Civil Aviation - Technical (Barbados)

GENERIC AIR LTD.

MAINTENANCE CONTROL MANUAL

SERIAL #
Revision: Original Date : ________________

Page 1

GENERIC AIR LTD.

MAINTENANCE CONTROL MANUAL

ADDRESS PAGE

Name of Owner __________________________________________________________ Address: ________________________________________________________________ Tel: _______________ Fax: _______________ Location of A/C: _________________________________________________________ Maintenance Contractor: ___________________________________________________ The contents of this manual describe the maintenance system in use for companys operation. Prepared by: __________________________ Revision: Original Dare : ____________________ Page 2 DATE: ______________________

GENERIC AIR LTD.

MAINTENANCE CONTROL MANUAL

CERTIFICATION

Approval: This Maintenance Control Manual (MCM) has been evaluated and accepted by the Technical Director Aviation, Barbados.

for Technical Director - Aviation

Revision: Original Date : ______________ Page 3

GENERIC AIR LTD.

INDEX Cover Address Certification Index: Page 1.

Page 2. Page 3. Page 4 5 Page Number

Section 1

Introduction and Description 1.1 Distribution List 1.2 Amendment Procedure 1.2.1 Amendment Control Sheet 1.2.2 Amendment Record 1.3 List of Effective Pages 2 2.1 2.1.1 2.2 2.2.1 3 3.1 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 Organisation Chart Company Personnel Aircraft Operated Maintenance Co-ordinator AMO Technical Publications Parts and Material Supply Maintenance Procedures Aircraft Inspection Program Defect Control & Minimum Equip. List Ads and SBs Life Limited and TBO Control Weight and Balance Control Mandatory Occurrence reporting Aircraft Logbooks Unscheduled Maintenance Aircraft Status Board Recurring Defects

6 6 7 8 9 10 11 11 11 12 12 13 13 14 14 15 15 16 16 16 17 17 17 18

Section

Section Section

Revision: Original Date : ___________________

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4.11Certificate of Maintenance Release, Maintenance Review and Duplicate Inspection 4.12 Inspection Interval Tolerance 4.13 Ferry Flight Permits 4.14 Dispatch Procedures 4.15 Servicing Section Section 5 6 Maintenance Records Company Self Audit

18 18 19 19 19 20 21-23

Appendix A Certificate of Release to Service, Certificate of Maintenance Release, Duplicate Inspection Statement. Appendix B Approved Inspection Programs. Appendix C Operations Specifications Appendix D Company Forms

Revision: Original Date : ___________________ Page 5

GENERIC AIR LTD.

SECTION 1

- INTRODUCTION AND DESCRIPTION

GENERIC AIR LTD. operates on demand charter service (or scheduled service) as approved by Operations Specifications, within the Eastern Caribbean. GENERIC AIR LTD. aircraft are maintained in accordance with current Barbados Civil Aviation Authority standards by (AMO) , an Approved Maintenance organisation holding valid certification from the Barbados Civil Aviation Authority. This manual complies with the regulatory requirements of ---------------------------------------- and shall not be contrary to any provision of the principal regulations.

SECTION 1.1 1 2 3 4

- DISTRIBUTION LIST GENERIC AIR LTD. AMO (_______________________) BCAA AIRCRAFT COPY

Revision: Original Date : _____________________

Page 6

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SECTION 1.2 A) B) C) D) AMENDMENT PROCEDURES

Amendments required by changes in a regulation, type of operation or equipment shall be drafted by the maintenance Co-ordinator. A copy of the required amendment will be forwarded to the Barbados Civil Aviation Authority Office along with amendment instructions. Upon receipt and acceptance by the Civil Aviation Authority, amendments shall be issued to manual holders, with copies of the amendment control sheets. Each amendment page shall show the amendment number and effective date in the lower left hand corner. A vertical line should be used in the left hand margin to indicate the amended areas. A list effective pages will be included with each amendment. Approved amendments will be distributed to all manual holders for insertion. Those manual holders will complete the amendment control sheet and return it to the Maintenance Co-ordinator of Generic Air Limited within 30 days of receipt.

