GUIDELINES IN

ESTABLISHING SCHOOL
(DO 88, S. 2010 “Revised Manual of
Regulations for Private Schools in
Basic Education” )

BY:
MS. MARIAN G. VINLUAN

261
 RULES AND REGULATION
GOVERNING PRIVATE SCHOOLS
IN BASIC EDUCATION( do 88, S.
2010)

262
 A. ESTABLISHMENT OF PRIVATE SCHOOL

Section 20. Ownership of private schools

• Educational institutions, other than those established by

religious groups and mission boards, shall be owned solely by
citizens of the Philippines or corporations or associations at least
sixty per centum of the capital of which is owned by such
citizens. The Congress may however require increased Filipino
equity participation in all educational institutions.

Section 21. Establishments of Private Schools is

Subject to Prior Approval.

• The establishment of a private school shall be subject to prior

approval of the Department thru its Regional Director having
jurisdiction over the place where the school or branch shall be
established.

Section 22. Establishment of Private Schools shall be

accordance with Law and this Manual.
• The establishment of private schools shall be pursuant to law
and this Manual.

263
 Section 23. Incorporation of a Proposed Private School

• A private school proposed to be established must incorporate as either a non-

stock or a stock educational corporation in accordance with the provisions of
the Corporation Code of the Philippines. This requirement to incorporate maybe
waived in the case of family-administered pre-school institution.
• Provided that the minimum paid-up capital for stock educational institutions for
those engaged in elementary education shall not be less than One Million
Pesos ( P1,000,000.00); not less than Two Million Five Hundred Thousand
Pesos( P2,500,000.00) for those offering both elementary and secondary
courses except existing educational institutions organized as stock corporations
prior to the passage of RA 7798 which may retain their original capitalization.
• A school that is established or organized as a stock corporation shall be
ineligible for any form of government subsidy, incentive or assistance, except
those given to individual students and teachers in the form of scholarship,
students loans or other forms of subsidy as already mandated under existing
laws. Government assistance to non-stock schools for educational programs
shall be used exclusively for that purpose .

Section 24. Department’s Recommendation to the

Securities and Exchange Commission.

• The Securities and Exchange Commission shall not accept or

approve the Articles of Incorporation and By-Laws of any
educational institution except upon favorable recommendation of
the Department.

264
Section 25. Reasonable Supervision and Regulation
• All private educational institutions shall be subject to
reasonable supervision and regulation by the Department.

SECTION 26. PROHIBITION ON THE ESTABLISHMENT OF

SCHOOLS EXCLUSIVELY FPR ALIENS AND ON THE
COMPOSITIONS OF ALIENS

• No educational institutions shall be established exclusively for aliens

and no group of aliens shall comprise more than one third of the
enrollment in any school. However, said prohibitions shall not apply to
schools established for foreign diplomatic personnel and their
dependents and unless otherwise provided by law, for other foreign
temporary residents.

B. PERMIT AND RECOGNITION

Section 27. Establishment and Recognition Distinguished

• The establishment of a private educational institution refers to the

creation, founding, or organization of a school resulting in its legal
existence as an institution.
• Recognition presumes an existing school and refers to the
authorization granted by the Department for the school to conduct
educational programs or operations. Establishment precedes
recognition.

265
 Section 28. Authority to Operate

• Educational institutions can undertake educational operations only

when so authorized by the Department. Consistent with the
national educational policies, plans and standards, the Regional
Director concerned shall have the authority, accountability and
responsibility for approving the establishment of private pre-school,
elementary and high schools and learning centers.

Section 29. Permit and Recognition

Government authority which may be issued for the operation of private

schools in basic education shall be of two kinds:
A.) Permit and B.) Recognition
A Permit for each year level or course shall be effective for a period of
one school year. The permit issued to a school is valid only for a
specific educational program and, while issued on a school year basis
shall remain valid until formally revoked by the Department.
On the other hand, Government Recognition for each year level or
course shall be for an indefinite period provided that the requirements
of law, rules and standards will be satisfied.

266
 Section 30. Requirements for Issuance of Permit
• Request for the opening of a new school or for the operation of a new
grade or year level in existing elementary and secondary schools
should be submitted to the Regional Office on or before August 30
preceding the start of the school year when the school/new course is
supposed to operate. Subject to the authority of the Regional Director,
the Division office may also accept said requests. The request shall
be accompanied with a notarized feasibility study covering
comprehensively the following factors, supported with sufficient
evidence:
a. Purpose and Objectives of proposed school or course;
b. Availability and adequacy of school site and building, including
documents of ownership thereof, location plan, development plan,
pictures, or architect’s plan of building, if the same is still to be
constructed;
c. Itemized cost of the project covering the entire course in
terms of site, site development, school building and quarters,
classroom equipment and facilities, library, salaries of faculty, and
staff and maintenance;
d. Financial capacity of applicant, including his resources to
provide the requirements for the entire course and to support its
operation from year to year without depending solely on students’
fees;
e. Proposed faculty line-up and administrative and
supervisory staff together with their individual Transcript of Records
and evidence of willingness to join the school; and
f. Need or demand for establishment of the school or
operation of the course in the locality. If the course is already being
offered in the same town or city, there must be an evidence of the
following factors:

