above criteria but transferred from other
higher learning institution could be awarded a medal provided he has
spent 2/3 of the time required to obtain that degree within the
University
e) A female student will be given priority in case there is a tie.

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 PART VIII: ACADEMIC RULES AND REGULATIONS FOR GRADUATE
PROGRAMS
ARTICLE 108: General Provisions on Graduate Program
108.1 Each academic unit may offer programs of study and research leading to
the Master of Arts (M.A.), the Master of Education (M.Ed.), the Master of
Science (M.Sc.), the Master of Laws (LL.M), and similar other post-
graduate degrees. The academic unit may also, as conditions permit, offer
such programs of study and research leading to PhD degrees, post
doctorial and post-graduate diplomas.
108.2 The academic units shall function through Department Graduate
Committees
108.3 The Senate may establish through separate directive university wide
graduate program coordination office
108.4 All University-wide policies, rules and regulations shall mutatis mutandis
apply to the graduate programs.
108.5 Academic unit may run joint graduate programs in collaboration with
other universities to create capacity to run programs on its own and/or
complement each other for better competency of the graduate programs. In
such cases special procedures may be set to administer such programs in
agreement with the collaborating institution.
108.6 A minimum academic rank of staff offering courses in the graduate
program shall be assistant professor for masters, and associate professor
for doctorate degrees, respectively. However, in case of critical shortage of
staffs, the department graduate committee may propose staff with the rank
of lecturer (for masters program) for approval by the DC, and assistant
professor (for PhD program) with the approval of the concerned senate
standing committee

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ARTICLE 109: The Department Graduate Committee (DGC)
109.1 Department may establish a Department Graduate Committee (DGC),
hereinafter referred to as the DGC
109.2 Compositions and Term of Office.
109.2.1 The DGC shall be composed of the Department Head as Chairperson
and at least three staff members but not exceeding seven with the rank
of Assistant Professor or above to be elected by the DC.
109.2.2 The term of service of elected members of the committee shall be three
years.
109.2.3 A member shall be eligible for re-election.
109.3 Duties and Responsibilities
The DGCs shall:
a) supervise all activities of the programs;
b) approve status of the students,
c) prepare periodic reports on its activities and submit the same to the
academic unit ;
d) recommend and/or approve a research adviser for each graduate
student;
e) Recommend members of examining Board for thesis, dissertation and
other qualifying examinations for approval by the DC;
f) review and approve thesis research proposals submitted by graduate
students under the supervision of their academic advisors;
g) oversee settings of entrance examinations and screen candidates and
approve for admission;
h) screen and assign graduate students eligible for teaching assistantship;
i) attend to all academic problems that concern the academic unit at
graduate studies level;
j) Suggest revision and amendment of policies, rules and regulations
governing graduate studies in the academic unit;

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 k) approve graduate program course/module offerings and thesis research
proposals of graduate students;
l) Propose new programs for approval by the DC concerning new graduate
programs for subsequent approval by the Senate and periodically assess
and evaluate existing ones;
m) accomplish all other duties assigned by the DC and the university
graduate school

ARTICLE 110 : Admission to the Graduate Program (GP)

110.1 General Admission Provisions
110.1.1 A candidate who has a high scholastic standing, whose professional
experience has been superior and who has received good
recommendations shall be given priority for admission.
110.1.2 Notwithstanding article 109.1.1 of this provision, priorities in
admission may be granted to government sponsors.
110.1.3 The minimum intake of a master program shall be five students.
However, the optimum (minimum and maximum) number of
students in the different graduate programs shall be determined by
the respective DC taking into consideration the number of staff,
availability of space, cost, and demand for training.
110.1.4 The academic unit may, from time to time, include additional
admission requirements in conformity with university rules and
regulations. These may be of general application or may pertain to
specific programs of graduate studies.
110.1.5 Admission to regular and other graduate programs is processed by
the registrar and granted by the respective academic
departments/units based on the requirements in the curriculum
including entrance examination.

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 110.1.6 Admission to the masters and PhD graduate programs shall be
given to candidates who have successfully completed the academic
requirements for the first and second degrees, respectively.
110.1.7 Given the availability of space, admission to a graduate program
shall be on competitive basis in line with the admission
requirements of the specific curriculum.
110.1.8 A candidate shall cover living and all other expenses
110.1.9 Admission for regular students may take place twice in a year
depending on the number of applicants and available resources in
the University
110.1.10 the graduate school may adopt special PhD admission program
110.1.11 Admission Requirements for Masters Programs
110.2 Academic Requirements
110.2.1 The applicant must have completed the academic requirements for
the Bachelor Degree in the specific/related field(s) of study at the
University or any other recognized institution of higher learning as
recommended in the respective curriculum.
110.2.2 The applicant must meet satisfactorily the selection criteria which
may include the entrance examination to be administered by the
academic units concerned. Foreign applicants shall, in lieu of
sitting for entrance examination, submit English language
proficiency. The university may provide English language tests.
110.3 Additional requirements
110.3.1 Academic units may, for pedagogic reasons or special requirements
of the field of study, set appropriate age limits subject to the
approval by the senate
110.3.2 Academic units may also set appropriate work experience
requirements after obtaining the bachelors degree subject to the
approval of the senate

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 110.3.3 The candidates must produce a sponsorship letter from their
sponsoring organization(s) or deposit, in cash, tuition fee for the
semester they are applying prior to registration if they are self-
sponsored.