E) F)

List of Effective Pages 1) 2) 3) 4) The list of effective pages will indicate all change in revision status. All revisions will be numbered in sequence and the date of each revision shown in the revised list of effective pages. Each revision will be accompanied by new list of effective pages. The list of effective pages is located on Page 10.

Revision: Original Date : __________________ Page 7

GENERIC AIR LTD.

AMENDMENT CONTROL SHEET Amendment No. REVISION: Date: _____________
INSERT PAGES ANNOTATED

REMOVE PAGES ANNOTED

Prepared by _________________

Accepted by TD - A _______________

Amendment completed by: __________________ Date ________________

Revision: Original Date : ________________

Page 8

GENERIC AIR LTD.

AMENDMENT RECORD
AMENDMENT NO. ORIGINAL REVISION 1 REVISION 2 AMENDMENT DATE DATE INSERTED AND INITIAL

Revision: Original Date : __________________ Page 9

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PAGE# REV.# LIST OF EFFECTIVE PAGES DATE PAGE# REV.# DATE

Page 10

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SECTION 2 Organisation Chart

GENERAL MANAGER

MAINTENANCE CO- ORDINATOR

AMO SECTION 2.1 1. 2. 3. - COMPANY PERSONNEL

GENERAL MANAGER GENERIC AIR LTD. __________________________ MAINTENANCE CO-ORDINATOR. _________________________________ AMO. ________________________________________

SECTION 2.1.1 - AIRCRAFT OPERATED TYPE MODEL REGISTRATION

Revision: Original / Date : ____________________ Page 11

GENERIC AIR LTD.

SECTION 2.2 - DUTIES AND RESPONSIBILITIES MAINTENANCE CO-ORDINATOR
The Maintenance Co-ordinator is responsible for the coordination of all maintenance. He will ensure that these activities are accomplished in accordance with this manual. He shall remove the aircraft from operational status when maintenance considerations are required. He is responsible for the scheduling of checks required by the Approved Inspection Program and for making arrangements with the Maintenance Organisation for the performance of work. He is also responsible for the safe keeping of the maintenance records and ensuring that defects are recorded and rectified in accordance with this manual. If an aircraft develops defects while away from the designated maintenance facility, he is responsible to arrange for the necessary maintenance required to return to service. A copy of this manual will be included in the aircraft documents when embarking on extended cross-country journeys. He is also responsible for maintaining the aircraft status record up to date and for conducting records reviews from time to time. SECTION 2.2.1 - MAINTENANCE ORGANISATION The Maintenance Co-ordinator is responsible for ensuring that all maintenance performed by the AMO is recorded and properly certified. He shall ensure that work performed is conducted in accordance with the Maintenance Organisation Exposition Manual (MOEM) approved for his maintenance organisation and that it conforms to the provisions of this manual, and the Approved Maintenance Program for the model of aircraft being maintained. Should the aircraft become unserviceable while away from Barbados, the Maintenance Co-ordinator will keep a list of acceptable repair stations available, and will seek TD - A approval before engaging their services. This also applies when sending aircraft out of Barbados for specialised repair work.

Revision: Original Date : ______________________ Page 12

GENERIC AIR LTD.

SECTION 3

- TECHNICAL PUBLICATIONS

Will be supplied by the Maintenance Organisation per the contract. It is the duty of the Maintenance Co-ordinator to periodically audit the Maintenance Contractors facilities to ensure that all required technical publications are available and are kept current.

SECTION 3.1

- PARTS AND MATERIAL CONTROL

(You have two options with regard to spare parts. Choose the one which applies) All parts and materials required for the servicing and maintenance of the companys aircraft will be furnished by the AMO per the contract. It is the responsibility of the Maintenance Co-ordinator to ensure that only parts that are properly certified shall be used. All documents and tags relating to the certification of parts used on company aircraft shall become a part of that aircrafts records. Parts shall be acquired and stored in accordance with the procedures contained in the AMOs manual.