267
  Distance of the applicant school to the existing
school
 Enrolment in the existing school
 Number of students in the same locality enrolled
in schools other than in the existing school;
 Number of prospective students of applicant-
school; and
 Facilities, standards and supportive provisions for
effective instruction and quality education

Section 30. Requirements for Issuance of Permit

30.1 Failure to submit the desired feasibility study to support the

request for operation shall be grounds for the outright
disapproval of the same.
30.2 Existing schools that have no development plans or have
not taken any positive steps or actions towards development and
growth, or have not maintained satisfactory standards in their
operation of duly authorized courses shall not be allowed to open
new courses
30.3 The Regional Office should evaluate requests for the
opening and operation of courses at the elementary and
secondary level. Subject to the authority of the Regional Director,
the Division Office may also evaluate the said requests.
30.4 The permit to open and operate schools on the 1 st and 2nd
levels of instruction in the region shall be granted by the
Regional Director concerned.
30.5 Private schools granted permission to open courses on the
1st and 2nd levels of instruction should file their application for
permit to operate those courses with the Regional Office on or
before January 2nd preceding the opening of the school year, and
prepare their facilities for the inspection, except as may
otherwise be decided by the Secretary. Subject to the Secretary’s
authority, these schools may also file with the Division Office.

268
30.6 A thorough inspection of the school shall be conducted by a
supervisor to determine compliance with the requirements, both in
the authorized(if any) and new grade/year level. He/She shall
submit a detailed and comprehensive report stating his findings.
The report shall cover adequately the following information:
a. Date of visit
b. Course under Permit or Recognition and number of sections
in each course
c. Course applied for
d. Site description and area in square meters, adequacy for
school purposes, documents specifying ownership of land
e. Building description
f. Quarters and equipment
h. Administration and supervision: educational qualifications,
experience, salaries, and tenure of office ( permanent,
contractual, part-time, or full-time) of school head and
administrative and supervisory officials
i. Faculty: list of faculty members for existing course and
courses applied for
j. Financial Position
k. Admission credentials
l. How the school apportioned increases in tuition and other
fees
m. Quality of instruction; observation; deficiencies noted
n. Retirement Plan for its teachers and other personnel
o. Observation on implementation of deficiencies noted
p. Application and inspection fees: amount paid; official receipt
number and date of issue
q. Evaluation: Summary of findings, strong points and
deficiencies noted
r. Recommendations strictly based on findings during the visit
and existing standards and regulations.

269
30.7 Private schools should own sites adequate for their own
buildings, for physical education and athletics, military training
and recreation, and also for vocational education where this
course is required in the curriculum. Its size, nature, location and
accessibility must adequately serve the purpose of the school. It
should be free from noise, unpleasant odors and dust, and should
be sufficiently far from cockpits, dancing halls, bowling alleys,
movie houses, markets, garbage dumps, funeral parlors,
cemeteries, heavy traffic highway, jails, railroad yards, and
manufacturing and industrial establishments.
30.8 Ideally, the areas of school sites shall be as follows:
a. One half(.5) hectare for a school with an enrolment of 50 or
less students;
b. One (1) hectare for a school with an enrolment of 50 to
1,000 students;
c. Two (2) hectares for a school with an enrolment of 1,000 to
2,000 students;
d. Three(3) hectares for a school with an enrolment of 2,000
to 3,000 students; and
e. The same ratio should be maintained for enrolment in
excess of 3,000.

30.9 Prior to issuance of permit, the school shall comply with the
following:
a. Situated far from traffic, neighbors and fire hazards so that
necessary instruction and study can be carried on without undue
interference from neighbors or traffic and so arranged that the
classroom work going on in one will not interfere with those going
on in the other classrooms, study rooms, laboratory rooms or
library;
b. Planned and so constructed that in case of fire, typhoon,
earthquake, all students can evacuate the building promptly and
safely;
c. Provided with fire escapes, fire extinguishers and other safety
devices;
d. Provided with satisfactory toilet facilities, separate for students
and faculty by gender;
e. Adequately and properly lighted and ventilated;
f. Contains sufficient space, furniture and fixtures for the general
needs of the administrative staff, faculty and students;

270
 g. Not used in any manner for private residence or for other
purposes that might interfere directly or indirectly in the proper
functioning of the school;
h. Accessible and suitable administrative office, faculty rooms and
library;
i. Adequate space for students/personnel services
j. Sufficient space for Home Economics and other vocational courses;
k. The doors of the classrooms and laboratory rooms lead or open
outwards towards the corridors; and
l. In case of a two(2) or more story building, at least two(2) stairs with
a minimum width of two (2) meters shall be provided subject, however,
to other government regulations. Ramps shall be provided for students
with special needs ( BP 344 Accessibility Law)