ARTICLE 111: Provisional Admissions

111.1 Students admitted to a program from a field of specialization other than
the intended area of specialization will be required to take undergraduate
courses which will be determined at the DGC.
111.2 A student given provisional admission has to complete the prescribed
courses before being formally accepted as a regular graduate student. The
performance of the student in the prescribed undergraduate courses shall
not be considered but it shall appear on the transcript.
111.3 The duration of the student's stay in the University as a provisionally
admitted student shall be determined by the Academic units concerned,
but shall not exceed one academic year.
111.4 A provisionally admitted student who has satisfactorily completed the
prescribed undergraduate courses shall be granted regular graduate
student status.
111.5 A provisionally admitted student may, upon permission of the DGC,
register for and take graduate level courses as qualified.
111.6 A provisionally admitted student must obtain a grade of at least C in the
undergraduate courses taken as prescribed in sub-article 76.1 of this
legislation

ARTICLE 112: Transfer of Postgraduate Students between Institutions

112.1 The DGC may allow transfer applications where the applicant has
successfully completed a minimum of one semester of study in a similar

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 graduate program in another institution; and when he meets the special
requirements of the program he is applying to
112.2 Upon admission of such a student, the DGC program coordinator shall
determine the courses from which the student is to be exempted

ARTICLE 113: Enrollment and Registration at the Graduate Program

113.1 Application for admission into the graduate program shall be processed
before the beginning of each semester.
113.2 Every PG student must register at the beginning of each semester in order
to keep enrollment active. A student who fails to maintain continuous
registration without officially withdrawing from the PG program shall be
considered to have dropped out.
113.3 In exceptional cases, the DGC program coordinator may in consultation
with the RAD allow registration after the closure of the deadline for
registration without prejudice to the quality of academic programs.
113.4 Notwithstanding sub article 91.2 of this provision, a student who is not
able to continue his study due to his delay in registration may apply in
writing for readmission to the graduate program.

ARTICLE 114: Program of Study for Graduate Studies

114.1 The program of study for graduate studies shall be based on thesis and
course-work or course-work alone under special conditions
114.2 Within the general program of the academic units, candidates shall have
their programs of study approved by the DGC of the academic unit in
which they are enrolled. The candidate shall study under a thesis advisor
who may be assisted by a co-advisor and/ or an advisory committee for a
doctoral student if and when required. The supervisor and the student
advisory committee shall be approved by the DGC.

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ARTICLE 115: Credit requirements and course/module Load
115.1 A total of 9 credit hours or equivalent ECTS per semester shall be
regarded as typical full load for a full-time master‟s candidate for
programs requiring thesis work. Under special circumstances, the DGC
may allow for additional three credit hours more than the full load,
115.2 A total of 6 credit hours or equivalent ECTS per semester shall be
regarded as full load for full time PhD candidate. The DGC may allow for
additional three credit hours where the PhD involves course work greater
than the full load
115.3 A minimum of six credit hours or equivalent ECTS shall be allotted to
Master Thesis and 12 credit hours or equivalent ECTS for PhD
Dissertation.
115.4 The credit requirements for candidates shall be determined as per the
specific curriculum.

ARTICLE 116: Duration of Study

116.1 Completion of the master's programs shall take a minimum of one
academic year in all academic units.
116.2 A Master candidate may be allowed to continue for up to a maximum of
four years if it can be shown that the extension is required by force
majeure and if it is recommended by the student‟s advisor or program
coordinator DGC. Such extension of time shall be recommended every
semester subject to approval by the DGC
116.3 Completion of the PhD programs shall take a minimum of two years two
academic years in all academic units
116.4 A PhD candidate may be allowed to continue for up to a maximum of six
years if it can be shown that the extension is required by force majeure and
if it is recommended by the student‟s advisor, or program coordinator.

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 Such extension of time shall be recommended every semester subject to
approval by the DGC

ARTICLE 117: The Grading System

117.1 Examinations are graded as per the following letter grading system with
corresponding points.
117.2 To complete courses in a program graduate, a candidate needs to obtain a
minimum CGPA of 3.00 and a maximum of one “C” grade in all courses
for Masters and no “C” grade for PhD candidate.