OR
All parts and materials required for the servicing and maintenance of the companys aircraft will be purchased and controlled by the company. It is the responsibility of the Maintenance Co-ordinator to ensure that only parts purchased from approved sources with proper certification shall be used in the maintenance of company aircraft. Parts will be issued to the AMO by the Maintenance Co-ordinator as required. All documents and tags relating to the certification of parts used on company aircraft shall become a part of that aircrafts records. Parts controlled by the company will be kept in a suitable storage facility which will protect them from deterioration.

Revision: Original Date : ______________________ Page 13

GENERIC AIR LTD.

SECTION 4

- MAINTENANCE PROCEDURES

All maintenance of aircraft shall be in compliance with BARBADOS CIVIL AVIATION REGULATIONS. Work performance shall be in conformance with the manufacturers maintenance manuals and the Approved Maintenance Program for the companys aircraft. The Maintenance Co-ordinator will arrange with the AMO for the scheduling of the required maintenance. The Maintenance Co-ordinator is responsible to ensure that the AMO has all the necessary inspection forms and documents and logbooks shall be returned to the Maintenance Co-ordinator for checking prior to the aircraft being released. SECTION 4.1 - AIRCRAFT INSPECTION PROGRAM

See Operations specifications --------- and --------- in Appendix C of this manual. Daily Insp./Check: Performed by the Pilot. Recorded in the technical log book prior to first flight of the day. Does not require a Certificate of Maintenance Release. Periodic Inspection: Each aircraft shall be inspected in accordance with the Approved Inspection Program for that type. A copy of the Approved Inspection Program is contained in appendix B of this manual. Additional Work Sheet: Form supplied by the AMO to be attached to inspection check sheets for use by maintenance personnel to record defects and rectification during maintenance events. Completed forms shall be retained in the aircrafts permanent file unless the information has all been transcribed to technical log book. Deferred Defects List: attached to the front of the technical log. It is used to record all defects which are deferred in accordance with section 4.2 of this manual. Flight crews and maintenance personnel must consult this form daily to ensure that any deferred defect will not compromise the intended flights.

Revision: Original Date : ____________________ Page 14

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SECTION 4.2 - DEFECT CONTROL AND MINIMUM EQUIPMENT LIST (See Operations Specifications ------- contained in Appendix C to this manual.) Pilots will record all defects in the aircraft technical log as soon as possible after the flight, and prior to further flight. They must then consult the aircraft MEL for guidance. If the defect is an O item, the pilot may defer it subject to the conditions stated in the MEL. He/she must also advise the Maintenance Co-odinator of the defect upon return to base, in order that rectification may take place in the time indicated by the MEL. If the defect is not an MEL item, but the pilot determines through consultation with the Maintenance Co-ordinator and the contracted AMO that it is not a defect which affects the airworthiness of the aircraft, it may be deferred. When it is determined that a defect may not be deferred by pilot (M items in the MEL, or aircraft airworthiness items), the pilot must contact the Maintenance Co-ordinator who will make suitable arrangements for qualified maintenance personnel from the contracted AMO to inspect and repair the aircraft as necessary. The deferred defect will be recorded in the aircraft technical log book, marked as deferred in accordance with section xx-xx of the MEL or deferred after consultation with [name of person] and signed by the person doing the deferral. The category of the MEL item, (i.e. A, B, C, or D) must also be recorded in the logbook. Then it will be transferred to the Deferred Defect log page at the back of the technical logbook until cleared. It is the duty of the Maintenance Co-ordinator to ensure that all deferred defects are cleared with the time frame indicated by the MEL. All deferred defects which are considered minor defects must be cleared at or before the next scheduled aircraft inspection. The Maintenance Coordinator or the contacted AMO will ensure that all parts required to rectify deferred defects are ordered in time to effect the repair when due. SECTION 4.3 - Airworthiness Directives (ADs) and Service Bulletin (SBs)

