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Northern Lights
College Staff Orientation 2014 Press F5 to start slideshow
Welcome to
Northern Lights College
B.C.s Energy College
Objective To provide all new staff with an awareness of: Who we are as an organization Where to go for information NLC policies and procedures
Agenda Review of NLC as an Organization Mission and Vision Departmental Roles & Responsibilities Human Resources What I need to know to be successful Where will I find the information I need Other Important Sessions (To Be Scheduled) Payroll/Benefits Finance
Organization Chart Board of Governors
Executive Assistant to the President & Board
President & CEO
The Presidents Senior Executive
Team
Educational
Operational
Programming Educational Services Accreditation Admissions Registration Student Records
Physical Buildings & Equipment
Information Technology Financial Services Staffing Recruitment Advertising
Educational Activities Vice President Academic & Research
Program Delivery
Curriculum Development Delivery of Programming Provision of Training Labs Educational Services to Students Instructional Support
Registrar
Educational Activities Vice President Academic & Research
Registrar
Program Delivery
Credentialing & Records
Curriculum Development Delivery of Programming Provision of Training Labs Educational Services to Students Instructional Support
Accreditation Admissions Registration
Granting Certificates &
Diplomas Student Records
Board of Governors Administer and direct the affairs of the institution. Board of Governors Positions 8 Ministry Appointed Members 1 Chair 1 Vice Chair 6 Members
4 Elected members 2 Student Board Members 1 Faculty Staff Member 1 Support Staff Member
More information about the Board Members and their
responsibilities can be found at: http:// www.nlc.bc.ca/AboutNLC/BoardofGovernors.aspx
Our Mission Northern Lights College provides the educational means for the continued growth and prosperity of our students, and the communities and businesses across northern British Columbia.
Our Vision Northern Lights College is seen as the post-secondary education provider-of-choice by our students, staff, communities and businesses.
Staff Only Web Site
Please take the time to orientate yourself to
the various links on this web page. Particularly under Benefits, Forms, and IT. http://nlc-staff.nlc.bc.ca/login.aspx?ReturnUrl=%2f
Staff Only Web Site
Please type in your
user ID and then your password these are the ID and PW that you use to sign on to your system
Scroll down for more options!
In order to fill out and submit
any forms on the system you must create a digital signature. Click on Forms/How to:
FORMS and
LINKS Please take a moment to review some of these helpful links
There will be other sessions to cover Payroll and Finance
Scroll down for more options!
Creating a Digital Signature
Click on How to create a
digital signature and follow the instructions. If you are having difficulty with the process please send and email to the IT Helpdesk and they will assist you.
helpdesk@nlc.bc.ca
Telecommunications Guide
Follow the link to learn how to use all the functions on your telephone.
Click on the telephone that is like the one on your desk. Please note the model #
Voice Mail Guides
Temporary Greetings Benefits of Using Temporary Greetings: You can customize your message You set it for a specific number of days You dont have to remember to deactivate it once you are back Information Needed Before Activating: Dates you will be away Number of days youll be away Draft of your message
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location
1080 2080 3080 4080 5080
Dawson Creek & Regional
Fort St. John Fort Nelson Chetwynd Tumbler Ridge
3. Enter your password
4. Press 8 for User Option 5. Press T for Temporary Greeting 6. Enter the number of days 7. Record your greeting
Temporary Greetings 1. Pick up your phone
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location
1080 2080 3080 4080 5080
Dawson Creek & Regional
Fort St. John Fort Nelson Chetwynd Tumbler Ridge
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location 3. Enter your password
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location 3. Enter your password 4. Press 8 for User Option
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location 3. Enter your password 4. Press 8 for User Option 5. Press T for Temporary Greeting
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location 3. Enter your password 4. Press 8 for User Option 5. Press T for Temporary Greeting 6. Enter the number of days
Temporary Greetings 1. Pick up your phone 2. Dial the voicemail server for your location 3. Enter your password 4. Press 8 for User Option 5. Press T for Temporary Greeting 6. Enter the number of days 7. Record your greeting
Cancelling a Temporary Greeting
1. Pick up your phone 2. Dial the voicemail server for your location
1080 2080 3080 4080 5080
Dawson Creek & Regional
Fort St. John Fort Nelson Chetwynd Tumbler Ridge
3. Enter your password
4. Press 8 for User Option 5. Press T for Temporary Greeting 6. Enter the number of days = 0 7. Hang up
Accessing your Email Over the Web
Click icon to add picture
Click on this Line
Outlook Web Application
Sign in with your regular User name /PW
Once you sign in you will be in your inbox
All off your emails
will appear here.
Please note that you have
access to your calendar, contacts, and task list via the Outlook Web App, too.
Your NLC Email Account
Once a new email is
opened, click on To. The global address book will appear. Please use proper email etiquette in your correspondence and follow NLC policies.
Your NLC Email Account
Examples of etiquette: Action = To Information = Cc Careful use of Reply to All
What does CASL mean to
you?
Canadian Anti Spam Legislation http://fightspam.gc.ca
NLC Policies and Procedures
These important documents can also be found on the Staff Only section of our web page
Click icon to add picture
Mandatory Training within the
first 30 days of employment
Harassment Awareness Training
nlctraining respect12
Harassment Awareness Training
Harassment Awareness Training
Harassment Awareness Training
How often do we get paid?
What are NLCs pay dates? When is my paperwork due?
http:// www.youtube.com/watch?feature=player_embedded&v=OKSRczKte fc
Questions?
Direct Supervisor
Human Resources Jessie Drew, Interim Executive Director of Organizational Dev. Sharon Napier, Human Resources Advisor Becky Needham, Human Resources Advisor
Payroll Charmaine Moeller, Payroll & Benefits Administrator (Positon Vacant), Payroll Assistant (Employees with last names starting with A K)
Candace Sipe, Payroll Assistant
(Employees with last names starting with L Z)
NLC Facts - Did you know:
That links to the Faculty and Support Collective Agreements can be found on the Staff Only Web Site If you are a Unionized staff member, you are encouraged to be familiar with the agreement(s)
NLC has fleet vehicles for NLC Staff Members to
use for official College business The process for booking vehicles varies by campus Your supervisor can advise you of the process that is applicable for you The Vehicle Use policy is posted on the website
NLC Facts - Did you know:
Teleconference bridge bookings are done through the FSJ Switchboard Please contact FSJ-Switch@nlc.bc.ca or local 2000 for more information
Joint Occupational Heath and Safety meetings are
held regularly Please check with your supervisor for details regarding the committee Please contact HR if you are interested in becoming a first aid attendant
NLC Facts - Did you know:
You can book a room (classroom, computer lab, etc.) by contacting Student Services Bookings for Video Conference rooms are completed by the FSJ Switchboard
As an NLC employee, you are entitled to the BC
Government rate for hotels when travelling on College business NLC has two student residences. One is in Dawson Creek and one is in Fort St. John
NLC Facts - Did you know:
That our toll-free numbers spells out
INFO
NLC? 1-866-463-6652 = 1-866-INFO-NLC
The DC Campus sits on 60 acres that had been
developed in 1955 as part of the Mid-Canada Line defence system The first community outside of DC that the College offered programs in was Fort Nelson NLC officially opened in September 1975
Northern Lights College
Thank you for reviewing the Staff Orientation 2014 presentation.
