SBM DOD Artifacts SY 2020 2021 Principle 4

Division Assessment
Assessing and
ToolValidating
in
SCHOOL
BASED
-
MANAGEMENT
Level of Practice through DOD
PRINCIPLE 4
Standards
Resources
are collectively and

Management judiciously mobilized and
of Resources managed
with transparency,
effectiveness, and
effectively.
INDICATORS
1. Regular  School Physical Plant,  Records of MOOE  Resource Allocation
resources Property and Equipment Allocation and Mobilization
inventory is (PPE), School Titling,  Compilation/ Records Plan
collaboratively School Development of  Documentation
undertaken by Plan Deed of Donations showing
learning  Resource inventory of stakeholders
managers, semi-expandable items collaboration on
learning and consumable supplies resource
facilitators, and inventory
community  Best Practices on
stakeholders as Resource
basis for resource Management in
allocation and terms of inventory
mobilization.
Principle 4
Indicator 1
Sample MOVs
School Physical Plant, Property and Equipment (PPE)
1A
Resource inventory of semi-expandable items and consumable
supplies
1A
1B
 Records of MOOE Allocation
MOOE Utilization
Budget Items Relevant to SLM Allotted Amount Based on the Actual Balance per
Reproduction and other supplies Submitted Proposed Utilization Amount Budget Item
for LCP implementation of May to August MOOE Spent
Bond Paper Long 83,349.00 83,349.00 0

Ink 33,600.00 33,600.00 0
Plastic envelope 24,036.00 24,036.00 0
Brown Envelope 10,015.00 10,015.00 0
Flyers, Loose sheets 4,000.00 4,000.00 0
Tarpaulin 1,000.00 1,000.00 0
Compilation/ Records of
Deed of Donations
1D
Resource Allocation and Mobilization Plan
1E
Documentation showing stakeholders
collaboration on resource inventory
Pictures of GPTA/SGC in the inspection or

inventory of school resources
Inventory Tool signed by the stakeholders

Best Practices on Resource
Management in terms of inventory
INDICATORS
2. A regular  Copy of RA 9184  School Resource  Memo and
dialogue for  Records of Procurement Management Team Minutes of
planning and including schedule with defined TOR; Meetings on the
resources  Composition of Bids and conformed regular Planning
programming, that Awards Committee  Memo and and
is accessible and (BAC) with TOR; Documentation on the Programming of
inclusive, conformed Conduct of Resources with
continuously
Orientation on BAC/SRMT and
engage
Procurement Process invited
stakeholders and
support and Fund Utilization stakeholders
implementation of  Best Practices on
community Resource Planning
education plans. and Programming
Principle 4
Indicator 2
Sample MOVs
Copy of RA 9184
 Records of Procurement including schedule
RECORS OF PROCUREMENT FOR THE MONTH OF MAY, 2021
Supplies/ Quantity Date of PR Date Remarks

Materials Delivered

 Composition of Bids and Awards Committee (BAC) with
TOR; conformed
Name Position TOR Signature

Office Order

School Resource Management Team with defined TOR;
conformed
Name Position TOR Signature

 Memo and Documentation on the Conduct of
Orientation on Procurement Process and Fund
Utilization
School
Memorandum
Online Meeting
Minutes/Narrative
and Pictorial
 Memo and
Minutes of
Meetings on the School
regular Planning Memorandum
and
Programming of
Resources with
BAC/SRMT and
invited
Online Meeting
stakeholders
Minutes/Narrative
and Pictorial
 Best Practices on Resource Planning and
Programming
INDICATORS
3. In place is a  Disbursement and  Photos of updated  List of resources
community Liquidation Report of monthly Liquidation given to the
developed the School MOOE Reports and Financial school by
resource  Financial Reports on Reports posted on the stakeholders for
management Donations received (if School Transparency the current year
system that drives applicable) and record of
Board
appropriate recipient /
 Documented beneficiaries
behaviors of the information or evidence  Best Practices/
stakeholders to of reporting to innovations on
ensure judicious, stakeholders as resource management
appropriate, and regards reporting system
effective use of Disbursement/
resources.
Liquidation
(Received Copy/SOSA)
Principle 4
Indicator 3
Sample MOVs
 Disbursement and Liquidation Report of the School MOOE
Financial Reports on Donations received
3C
Photos of updated monthly
Liquidation Reports and
Financial Reports posted
on the School Transparency Board
Documented information or
evidence of reporting to stakeholders
as regards Disbursement/ Liquidation
(Received Copy/SOSA)
 List of resources
given to the
school by
stakeholders for
the current year
and record of
recipient /
beneficiaries
ACKNOWLEDGEMENT
This is to certify that the teachers of San Vicente Elementary
School received the following items:
 Face mask
 Face shield
 Alcohol pen
 Alcohol
Attached herewith is the checklist of teachers and the items
received and pictures.
Prepared by:
WINNIE ROSE M. SAN JOSE