The Maintenance Co-ordinator is responsible for monitoring ADs. If any ADs affect the companys aircraft he will notify the Maintenance Organisation within the compliance time so the necessary action can be taken. Airworthiness Directives shall be completed by the AMO and compliance entered into the maintenance record. The AMO will notify the Maintenance Co-ordinator of any AD which has a recurring inspection requirement, for tracking on the Status Record. Manufacturers Service Bulletins etc., are optional unless they effect the finite life limit of a part or component. Service Bulletins become mandatory on the basis of an AD. Each publication is to be reviewed by the Maintenance Co-ordinator. Revision: Original Date : _________________ Page 15

GENERIC AIR LTD.

SECTION 4.4

- Life Limited and Time Between Overhaul (TBO) Control

Life limited and hard time TBO components shall be tracked on the status record per section 4.9 of this manual. All life limited items on completion of service will be scrapped or identified by appropriate tagging and stored with their historical records until disposed of. All TBO items will be overhauled in accordance with TD - A approved times. Removal of life limited and hard time overhaul items shall be recorded in the aircraft technical logbooks. SECTION 4.5 - WEIGHT AND BALANCE CONTROL See Operations specification ---------- contained in Appendix C to this manual. Weight and Balance amendments will be submitted in accordance with the requirements of the Civil Aviation (Air Navigation) Regulations, 1984, Part II Regulation 23. Any changes to the aircraft equipment shall be recorded on the aircrafts Installed Equipment List. Any changes to Weight and Balance and Equipment List require a maintenance release by the AMO.

SECTION 4.6

MANDATORY OCCURRENCE REPORTS (MORs)

Reportable service difficulties which occur shall be reported to the maintenance co-ordinator who will prepare and submit the report to the TD - A, in the manner prescribed in the Civil Aviation (Air Navigation) Regulations, 1984, Regulation 92 and Paragraph 13 of the Sixteenth Schedule.

Revision: Original Date : _______________________ Page 16

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SECTION 4.7

- AIRCRAFT LOGBOOKS

Logbooks are to be maintained in accordance with Civil Aviation (Air Navigation) Regulations 1984, Regulation 22. It is the Maintenance Co-ordinators duty to ensure that all logbooks are kept current, and in a neat and legible manner. For the purposes of recording times in logbooks, Civil aviation (Air Navigation) Regulations, Seventh Schedule, the times when the aircraft took off and landed shall apply. All certifications shall be entered into the appropriate aircraft log book(s). Checks and additional work items as recorded on Supplemental/Additional Work Sheets. Shall be retained on the aircrafts file.

SECTION 4.8

- UNSCHEDULED MAINTENANCE IN BARBADOS

From time to time, unscheduled maintenance may be required while the aircraft is located beyond the availability of the contracted AMO facility. Where this is the case, an alternate AMO, holding the appropriate maintenance specification, may be engaged to accomplish the required work, if within Barbados. When out of country, the Maintenance Coordinator will advise the TD - A of the maintenance facility he intends to use, prior to engaging their services. The Maintenance Co-ordinator is responsible for authorising unscheduled maintenance.

SECTION 4.9

- AIRCRAFT STATUS RECORD

The Maintenance Co-ordinator will maintain a status record. This record is utilised to provide up to date information for scheduling of maintenance checks on the aircraft and other special equipment. The Maintenance Co-ordinator will be advised on a daily basis as to the proposed flight activity of each aircraft so that he/she may determine if there are enough hours left before the next scheduled maintenance event to complete the proposed flights. Flight crews will be advised before the start of the days flying of any upcoming maintenance events.