ARTICLE 118: Academic Status of Graduate Students

118.1 At the end of each semester, the DGC shall examine the case of each
candidate who has failed to maintain the minimum CGPA requirement of
3.00. The inquiry shall attempt to determine why the candidate failed,
and whether there is reason to believe the candidate will meet the
required academic standards in the future. A candidate may be placed on
discretionary probation if, as a result of this inquiry, it is determined that
valid reasons exist to explain and justify that academic failure can be
removed and the candidate can achieve the required academic standards
at the time of graduation.
118.2 A first year graduate student is subject to dismissal without first being put
on probation if academic performance falls below 2.50 in the first semester
results.
118.3 Any first year graduate student who achieves SGPA between 2.50 and
3.00 shall be placed on probation by the DGC and any such student who
had been placed on probation shall be subject to dismissal if the student
fails to achieve SGPA of 3.00 in the next semester.
118.4 No candidate subject to dismissal may expect discretionary probation as a
matter of right.

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ARTICLE 119: Repeating Courses at Graduate Program
119.1 Courses with "C" grades or lower may be repeated when the CGPA of the
student is less than 3.00. For PhD student all courses with “C” grades or
lower shall be repeated.
119.2 The DC, with the recommendation of the course/module instructor and
the DGC, may allow a student with a grade of “C” or lower to take re-
exam, instead of repeating the course, by assessing the overall
performance or special conditions of the student on individual basis.
119.3 A student may not repeat or take re-exam in a course/module more than
twice unless it is required for graduation.
119.4 The final grade for repeated courses or a course/module in which re-exam
has been taken shall be recorded and used for computation of CGPA.
119.5 A student repeating course or sitting for re-exam shall be responsible for
all costs required for repeating or re-examination

ARTICLE 120: Withdrawal and Readmission

119.2 Withdrawal
119.2.1 A student who wishes to withdraw from the GP must consult
academic advisor
119.2.2 Unless there are compelling reasons, official withdrawal forms shall
be completed within 30 days of discontinuation of classes.
119.2.3 A candidate who fails to comply with the prescribed deadline, as per
art.119.3, of this provision, shall present readmission application
within three weeks before the beginning of the semester that he is
seeking for registration.
119.2.4 The RAD shall prescribe fees for processing readmission applications
119.3 Readmission
119.3.1 A candidate in good academic standing who discontinues studies
may apply for readmission into the discontinued semester.

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 119.3.2 A candidate suspended for disciplinary reasons qualifies for
automatic registration as soon as the student has served the term
119.3.3 A candidate who has been dismissed for academic reasons may apply
for readmission on the following grounds:
a) If the student, at the end of the first semester, had obtained a SGPA
of not less than 2.5.
b) If the student, at the end of second semester had obtained a CGPA
of not less than 2.75
119.3.4 No student who has been dismissed on academic grounds shall be
readmitted more than once regardless of transfer from other
Universities.

ARTICLE 121: Transfer from one Program to another in the Graduate Program
121.1 A graduate student registered in one graduate program may be allowed
to transfer to another program where:
121.2 The candidate presents a letter in support of the desired transfer from a
sponsor where applicable; and
121.3 The candidate has completed not more than half of the originally joined
program (50% of the course/module work); and
121.4 The candidate satisfies the academic requirements for admission into the
program to which transfer is sought; and
121.5 Receiving DGC have agreed and thereupon signed in the transfer format;
121.6 Dismissed students shall not be allowed to transfer
121.7 Course exemptions shall be determined by the academic units receiving
the candidate.

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ARTICLE 122: The Graduate Thesis
122.1 General Requirements
122.1.1 A thesis shall constitute an individual's effort in academic pursuits
to identify and analyze problems by applying sound methodology.
122.1.2 A thesis shall constitute a partial fulfillment of the requirement for
the Master‟s or PhD Degree, except in a program where it is not
required.
122.2 Selection and Approval of Thesis Topic
122.2.1 The topic for thesis work shall be selected in consultation with, and
prior approval of, the thesis advisor.
122.2.2 The topic of the thesis of each candidate shall be approved by the
DGC not later than the time of the candidate's enrollment into the
second half of the program.
122.2.3 The thesis proposal shall be defended in public
122.3 Format of Thesis
The university wide graduate program coordination office shall issue detailed
guidelines on thesis preparation, submission, and defense format, and including
deadlines
122.4 Procedures for Examination and Submission of Thesis
When a candidate, after conferring with the advisor, gives notice of readiness to
submit a thesis, the DGC shall appoint an examining board and select an external
examiner. The external examiner shall be identified in good time and obtain a
copy of the thesis of the candidate at least four weeks before the date set for the
defense. The Board shall have a minimum of three consisting of at least one
external examiner.
122.5 Thesis Evaluation
122.5.1 Based on the results of the open defense and assessment of the
thesis by each member of the Board of Examiners, the thesis that is
defended shall be evaluated as follows:

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 a) Accepted
i) Accepted with no change,
ii) Accepted with minor changes to be made to the satisfaction of the internal
examiners , or
iii) Accepted with major modification to be made to the satisfaction of
internal examiner, and chair
iv) If a thesis requires substantial changes in substance, which are to be made
to the satisfaction of members of the examining Board or its designate, the
examining board's report shall include a brief outline of the nature of the
changes required and indicate the time by which the changes are to be
completed.
b) A thesis shall be evaluated as rejected if
i. The work does not meet the required standards; or
ii. The work is plagiarized as judged by the examining Board; or
c) The work has been already used to confer a degree from this or another
University. However, this shall not preclude the candidate from submitting
such work provided enough extra work has been done to expand the scope and
depth of the subject.
122.6 Thesis Rating
A thesis work shall be rated as follows:
a) Thesis paper/ project work examination
Name of the Candidate
Thesis Components Points
i. Abstract ………………………………. _____ (5%)
ii. Materials and Methods ………………. _____ (15%)
iii. Literature Review ……………………. _____ (10%)
iv. Result and Discussion ……………….. ____(40%)
v. Summary and Conclusion ………….… _ (10%)
b) Oral defense Examination

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 i. Manner of presentation ………………. ________(5%)
ii. Confidence in the subject matter …….. (5%)
iii. Ability of answering questions ………. (10%)
Total ______ (100%)
Evaluation result (Excellent (A), Very Good (B+), Good (B), Satisfactory (B-), Fail (C))
_______________________
________________
Name of Examiner Signature Date

122.7 The Grading scales of each rank are as follows

Rank (%)*
Excellent ≥ 90
Very Good [80≤ X < 90)
Good [65 ≤ X < 80)
Satisfactory [50 ≤ X < 65)
Fail < 50

* Evaluation weight (%) = 0.5 x External examiner’s + 0.35 x Internal

examiner’s + 0.15 x Chairperson
122.8 A Thesis that is defended and accepted may be rated "Excellent", "Very
Good", "Good" or "Satisfactory" which may appear on the transcript but
will not be used for calculation of the CGPA of the student.
122.9 A rejected thesis shall be rated "Fail" and shall be repeated fully or partly
depending on the recommendations of the examiners
122.10 Final Thesis
122.11 The candidate should correct the thesis in accordance with the decision of
the Board of Examiners and submit it to the Chairperson of the DGC upon
the recommendation of the internal examiner.

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 122.12 The university wide graduate program coordination office shall
determine particulars regarding the publication requirements for PhD
award.

ARTICLE 123: Advisor ship

123.1 Selection of Advisor(s)
123.1.1 The DGC shall assign thesis advisor(s) to the graduate program
student. The DGC may assign co-advisor when it deems it necessary.
123.1.2 Notwithstanding article 105.1.2, the DGC shall assign one advisor and
one co-advisor for a doctoral student. The DGC may assign more than
one co-advisors
123.1.3 The thesis advisor(s) shall be:
a) A full-time academic unit member with the academic rank of assistant
professor and above for Masters Program and Associate Professor and
above for PhD; or
b) A person(s) outside of the University in the required area of
specialization with a PhD degree or MD with specialty or DVM with
masters degree who will be able to submit a letter of commitment in
advising the student
123.1.4 The advisor(s) shall be responsible for proper and regular advising of
the student that must include feedbacks and or critics in writing
123.1.5 The thesis advisor shall prepare and notify his advisee regular
schedule of communication for discussion and advices on the thesis.
Lack of adequate time or lapse of communication for any other reason
shall not be accepted as a ground of excuses in case of poor thesis
work.
123.1.6 The thesis advisor shall notify his intention to withdraw within ten
days from his appointment. The thesis advisor may withdraw his

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 responsibility as thesis advisor at any time for force majeure and the
co-advisor shall take over.
123.1.7 A student may apply in writing stating reasons for change of advisor
with ten days from the date of notification. The DGC shall change
thesis advisor if it is convinced that the assignment would be
prejudicial and injurious to the performance of the student.
123.1.8 The optimum number of students that an instructor can advise shall be
determined by the DGC taking into consideration the workload of the
instructor, the number of students in the academic unit, and other
prevailing conditions.

ARTICLE 124: The External Examiner

Selection and Appointment
124.1 One external examiner shall be assigned for each master‟s thesis work.
The DGC shall assign more than one external examiners for PhD work
124.2 The DGC shall select external examiners based on merit
124.3 In all cases, external examiners must have an academic rank of at least
Assistant Professor (or equivalent) for Masters and Associate Professor (or
equivalent) for PhD. Exceptions shall be approved by the DC on a case by
case basis when presented to it by the concerned DGC.
124.4 An external examiner shall be external to the University.
124.5 Former staff members can be assigned as external examiners
124.6 External examiners from outside the higher education system such as
from industry, or research institutions may be selected when necessary.

