ARIBA

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Introduction
Ariba is world biggest business commerce network. Ariba Combines
industry leading cloud based procurement and invoicing applications with
Who is Ariba? the world’s largest web-based trading community to help companies
discover, connect and collaborate with a global network of partners

Ariba solutions address the inefficiencies and burden of commerce to help business:-
 Control Costs
What is Ariba  Minimize Risk
value  Improve profits
proposition?  Optimize cash flows
 Increase Sales
Using the Ariba Network business of all sizes can connect to their trading partners
anywhere, at any time from any application or device to buy, sell and manage their cash
What is Ariba more efficiently and effectively than ever before.
 5 Million users
value
 Connecting over 1 million companies  190 Countries
proposition?
 40+Million PO  72 Currencies
 60+Million Invoices  32 VAT Complaint Countries
Ariba Journey
What Does Ariba do?
Improve
Collaboration
between the
Business
Ariba Product Portfolio Theme
SUPPLIERS SELL TO SETTLE

Selling Fulfillment

Ariba Network

Supplier Strategic Financial Supply

Supply Chain Procurement
Management Sourcing Chain

BUYERS SOURCE TO SETTLE

Ariba Product Portfolio
Portfolios
Supplier Strategic Financial Supply
Supply Chain Procurement
Management Sourcing Chain

Solutions
1.SAP Ariba Supplier 1.SAP Ariba Spend 1.SAP Ariba Strategic 1.SAP Ariba Buying 1.SAP Ariba Invoice
Risk Analysis Sourcing Suite Management
2. SAP Ariba Buying
2. SAP Ariba Supplier 2. SAP Ariba Sourcing 2. SAP Ariba Supply and Invoicing 2. SAP Ariba Payables
Information and Chain
Performance 3. SAP Ariba Collaboration(Direct 3. SAP Ariba Catalog
Management Contracts Material)
4. SAP Ariba Invoice
3. SAP Ariba Supplier 4. SAP Ariba Management
Lifecycle and Collaborative
Performance Sourcing
5. SAP Ariba Strategic
Sourcing Suite
(Bundle of Sol 2+3+4)
Portfolios and their solutions (Old names and new names)
Old Name New Name Element Functionality

Upstream SAP Ariba Supplier Management Portfolio

Ariba Supplier Information and SAP Ariba Supplier Information and Solution
Performance Management Performance Management

New Offering SAP Ariba Supplier Lifecycle and Solution

Performance

Ariba Supplier Risk Insights [InfoNet] SAP Ariba Supplier Risk Solution

Upstream SAP Ariba Strategic Sourcing Portfolio

Ariba Sourcing Professional SAP Ariba Sourcing Solution
Ariba Contract Management SAP Ariba Contracts Solution
Professional
Ariba Spend Visibility SAP Ariba Spend Analysis Solution
Ariba Collaborative Sourcing SAP Ariba Collaborative Sourcing Bundle

Ariba Collaborative Sourcing SAP Ariba Strategic Sourcing Suite Bundle

Professional
Ariba Discovery SAP Ariba Discovery Solution
Portfolios and their solutions (Old names and new names)
Old Name New Name Element Functionality

Downstream SAP Ariba Procurement Portfolio

Ariba Procure to Order SAP Ariba Buying Solution
Ariba Procure to Pay SAP Ariba Buying and Invoicing Solution
Ariba Procurement Content Spot Buy SAP Ariba Spot Buy Catalog Solution
Ariba Procurement Content SAP Ariba Catalog Solution
Ariba Invoice Professional SAP Ariba Invoice Management Solution
Ariba Contract & Services Invoicing SAP Ariba Contract Invoicing Solution
Document Automation and selected SAP Ariba Commerce Automation Solution
bundles

Downstream SAP Ariba Financial Supply Chain Portfolio

Ariba Invoice Professional SAP Ariba Invoice Management Solution

Ariba Contract & Services Invoicing SAP Ariba Contract Invoicing Solution
Ariba Strategic Payables SAP Ariba Payables Solution
Ariba Network Ariba Network Collaboration
Ariba Supported Browsers
SAP Ariba cloud solutions with the following certified browser versions:

•Apple Safari 9+ (64 bit). The new visual design of SAP Ariba cloud solutions doesn't support Safari on mobile devices.
•Microsoft Internet Explorer 11 (32 bit). Compatibility mode isn't supported.
•Microsoft Edge 25
•Google Chrome 54 - 56 (64 bit)
•Mozilla Firefox 49 - 51 (64 bit)
Ariba Dashboard
Ariba dashboard is a tabbed screen on which we can organize and access key tasks, actions, and information from each Ariba
application that is available to you in package. Rather than switching between applications to work with items such as requests,
reports, or projects, you can simply add the items to your dashboard and then monitor and access the items from one
convenient location.
Ariba Dashboard
1 3 4

