Chapter 3 Lesson 2

Creating and Saving presentations

Save Save As
 Presentations

PowerPoint files are called presentations.

Whenever you start a new project in
PowerPoint, you’ll need to create a new
presentation, which can either be blank or
from a template. You’ll also need to know how
to open an existing presentation.
 To create a new presentation:
1. Select the file tab This
to gowilltoappear
Backstage view.
2. Select New on the left side of the window, then
click Blank Presentation or choose a theme.
 To create a new presentation:
1. Select the file tab to go to Backstage view.
2. Select New on the left side of the window, then
click Blank Presentation or choose a theme.
3. A new presentation will appear.
 To open presentation:

1. Select the file tab to go to Backstage view.

2. Select Open.
3. Select Computer, then click Browse.
Alternatively, you can choose OneDrive
(previously known as SkyDrive) to open files
stored on your OneDrive.
• If you’ve opened the desired presentation recently, you
can browse your Recent Presentations instead of
searching for the file.
 To pin a presentation:

If you frequently work with the same presentation,

you can pin it to Backstage view for easy access.
 To pin a presentation:

1. Select the file tab to go to backstage view. Click

Open. Your Recent presentations will appear.
2. Hover the cursor over the presentation you want to
pin. A pushpin icon will appear next to the
presentation. Click the pushpin Icon.
 To pin a presentation:

1. Select the file tab to go to backstage view. Click

Open. Your Recent presentations will appear.
2. Hover the cursor over the presentation you want to
pin. A pushpin icon will appear next to the
presentation. Click the pushpin Icon.
3. The presentation will stay in Recent Presentations.
To unpin a presentation, simply click the pushpin
icon again.
 To pin a presentation:

• You can also pin folders to Backstage view for easy

access. From Backstage view, click Open, locate
the folder you want to pin, then click the pushpin
icon.
 Using Templates

A template is a predesigned presentation you can use

to create a new slide show quickly. Templates often
include custom formatting and designs, so they can
save you a lot of time and effort when starting a new
project.
To create a new presentation from a template:

1. Click the File tab to access Backstage view.

2. Select New. You can click a suggested search to
find templates or use the search bar to find
something more specific.
3. Select a template to review it.
4. A preview of the template will appear, long with
additional information on how the template can be
used.
5. Click create to use the selected template.
 6. A new presentation will appear with the
selected template.

• Not all templates are created by Microsoft. Many are created

by third-party providers and even individual users, so some
templates may work better than others.
• You can also find Free Templates in Chrome by searching
for Free PowerPoint Template. (such as Slidesgo)
Templates from MS PowerPoint
 Compatibility mode
Sometimes you may need to work with presentations
that were created in earlier versions of PowerPoint,
such as PowerPoint 2003 or PowerPoint 2000. When
you open these types of presentations, they will appear
in Compatibility mode.
 Compatibility mode
Compatibility mode disables certain features, so you’ll
only be able to access commands found in the program
that was used to create the presentation. For example, if
you open a presentation created by PowerPoint 2003, you
can only use tabs and commands found in PowerPoint
2003.
 Compatibility mode
In the image below, you can see that the presentation is
in Compatibility mode. This will disable some
PowerPoint 2013 features, such as newer types of slide
transition.
 Compatibility mode

To exit Compatibility mode, you’ll need to convert

the presentation to the current version type.
However, if you’re collaborating with others who
only have access to an earlier version of PowerPoint,
it’s best to leave the presentation in Compatibility
mode so the format will not change.
 To convert a presentation:
If you want access to all PowerPoint 2013 features,
you can convert the presentation to the 2013 file
format.
• Note that converting a file may cause some
changes to the original layout of the presentation.
 To convert a presentation:

1. Click the File Tab to access Backstage view.

2. Locate and select the Convert command.
3. The Save As dialog box will appear. Select the
location where you want to save the presentation,
enter a file name, and click Save.
 To convert a presentation:

1. Click the File Tab to access Backstage view.

2. Locate and select the Convert command.
3. The Save As dialog box will appear. Select the
location where you want to save the presentation,
enter a file name, and click Save.
4. The presentation will be converted to the newest file
type.
 Saving your Presentation
Whenever you create a new presentation in
PowerPoint, you’ll need to know how to save in order
to access and edit it later. As with previous versions of
PowerPoint, you can save files to your computer. If
you prefer, you can also save files to the cloud using
OneDrive. You can even export and share
presentations directly from PowerPoint.
 Save and Save As

PowerPoint offers two ways to save a file;

Save and Save As. These options work in
similar ways, with a few important
differences.

