4 - Routine and Non-Routine Data Collection Method

Data Collection Method
Health Information System

Routine and Non-Routine Data
Collection Method
 Data can be collected through a variety of methods
 Classification of method can be divided into two
groups, Routine and Non – Routine Data
– Routine Data collection :
collected based on patient/client encounters in the
health facility or through outreach
– Non-routine data collection:
data collection including surveys, rapid assessment
method and other special study
Type of Routine Data Collection
Methode
 Classification of routine health data

collection methods according to 3 sources
1. Health Unit Data Collection
2. Community Data Collection
3. Civil Data Collection
Type of routine data collection
1. Health Unit Data Collection
 The most common type of routine health data

– Recorded by the regular health staff within the
facility in the daily activities
– There some criticized according to this method
 unrepresentative, poor of quality data
2. Community Data Collection
 Primary health care strategy promoted by WHO

and adopted by most government
– Reorganization of the traditional health services system
– Adapting a health care delivery to the needs and
limitation at the community level
– Involving the community in the planning and
management of local health information
The Purposes of Community Data Collection
 To monitor activities performed in the community

by health unit staff or by community health
worker
 To obtain more representative data on the health
status and living environment of the community
served
 To assist in planning for health services that more
accessible to the community
3. Civil Registration System/Vital
registration
 Vital registration refers to a system of comprehensive,

ongoing monitoring of births and deaths by age and sex
and with attribution of cause of death. Form of routine data
collection related to health
 Substantial resources in term of staffing, equipment and
supplies are needed to maintain registration system
Data Collection Instrument
Data collection instruments for patient /
client management:
– can be anything from a simple piece of paper
to fancy coloured plasticized card, a health
booklet or an electronic file
– The main purposed is to record data that will
assist care provider in health services delivery
to individuals or to communities at large
(for patien/client management)
 Type :
– medical record, laboratory form, individual card, family
registration
 Content :
– adjusted to the need
 Record filing :
– Advantages and disadvantages
 Layout :
– arranged in a logical order, checklist , abbreviation, multicolour
 Electronic patient records :
– approximation to “ideal” patient record form ; lack of trained staff
and HW SW maintenance
(for health unit management)
 Health service information

– all health information that is used for the management
of health service.
– It includes private sector information to the extent
possible.
– Components;
• service statistics on morbidity and mortality among those
using services, services delivered,
• the availability and quality of services, financial and
management information at the system level.
 Service delivery records:

– to gather information for planning and management of
the main services provided (coverage of prenatal
register, curative care registers)
 Resource management records :

– gather data for management of different resources:
personnel, equpment, supplies, transport, drugs and
vaccines and finances
 Disease surveillance
– the ongoing systematic collection, analysis and
interpretation of outcome-specific data, timely
dissemination of the data for taking public health action
to prevent and control disease or injury.
– For acute communicable diseases, a sound surveillance
system is able to rapidly detect events, manage
outbreaks, support response and document outcomes.
– second type of disease surveillance systems focuses on
chronic diseases including HIV/AIDS.
Non Routine data Collection Methods
 Population-based surveys
– The gold standard is a well-integrated, demand driven survey programme, that is part of
a national health information and statistical systems ON population health and socio-
economic status on a regular basis.
– As such, national surveys become a major national planning and evaluation instrument.
The surveys could be part of international survey programmes or be national surveys. It
is important however that international standards and norms are adhered to.Census
 National Sample Survey

– Riskesdas
– Risfaskes
– SUSENAS
– SDKI
 Local Sample Survey

– Rapid Survey
– REM
– REP
Population Based
 Census
– A census should be held on at least a decennial basis.
– essential information on population numbers and
distribution by age and sex and other characteristics.
– can also be used to provide additional information on
health and mortality.
– The nature of the census allows for small area
estimation and for disaggregations by key stratifiers
such as socio-economic status.
– The disadvantage is the small number of questions that
can be included and the variable quality.
Population Based
 Survey
– Quantitative Procedure
• Questionaire
– Qualitative Procedures
• In-depth interview
• Focus Group Discussion
• Observation

4 - Routine and Non-Routine Data Collection Method

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Data Collection Method

Health Information System

 Classification of routine health data

1. Health Unit Data Collection

 The most common type of routine health data

 Primary health care strategy promoted by WHO

 To monitor activities performed in the community

 Vital registration refers to a system of comprehensive,

 Health service information

 Service delivery records:

 Resource management records :

 National Sample Survey

 Local Sample Survey

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