5
2
6

1. Dashboard tabs
2. Search bar
3. Search, print, and help
icons
4. Your name, with logout,
preferences, and visual
design them settings
7 5. Create, Manage,
and Recent buttons
6. Dashboard configuration
and refresh icons
7. Action tiles
8. Content items
8
Quick facts about Ariba Dashboards
• By default, the dashboard we see is based on a dashboard template. A dashboard template determines which
dashboard tabs and content items are displayed, and how the content items are arranged.
• Dashboard templates typically include a set of tabs for displaying action tiles and organizing content items such as
calendars, to do lists, searches, documents and folders, and reports by functional area. You can customize the content
and layout of your dashboard tabs. You can also set preferences from the dashboard command bar.
• We can customize dashboards to show the information we need to perform our duties efficiently. For example, we
can add, remove, and rearrange the content on each tab and change the titles of tabs.
• To customize the Dashboard you should be member of
• Dashboard can have maximum 5 Action tiles, which is design by Ariba. Action tiles display depends on the Ariba
Solution which is used, Dashboard Tabs and the user permissions assigned to you.
• Dashboard customization is limited to Re-order of Tabs, Content items, Switch Between themes, display reports
• To customize the Dashboard you should have assign the role of Customer Dashboard Admin.
Ariba Supplier Registration
ARIBA offers a module called as SIM – Supplier Information Management to enable processes in supplier life cycle
management domain. Starting from supplier registration, its approval till its deactivation the required functional value chain
is enabled through ARIBA SIM.

Supplier Registration can be done in two ways:-

1.Supplier Self registration
2.Buyer on Behalf of Supplier(Manual Creation)
Functional Flow – Create & Sync to ERP

Supplier Supplier Supplier

Ariba Self- creates AN completes Completes
Network Registers account registration Qualification

Create Duplicate
Request Check Questionnaire Questionnaire

Ariba
Supplier
Management Invite to Approve
Approve Create Approve Create
Register in Qualification
Request Vendor Questionnaire Qualification
AN Integration Status
= Integrated

Sync to ERP OR Sync to ERP OR Sync to ERP

Optional PI Optional PI Optional PI Optional PI

SAP PI Layer Layer Layer Layer

SAP MDG-S or Create Create Create Confirmation &

ERP Vendor Vendor Vendor Vendor Id
Functional Flow – Supplier Updates Profile

Update
Ariba Profile
Network

Update
Approve
Internal

Ariba
Supplier
Auto sync
Management updates
Approvals for profile updates can be
configured in SLP, however an external
approval can also be done in MDG-s or if
workflow exist in ERP
Optional PI
SAP PI Layer

Approve

SAP MDG-S or
ERP Update
Vendor

Legend: Roadmap Planned Exists

Supplier Self-Registration

If suppliers go to
customersitename.supplier.ariba.com,
they can click this link to register as a
new supplier

Best Use customersitename.supplier.ariba.com/register to invite suppliers

to self-register with your company
Supplier Self-Registration
This is the Ariba Commerce Cloud
account registration

Suppliers may already have an Ariba

Commerce Cloud account so they can click
here to register with their existing account

If a supplier does not have an existing

account, they must complete these sections
to register on the Ariba Network

Ariba Network ID created by the supplier has the

following requirements:

Must be unique
Must be in the format of an
email address (need not be valid)
Supplier Self-Registration
Suppliers then need to validate
their email address

Example email shown below

ps@gmail.com

If a supplier does not receive the email,

they can use the options above to
resend or send to another email address

If the supplier has multiple browser

Note windows open, copy and paste the link
to the validation window
Supplier Self-Registration

The link between their commerce cloud account

and your Ariba site has been established

Suppliers will be required to answer

any required Supplier
Suppliers willProfile questions
be required to answer
any required Supplier Profile questions

These are the questions created by your

organization in the SPQ. This is the supplier’s
registration for your site, now that they’ve
registered on the Ariba Network.

Once completed, the supplier must click

Once
submit to sendcompleted, the supplier
their registration to yourmust
site click
submit to send their registration
for approval, If they do not click submit, the to your site
for approval,
organization will remain If In
they do not click
Approval . submit, the
organization will remain In Approval .

If a supplier is In Approval, they must

Note submit responses to all required SPQ
questions before they can be
approved.
Supplier Self-Registration

The supplier’s customer

relationships will show here

Notification of a new organization

registration has been sent to
approvers. Suppliers will see this
screen until they are approved

Suppliers can continue working on their Ariba Network profile while they
Note wait for approval.
Supplier Self-Registration

Approvers will be able to Approve

or Reject this organization after
reviewing the profile

Notify the supplier of their

approval and provide an
additional comment to let
them know they can now
access the site

Click Approve to finalize

approval

The organization is now approved an can be invited to events and added to contracts
Manual Creation
Required fields may vary
Click Create > Supplier and enter here depending on site
and required fields relating to configuration
the organization

These fields
will be
populated
when the
supplier links
their profile to
the Ariba
Commerce
Cloud

Add Owner Required

questions to the
SPQ that must be
answered before the
supplier is created

Approval Status can only be selected by

Note Supplier/Customer Manager and Customer
Administrator
Manual Creation

After the organization is created

and approved, create a user
within the organization for
sourcing events.

