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    Procurement Organizational Structure - Bukidnon2nd

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    Jessica Christine Duetes Dumas
    The document outlines the composition and responsibilities of a Bids and Awards Committee (BAC) for procurement processes. It states that the BAC should include a chairperson, vice-chairperson, and members from regular offices represented in the BAC. It describes the roles of observers from COA, NGOs, and the private sector. It also discusses the Technical Working Group and BAC Secretariat and their functions in providing administrative and technical support to the BAC and procurement process.

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    Procurement Organizational Structure - Bukidnon2nd

    Uploaded by

    Jessica Christine Duetes Dumas
    107 views11 pages
    The document outlines the composition and responsibilities of a Bids and Awards Committee (BAC) for procurement processes. It states that the BAC should include a chairperson, vice-chairperson, and members from regular offices represented in the BAC. It describes the roles of observers from COA, NGOs, and the private sector. It also discusses the Technical Working Group and BAC Secretariat and their functions in providing administrative and technical support to the BAC and procurement process.

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    Procurement Organizational Structure.bukidnon2nd

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    The document outlines the composition and responsibilities of a Bids and Awards Committee (BAC) for procurement processes. It states that the BAC should include a chairperson, vice-chairperson, and members from regular offices represented in the BAC. It describes the roles of observers from COA, NGOs, and the private sector. It also discusses the Technical Working Group and BAC Secretariat and their functions in providing administrative and technical support to the BAC and procurement process.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    107 views11 pages

    Procurement Organizational Structure - Bukidnon2nd

    Uploaded by

    Jessica Christine Duetes Dumas
    The document outlines the composition and responsibilities of a Bids and Awards Committee (BAC) for procurement processes. It states that the BAC should include a chairperson, vice-chairperson, and members from regular offices represented in the BAC. It describes the roles of observers from COA, NGOs, and the private sector. It also discusses the Technical Working Group and BAC Secretariat and their functions in providing administrative and technical support to the BAC and procurement process.

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    PRIVATE

    GPPB DBM - PS

    SUPPLIERS / CONTRACTORS/ CONSULTANTS

    NATIONAL GOVT. ENTITIES

    GOCCs/ GFIs SUCS

    LGUs

    FOREIGN / LOCAL

    LCE
    BIDS AND AWARDS COMMITTEE (BAC) Chairperson Vice-Chairperson BAC Members (including provisional member)

    ......

    OBSERVERS
    1 COA 1 NGO 1 Private Sector

    TWG

    BAC Secretariat

    PROCUREMENT UNITS (End Users)

    LGU / BAC COMPOSITION


    A third ranking permanent official of the procuring entity. A third ranking permanent official BAC VICE-CHAIRPERSON of the procuring entity. At least one representative each from BAC MEMBERS the regular offices End User represented in the BAC

    BAC CHAIRPERSON

    OBSERVERS

    1 Commission On Audit (COA) 1 NGO Private Sector

    TECHNICAL WORKING GROUP


    Pool of Technical / Financial /Legal Experts

    BAC Secretariat

    1. Conduct the Bidding Process


    a) Advertise and/or post the invitation to bid b) Conduct Pre-Procurement and Pre-Bid Conference; c) Determine eligibility and qualifications of bidders during Opening and Preliminary Examination of Bids; d) Receive, open and examine Bids; e) Conduct the evaluation of bids; f) Undertake post-qualification proceedings g) Deliberates who will be determine as the Lowest/single Calculated Responsive Bid and recommend the award of the contract

    2. Recommend the following: a) award of contracts to the LCE or dulyauthorized representative; b) use of alternative methods; c) short-list of eligible bidders in case of consulting; d) bidder having the Highest Rated Bid, in case of consulting; e) imposition of administrative sanctions

    3. Ensure that the procuring entity abides by the standards set forth by the Act; 4. Resolve request for reconsideration; 5. Prepare an Annual Procurement Plan and Procurement Monitoring Report;

    6. Create TWG; and


    7. Invite observers and establishes criteria for inviting observers.

    1. Provide administrative support to the BAC. 2. Organize all BAC meetings. 3. Attend BAC meetings as Secretary. 4. Prepare minutes of the BAC meeting. 5. Take custody of the procurement documents responsible for the sale/distribution of bidding documents.

    BAC SECRETARIAT: FUNCTIONS AND RESPONSIBILITIES


    6. Assist in managing the Procurement process. 7. Monitor procurement activities and milestones for proper reporting to relevant agencies. 8. Consolidate PPMPs for review by the BAC/TWG. 9. Make arrangements for the pre-procurement and pre-bid conferences and Bid openings; and 10. Be the central channel of communications.

    1. Provide technical assistance in the procurement process. 2. Provide TA in the eligibility screening. 3. Provide TA in the evaluation of bids and post-qualification. 4. Jury Duty.

    OBSERVERS, TWG and BAC SERETARIAT have no right to vote during BAC meetings nor authorized to sign in behalf of the members represented.

    Head of the Procuring Entity


    Approving Authority

    Chief Accountant and his/her staff, unless any of the former were designated as end-user of the project (COA Circular 2003-04)

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