Save Save As
 Save and Save As

• Save: When you create or edit a presentation, you’ll

use the Save command to save your changes. You’ll
use this command most of the time. When you save a
file, you’ll only need to choose a file name and
location the first time. After that, you can just click
Save command to save it with the same name and
location.
 Save and Save As

• Save As: You’ll use this command to create a copy

of a presentation while keeping the original. When
you use Save As, you’ll need to choose a different
name and/ or location for the copied version.
 To save a presentation:
It’s Important to save your presentation whenever you
start a new project or make changes to an existing one.
Saving early and often can prevent your work from
being lost. You’ll also need to pay close attention to
where you save the presentation so it will be easy to find
later.
 To save a presentation:

1. Locate and select the Save command on the Quick

access toolbar.
2. If you’re saving the file for the first time, the Save
As pane will appear in Backstage view.
3. You’ll then need to choose where to save the file
and give it a file name. To save the presentation to
your computer, select Computer, then click
browse. Alternatively, you can click OneDrive to
save the file to your OneDrive.
 To save a presentation:

4. The Save As dialog box will appear. Select the

location where you want to save the presentation.
5. Enter a file name for the presentation, then click
Save.
6. The presentation will be saved. You can click the
save command again to save your changes as you
modify the presentation.
 To save a presentation:

• You can also access the Save command by pressing

Ctrl+S on your keyboard.
 Using Save As to make a copy

• If you want to save a different version of a

presentation while keeping the original, you can
create a copy. For example, if you have a file
named SamplePresentation you could save it as
SamplePresentation2 so you’ll be able to edit
the new file and still refer back to the original
version.
 Using Save As to make a copy

• To do this, you’ll click the Save As command

in Backstage view. Just like when saving a file
for the first time, you’ll need to choose where
to save the file and give it a new file name.
 AutoRecover
PowerPoint automatically saves your presentations to
a temporary folder while you are working on them. If
you forget to save your changes or if PowerPoint
crashes, you can restore the file using AutoRecover.
 To use AutoRecover:

1. Open PowerPoint 2013. If autosaved

versions of a file are found, the
Document Recovery pane will appear.
2. Click to open an available file. The
presentation will be recovered.

• By default, PowerPoint autosaves every

10 minutes. If you are editing a
presentation for less than 10 minutes,
PowerPoint may not create an
autosaved version.
 To use AutoRecover:
• If you don’t see the file you need, you can browse all
autosaved files from Backstage view. Just select the
File tab, click Manage Versions, then choose Recover
Unsaved Presentations.
 Exporting presentations
• By default, PowerPoint presentations are saved in
the .pptx file type. However, there may be times when
you need to use another file type, such as PDF or
PowerPoint 97 – 2003 presentation. It’s easy to export
your presentation from PowerPoint in a variety of file
types.
 Exporting presentations
PDF: Saves the presentation as a PDF document instead of a
PowerPoint file.
Video: Saves the presentation as a video
Package for CD: Saves the presentation in a folder along with
the Microsoft PowerPoint Viewer, a special slide show player
anyone can download.
Handouts: Prints a handout version of your slides
Other file type: Saves in other file types, including PNG and
PowerPoint 97 – 2003
 To exporting a presentations:
In this example, we’ll save the presentation as a PowerPoint 97
– 2003 file.
1. Click the File tab to access
Backstage view.
2. Click Export, then choose
the desired option. In our
Example, we’ll select
Change File Type.
3. Select a file type, then
click Save As.
 To exporting a presentations:

4. The Save As dialog box will appear. Select the location

where you want to export the presentation, type a file name,
then click Save.
• You can also use the Save as type: drop-down menu in the
Save As dialog box to save presentations in a variety of file
types. Be careful to choose a file type others will be able to
open.
 ACTIVITY TIME!

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You can delete this slide if don’t need.

Thank you and God bless!

By: Klarisse Lesha Pasoquen