Note At this stage, this is a private organization and only exists within your site
Manual Creation

Use the invitation tab to invite suppliers to complete their

registration, otherwise invitations will be sent when invited to an
event

Values for these fields are

required to create a user. The
UserID created here will not be
the ID suppliers use to login

Determines the language of

emails sent from your site

Note When invited, suppliers will link this User ID to their Commerce Cloud User ID.
Quiz1
1. SAP Ariba is what Area of SAP Cloud Solutions Portfolio?
a) Business Network
b) Customer Experience Omnichannel
c) Workforce Engagement
d) Assets & IOT

Answer:- a

2. In what Year Ariba was Founded and in what year SAP acquire Ariba?
e) 1999 & 2007
f) 2004 & 2012
g) 1996 & 2012
h) 1999 & 2012
Answer:- c
Quiz1
3. What is the Goal of Ariba?
a) Add one more channel of communication between buyer & Supplier
b) Regulate & Operate supply chain process
c) Uniform Purchase process among customers
d) Connect & Improve Collaboration between business
Answer:- d

4. Ariba Upstream solutions are of Procurement activities such as

e) Sourcing & Contracts
f) Spend Analysis
g) Supplier Performance Review & Qualification
h) All of the Above
Answer:- d
Quiz1
5. How many action tiles are supported on Ariba Dashboard?
a) 2
b) 7
c) 5
d) 3
Answer:- c

6. To customize the dashboard user must be member of which group

e) Customer Dashboard Admin
f) Project Owner
g) Active Observer
h) All of the Above
Answer:- a
Quiz1
7. Ariba Supports which browsers version currently?
a) Apple Safari 9+ (64 bit).
b) Microsoft Internet Explorer 11 (32 bit)/Microsoft Edge 25
c) Google Chrome 54 - 56 (64 bit)/Mozilla Firefox 49 - 51 (64 bit)
d) All of the Above
Answer:- d

8. Which group can manage all aspects of any project, and are automatically also members of the Sourcing Agent
group and can create projects, publish projects, manage suppliers, delete bids, surrogate bid, edit events, submit
awards, extend and reduce timings, and view all event content.
e) Event Administrator
f) Template Creator
g) Customization Manager
h) All of the above
Answer:- d
Quiz1
9. Which Group can Create Templates?
a) Supplier Manager
b) Sourcing Manager
c) Event Administrator
d) Template Creator
Answer:- d

10. How can you notify suppliers to register on the Ariba Network?
e) Generate the passwords for the supplier users in Ariba.
f) Invite supplier users through sourcing events.
g) All of the above
Answer:- c
Supplier Registration Exercise

A company buyer want to register a new supplier- Jay Automotive.

The supplier will have 2 users and deals in Auto components
Ariba Sourcing
 Ariba Sourcing allows you to create and run events in which you exchange business information with other companies.
Depending on the type of information you want to collect, you create different types of events using Ariba Sourcing. The event
templates covered in this chapter are provided with the product. Users in the Template Creator group can create new
templates or copy and modify existing templates.

 In Ariba Sourcing, an event follows a process from creation to awarding contracts to participants. An event has a status,
corresponding to each stage in the event process, which determines the actions you can take. The following diagram
illustrates the event process:
Ariba Roles Roles and Responsibilities
Group Name Application Description User / Team Member
Classified Access General / Admin Members of this group can Team Member
view objects that have the
access control of Classified.
Commodity Code Manager General / Admin Members of this group can use Team Member
the Commodity Code Manager
area to manage commodity
codes and commodity code
mappings.
Commodity Manager Sourcing Members of this group can User
view all projects, edit all quick
projects, publish all projects,
create projects, run reports,
and add, edit, and delete
suppliers. Members of this
group cannot administer
events, translate projects, edit
full projects, or place surrogate
bid

Currency Manager General / Admin Members of this group can Team Member
upload currency conversion
rates and create currency sets
for multi-currency auctions.
Ariba Roles
Group Name Application Description User / Team Member

Customer Administrator General / Admin This is the most powerful User

administrative group in the
system. Members of this
group can use Ariba
Administrator to load,
export, and manage all
types of data. 
Access to this group must be
approved by Ariba.
Customer Dashboard Admin General / Admin Members of this group can Team Member
use the Dashboard Manager
workspace in Ariba
Administrator to administer
dashboard templates.
Customer User Admin General / Admin Members of this group can User
perform all administrative
functions that pertain to
managing users and groups,
including adding, enabling,
and disabling users, editing
user details, creating child
groups, and assigning users
to groups.
Ariba Roles
Group Name Application Description User / Team Member

