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Chapter

8
E-learning and Use of Technology in Training

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Objectives
After reading this chapter, you should be able to:
1.

2.
3.

4.
5.

Explain how new technologies are influencing training. Discuss potential advantages and disadvantages of multimedia training. Evaluate a Web-based training site. Explain how learning and transfer are enhanced by using new training technologies. Explain the strengths and limitations of elearning.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Objectives (continued)
6. 7. 8.

9.

Describe to a manager the different types of distance learning. Recommend what should be included in an electronic performance support system. Compare and contrast the strengths and weaknesses of traditional training methods with those of methods based on new technology. Identify and explain the benefits of new technologies that can be used to improve the efficiency of training administration.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Introduction
Technology is having a major impact on the delivery of training programs. Merrill Lynch is using e-learning for its financial consultants and planners because of its potential learning and accessibility advantages over traditional classroom training. Technology is changing learning and training in corporate settings, grade schools, high schools, colleges and universities.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

Technologies Influence on Training and Learning

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New technologies have made it possible to:

Reduce

the costs associated with delivering training Increase the effectiveness of the learning environment Help training contribute to business goals

New technologies include:

Multimedia Distance

learning Expert systems Electronic support systems Training software applications

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Technology has made several benefits possible:

Employees

can gain control over when and where they receive training. Employees can access knowledge and expert systems on an as-needed basis. Employees can choose the type of media (print, sound, video) they want to use in a training program.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Technology has made several benefits possible: (continued)

Course

enrollment, testing, and training records can be handled electronically, reducing the paperwork and time needed for administrative activities. Employees accomplishments in training in progress can be monitored.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Technology allows digital collaboration to occur:

Digital

collaboration refers to the use of technology to enhance and extend employees abilities to work together regardless of their geographic proximity. Digital collaboration includes:
Electronic

messaging systems Electronic meeting systems Online communities of learning

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Digital Collaboration (continued)

Digital collaboration can be:

trainers, experts, and learners interacting with each other live and in real time; just like face-to-face classroom instruction. Asynchronous non-real-time interactions; learners can access information resources when they desire them.
Synchronous

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Impact of new technology on the learning environment:

Prior to the introduction of new technology:

Learning

was a very linear process. Instructors presented information to the learners. Practice and applications occurred after instruction. Instructor/trainer and learner were only ones involved. Communication was one way from instructor to trainee. Trainee played passive role in learning.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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How technology has changed the learning environment: Classroom Learning Environment
Trainer / Instructor Delivery Content

Learner

Learner

Learner

Experts Resource Materials

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Impact of new technology on the learning environment: (continued)

Technology has allowed learning to become a more dynamic process.

The

learning environment has expanded to include greater interaction between learners and the training content. There is greater interaction between learners and the instructor. Instruction is primarily delivered to the learners online using the internet. Instructor is more of a coach and resource person.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Impact of new technology on the learning environment: (continued)

Learning

occurs through:

communicating

with other learners working on virtual team projects exchanging ideas interacting with experts discovering ideas and applications using hyperlinks
Experts

and resource materials are part of the learning environment.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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How technology has changed the learning environment: Technological Learning Environment
Trainer / Instructor Delivery Mechanism Content

Learner

Learner

Learner

Experts

Resource Materials Websites

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Multimedia Training
Multimedia

training combines audiovisual training methods with computer-based training. These programs integrate text, graphics, animation, audio, and video. Because this training is computer-based, the trainee can interact with the content. Can be delivered using the Internet or intranets.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Advantages and Disadvantages of Multimedia Training:

Advantages

Disadvantages

Self-paced Interactive Consistency of content Consistency of delivery Unlimited geographic accessibility Immediate feedback Built-in guidance system Appeals to multiple senses Can test and certify mastery Privacy

Expensive to develop Ineffective for certain training content Trainee anxiety with using technology Difficult to quickly update Lack of agreement on effectiveness

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Computer-Based Training
Computer-based

training (CBT) is an interactive training experience in which:

The

computer provides the learning stimulus, The trainee must respond, and The computer analyzes the responses and provides feedback to the trainee
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Computer-Based Training: CD-ROM, DVD, Laser Disc

A

personal computer enables animation, video clips, and graphics to be integrated into a training session. user can interact with the training material through using a joystick or touch-screen monitor.

The

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Computer-Based Training: Interactive Video

Interactive

video combines the advantages of video and computer-based instruction. Instruction is provided one-on-one to trainees via a monitor connected to a keyboard. Trainees use the keyboard or touch the monitor to interact with the program. It is used to teach technical procedures and interpersonal skills.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Computer-Based Training:
The Internet or Web-Based Training and E-learning

Internet-based training refers to training that is delivered on public or private computer networks and is displayed by a Web browser. Intranet-based training refers to training delivered using the companys own computer network.