ARTICLE 125 Participation in Assessment Procedures

125.1 The external examiner shall submit his assessment to the board of
examiners chair as per the marking format

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 125.2 The signature of the members of the Board of examiners shall be required
as evidence of their decision on the student‟s thesis work.
ARTICLE 126: Graduation and Award of Credentials to Graduate Students
126.1 A candidate who fulfills the requirements laid down in this Legislation
shall be recommended by the dean/director on behalf of
College/institute/SC to the University Senate, through the Office of the
RAD, for the award of the appropriate credential.
126.2 No academic record of a student may be sent to a specific address or given
to a third party without a legal representation.
126.3 Upon presentation of legal representation, the third party must sign with
his /her fingerprint upon receiving the documents.
126.4 The third party must also sign a testimony to the effect that he will bear
full responsibility for any dispute or inconvenience that may arise due to
misleading the Office of the registrar into sending records to organizations
or persons who have no legal claims to the documents.
126.5 Students who have dropped out, withdrawn or graduated from
University must present an official clearance paper to obtain records and
other services for the first time. Third parties of such students must also
present clearance papers of the students they represent.

ARTICLE 127: Clearing

127.1 Clearance
127.1.1 Upon withdrawal or graduation, students must undergo clearance
procedures.
127.1.2 A student who has not observed and fulfilled clearance procedures
shall be denied use of University services without prejudice to the
power of the university to take relevant legal and administrative
measures for default in fulfilling clearance procedure within a
permitted time deadline.

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 PART IX: STUDENTS AFFAIRS
ARTICLE 128 Student Discipline
128.1 Without prejudice to article 70 and the power of student service director
office to issue further disciplinary rules, all student disciplinary matters
shall be governed under part ix of this legislation.
128.2 Scope of application
128.2.1 Conducts prohibited by this legislation are unacceptable in all
campuses, classrooms, and in any education related setting outside the
campus such as during institutional trips, meetings and social events
128.2.2 Acts committed off University premises and not connected with any
University sponsored or supervised activity shall not entail
disciplinary measure constitute under this legislation.
128.2.3 Every member of the University Community, whether a student or a
staff member, shall be responsible to report to the appropriate
authority any acts, within his knowledge, which would appear to
show a violation of prohibited acts under this legislation or other Code
of Conducts issued by the RAD or student service director.
128.2.4 The powers of the President and the Senate are delegated, as specified
herein, to bodies composed of elected students and Staff members.
128.3 Without prejudice to the power of each academic unit to enforce
disciplinary measures, the primary responsibility for the implementation
of provisions pertaining to the Code of Conduct of Students shall be
vested on the RAD office

ARTICLE 129 Discipline committee

129.1 In each campus of the University there shall be at least one Students‟
Discipline Committee.
129.2 The discipline committee shall be composed of the RAD office as a
secretary of the committee, one from the office of student service

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 (member), one male (member) and one female student proposed by the
students‟ council (member), one continuing and distance program student
representative where the case involves evening and continuing education
student, (member), one academic staff appointed by the campus
committee (chair). The academic staff shall chair the discipline committee,

ARTICLE 130 Powers and responsibilities of discipline committee

130.1 The discipline committee shall screen and ascertain the merits of the case
in a fair and impartial procedure that ensure due process of law in the
screening process
130.2 The discipline committee shall communicate its findings and
recommendations in writing to the RAD office.
130.3 The discipline committee shall be accountable to the RAD office
130.4 Each member of the Students‟ Discipline Committee shall serve for a
period of two years at the end of which he/she may be re-elected.

ARTICLE 131 Meeting and Decision

131.1 The discipline committee shall dispose disciplinary cases without delay.
The committee shall draw a time line of disposing a case to be approved
by the director of the RAD office.
131.2 A majority (50+1) of the discipline committee composes a quorum
131.3 The discipline committee shall pass its decision by majority ( 50+1 )
131.4 The discipline committee shall duly observe due process of law. The
discipline committee shall in particular respect the right of the student to
be heard and defend all allegations presented against him

ARTICLE 132 Prohibited Acts that constitute grounds for oral warning
a. Improper placement of cafeteria equipment items such as tray, tea cubs,
spoon etc intentionally.