Customization Administrator General / Admin members of this group can Team Member
upload or download
customization configuration
data files through the
Customization Manager.
Deleted Documents Access General / Admin Members of this group can Team Member
search for deleted projects
and workspaces.
Event Administrator Sourcing Members of this group can User
manage all aspects of any
project, and are
automatically also members
of the Sourcing Agent group.
Members can create
projects, publish projects,
manage suppliers, delete
bids, surrogate bid, edit
events, submit awards,
extend and reduce timings,
and view all event content.
Members of this group
cannot translate projects.
Ariba Roles
Group Name Application Description User / Team Member

Integration Admin General / Admin Members of this group can use the Team Member
Integration Manager to:
*  Configure integration events
*  Configure external system
connection information
*  Configure the integration password

Internal User General / Admin Members of this group can access the Team Member
tool internally only. Members can
perform contract tasks, acts as
reviewers, and search for projects that
aren't access controlled. Members
cannot create contract workspaces or
knowledge projects, but they can
create contract requests. Members of
this group cannot read draft restricted
documents or classified documents.

Junior Sourcing Agent Sourcing Members of this group can create User
projects and view all projects.
Members of this group cannot publish
projects, translate projects, administer
events, surrogate bid, run reports, or
add, edit, or delete suppliers.
Ariba Roles
Group Name Application Description User / Team Member

Project Administrator General / Admin Members of this group can use the User
Project Manager to manage
knowledge project keywords. If a
member of this global group is
assigned to a Project or Workspace
team, that member has the same
abilities as a project owner, even if
the user is not a member of the
Project Owner group in the sourcing
project.
Project Email Templates General / Admin Members of this group can make Team Member
Administrator changes to the system level email
notification templates.
Project Mass Edit General / Admin Members of this group can use the User
Administrator Mass Edit Projects and Replace User
in All Projects features.
Ariba Roles
Group Name Application Description User / Team Member
Senior Analyst General / Admin Members of this group can run and Team Member
create reports for themselves and
other users. They can also use slow
fields in reports.
Sourcing Agent Sourcing Members of this group can create User
projects, publish their own projects,
and view all projects. They cannot
administer events, translate projects,
place surrogate bid, run reports,
add/edit/delete suppliers, or manage
contracts.
Sourcing Approver Sourcing Members of this group can create User
projects, publish their own projects,
and publish projects for buyers in the
Junior Sourcing Agent group. Members
of this group cannot add, edit, or
delete suppliers, translate projects, or
run reports.
Sourcing Manager Sourcing Members of this group can view all Team Member
projects and run reports. They cannot
create projects, administer events, edit
events, translate projects, add, edit, or
delete suppliers, or surrogate bid.
Ariba Roles
Group Name Application Description User / Team Member

Supplier Manager Sourcing  Members of this group can create Team Member for
suppliers/customers during project Sourcing
creation, and add, edit, or delete
suppliers/customers using the Supplier
and Customer Manager. Members of
this group cannot translate projects,
publish projects, run reports, administer
events, or surrogate bid.

Supplier/Customer Agent General / Admin Members of this group can create User for Supplier
suppliers/customers during project Management 
creation, and add and edit
suppliers/customers (pending approval)
using the Supplier and Customer
Manager. Members of this group can
create projects, but they cannot
translate projects, publish projects, run
reports, administer events, or surrogate
bid.

Supplier/Customer User Agent General / Admin Members of this group can manage Team Member
users for any supplier/customer
organization, but cannot create new
organizations.
Ariba Roles
Group Name Application Description User / Team Member

Surrogate Bidders Sourcing Members of this group can view all Team Member
projects and surrogate bid. They
cannot create projects, translate
projects, publish projects, administer
events, add, edit, or delete suppliers,
or run reports.
Access to this group must be approved
by Ariba.

Template Creator General / Admin Members of this group can create, Team Member
copy, and edit templates. They cannot
edit templates owned (created) by
others. In order to see the Manage
Templates action on the Dashboard
Manage menu, the user also has to be
authorized for Contracts Basic,
Contracts Pro, Sourcing Pro, or
Supplier Performance Management.

Translator General / Admin Members of this group can provide Team Member
project translations. They cannot
create projects, publish projects,
administer events, add, edit, or delete
suppliers, or run reports.
Ariba Sourcing
Project Creation
-Identify Key Stakeholders
-Setup Project Milestones
-Create Timelines
Decision Analysis Supplier Qualification
And Identification

(Optimization and Award)

-Constraint-based Optimization (Supplier Search)
-Evaluate Price and Performance Search, Report, - Identify Acceptable Suppliers
- Explore Potential Award And Analyze - Determine Supplier Capabilities
Scenarios -Graphical Role Based Dashboards - Supplier Profile Analysis
-All Fields are Searchable & Reportable
- Generate Award & Create -Ad-Hoc & Scheduling Features - Ariba Network Discovery
Contract