Teacher
Noted by:
DR. APRIL DREAM A. RABAGO

Principal
Registry of Stakeholders
Stakeholders Area of Support Amount of Donations
Municipality of Angono Curriculum/Production of Modules 302,000.00
Private Individuals Health and Safety 2,300.00
GPTA Physical Facilities Improvement 35,000.00
Brgy. San Vicente Construction materials/School 5,000.00
Improvement
Private Individuals Cash Donations/ School Supplies 2,500.00
Feed the Children School Supplies 10,000.00
Feed the Children Health and Nutrition 50,000.00
 Best Practices/ innovations on resource management
reporting system
INDICATORS
4. Regular  Copy of Asset  Resource  Documentation on
monitoring, Management Policy Management Plan Monitoring of
evaluation, and / School Localized collaboratively School
reporting processes Guidelines developed with the Resource
of resource  Documentation stakeholders management
management are Report of the  Memo and Minutes of collaboratively
developed and conduct of Meetings discussing done by
implemented Orientation on Asset the utilization of stakeholders
collaboratively by the Management Policy funds with the  Best practices on
learning managers, stakeholders the regular
facilitators, and Monitoring of
community Resources
stakeholders.
Principle 4
Indicator 4
Sample MOVs
 Copy of Asset Management Policy / School Localized
Guidelines
 Documentation Report of the conduct of Orientation on
Asset Management Policy
Resource Management Plan collaboratively developed with the
stakeholders
 Memo and Minutes of Meetings discussing the
utilization of funds with the stakeholders
 Documentation on
Monitoring of
School
Resource
management
collaboratively
done by
stakeholders
 Best practices on the regular Monitoring of Resources
INDICATORS
5. There is a  School Team on  List of generated  School Guidelines on
system that Partnership with Roles resources & Utilization Networking and
manages the and Responsibilities of DPDS Linkages for
network and  List of school resources  List of Donations Partnership
linkages which programmed for Received  Brigada
strengthen and Access, Quality,  MOA/MOU with Eskweka
sustain Governance partners Reports/
partnerships for  Partnership Database Accomplished
improving or Forms
resource List of School  Memo/Notice of
management. Partners Meetings and
Minutes of regular
Meetings
of Project Team
on Partnership
Principle 4
Indicator 5
Sample MOVs
 School Team on Partnership with Roles and Responsibilities
5B
 List of school resources programmed for Access, Quality,
Governance
Access Quality
Governance
 Partnership Database or
List of School
Partners
 List of generated resources & Utilization of DPDS
 List of Donations Received
 MOA/MOU with partners
 School Guidelines on Networking and Linkages for
Partnership
Stakeholders collaboration on the Development

of Guidelines on the process of Flow Chart on
School Networking and linkages for
Partnerships
5C
 Brigada Eskweka Reports/
Accomplished Forms
1E
1E
1E
 Memo/Notice of
Meetings and
Minutes of regular
Meetings
of Project Team
on Partnership

SBM DOD Artifacts SY 2020 2021 Principle 4

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Division Assessment

are collectively and

Bond Paper Long 83,349.00 83,349.00 0

Pictures of GPTA/SGC in the inspection or

Inventory Tool signed by the stakeholders

RECORS OF PROCUREMENT FOR THE MONTH OF MAY, 2021

Supplies/ Quantity Date of PR Date Remarks

Name Position TOR Signature

Name Position TOR Signature

This is to certify that the teachers of San Vicente Elementary

School received the following items:

Attached herewith is the checklist of teachers and the items

received and pictures.

WINNIE ROSE M. SAN JOSE

DR. APRIL DREAM A. RABAGO

Stakeholders collaboration on the Development

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