The

training programs are accessible only to the companys employees, not to the general public.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Levels of internet-based training:

Communications

Online Referencing

Testing Assessment

Distribution of ComputerBased Training

Delivery of Multimedia

Delivery of Multimedia, Linking to Other Resources, Sharing Knowledge 6

Level

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The Internet or Web-Based Training and E-learning

(continued)

E-learning or online learning refers to instruction and delivery of training by computer online through the Internet or the Web. E-learning can include:

Task-based

support Simulation-based training Distance learning Learning portals

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The Internet or Web-Based Training and E-learning

(continued)
Characteristics
Involves

of e-learning:

electronic networks that enable information and instruction to be delivered, shared, and updated instantly. Delivered to the trainee using computers with Internet technology. Focuses on learning solutions that go beyond traditional training.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Characteristics of E-learning:
Link to Resources Other Training Materials Content Text Video Graphics Sound

Other Web-Based Training

Link to Electronic Performance Support Systems Learner Control Practice Pacing Feedback Content Accessibility

Collaboration and Sharing Communities of Practice Peers Other Trainees Experts Mentors and Advisors

Administration Enrollment Monitoring Progress Assessment

Delivery Internet / Intranet Web Distance Learning CD - ROM

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Advantages of E-learning
It supports companys business strategy and objectives. It is accessible at any time and any place. The audience can include employees and managers as well as vendors, customers, and clients. Training can be delivered to geographically dispersed employees. Training can be delivered faster and to more employees in a shorter period of time.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Advantages of E-learning (continued)

Updating is easy. Practice, feedback, objectives, assessment, and other positive features of a learning environment can be built into the program. Learning is enhanced through use of multiple media and trainee interaction. Paperwork related to training management can be eliminated. It can link learners to other content, experts, and peers.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Tips for Developing Effective Online Learning Consult with information technology experts before buying or developing a program. Online programs should incorporate learning practices. To teach interpersonal skills on the Web, get the learner actively involved. Give employees time for Web-based training. Keep Web-based learning events short.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Tips for Developing Effective Online Learning

(continued)

Design courses for available bandwidth or increase bandwidth. Avoid using plug-ins. Make sure that trainees know the basics. Allow trainees the opportunity to collaborate. Consider a combination of Web-based and face-toface instruction. Make trainees accountable for completing courses.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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The Internet or Web-Based Training and E-learning

(continued)

Virtual reality is a computer-based technology that provides trainees with a three-dimensional learning experience. Trainees move through the simulated environment and interact with its components. Technology is used to stimulate multiple senses of the trainee. Devices relay information from the environment to the senses.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Intelligent Tutoring Systems

Intelligent tutoring systems (ITS) refer to instructional systems using artificial intelligence. There are three types of ITS:

Tutoring Coaching

Empowering

environments

Tutoring is a structured attempt to increase trainee understanding of a content domain.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Components of intelligent tutoring systems:

Domain Expert
Provides information about how to perform the task

Trainee Model
Provides information about students knowledge

User Interface
Enables trainee to interact with the system

Training Session Manager

Interprets trainees actions and reports the results or provides coaching

Trainee Scenario Generator

Determines difficulty and order in which problems are presented to trainee
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Characteristics of Intelligent Tutoring Systems (ITS):

ITS

has the ability to match instruction to individual student needs. ITS can communicate and respond to the student. ITS can model the trainees learning process. ITS can decide, on the basis of a trainees previous performance, what information to provide to him.
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Characteristics of Intelligent Tutoring Systems (ITS): (continued)

ITS

can make decisions about the trainees level of understanding. can complete a self-assessment resulting in a modification of its teaching process.

ITS

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Distance Learning
Distance learning is used by geographically dispersed companies to provide information about new products, policies, procedures, and skills training and expert lectures to field locations. Features two-way communications between people. Involves two types of technology:

Teleconferencing Individualized,

personal-computer-based training
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Technologies for Training Support

New technologies such as expert systems, groupware, and electronic support systems are being used to support training efforts. These technologies are helping to capture training content so that it is available to employees who may not have attended training. These technologies provide information and decision rules to employees on an as-needed basis. Employees can access these technologies in the work environment.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Conditions when training support technologies are most needed:

Performance

of task is infrequent. The task is lengthy, difficult, and information-intensive. The consequences of error are damaging. Performance relies on knowledge, procedures, or approaches that frequently change.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Conditions when training support technologies are most needed: (continued)

There

is high employee turnover. Little time is available for training resources for training are few. Employees are expected to take full responsibility for learning and performing tasks.

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Training Support Technologies: Expert Systems

Expert

systems refer to technology that organizes and applies the knowledge of human experts to specific problems. Expert systems are used as a support tool that employees refer to when they have problems or decisions they feel exceed their current knowledge and skills.
Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Training Support Technologies: Expert Systems (continued)

Expert
A

systems have three elements:

knowledge base that contains facts, figures, and rules about a specific subject. A decision making capability that draws conclusions from those facts and figures to solve problems and answer questions. A user interface that gathers and gives information to the person using the system.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Training Support Technologies: Groupware

Groupware (electronic meeting software) is a special type of software application that enables multiple users to track, share, and organize information, and to work on the same document simultaneously. Companies have been using groupware to improve business processes, to improve meeting effectiveness, as well as to identify and share knowledge in the organization.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Training Support Technologies: Groupware (continued)

A

groupware system combines such elements as:

Electronic

mail Document management Electronic bulletin board

The

most popular brand of groupware is Lotus Notes.

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Training Support Technologies: Electronic Performance Support Systems

An electronic performance support system (EPSS) is an electronic infrastructure that:

Captures,

stores, and distributes individual and corporate knowledge assets throughout an organization, to Enable individuals to achieve required levels of performance in the fastest possible time and with a minimum of support from other people.

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.

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Technologies for Training Administration

Interactive Voice Technology

Imaging

Training Software Applications

Copyright 2002 by The McGraw-Hill Companies, Inc. All rights reserved.