RFx Event
(Sealed Bid, Reverse Auction, RFP/RFQ, Negotiation)
- Gathering Bids from Simple to Complex
- Bid console, audit, messaging
- Scoring, Grading, Total Cost Modeling
- Bid Protection and Market Feedback rules
What do you get with Ariba Sourcing ?
Strucured Processes
Aggregation Across BUs
Reporting
Complete Transaparency
Knowledge Capturing
Complete Audit Log
Templating

Tools Workflows

RFIs & RFPs

Quotes & Tenders

Sourcing
Automatic Comparatives Quote Comparisons
Technical Shortlisting
Commercial Negotation
Scoring & Auction

Supppliers

Services Full Support Ongoing Support

In the tool “Check my Event”

Ariba Sourcing Terminology
 Event” is the publication of data to suppliers or buyers and their response to questions or bids on goods or services. It
includes requests for information, or proposals, as well as forward and reverse auctions.

 A project is a container that enables you to maintain all documents and information for an item such as an SAP Ariba
Sourcing event, an SAP Ariba Contracts contract, or a procurement project. Projects enable multiple users to work on
the same documents or events with defined roles and processes. With projects, you can specify what tasks must be
completed, who is responsible for completing a task, and when a task must be completed.
Creating SAP Ariba Sourcing events without a sourcing request Prerequisites
You must be a member of one of the following groups:
● Category Manager
● Commodity Manager
● Event Administrator (access to this group must be approved by SAP Ariba)
● Junior Sourcing Agent
● Procurement Agent
● Sourcing Agent
● Sourcing Approver
● Operational Junior Sourcing Agent (for guided buying customers who use operational sourcing)
● Operational Sourcing Agent (for guided buying customers who use operational sourcing)
● Operational Sourcing Approver (for guided buying customers who use operational sourcing)
Ariba Sourcing Project Types
1.Quick Projects :- A quick project is a single sourcing event such as an RFI, RFP, or auction that is created from a default SAP
Ariba template. Quick projects are limited to the functionality defined in those templates, and are useful for creating basic
events that do not require a lot of customization or process management.

2.Full Projects :- A full project can be created from any available template, including templates your company has created to
manage different business processes or types of events. Full projects can contain multiple sourcing events, or they can be
sourcing projects. They include full support for process management, including document storage, tasks, a message board,
and project team. It is common for companies use a sourcing project that includes planning and savings tracking to manage
one or more subproject events.
Ariba Sourcing Project Flow
Event Types
Event Formats Description
Event Format Description

Rank Only You determine whether participants can see only their
own rank.

Rank Only with Lead Bid You determine whether participants can see their own
rank and the lead bid.
You determine whether participant responses are
Full Disclosure with Generic Aliases revealed to other participants. Participants cannot
determine the number of competitors.
You determine whether participant responses are
Full Disclosure with Unique Aliases revealed to other participants. Participant identities are
displayed as Company 1, Company 2, and so on

Rank While Winning You determine whether participants can see their own
rank only when winning, i.e. Lowest Rank.
Seal Bid No Market Feedback is displayed.
Event Formats Description-RFP
Event Format Description
RFP is used to create a questionnaire with sections,
questions, requirements, and/or line items to collect
pricing information, and/or qualify participants, possibly
for an auction. You can weigh and grade participant
Request For Proposal responses, and create an overall score for each participant.
Participant responses are not revealed to other
participants.

This type of RFP is used to create a questionnaire with

sections, questions, requirements, and/or line items to
collect a price breakdown. You can weigh and grade
Request for Proposal with Price Breakdown participant responses, and create an overall score for each
participant. Participant responses are not revealed to
other participants.

This RFP type is used to create a questionnaire with

sections, questions, requirements, and/or line items to
collect pricing information, and/or qualify participants,
possibly for an auction. You can add additional cost factors,
such as Shipping Fees, to calculate a total cost for each
Request for Proposal with Total Cost supplier. You can weigh and grade participant responses,
and create an overall score for each participant.
Participant responses are not revealed to other
participants.
Event Formats Description- Reverse Auction
Event Format Description Business Scenario

This is the standard auction. In a reverse auction, suppliers submit bids, Suppose your computer manufacturing business knows of several
offering progressively lower prices in an effort to outdo their competition participants that are capable of providing, at competitive prices, the
and offer you the best price specific goods or services that you want to purchase. You use an auction
to bring the participants into competition for your business. Create line
Reverse Auction items for everything that you want to buy. You can group line items into
lots to create a package of goods or services to bid on. Specify ceiling and
reserve prices, timing rules, and other strategic rules, to maximize
competition

Use this auction type to create a competitive bidding event for line items Sometimes suppliers’ prices are very different, but when added costs are
and/or lots, including factors other than price. Buyers determine whether taken into account, the total cost for their goods or services is very similar.
they want suppliers to see only their own rank, their own rank and the For example, you need to buy raw materials for a plant in the United
lead bid, or all supplier responses. States and are considering two suppliers: one is local and one overseas.
The overseas material is less expensive, but you must ship it much further.
Reverse Auction with Bid The price of the overseas material, plus the extra shipping costs, equals
Transformation the cost of buying it locally. The Reverse Auction with Bid Transformation
template allows you to design an auction to bring the two suppliers into
competition. You set up the auction to automatically include the shipping
costs of the material in the prices that the participants bid.