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 b. Infringing the normality of queue in areas where student service is delivered
at cafeteria and in other similar services
c. Washing hands within the cafeteria
d. Disturbing other students with high sounds such as by opening mobile
phones, radio, tape and making noises in areas where a common service is
delivered
e. Creating conditions that can harm private or common health of other
students
f. Posting pictures in doors, windows and the walls of dormitory
g. Unwillingness to show identification card at library, at entries to the campus,
at cafeteria, at exams, etc.
h. Washing foot, socks, etc. in hand and face bathe rooms
i. movement of tables and chairs from class rooms and halls without
permission by the concerned official or course instructor
j. Improper utilization of water and electric powers
k. Smoking in class rooms, dormitory, and cafeteria
l. Damaging ornamental plants and grasses within the university
m. Breach of any regulations issued by a competent University authority, such as
library, laboratory, cafeteria and housing regulations.
n. Depending on the nature and occurrence of the disciplinary offence under
this provision, the sanctions for violations of any one of the disciplinary
offenses under this provision shall be given by the Campus Student Service
office or the concerned head library
o. Disciplinary measures shall be communicated to the RAD office

ARTICLE 133. Prohibited Acts that constitute grounds for written warning
a. Have already oral warning because of offences stated under the article/s
given above and committed the same offences
b. Bringing person not allowed to cafeterias

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 c. Sharing bed with non-dorm members
d. Being drunk and disturbing the community
e. Taking food in to the dormitory
f. Sexual harassment
g. Improper utilization of University property such as tables, chairs,
television, computers, etc.
h. The initiations, organization or promotions of any student meetings or
demonstrations, without the permission of the competent university
authority
i. Dissemination, by written means, of defamatory material concerning any
other member of the community.
j. Depending on the nature and occurrence of the disciplinary offence, the
sanctions for violations of any one of the disciplinary offenses under this
provision shall be given by the Campus Student Service office
k. Disciplinary measures taken as per this provision shall be communicated
to the RAD office

ARTICLE 134. Prohibited acts that constitute grounds for free service
punishment in the university
a. Have already written warning having committed offenses stated under
article above (g) and repetition of such offenses will lead to this type of
sanction
b. Removing legal advertisements posted on advertising boards.
c. Bringing a person from outside the university in to the dormitory
d. Having sex inside the university compound
e. Crossing prohibited areas in the University
f. Crossing University campus compound fences
g. Depending on the nature and occurrence of the disciplinary offence, the
sanctions for violations of any one of the disciplinary offenses under this

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 provision shall be given by the Campus Student Service office or the
concerned head library
h. Disciplinary measures taken as per this provision shall be communicated
to the RAD office

ARTICLE 135. Prohibited acts that constitute grounds for suspension for a
period of one academic year
a. Have already sanctioned with free service and repeating such offences
will lead to this punishment
b. Dissemination whether by oral or written means of defamatory
expressions against any of member of the university community
c. Intimidating any member of the university community
d. Transferring university identity card or service card to other person
e. Having or possessing soundless weapons or dangerous tools inside
university compound
f. Sharing bed or allowing any access to dormitory to opposite sex student
g. Hacking and accessing others emails and IT facilities, misusing University
website, breaking University network and administration security,
deliberate virus dissemination
h. Instigating conflict such as political, ethnic or religious within the
university community
i. Possession of real, fake or other dangerous tools inside University
compound.
j. without the permission of the competent university authority conducting
of any student meetings
k. Initiations, organizations, or promotion of any student‟s demonstration
with
l. the purpose to disrupt result the University activities through
encouragement

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 m. of absences from classes without official permission
n. Manipulating university property or deliberate attempt to destroy
university property
o. Presenting or submitting others work as own work.
p. Intimidating or threatening of female students through verbal or non-
verbal means or any other form
q. Bullying a student or instructor or any member of the university
community member in any form
r. Selling liquors and drugs such as marijuana, chat, etc. inside the
university compound.
s. Depending on the nature and occurrence of the disciplinary offence, the
sanctions for violations of any one of the offenses provided for in this
Article shall be prescribed by Students‟ Discipline Committee.

ARTICLE 136. Prohibited Acts that constitute grounds for dismissal for good:
a. Any theft in the university compound
b. Taking or tearing out of any university property books
c. Theft or unauthorized accessing of records/data from the University data
base
d. Any attempt to seat for other person examination in the university
e. Attempting to fraud by copying signature or deleting any documents
f. Any attempt to harm someone from the university community with any
kind of weapons
g. Committing the act of rape
h. Violence on woman with the intention of committing rape
i. Sharing bed or allowing any access in the dormitory to non-students
j. Depending on the nature and occurrence of the disciplinary offence, the
sanctions for violations of any one of the offenses provided for in this
provision shall be prescribed by Students‟ Discipline Committee.

