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    A Request For Relief of Accountabiltiy

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    kristoffer rivera
    This document outlines the documentary requirements and conditions for requesting relief from accountability for lost government property. It provides 10 key documents that must be submitted, including a basic notice of loss, request for relief, affidavits, investigation reports, inventory reports, and acknowledgment receipts. It also details the approval authorities for different loss amounts. Credits for lost assets are recognized by derecognizing the lost property and setting up an accountability receivable from the officer. Adjusting entries are provided for granting or denying the request for relief.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    A Request For Relief of Accountabiltiy

    Uploaded by

    kristoffer rivera
    182 views33 pages
    This document outlines the documentary requirements and conditions for requesting relief from accountability for lost government property. It provides 10 key documents that must be submitted, including a basic notice of loss, request for relief, affidavits, investigation reports, inventory reports, and acknowledgment receipts. It also details the approval authorities for different loss amounts. Credits for lost assets are recognized by derecognizing the lost property and setting up an accountability receivable from the officer. Adjusting entries are provided for granting or denying the request for relief.

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    a Request for Relief of Accountabiltiy

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    This document outlines the documentary requirements and conditions for requesting relief from accountability for lost government property. It provides 10 key documents that must be submitted, including a basic notice of loss, request for relief, affidavits, investigation reports, inventory reports, and acknowledgment receipts. It also details the approval authorities for different loss amounts. Credits for lost assets are recognized by derecognizing the lost property and setting up an accountability receivable from the officer. Adjusting entries are provided for granting or denying the request for relief.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    182 views33 pages

    A Request For Relief of Accountabiltiy

    Uploaded by

    kristoffer rivera
    This document outlines the documentary requirements and conditions for requesting relief from accountability for lost government property. It provides 10 key documents that must be submitted, including a basic notice of loss, request for relief, affidavits, investigation reports, inventory reports, and acknowledgment receipts. It also details the approval authorities for different loss amounts. Credits for lost assets are recognized by derecognizing the lost property and setting up an accountability receivable from the officer. Adjusting entries are provided for granting or denying the request for relief.

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    © All Rights Reserved
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    these

    DOCUMENTARY REQUIREMENTS
     

    DOCUMENTS CONDITIONS REMARKS


    To be filed immediately after the Simultaneously:
    Basic Notice of Loss
    1 together with the
    discovery of the loss. Property Holder → to the
      Principal
    Report of Lost,
    In case of delay in the filing of the Property Holder → to COA
    Stolen, Damaged,
    aforesaid notice, satisfactory Property Holder →
    Destroyed Property
    explanation or the reason(s) for such Supply/Property Officer
    [RLSDDP]
    delay should be submitted. Property Holder reports to
    (Appendix 75, GAM,
      PNP, NBI, etc and secure copy
    Vol. II)
    The explanation should be verified or of the Police Blotter
    confirmed by the Auditor concerned.
      Thereafter:
    Principal → to SDS

     
     

    DOCUMENTS CONDITIONS REMARKS


    Request for To be filed within 30 days from Indorsement by Principal to SDS
    2 Relief from occurrence of the loss.
    Property   Indorsement by SDS to COA,
    Accountability In case of delay in the filing of the transmitting documents of the
    aforesaid request, satisfactory request for relief of lost property.
    explanation or the reason(s) for such
    delay should be submitted. Exact description and amount of
      cash or value of property shall be
    The explanation should be verified or indicated.
    confirmed by the Auditor concerned.  
     
     

    DOCUMENTS CONDITIONS REMARKS


    Affidavit of the As to the facts and Sworn before a Notary Public
    3 accountable officer. circumstances surrounding the
    loss.

    4 Affidavit of two (2) To be executed by persons who Sworn before a Notary Public
    disinterested persons have personal knowledge of the
    fact of the loss, and as
    supporting statements to the
    affidavit of the accountable
    officer.
     

    DOCUMENTS CONDITIONS REMARKS


    Final Notice of loss served to the Final investigation report of
    5 Investigation Agency Head and the Auditor. the Agency and the Auditor
    Report of the
    office or If reported to police or other Spot Investigation Report by
    department head; agencies, like NBI, CIS, etc. PNP, NBI, etc
    proper  
    investigating
    agency and the
    Auditor on the
    facts and
    circumstances
    surrounding the
    loss
     

    DOCUMENTS CONDITIONS REMARKS


    A list and description Covering the property To be certified by the
    6 including book value, subject of the request. Supply/Property Officer
    date of acquisition,
    property number,
    account classification,
    condition of the
    property, and other
    additional relevant
    information of the
    properties lost.
     

    DOCUMENTS CONDITIONS REMARKS


    Latest inventory and Subject property shown in Witnessed by the Auditor.
    7
    inspection report both the inventory and
    preceding the loss and inspection reports.
    inventory report of
    properties remaining
    after the loss, duly
    witnessed by the
    Auditor.
     

    DOCUMENTS CONDITIONS REMARKS


    Comment and/or As to the propriety of the As to the handling,
    8 recommendation of the request together with a full safekeeping, etc. of the
    Agency Head. statement of the material funds and properties under
    facts. his custody as evidenced
    by a recital of the
    precautionary/security
    measures adopted to
    protect or safeguard them
    and the like.
     