You use this auction type to create a competitive bidding event for line You use this auction type to create a competitive bidding event for line
items and/or lots, including factors other than price, such as shipping cost, items and/or lots, including factors other than price, such as shipping cost,
Reverse Auction with Total Cost taxes, and the cost of changing supplier, which applies to all the suppliers taxes, and the cost of changing supplier, which applies to all the suppliers
except the incumbent. except the incumbent. The total cost can expressed in a formula, such as:
Price * quantity + shipping + taxes + switching. You determine whether the
values for these factors
Event Formats Description- Reverse Auction
Event Format Description Business Scenario
If you are sourcing a commodity product that is subject to frequent Index Auction is used for Commodities which are based on different
price fluctuations, use an index auction to cause participants to bid in Index
Index Auction by discounts or premiums relative to a market index. There are two
Percentage/Amount templates, one causes participants to bid in a currency amount added
or subtracted from the index, and another that causes participants to
bid in a percentage value added or subtracted from the index.
In a Dutch reverse auction the buyer sets a very low initial price and Dutch is ideal when there aren’t many suppliers bidding for the good or
raises it periodically until a supplier accepts the price or a service or there is a large preliminary bid price gap between 1 st and
Dutch Reverse Auction predetermined ceiling price is reached. Suppliers are motivated to 2nd place.
accept the listed price as soon as they can or risk losing the business
altogether.
Use this auction type to create a Dutch style competitive bidding event
for line items and or basket lots, including factors other than price. Bid
transformation allows you to “transform” buyers' bids by adding cost
Dutch Reverse Auction with
Bid Transformation terms you define. Working with SAP Ariba Sourcing events Items with a
bid adjustment interval set to Percentage and an adder or subtracted
cost term, can cause the bid value you see to differ from the bid value
displayed to participants
Event Formats Description- Forward Auction
Event Format Description Business Scenario
This is the standard Forward Auction. In a Forward Auction, participants Index Auction is used for Commodities which are based on different
submit bids, offering progressively higher prices in an effort to outdo Index
Forward Auction their competition.

Use this auction type to create a competitive bidding event for line You might have negotiated with participants and agreed to pay the costs
items and/or lots, including factors other than price. Buyers determine to ship their purchases to them. Suppose that one of the participants is
Forward Auction with Bid whether they want suppliers to see only their own rank, their own rank based in the United States, and the other is based in France. Since you
Transformation and the lead bid, or all supplier responses. have agreed to pay the shipping costs, the participants based in France
must offer a higher bid if you are to earn the same profit by selling to
them.
In a Dutch Forward auction the buyer sets a very High initial price and
decrease it periodically until a supplier accepts the price or a
Dutch Forward Auction predetermined price is reached. Suppliers are motivated to accept the
listed price as soon as they can or risk losing the business altogether.
Ariba Sourcing Event Flow
Ariba Sourcing Event Rules
 Event rules control how an event works.
 The rules in your project depend on the event type and the template you selected.
 When creating a template, you often have the option to withhold control of a rule from the person who is using the
template to create an event, also known as the project owner.
 The options are:
● Delegated: The ability to edit this rule is delegated to project owner. Project owners can see this rule and are allowed to
change the setting.
● Read only: Project owners can see this rule and setting, but cannot edit it.
● Hidden: Project owners cannot see this rule or how it is set.
Different Event Rules:-
• Event Envelope Rules
Prerequisites for Configuring Ariba Sourcing Event Rules You
• Event Timing Rules
• Event Bidding Rules
must be a member of the global Template Creator group or the
• Event Currency Rules template project’s Templates Creator team to create or edit
• Event Project Owner Rules templates.
• Event Market Feedback Rules
• Event Message Board Rules
• Event Bid Agreement Rules
Event Envelope Rules
Sealed-envelope bidding is used when laws require that buyers can see only certain sections of an event containing supplier
responses in sequence and must qualify or disqualify participants before opening the next section (envelope) in the series.
For sealed-envelope bidding, you can specify the maximum number of envelopes you can use in this event. You can add
sections to an envelope. Participants’ responses within sections associated with an envelope are not visible to the project
team until the envelope is opened during the Pending Selection period. The default is No Envelope

For example, if the first section contains questions about technical specifications, this event can enforce that
participants be qualified or disqualified before the buyer can see the second section, containing their price quotes.
Envelopes work as follows:
● When you create a section, you specify whether it belongs to an envelope, and if so, which one.
● An envelope can contain more than one section.
● An envelope contains responses for all event participants for that section.
● Buyers can see only responses in envelopes that are open.
● They can only open envelopes in sequence.
● When buyers open an envelope, they can see the responses only from participants whom they selected to continue. ●
When the buyer discontinues a participant, all of the participant’s responses (opened or not) are deleted, unless the
Keep the Rejected Envelope Bids and Discard Bids for Event Updating rules are configured.
Event Timing Rules
These rules control event timing, bidding periods, preview periods, and review periods. These are some usage considerations
for timing rules:
• Request for Information (RFIs) do not collect pricing information or involve as much time pressure as an auction. You
generally set one to open as soon as you publish it. If an RFI is published to Preview status, participants cannot respond
until you open it. You can leave it open however long you think is necessary for all your suppliers to log in, conduct their
own internal research as needed, and submit their responses.