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 k. A student aggrieved by the decision of the Discipline Committee may
appeal to the President or to an official of the University so delegated by
the President for this purpose. The decision of the President or his
delegate shall be final within the University
l. Further disciplinary rules and measures may be issued by relevant offices
of the University with the authorization of the Senate

ARTICLE 137: Students Organization/Union

137.1 University Responsibility on Student Organizations
137.1.1 The University shoulders the responsibility of providing its students
with opportunities that would enable them to form student
organizations to be employed as self-government for enhancing their
academic pursuits and for developing their personalities through actual
participation in the democratic process of decision making
137.1.2 The University shall recognize and, within the limitations of its
resources, provide the necessary assistance to student organizations.
137.1.3 The modalities and procedures of recognition to student organizations
shall be as prescribed in this legislation.
137.2 Objectives of Students Organization(s)
137.2.1 Student organization(s) may be formed to pursue the objectives set
forth below:
a. To promote studies, research, academic discussions and publications
b. To supplement the University curricula by promoting such activities as
lectures, panel discussion, debates, seminars, field trips, theatre, films,
art exhibitions and other recreational activities among members of the
University community and the society.
c. To promote communication, understanding, tolerance and co-
operation among University students, other members of the University
community and the University administration

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 d. To foster the social and cultural lives of students
e. To supplement and participate in the socioeconomic activities of the
society at large
137.3 Basis of Students Organizations
137.3.1 Without prejudice to the general objectives set forth in this provision,
student organizations may be formed by students of the University on
University -wide, campus wide, college -wide or department -wide
basis to pursue their specific objectives.
137.3.2 Student organizations may also be formed based on special needs such
as students of the female sex or students with physical impairments.
137.3.3 A University-wide student organization may be formed consisting of
student members of the University either through the direct
membership of individual students; or through the student
organizations.
137.3.4 Two or more students‟ organizations may be formed at a campus,
college or department level on the basis for the same objectives and
purposes
137.3.5 Where two or more applications are submitted for recognition to this
effect, the application with more members might be granted support
and recognition. The applicant with lesser members may be recognized
but not supported.
137.3.6 When other organizations with same objectives are emerged during the
next academic year, the ones with more members get support and
recognition.
137.4 Requirements for Obtaining Recognition
137.4.1 Students‟ organizations interested to apply for recognition and/or
support shall have more than 20% of their members out of the total
number of students at campus, college or department levels.

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137.4.2 Recognition to a student organization may only be accorded upon
submission of an application signed by all members of the organization
or provisional committee.
137.4.3 Application for recognition shall be submitted to the RAD office.
137.4.4 Application for recognition shall be accompanied by the constitution of
the student organization containing inter alia the following particulars:
i. The name of the organization;
ii. The list of its founding members along with their signature and
department‟s names;
iii. A brief and precise statement of the objectives of the organization;
iv. The basis of membership of the organization;
v. The procedure of election of the leadership of the organization
including their terms of office and the ground for their removal
from office before their terms of office expire,
vi. The functions and mandates of the leadership of the organization;
vii. The procedure for the convening of meetings of members and of
leadership;
viii. The procedures applicable to amend the constitution; and
ix. The manner of keeping, maintaining and auditing the financial
resources of the organization and of the preparation and
publication of its financial reports.
ii. The procedure to enroll new members
137.5 Common Provisions
137.5.1 No student organization may admit as its member or represent any
person who is not a registered student of the University.
137.5.2 No student organization may elect to any of its top three offices any
student who has not completed at least one full year of study at the
University provided, however, that probationary status does not
preclude a student from holding office

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 137.5.3 A duly established disciplinary body may disqualify a student from
holding office on established disciplinary grounds.
137.5.4 No student organization shall deny membership to any student on
ethnic, gender, religious, regional, linguistic or other similar
discriminatory grounds.
137.5.5 No student organization that does not provide in its constitution for the
democratic election of its officers and for the democratic procedure of
passing decisions shall be recognized.

ARTICLE 138. Rights and Duties of Student Organization(s)

138.1 A duly recognized student organization has the right to:
a) Arrange gatherings outside normal class hours upon the express
permission of the relevant University authorities
b) Raise funds to finance its legitimate objectives and to support the
programs of the University.
c) Present considered views, grievances, proposals and recommendations
to the University authorities.
d) Organize educational and/or recreational events, trips and programs in
consultation with the relevant authorities of the University.
e) Discuss and express in print or otherwise considered views regarding
issues of national and/or international interest and concern in
accordance with the provisions of this legislation.
f) Undertake any other activity incidental and/or conducive to the
attainment of its objectives.
g) Represent its members before any forum with the University authorities
on matters pertaining to its membership;
h) Use University facilities with the prior permit of the relevant
University authorities;

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 i) Participate in the meetings of the organs of the University relating to
academic and administrative matters directly affecting students'
interests in such manner as the Senate standing Committee shall
determine.
138.2 A duly recognized student organization has the duty to:
138.2.1 Observe and respect rules and regulations issued by the University;
138.2.2 Use University facilities with due care and sense of responsibility;
138.2.3 Use funds and other resources under its custody only for the
attainment of its lawful objectives;
138.2.4 Submit to the RAD office a duly audited annual financial report and
publish the same for the benefit of its members;
138.2.5 Notify the RAD office of the names of its newly elected leadership, if
any; and give prior notice to the RAD office of any meeting/s of
whole members of the organization to be held within the premises of
the University and of any use to be made of University facilities and
property.

