The DEEP Toolkit. TOOL 2.b.

Life Cycle Cost Analysis Tool-User Guide

DEEP

Life Cycle Cost Analysis

Tool
How to use the tool

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

How to use this presentation

This presentation is a training tool for those wishing to use the

LCCA Tool, and train others in its use.

This presentation and the accompanying notes (using ‘Normal’

rather than ‘Slideshow’ view) explain how to operate the
spreadsheet by explaining its contents and showing example
calculations.

They also show you how to use the tool as part of the building
procurement process.

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Notes on Using LCCA Tool for Buildings

PLEASE NOTE: We have kept the tool as simple as possible.

• As buildings are very complex and vary hugely the tool

cannot tell you all you need to take into account.
• A whole range of costs may need to be summed up in one
entry.
• You may need to devise your own checklist for tenders
that is relevant to the particular building type and
construction type.
• Ideally, this should be done in consultation with your
maintenance staff.
• Example 3 in this presentation will explain this further.

How to use the DEEP LeCCATo Life Cycle Costing Tool

How to use the DEEP LeCCATo Life Cycle Costing Tool
How to use the DEEP LeCCATo Life Cycle Costing Tool
 Life Cycle Cost Analysis Tool

Input + Results

currency

Energy + water tariffs

Carbon factor

Discount rate

Energy price increase

How to use the DEEP LeCCATo Life Cycle Costing Tool
 Input for 3 options:

• Capital cost,
• energy use,
• maintenance etc.

Life Cycle Cost

Energy

CO2
How to use the DEEP LeCCATo Life Cycle Costing Tool
 Life Cycle Cost
Energy
Water
CO2
How to use the DEEP LeCCATo Life Cycle Costing Tool
The DEEP LECCATO Tool
The Life Cycle – graph showing costs over life cycle

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP LECCATO Tool
The Life Cycle – 25 years

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP LECCATO Tool
calculate energy used per year of any piece of equipment that you have wattage and typical
hours of use for.

Hours of
‘Watt’ use per
Energy
year
use

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Examples

The following examples will illustrate how to

use the LCCA Tool in practice.

Please note that the examples do not contain

accurate data, and are for illustrative purposes only.

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Example 1 : energy efficient lighting

Standard Energy efficient: Energy efficient:

60W 12 W 20 W
£0.50 X10 = £5 £1 x 10 = £ 10 £5 x 10 = £50

How to use the DEEP LeCCATo Life Cycle Costing Tool

How to use the DEEP LeCCATo Life Cycle Costing Tool
 0.105

How to use the DEEP LeCCATo Life Cycle Costing Tool

 Number Watt rating in Hours of use
of kW (!) per year:
units:10 1114
How to use the DEEP LeCCATo Life Cycle Costing Tool 0.06kW
 Watt rating in
kW (!)
How to use the DEEP LeCCATo Life Cycle Costing Tool 0.012 kW
 Watt rating in
kW (!)

How to use the DEEP LeCCATo Life Cycle Costing Tool

0.02kW
 60W Standard

5
1
5

668.4

How to use the DEEP LeCCATo Life Cycle Costing Tool

 12 W - efficient 20 W - efficient

10 50
5 5
10 50
50

133.7 222.8

How to use the DEEP LeCCATo Life Cycle Costing Tool

How to use the DEEP LeCCATo Life Cycle Costing Tool
The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

COMPARISON OF OPTIONS
years
0
0 5 10 15 20 25

60W standard

-500 12W energy efficient

20W energy efficient

-1000
Cumulative NPV

-1500

-2000

-2500

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Comparison of Options

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Example 2: Renewable Energy

Solar hot water Small-scale wind turbine Photovoltaics

£ 13 000 £ 16 000 £32 260

How to use the DEEP LeCCATo Life Cycle Costing Tool

 29 15 20
11000 12000 25000
150 150 150

338 530 555

- 4157 - 4126

- 9500

How to use the DEEP LeCCATo Life Cycle Costing Tool

 10

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

COMPARISON OF OPTIONS
years
0
0 5 10 15 20 25

-5000 Solar Water Heating

Small Scale Wind Turbines

-10000 Roof Mounted Photovoltaic

Panels

-15000
Cumulative NPV

-20000

-25000

-30000

-35000

-40000

How to use the DEEP LeCCATo Life Cycle Costing Tool

 0.2

0.05

10

10

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

COMPARISON OF OPTIONS
years
0
0 5 10 15 20 25

Solar Water Heating

-5000
Small Scale Wind Turbines

Roof Mounted Photovoltaic

-10000 Panels

-15000
Cumulative NPV

-20000

-25000

-30000

-35000
How to use the DEEP LeCCATo Life Cycle Costing Tool
The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Example 3: Office Buildings

OPTION 1: OPTION2: OPTION2:

Standard office building Low energy office with night- same as Option 2, but with
air conditioned time concrete slab cooling, electric heating
good day lighting, heavy
€ 5.5 million € 5.85 million
mass.
€ 6 million

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Replacement cycle and servicing

Unless you are comparing temporary

buildings the replacement cycle for a
building would be longer than 25
years.

However, individual elements may

need replacing. These may include:

• Windows and doors

• Floor finishes
• Façade cladding
• Paint finishes
• Mechanical services
• Renewable energy installations
• and others
How to use the DEEP LeCCATo Life Cycle Costing Tool
The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Replacement cycle and servicing

As replacement cycles vary for the

different building elements, break
costs down into annual costs and
factor into maintenance

Also ask for cost of annual

maintenance for specific services
installations e.g.:
• Mechanical services (Heating,
ventilation, air-conditioning)
• Renewable energy installations
• Alarm systems
How to use the DEEP LeCCATo Life Cycle Costing Tool • And others
The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Energy and Water use

Ask for energy consumption of

• Mechanical services (Heating,

ventilation, air-conditioning)
• Renewable energy installations
(=negative consumption)
• Alarm systems
• lighting
• Fans, pumps, controls
• Catering equipment
• and others as applicable

Ask for water consumption

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

For our example:

390000 150000 240000

540000 90000

2800 2000 2000

How to use the DEEP LeCCATo Life Cycle Costing Tool
The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

COMPARISON OF OPTIONS
years
0
0 5 10 15 20 25

-1000000 new air conditioned standard

office - good practise
energy efficient, heavy mass,
slab cooling, heated with gas
-2000000 as option 2, but electric heating

-3000000
Cumulative NPV

-4000000

-5000000

-6000000

-7000000

-8000000

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Energy, CO2, Water

ENERGY USE CO2 EMISSIONS

25000000 10000000

20000000 8000000
Energy Use in kWh

tonnes of CO 2
Option 1 Option 1
15000000 6000000
Option 2 Option 2
10000000 4000000
Option 3 Option 3

5000000
2000000

0
0
0
2
4
6
8

12

20
10

14
16
18

22
24

WATER USE

80000
70000
3

60000
Water Use in m

50000 Option 1
40000 Option 2
30000 Option 3
20000
10000
0
0
2
4
6
8

12
14

18
20

24
10

16

22

How to use the DEEP LeCCATo Life Cycle Costing Tool

The DEEP Toolkit. TOOL 2.b.Life Cycle Cost Analysis Tool-User Guide

Good Luck in using the

LCCA Tool

The sole responsibility for the content of this publication lies with the
authors. It does not necessarily reflect the opinion of the European
Communities. The European Commission is not responsible for any use
that may be made of the information contained therein
How to use the DEEP LeCCATo Life Cycle Costing Tool