• Request for Proposal (RFPs) can collect pricing information. You generally start allowing responses as soon as the event is
published, unless you think it likely that you will need to edit the event as a result of supplier feedback.

• You can either end the bidding time after some specific duration, or at a specific time. Specify the date by which you expect
to make your awarding decision so that participants can accurately bid in case the pricing of their bids depends on their
supply of a certain good or on their planned workload at that time
Event Bidding Rules
Bidding rules are essentially bid-improvement rules: participants are bound by their bids and can only revise them by
improving them. With these bidding rules, SAP Ariba Sourcing gives you additional power to determine exactly how
participants in your events must improve their bids. It is common to specify a common set of bidding rules for all lines and
lots in an event with line-item-specific price decrements. However, if desired you can configure lot- or line-item-specific
bidding rules

Event Currency Rules

Event Currency Rules deals with how participants can select the currency in which they place their bids and how you can
choose to allow participants select the bidding currency.
Event Project Owner Rules
Event Project owner rules deals with whether the project owner Create Formulas and Response Team by Default.
Project Owner can Create Formula:-
This rule has five options:
1. ● Yes: The project owner can create any custom formula as necessary. This enables the formula options in the Content section when the
project owner is creating the event.
2. ● No, but enable cost components: The project owner cannot create formulas, but can create terms that can be used as adders,
subtracters, multipliers, and percent discount. These terms are automatically applied to the standard Total Cost term that is available for
use when creating terms in the content section.
3. ● No, but enable cost components in template: The project owner cannot create formulas. The template creator can add terms that are
adders, subtracters, multipliers, or percent discount to the basic formula, but the project owner cannot change them.
4. ● No, but enable cost components and price breakdown: The project owner can create terms as adders, subtracters, multipliers, and
percent discount, and can also stipulate that the price consist of a series of adders, which is a cost breakdown.
5. ● No: The project owner cannot create a formula or edit the basic formula that the template creator put in the template. Terms cannot be
set as adders, subtracters, multipliers or % discount to automatically contribute to total cost.

Project Owner Create Response Team by Default

You can choose to automatically add suppliers to response teams when you add suppliers to your event. Choose Yes to automatically add
suppliers to response teams when they are added to your event. If you choose No, suppliers will be added to the event and will not default as
members of a supplier response team
Event Market Feedback Rules
You can change the setting of these rules to expose more or less information about the participants in your event and their pricing
Information Exposed Description Rules Settings
Before bidding, participants see: Specify how participants view market
● Their own rank information: Do not enable a starting
● Leading bid gate Show participant responses to
Maximum ● Bid graph other suppliers: Yes Hide the number of
● Bid history bidders by using the same participant
● Number of participants alias: No– unique aliases

After submitting a bid, participants see: Specify how participants view market
● Their own rank information: Enable a starting gate
● Leading bid Show participant responses to other
● Bid graph participants: Yes Hide the number of
● Bid history bidders by using the same participant
● Number of participants alias: No– unique aliases

After submitting a bid, participants see: Specify how participants view market
● Their own rank information: Enable a starting gate
● Leading bid Show participant responses to other
● Bid graph suppliers: Yes - After Supplier’s first
Medium ● Bid history response is accepted Hide the number
of bidders by using the same participant
alias: Yes– generic aliases
Event Message Rules
You and the project team members can access the message board from the Messages tab in the event monitoring interface,
participants can access it from the Event Messages page. The message board page enables participants and team members to
compose and read messages pertaining to the event.

Event Bidder Agreement Rules

The Event Bid Agreement Rules section contains one rule to control whether the bid agreement is displayed to participants.
Access Controls-Sourcing
ACTIVITY /USER GROUPS Junior Sourcing Agent Sourcing Agent Sourcing Approver Sourcing Manager

Can create projects Yes Yes Yes No

View all projects Yes Yes Yes Yes

Publish their own projects No Yes Yes No

Translate projects No No No No

Administer events No No No No

Surrogate bid No No No No

Run reports No No No Yes

Add, edit, or delete suppliers No No No No

Publish projects for buyers in the No No Yes No

Junior Sourcing Agent group
Ariba Sourcing Report
Ariba has three types of Reports:-

1. Prepackage reports which comes along with Ariba Standard Solutions

2. Analytical Reports
3. Compound Report
Ariba Sourcing Prepackage Report
The prepackaged reports that are available to you depend on the Ariba Spend Management solution your company has
purchased, so you may have access to all or only a subset of these reports.