ARTICLE 139 Suspension and Withdrawal of Recognition of Student

Organizations
The president, in consultation with RAD office and other concerned bodies, may
withdraw the recognition accorded to any student organization at a University
level on the following grounds, when;
a) The organization has clearly violated its constitution to the detriment of
the University or its members;
b) The organization has ceased to exist as a result of dissolution or in fact ;
c) The organization has sponsored or encouraged activities which violate the
University activities; or
d) Material conditions on the basis of which recognition was accorded are
found to no longer exist.

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 e) For organizations established at campus and college or department levels,
the RAD office in consultation with the concerned dean/s may withdraw
the recognition accorded to any student organization on the grounds
listed above.
f) The President/RAD office shall, before suspending or withdrawing
recognition, provide the concerned organization with the opportunity to
be heard.

ARTICLE 140 Disciplinary Offenses of Student Organizations and their

Leaderships
140.1 Leadership of any student organization that use of University facilities
without securing the authorization of the relevant University authorities
and any student who wilfully participates therein shall be subject to the
penalties provided for in the provisions pertaining to Students Code of
Conduct in this legislation.
140.2 Any student who engages in any activity on behalf of a student
organization not recognized by the University or on behalf of a student
organization whose recognition has been suspended or withdrawn shall,
without prejudice to penalties imposed for offences against national law,
be deemed to have violated the Students Code of Conduct and shall be
subject to the penalty therein prescribed
140.3 Disciplinary measures taken pursuant to the above sub-articles are
without prejudice to the liability of any student organization and of any
individual student to pay damages for any harm done to University
facilities and property.

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 PART X: Supremacy of the Legislation

ARTICLE 141. Application

No rules, regulations or practices shall, in so far as inconsistent with the
provisions of this legislation and the HEP be applicable to matters provided
under this Legislation.

ARTICLE 142. Duty to report Violation of the legislation

142.1 The president, the vice presidents, office holders, and any member of the
university community shall observe and respect the enforcement of this
legislation
142.2 Any member of the community, who becomes aware of the violation of
the rules of this legislation, shall report forthwith to his immediate
supervisor or to a member of higher managing body of the University

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 PART XI Power to issue Directives and guidelines

ARTICLE 143. Power to issue

The president, the vice presidents with the authorization of the president, and
the senate standing committees are delegated to issue directives, and guidelines
in pursuant to their respective mandate for the proper implementation of this
legislation

ARTICLE 144. Participation

The President, the Vice Presidents by virtue of the power delegated to them, and
the senate standing committees in exercising the powers vested on them by
virtue of this legislation, shall ensure the observance of the principles of fairness,
transparency, and staff participation

ARTICLE 145. Review by the senate

The Senate may revoke or cancel directives or guidelines at any time with 50 +1%
vote of its members

ARTICLE 146: Revocation of decisions by the president

Without prejudice to the power of the Senate under articles 145 and sub art.8.2 of
this legislation, the President is mandated to renounce or cancel any act of his
subordinates if he finds it inconsistent with this legislation, Senate directives, and
his presidential guidelines or decrees, or any other laws of the land.

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 PART XII: Interpretation and Amendment of the Legislation

ARTICLE 147: Interpretation of the Legislation

147.1 The power to interpret any provision of this legislation is vested on the
Senate.
147.2 The Senate may adopt separate directive governing referral procedures for
interpretation of any provision of this legislation
147.3 The senate shall have the highest authority on any matters arising under
this legislation

ARTICLE 148: Amendment of the Legislation

148.1 Amendment of any provision/s of this legislation may be initiated by any
concerned Academic community member or organ of the university.
However it can only be considered provided that it is supported by at
least one-third of the Senate members.
148.2 Amendment of any provisions of this legislation shall be approved by at
least two-third vote of the Senate voting members

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 PART XIII: MISCELLANEOUS PROVISIONS

ARTICLE 149: Transitory Provision

Cases pending prior to the coming in to force of this legislation shall be decided
in accordance with the provisions of this legislation if the applicant agrees.
However, matters related to student's grading and academic standing in non-
modular courses shall be determined by the Mekelle University Legislation 2004.

ARTICLE 151. Custody of the Legislation

The registrar and alumni directorate office shall be the custodian of the original
text of this legislation. Only copies sealed by the registrar and alumni directorate
office can be used for official reference of the legislation. The registrar and
alumni directorate office may use special codes or reference numbers in releasing
copies of the legislation to the concerned offices and interested persons.

ARTICLE 152: Effective Date

This legislation shall be effective as of Sene 25, 2006 E.C.

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