Revised: Original Date :______________________ Page 17

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SECTION 4.10 - RECURRING DEFECTS A record of recurring defects shall be maintained on aircrafts file by the Maintenance C0-ordinator. At each scheduled inspection the Maintenance Co-ordinator and the AMO will review the maintenance records of the aircraft for the preceding two months. A record of the results of this review will be retained by the Maintenance Co-ordinator for a minimum of two years. Any apparent recurring defect will be rectified by the AMO and the Aircraft Status Board noted to alert pilots to possible reoccurrence. If the defect appears again, the aircraft will be withdrawn from service for a complete investigation and will remain out of service until the Director of Maintenance of the AMO is satisfied the problem has been rectified. The report shall contain details of each occurrence and the rectification action taken together with any other pertinent details. The Recurring Defect form will be kept on file with the aircraft maintenance records. SECTION 4.11 - CERTIFICATE OF RELEASE TO SERVICE AND MAINTENANCE REVIEW The Certificate of Release to Service shall be issued in accordance with Civil Aviation (Air Navigation) Regulations 1984, Regulation 18.JCAR, See sample, Appendix A. The Certificate of Maintenance Review, as required by C A (A N) R 1984, Regulation 14, shall be issued every 120 days and at the time of the renewal of the Certificate of Airworthiness. See sample, Appendix A. Duplicate inspections shall be carried out in accordance with the procedures contained in the AMOs approved Maintenance Organisation Exposition Manual anytime maintenance functions are carried out on any system which can change the flight path, attitude, or propulsive force of the aircraft. See sample Appendix A. SECTION 4.12 -INSPECTION INTERVAL TOLERANCE Inspection intervals may be exceeded by a maximum of 10% (not to exceed 10 hours) for planning purposes, but the excess time must be counted when calculating the next inspection interval; i.e. check carried out at 108 hrs, next check due in 92 hours. All times are to be calculated in air time i.e. wheels off to wheels on. Time Between Overhaul (TBO) extensions for powerplants, propellers and emergency equipment will be requested from the TD - A and will be based on air time (flying hours). Revision: Original Date: ________________ Page 18

GENERIC AIR LTD.

SECTION 4.13 -FERRY FLIGHT PERMITS If for any reason the certificate of airworthiness of the aircraft should become invalid, the Maintenance Co-ordinator may request a ferry flight permit to the nearest maintenance facility. Any request will be in writing to the Technical Director - Aviation, allowing enough time for adequate review of the application by Inspectors. SECTION 4.14 -DISPATCH PROCEDURES On completion of scheduled maintenance, the AMO will review the aircraft records and determine when maintenance is next due and note in the technical logbook when the next scheduled event is due. The Maintenance Co-ordinator will transcribe this information to the aircraft status record and ensure notification is carried forward to subsequent pages of logbook until next inspection is due. Subject to any defects which may occur, or any ADs which may be issued, the aircraft may remain in service until that time. On completion of any maintenance performed on the aircraft, the Maintenance Co-ordinator is responsible to review the log books for proper maintenance release prior to the aircraft being placed in service. SECTION 4.15 - SERVICING Servicing requiring no maintenance release may be conducted by licensed pilots qualified on the type of aircraft serviced. This servicing will include refueling, topping up of oils and pre-flight inspections that are not part of a higher inspection. Servicing will be recorded in the technical log by an entry indicating what was serviced including the quantities of fuel or oil added and signed by the pilot. Pilots will be trained in servicing procedures by the Director of Maintenance of the AMO. A copy of their training rcord will be kept on file by the Maintenance Co-ordinator.

Revision: Original Date: ____________________ Page 19

GENERIC AIR LTD.

SECTION 5

- MAITNENANCE RECORDS

Maintenance records are the responsibility of the Maintenance Co-ordinator who will ensure that all documents are inserted into the appropriate aircraft logbooks and tags and records of checks etc., are placed on the aircraft file.