The reports that are specific to Ariba Sourcing are located in the following folders:
• Event Reports: -Event Reports are designed to give you a broad overview of your organization’s event activity. Event Reports
provide data on the event level: supplier participation, supplier count, bids, savings, baseline spend, lots, and so forth.

• Sourcing Project Analysis :- Sourcing Project Analysis reports are designed to give you visibility into your organization’s
sourcing project activity by sourcing project type, region, organization, start date, and so forth.

• Supplier Performance Management Reports :- Supplier Performance Management Reports are available in Ariba Spend
Management solutions that include Supplier Performance Management. They are designed to give you visibility into your
supplier performance by reporting on the results of supplier performance management projects, including survey and
scorecard results and trends.

The Project Analysis (All Project Types) and Project Task Analysis folders contain reports that can be run across all Ariba Spend
Management projects, including sourcing, supplier performance, and contract workspace projects.
Ariba Analytical Report
Ariba’s analytical reports give you access to complex business information from multiple sources, such as purchase orders,
invoices, events, surveys, contracts, or requisitions. Reports display data from these sources on a pivot table, which you can
manipulate to see different scenarios for the data. Pivot tables allow you to filter, slice, and drill down into the information as
needed to see broad patterns and relationships, summary information, and detail at the same time.
Ariba Compound Report
A compound report allows you to view many different related charts and tables in a single umbrella report.In a compound
report, you can see the pie chart of one report, the line chart of another, and the table view of a third. Compound reports can
also contain summarized views, which combine individual fields from multiple reports. Filters on compound reports allow you to
examine specific data across the different reports it contains.
You can create compound reports to see an overview of:
• Your invoice spend by commodity and supplier: off-contract spend, spend variance, inflation costs, and so on. You can filter the
compound report by active account, giving yourself a single view of spend activity for one or more accounts in your company.
• Your event activity: what types of events you’re creating, what commodities the events are for and which suppliers are
participating in the events, event project activity by region, and so on.You can filter the compound report by commodity, giving
you a single view of event activity for a commodity or set of commodities.
• Your contract workspace activity by supplier: which commodities the contracts are for, task duration, regional contract activity,
associated parties, and so on.You can filter the compound report by supplier, giving you a single view of contract activity for one
or more suppliers.
• Your company’s purchase order activity: which users are generating the most purchase order spend, PCard usage, ordering
breakdown by department or cost center, and so forth.You can filter the report by region, giving you a single view of purchase
order activity for one ore more regions.
Quiz-2
1. What dashboard panel provides access to prepackaged reports?
a) My Documents
b) Common Actions
c) Action Tiles
d) Event Status
Answer:- b

2. Ariba has which types of Projects?

e) Full Project
f) Quick Project
g) Management Project
h) Template Project
Answer:- a,b
Quiz-2
3. Ariba Sourcing has which types of Events?
a) RFI-Request for Information
b) RFP-Request for Proposal
c) Auctions
d) All of the Above
Answer:- d

4. Ariba reporting has different types of reports ?

e) Prepackage Report
f) Compound Report
g) Management report
h) Analytical Report
Answer:- a,b,d
Quiz-2
5. For which of the following products or services might you conduct an index-based auction?
There are 3 correct answers to this question
a) Raw materials
b) Mobile phones
c) Natural gas
d) Chemicals
Answer:- a,c,d

6. How many different evet formats supported by Ariba?

e) 6
f) 4
g) 5
h) None of the Above
Answer:- a
Quiz-2
7. Can Junior Sourcing agent publish their own projects?
a) Yes
b) No
Answer:- b

8. Can Sourcing approver can create Sourcing project and Publish?

c) Yes
d) No
Answer:- a
Quiz-2
9. How many phase in Ariba Sourcing Event Flow?
a) 2
b) 3
c) 5
d) 4
Answer:- b (Create, Monitor & Evaluation)

10. As a Prerequisites for Configuring Ariba Sourcing Event Rules you must be member of?
e) Template Creator
f) Global Template Creator group
g) Sourcing Manager
h) a & b
Answer:- d
Exercise Business Scenario
A company is looking for a turn-key solution to execute a network migration between MPLS(Multiple Protocol Label Switching
or IPSEC (Internet Protocol Security )network providers.

The expectation is that the selected provider will deliver a solution to the migration project that will involve site network
analysis to prepare IP migration, changing IP addresses of hundreds of devices, located in many countries in multiple continents
and finally participate in the replacing of MPLS/IPsec network providers.

To complete this company wants at first stage want to provide an outline of our requirements amongst current and potential
suppliers. After reviewing information from a completed RFI, suppliers may be chosen to proceed to the next step in our
process which is a formal invitation to submit a competitive proposal (RFP).

Business case RFI