Project Management

Prepared By: Amaka Nwobu

PM Module 1

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What is a Project?
• A project is defined as a
Temporary – each project has a definite beginning
“temporary endeavor with a and a definite end.
beginning and an end and it
must be used to create a
unique product, service or Unique Product – the outcome of a project must
result”. be unique product, service or result.

Value – the outcome of a project is expected to

provide the required benefit.

Resources – cost & other organizational resources-

They have a team, a budget, a schedule and a set
of expectations the team needs to meet

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What is a Project
Management?

• It is the use of specific knowledge, skills, tools and

techniques to deliver something of value to people.
• It involves organizing and managing resources in such a
way that the project is completed within defined
scope, quality, time and cost constraints.

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The Project Management Challenge

• Dealing with Uniqueness and Uncertainties

• Time
• Resources/Cost
• Scope

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Who are Project Managers?
• They are organized, passionate and goal-oriented who understand
what projects have in common, and their strategic role in how
organizations succeed, learn and change.
• They are:
• change agents
• comfortable with change and complexity in dynamic
environments.
• broad and flexible toolkit of techniques

• Project managers are found in every kind of organization -- as

employees, managers, contractors and independent consultants. 

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The PM Triangle

Balancing the conflicting requirements of

• Time – How long should it take to complete?
• Cost – What should it cost
• Scope – What is the project trying to accomplish?
• Quality – What are the quality specification to be delivered?
• Resources – What man, material and equipment is required?
• Risk – What are the potential risks?

And satisfying the project’s sponsor

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Project
Success and
Failure

• Project success - something

desired, planned or
attempted. Success is an
event that accomplishes its
intended purpose,
• Project failure - “project
that fails to perform a duty
or an expected action, non-
occurrence or non-
performance.

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The Need for Project Management

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Project
Management
Process

• Every project goes through

the project life cycle, which
is made up of five project
management stages:
initiation, planning,
execution, monitoring and
control and closure.

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1. Initiation
Purpose: specify what the project will accomplish.
o Define project objectives, scope, purpose and
deliverables
o Determine project team, review the project, and gain
approval to proceed to the next phase of the project
Key Deliverables: The Project Charter & Preliminary Scope
o defines the project objectives, contains high level
estimates for what is needed to achieve those
objectives and gives approval for resources to be
assigned to the project.

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Initiation – Project Activities
Describe project
Determine value
List objectives and measures of success
Identify governance
Develop estimates
List assumptions
List risks
List constraints
List dependencies

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2. Planning
Purpose: determine what needs to be done, by whom, and by when, in
order to complete the project.
• It also details the processes that the project manager will use to manage the project.
Key Deliverables: Project Management Plan
• Activity Schedule
• Quality Plan
• Communication Plan
• Risk Plan
• Change Plan
• Resource Plan (financial, human, & material)
• Procurement Plan

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Planning – Project Activities
 Define Scope
 Create Schedule
 Define Budget
 Quality Planning
• Quality Control
• Quality Assurance
 Communication Planning
 Risk Planning
 Change Planning
 Resource Planning

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3,4) Execution and Control
• Purpose: Is to manage the delivery of the products and services.
 Execution: The project plan is executed and the team completes the activities identified in
the project schedule.
 Monitoring & Control: The Project Manager monitors and reports project progress and takes
corrective action when needed.
• Key Deliverables: Project Outputs
 Products and Services
 Supporting & Facilitating Documentation
 Product Development Lifecycle Deliverables

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Execution and Control - Project Activities
• Manage Issues
• Manage Change
• Manage Risks
• Manage Schedule
• Manage Communications
• Manage Quality
• Manage Procurement
• Manage Resources

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5) Closing
• Purpose: to ensure that project documentation is completed and those
items requiring further attention or support are transitioned
appropriately before closing the project.
• This phase:
 Concludes all project activities
 Turns final product/service/result over to user group
 Administratively closes the project
 Closes all contracts
 Assesses project outcomes and team performance
 Documents and operationalize best practices and lessons learned
 Organisational process assets (updates)
 Celebrates project success.

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Closing – Project Activities

Gather Lessons Learned

Create Project Summary

Administrative Closeout

Celebrate!

