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Consumables Purchasing Process

Consumable Purchasing involves procuring non-stock items directly expensed to a cost object, following a process from Purchase Requisition (PR) to Vendor Payment. Key transaction codes include ME51N for PR creation and MIRO for invoice posting, with optional Goods Receipt (GR). Best practices emphasize proper account assignment and budget review before purchase order creation.

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chandra mohan reddy vemannagari
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22 views3 pages

Consumables Purchasing Process

Consumable Purchasing involves procuring non-stock items directly expensed to a cost object, following a process from Purchase Requisition (PR) to Vendor Payment. Key transaction codes include ME51N for PR creation and MIRO for invoice posting, with optional Goods Receipt (GR). Best practices emphasize proper account assignment and budget review before purchase order creation.

Uploaded by

chandra mohan reddy vemannagari
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Consumable Purchasing (Process Code: BNX)

Overview

Consumable Purchasing refers to the procurement of non-stock items such as


office supplies, repair tools, or maintenance parts that are not managed in
inventory. These materials are directly expensed to a cost object (e.g., cost
centre, internal order).

Business Process Flow

PR with Account Assignment → PO with Account Assignment → GR


(optional) → IR → Payment

1. Create PR with account assignment (e.g., cost centre)


2. Create PO with the same account assignment
3. Goods receipt (optional for non-valuated items)
4. Invoice posting
5. Vendor payment

Key T-Codes

Process T-Code
Create Purchase Requisition ME51N
Create Purchase Order ME21N
Goods Receipt (optional) MIGO
Invoice Posting MIRO
Display PO ME23N
Vendor Line Item Display FBL1N

Navigation Path

• PR with Account Assignment:


Logistics → MM → Purchasing → Purchase Requisition → Create
• PO with Account Assignment:
Logistics → MM → Purchasing → Purchase Order → Create
Important Tables

Table Description
EBAN Purchase Requisition
EKKO Purchase Order Header
EKPO Purchase Order Item
EKKN Account Assignment in PO
MSEG Material Document Line Item
RBKP Invoice Document Header
RSEG Invoice Document Item

Account Assignment Categories

Code Description
K Cost Centre
F Order (Internal Order)
P Project
A Asset
C Sales Order

Real-Time Business Scenario

Scenario: An IT company orders office chairs and printer cartridges for internal
consumption. These are not stock-managed.

1. PR is created with account assignment 'K' for cost centre.


2. PO is created with reference to PR.
3. GR is skipped (optional).
4. MIRO is used for invoice posting.
5. Payment made via F110.

Step-by-Step Example

1. ME51N – PR for item with Account Assignment = K (cost centre 1000)


2. ME21N – Create PO with same assignment (auto-filled if PR copied)
3. MIGO – GR (optional)
4. MIRO – Invoice posting
5. F110 – Payment
Common Errors & Solutions

Error Message Solution


Enter account assignment for
"Account assignment mandatory"
consumables
"GR not allowed for non-valuated
Set GR non-mandatory in PO or skip
material"
"Cost centre not found" Ensure cost centre is active and valid
Check OBYC & valuation class
"Cannot determine G/L account"
mapping

Integration with Other Modules

Module Role in Process


FI Expense posting to G/L and cost centre
CO Cost allocation for internal usage
MM Handles PR/PO creation and vendor invoice

Best Practices

• Use proper account assignment category for transparency.


• Enable GR non-valuated checkbox in PO item details if GR is desired.
• Use document type specifically for consumables (e.g., UB, NB).
• Review cost centre budget availability before PO creation (via Funds
Management if enabled).

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