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    Minutes of Meeting

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    Sufyan Sab
    Meeting minutes are notes taken during a meeting that record the key topics discussed, decisions made, and action items agreed upon. They are meant to provide an accurate summary of the meeting for those who did not attend and for future reference. Effective minutes include the important details discussed, but keep the information concise. They are usually taken by a designated note-taker and then distributed to meeting participants. The minutes serve to inform others of the meeting outcomes and discussions, as a record for future use, and to note responsibilities and action items for follow up.

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    Minutes of Meeting

    Uploaded by

    Sufyan Sab
    147 views16 pages
    Meeting minutes are notes taken during a meeting that record the key topics discussed, decisions made, and action items agreed upon. They are meant to provide an accurate summary of the meeting for those who did not attend and for future reference. Effective minutes include the important details discussed, but keep the information concise. They are usually taken by a designated note-taker and then distributed to meeting participants. The minutes serve to inform others of the meeting outcomes and discussions, as a record for future use, and to note responsibilities and action items for follow up.

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    Meeting minutes are notes taken during a meeting that record the key topics discussed, decisions made, and action items agreed upon. They are meant to provide an accurate summary of the meeting for those who did not attend and for future reference. Effective minutes include the important details discussed, but keep the information concise. They are usually taken by a designated note-taker and then distributed to meeting participants. The minutes serve to inform others of the meeting outcomes and discussions, as a record for future use, and to note responsibilities and action items for follow up.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    147 views16 pages

    Minutes of Meeting

    Uploaded by

    Sufyan Sab
    Meeting minutes are notes taken during a meeting that record the key topics discussed, decisions made, and action items agreed upon. They are meant to provide an accurate summary of the meeting for those who did not attend and for future reference. Effective minutes include the important details discussed, but keep the information concise. They are usually taken by a designated note-taker and then distributed to meeting participants. The minutes serve to inform others of the meeting outcomes and discussions, as a record for future use, and to note responsibilities and action items for follow up.

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    WHAT ARE MEETING MINUTES?

    • Meeting minutes are notes that are recorded during a meeting.


    They highlight the key issues that are discussed, motions proposed
    or voted on, and activities to be undertaken. The minutes of a
    meeting are usually taken by a designated member of the group.
    Their task is to provide an accurate record of what transpired
    during the meeting.
    MINUTES OF MEETING
    WHAT ARE MINUTES OF MEETING?

    • MINUTES OF MEETING DESCRIBE WHAT WAS DISCUSSED AND


    DECIDED IN THE MEETING.

    • IT IS PERMANENT RECORD OF MEETING FOR FUTURE USE.

    •IT INCLUDE AN OVERVIEW OF THE STRUCTURE OF MEETING.


    • The basics of effective meeting minutes
    • Meeting minutes document the most important points discussed during a meeting. They serve
    several purposes:
     
    • Inform absent team members of the discussion and decisions made
    • Serve as a record of discussions for future reference
    • Provide “takeaways” for meetings that are informational
    • Supply reminders of action steps
    • Note-taking is a skill that can be improved over time. These tips can help note-takers get
    started:
     
    1. Note the important details
    2. Keep it simple
    3. Format notes after the meeting
    4. Have notes reviewed
    5. Distribute to your team
    STEPS INVOLVED IN RECORDING
    MINUTES OF MEETING

    1. Pre-planning 2. Record-taking

    3. Writing or 4. Sharing meeting


    transcribing minutes minutes

    5. Filing or storage of
    minutes for future
    use
    FORMS OF MINUTES

    ●Video recording
    ●Audio recording
    ●Hand recording
    PRE-PLANNING

    • If a meeting is well-planned in advance, taking minutes will be a lot


    easier. That said, the chairperson and the secretary or minutes-
    recorder should work together to determine the agenda of the
    meeting beforehand. For example, the person recording minutes
    could work with the chair to draft a document that will serve as an
    agenda and provide the format for the meeting.
    MEETING AGENDA

    • If it’s not possible for the chair and secretary to meet and come up
    with a draft, then it’s up to the secretary to get a copy of the
    agenda before the meeting starts. The meeting agenda will serve
    as a guide for how to take notes and prepare the minutes. In
    addition, the agenda also includes other details, which need to be
    incorporated in the minutes. They include:
    • Names of all the members present – includes guests and speakers
    • Documents that may be handed out as the meeting progresses,
    such as copies of a list of proposals to be voted on
    IMPORTANCE OF MINUTES OF
    MEETING

    Confirm any decision made


    Record of any agreed actions to be taken
    Record of who has been allocated any tasks or responsibilities
    Provide details of the meeting to anyone who was unable to attend
    Serve as record of meeting’s procedure and outcome
    SAMPLE OF MINUTES
    WHAT TO INCLUDE IN MINUTES
    OF MEETING

    Before recording any details, a designated minutes recorder should


    familiarize themselves with the type of information that they should
    record. A group may be using a specific format to record notes but,
    overall, the minutes of a meeting typically include the following details:
    Date and time the meeting happened
    Names of attendees, as well as absent participants
    Acceptance of, or amendments made to, the previous meeting’s
    minutes
    Decisions made regarding each item on the agenda
    WHAT TO NOT INCLUDE IN
    MINUTES OF MEETING

    Don’t write a transcript


    Don’t include personal comments
    Don’t wait to type up the minutes
    Don’t handwrite minutes
    STYLES OF MINUTES

    i. Minutes of narration (include decisions and details, considered as


    legal documents)
    ii. Minutes of resolution (limited to the recordings of actual words of
    all resolutions that were passed)
    iii. Report (full record of all decisions and include all information)

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