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PM Module 2

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 Kick-off Meeting

Project proposal review

Initiation -
Prepare
Sub-contractor selection

Generate Resource Requirements

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Kick-Off Meeting
Project may be in form of call-out or a new
contract

PM usually appointed prior to the kick-off meeting

Kick-off meeting may be formal or informal

• Define project objectives
• Get approval from all stakeholders
• Define the scope of the project
• Identify major risks
• Establish deliverables
• Create project team
• Create a communication plan

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 23

Project
Proposal received from client
Proposal
Review In-house evaluation of the proposal;

Identification of project requirements

Services and equipment evaluation – inhouse and

subcontractor

Vetting of subcontractors by Business and contracts

 Review of technology, level of
expertise, performance during
previous operations

Sub- Selection of sub-contractor –

Contractor Business and contracts and
project team
Selection
Performance assessment
conducted annually

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 Secure key resources
Generate
Resource
Requirement Recruitment of competent
personnel

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Design – Project Design Phase

Development of Job Equipment Review CSOP. Job prep

program Preparation Checklist

Preform Equip Checks/ Prepare Manifest Compile Pre-Job Pack

SIT /Verify Loadout

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Create Job Program
4 key requirements for the review of the DOS from client:
• Customer requirements/input
• Technical output
• Program approval
• Job risk assessment

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Equipment Preparation

Confirm equipment Carry out turnaround Procure outstanding Confirm readiness of Arrange the equipment
readiness – maintenance maintenance if there are equipment Sub-contractor’s
status, certification lapses equipment's

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 Confirm all necessary documentation are
available

Review Confirm HUET and Medical fitness of

proposed field personnel
CSOP/Job
prep Checklist Confirm all documents to be utilized are up
to date

Confirm Job program is finalised

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Perform
• Client Inspection
Equipment • SIT – Client also involved in this process
Checks/SIT
Prepare Manifest /Verify Loadout

After confirmation by Client, finalise Finalise on personnel to mobilize for

on manifest and load out the job

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Compile Pre-Job Pack
• Arrange all necessary documentation
• Wait for call-out

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PM Module 3

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Execution – Do - Execute
Arrival of Equipment and Personnel to location

Verification of Equipment

Final confirmation of Job program – Initiate MoC

Function Test Equipment

Execute job as per program

Generate field reports and other job deliverables

Demobilize equipment and personnel

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Mobilization of Equipment
and Personnel

Receipt of call-out from Client

Mobilization of Equipment

Mobilization of Personnel

Personnel arrive just before or on arrival of Equipment

Settling-in to Accommodation

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Verification of Equipment

Secure equipment Perform visual checks Verify plan for supporting

equipment – crew boat, diesel etc.

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 Final Confirmation of Job Program

• Meeting with Client Supervisor/ Company Man

• Review risks and mitigation
• Review program
• Initiate management of change if there is any
discrepancies

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Equipment Testing

Secure logistics (if

Function test equipment different from
accommodation)

Obtain diesel, water etc.

Flag-off any issues
if required

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Job Execution

Obtain PTW
Movement to well site – JTF Security
Toolbox talk
Job execution
Complete daily reports
Close PTW
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Generate Field Reports

Field Coordinator – Summary of field

activities, POB, Water/Diesel request, HSEQ

Escalation of major issues

Service specific reports – Signed off by

company man

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Demobilize Equipment &
Personnel
• Receive demobilization notice
• Secure equipment
• Confirm arrangements for demobilization
• Demobilization of equipment
• Demobilization of personnel

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Closing – Close

Customer satisfaction Survey

Work completion certificate

Generate Invoice

Compile post job folder, capture lesson learnt

Post job review

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 Customer Satisfaction
Survey
• Field Rep sign off with Client Rep
• Covers
• Service delivery
• Service quality
• Equipment
• HSE
• Professionalism
• Communication
• Service characteristics – Likes and Dislikes

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 Work Completion
Certificate
• Prepared by B & C Team
• Covers
• Location service was performed
• Time Period
• Purchase Order Number (if available)
• Description of Services, Quantity, UOM, Rate, Amount
• Signed-off by Zamam Rep and Client Rep

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Invoicing

Prepared by Finance Inputs received from

team WCC

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 Filing of documentation

Compilation
of Post-Job Job debriefing

Pack
Capturing lesson learnt and
best practices

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 End of well reports

Post Job
Lesson learnt presentation
Review

NCR Review

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Thank you

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