Revision: Original Date: __________________ Page 20

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SECTION 6: COMPANY SELF AUDIT

Every 6 months the Maintenance Co-ordinator will perform an audit of the Maintenance Contractor, the company, and its aircraft, using the following from as a guide. Any unsatisfactory findings will be investigated to determine the cause, and to effect a solution which will prevent a re-occurrence of the problem. Copies of these audits and the follow-up actions taken will be kept on file and made available to Barbados Civil Aviation Inspectors on request. MAINTENACE CONTRACTOR: (Audit all applicable items) 1: 2: 3: 4: Technical Library UNSAT Maintenance Engineering Manual current: Aircraft Manufacturers current: Engine/Propeller Manuals current: Component Manuals current: Manufacturers/Vendors S.B.s: Pertinent Airworthiness Directives: Civil Aviation Regulations: Type Data Sheets: Technical Records Life-Limited part status CMRs: Inspection Program status: Scheduled Inspection packages: Technical logbooks: Overhaul records: AD compliance: Major repair or alteration records: Organisation Staffing: Qualifications: Responsibilities: Training records: Facilities Hanger/work area: Tools and equipment; Fuel/oil/lubricant storage; SAT

Revision: Original Date: _______________Page 21

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Company Self Audit (continued) SAT 5: 6: 7: Support Shops Technical data availability: Staffing: Training: Tools and equipment calibration: Safety equipment: Storage areas: Lighting/ventilation: Housekeeping: Stores Stock levels: Storage conditions: Receiving procedures: Shelf-life limits: Identification of parts: Hazardous materials: Unserviceable parts handling: tool crib Tools/test equipment, calibration: Storage conditions: Security Adequacy of tooling: Condition of tooling: UNSAT

AIR CARRIER
1: Aircraft: Required documents: C of A: Certificate of Maintenance Review: C of R: MEL: Weight and Balance: Load manifests: Flight Manual: Aircraft Check Lists: Revision: Original Date: _______________ Page 22

GENERIC AIR LTD.

Company Self Audit (continued)

2: -

Operations manual: Route guide: Radio Licence: Company Maintenance Control Manual: Aircraft manuals: Office: -Required documents: AIP: NOTAMS: General Bulletin book: Operations Manual: Company Maintenance control Manual: Contractors Maintenance Engineering Manual: Aircraft Manuals: Airworthiness Directives: Service Bulletins:

Revision: Date:

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APPENDIX A CERTIFICATE OF RELEASE TO SERVICE I hereby certify that the work recorded above has been carried out in accordance with the requirements of the Barbados Civil Aviation (Air Navigation) Regulations 1984 and that in that respect the aircraft/equipment is considered fit for Release to Service.

Signature: ______________________ Lic./App.Nbr. ________________ Date _____________

Figure 1 CERTIFICATE OF MAINTENANCE REVIEW Aircraft Registration: __________ Type: ____________ S/N: ___________

INSPECTION RECORD REFERENCE ________________________________________ THIS MAINTENANCE REVIEW WAS CARRIED OUT ON

______ / ______ / _____

I hereby certify that a Maintenance Review of this craft, and such of its equipment as is necessary for its airworthiness, has been carried out in accordance with the requirements of the Air Navigation Regulations for the time being in force in Barbados. Signed: ___________________

Authority: __________________ Date: ______________________ THE NEXT REVIEW IS DUE ON OR BEFORE ______ / _____ / _____ Figure 2 Revision : Original Date: ______________

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APPENDIX A (Continued)

DUPLICATE INSPECTION We hereby certify that the Control System identified below has been inspected for Condition, Security and Functioning, as per the Civil Aviation Regulations currently in force, and found to be fully serviceable. In that respect, the aircraft is therefore considered to be airworthy and fit to release to service. System ___________________ Defect/Work Nbr. _______________ Date:_________ Stn:_________ Signature(#1) _____________________ Lic./App.Nbr. ___________________ Signature (#2)_____________________ Lic./App.Nbr: ___________________ Time:___________ Time:___________

Figure 3

Revision: Original Date: ____________

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APPENDIX B

Company approved Inspection Program(s) as listed on Operations Specification D-41

Revision: Date: Page 26

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APPENDIX C
Enter copied of companys Part D and E Operations Specifications here.

Revision: Date: Page 27

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APPENDIC D COMPANY FORMS

Revision: Date: Page 28