    DOCUMENTS CONDITIONS REMARKS


    Exact amount of Documents that would support Duly verified by the
    9 government cash the reported value of the Supply/Property Officer.
    or book value of property.
    the property
    subject of the
    request for relief.
     

    DOCUMENTS CONDITIONS REMARKS


    Property The Auditor’s decision is
    10 Acknowledgment submitted to COA Director
    Receipt, if any, covering with his/her full report
    the properties subject including Documents 1-10
    of the request and recommends to the
    Director his/her action
    taken. [Observe threshold]
    APPROVAL OF REQUESTS FOR RELIEF FROM
    ACCOUNTABILITY
    COA Resolution No. 2009-002, January 22, 2009
    Original jurisdiction for losses in Supervising Auditor or Head of
    amounts not exceeding P50,000.00 Audit Group
    (Fifty thousand pesos)
     
    Original jurisdiction for losses in Audit Cluster Director or
    amounts exceeding P50,000.00 (Fifty Regional Director
    thousand pesos) but not exceeding
    P100,000.00 (One hundred thousand
    pesos)
     
    Appellate jurisdiction over the decision
    of the Supervising Auditor or Head of
    APPROVAL OF REQUESTS FOR RELIEF FROM
    ACCOUNTABILITY
    Original jurisdiction for losses involving Adjudication and Settlement
    amounts in excess of P100,000.00 (One Board
    hundred thousand pesos) but not
    exceeding P1,000,000.00 (One million
    pesos)
     
    Appellate jurisdiction over the decision
    of the Audit Cluster Director or Regional
    Director.
     
    Original jurisdiction for losses in Commission Proper
    amounts exceeding P1,000,000.00 (One
    million pesos)
    CRE DI T S F O R
    LOSS OF A S S E T S
    • LOST PROPERTY AND THE RELATED ACCUMULATED DEPRECIATION AND
    IMPAIRMENT LOSS SHALL BE DERECOGNIZED IN THE BOOKS UPON RECEIPT
    BY THE ACCOUNTANT OF THE REPORT OF LOST, STOLEN, DAMAGED,
    DESTROYED PROPERTY (RLSDDP) SUPPORTED BY THE NOTICE OF LOSS
    PREPARED AND SUBMITTED BY THE ACCOUNTABLE OFFICER.
    ESTABLISHED ACCOUNTABILITY OF THE ACCOUNTABLE OFFICER:
    SAMPLE COMPUTATION:
    COST OF ICT EQUIPMENT 45,000.00
    ACCUMULATED DEPRECIATION 8,550.00
    ACCUMULATED IMPAIRMENT LOSS 7,650.00
    NET CARRYING VALUE (LOST OF ASSET) 28,800.00
    • THE ACCOUNTABILITY OF THE ACCOUNTABLE OFFICER OVER THE LOSS OF DEPRECIABLE
    ASSET SHALL BE BASED ON DEPRECIATED REPLACEMENT COST (DRC, PPSAS 21, PAR. 45).
    DRC IS REPLACEMENT COST LESS ACCUMULATED DEPRECIATION CALCULATED ON THE
    BASIS OF REPLACEMENT COST.
    SAMPLE COMPUTATION:
    REPLACEMENT COST (CURRENT MARKET PRICE) 33,750.00
    ACCUMULATED DEPRECIATION 12,150.00
    DEPRECIATED REPLACEMENT COST 21,600.00

    • A RECEIVABLE ACCOUNT SHALL BE SET UP TO RECORD THE ACCOUNTABILITY OF THE


    ACCOUNTABLE OFFICER SIMULTANEOUS WITH DERECOGNITION OF THE LOST PPE.
    SAMPLE ENTRIES: (TOTAL LOSS OF PPE)

    LOSS OF ASSETS 28,800.00


    ACCUMULATED DEPRECIATION
    – ICT EQUIPMENT 16,200.00
    ICT EQUIPMENT 45,000.00
    TO RECOGNIZE LOSS OF ICT EQUIPMENT

    DUE FROM OFFICERS AND EMPLOYEES 21,600.00


    OTHER DEFERRED CREDITS 21,600.00
    TO SET UP THE ACCOUNTABILITY OF THE ACCOUNTABLE OFFICER
    • IF REQUEST FOR RELIEF FROM ACCOUNTABILITY IS GRANTED:
    OTHER DEFERRED CREDITS 21,600.00
    DUE FROM OFFICERS AND EMPLOYEES 21,600.00
    TO RECOGNIZE ADJUSTMENT DUE TO THE GRANT OF RELIEF
    FROM ACCOUNTABILITY TO AO BY COA

    • IF REQUEST FOR RELIEF FROM ACCOUNTABILITY IS DENIED:


    CASH – COLLECTING OFFICERS21,600.00
    DUE FROM OFFICERS AND EMPLOYEES 21,600.00
    TO RECOGNIZE RECEIPT OF PAYMENT FROM AO FOR THE LOST ASSET
    OTHER DEFERRED CREDITS 21,600.00
    MISCELLANEOUS INCOME 21,600.00
    TO RECOGNIZE INCOME REALIZED FROM LOST ASSET DUE
    TO PAYMENT BY AO

    CASH-COLLECTING OFFICER 21,600.00


    PROCEEDS FROM INSURANCE/INDEMNITIES 21,600.00
    TO RECOGNIZE PROCEEDS FROM INSURANCE CLAIM

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