30.10 The Regional Director shall sign the permit for the Secretary of
Education. The permit shall cover the period of one school year. In
issuing a permit, the Regional Director shall observe the following:
30.10.1 No permit shall be issued to a private school unless it has
submitted a school bond the amount of which shall be fixed by the
Secretary.
30.10.2 The Government Permit issued to a school is valid only for
a specific educational program, and while issued on a school year
basis, shall remain valid until revoked for cause.
30.10.3 The Regional Director shall furnish the Secretary of
Education, before the opening of classes, a list of permits issued,
attaching thereto copies of permits.

Section 31. School Advertisement

• Any advertisement or announcement referring to the programs or
courses of study being offered which are in the permit phase shall
include the words “ Under permit by the Department of Education.”
• It shall be unlawful for any school to advertise or cause the
publication of any advertisement or announcement before a permit
to operate is granted.

271
 Section 32. Grant of Recognition

• The grant of recognition for schools shall be based on its

satisfactory operation during the school year, without any
deficiencies in instruction, administration and/or management and
on full compliance with the prescribed requirements of the course.
• a. On or before February 1st, preceding the opening of the
school year, schools operating courses under a temporary permit
shall file an application for recognition of those courses on the first
and second level of instructions. It should be filed with the regional
office. Subject to the authority of the Regional Director, the
Division Office may also accept such application.
• b. There is no prescribed application form for recognition. A
simple letter will do. Supporting exhibits are not necessary.
However, where there are courses for recognition and courses for
permit, both may be applied for in one(1) application, using the
application form for the permit to operate the school.
• c. A permit to operate which has been previously issued shall
continue to be valid and considered renewed during the period where
the school has already applied for recognition and the Department
has not officially responded, either favorably or unfavorably.
• d. The certificate of recognition granted for an educational
program shall continue to be valid unless a written revocation shall
have been issued by the Department.
• e. Where grant of recognition of courses on the first and second
level of instruction ( elementary and secondary education) is desired,
the Schools Superintendent shall submit to the Regional Director his
report and recommendation on the Processing Checklist Form
together with the supervisor’s report and the applicants’ application
paper. Grant of Recognition shall be decided by the Regional Director.
The Regional Office shall furnish copies of recognition issued to the
school concerned and the Office of the Superintendent.

272
 Section 33. Effects of Recognition

• The issuance of a Certificate of Recognition to a school for a

particular educational program /course of study shall have the
following effects:
• a. It transforms the Permit to permanent authority for the
school to operate the course.
• b. It entitles the school to give the students who have
completed the course a certificate, title, diploma, or degree; and
• c. It entitles graduates of recognized courses to all the benefits
and privileges enjoyed by graduates of similar programs in all
schools authorized by the government.

Section 34. Revocation/Withdrawal of

Recognition
• The closure of any program or course offered by a school may either
be:
• a. Voluntary, when the school for valid cause and on its own
initiative chooses to terminate or close any of its programs or courses
offered, provided such closure is undertaken at the end of a school
term, and provided further that the school remains obliged to furnish
the necessary transfer credentials and records to the students affected
by the closure, or
• b. Involuntary, when the closure or termination is ordered by the
Department through the revocation/ withdrawal of the permit or
certificate of recognition previously issued for the program or course.

273
•
Any action regarding revocation/withdrawal of the Certificate of
recognition must be for valid cause pursuant to existing laws and
Department regulations and after due process, and shall be subject to
the approval of the Regional Director. The valid causes must cite the
specific instances of grave violations of Department regulations.
• The school must be informed by the Department in writing, by
registered mail, of the substantial deficiencies or causes for proposed
revocation and shall be required to explain and/or otherwise remedy the
deficiencies or violations within a reasonable period.
• Revocation may be done only after re-inspection and re evaluation
to determine the school’s performance in providing efficient, quality and
relevant educational services. Revocation is done only with dues
process after failure of the school concerned to correct the deficiencies
and/or explain satisfactorily the violations within a reasonable period.
• The Certificate of Recognition may be revoked after due process if
the circumstances so warrant, or reverted to a Permit to operate for a
period of one school year, for any of the following causes, without
prejudice to instituting appropriate actions and imposing appropriate
sanctions against the responsible school officials;

Section 34. Revocation/Withdrawal of

Recognition
• a. Fraud or deceit committed by the school in
connection with the application to the Department for
Government Permit or Government Recognition.
• b. Unauthorized operation of a new school or branch,
or a new program or course of study, or major components
thereof.
• c. Violation of DepEd Orders or regulations.
• Within sixty(60) days after receipt by the school of the notice
of revocation from the Department, the school may file a
request for reconsideration, indicating its responses to the
specific adverse findings of the Department which led to the
revocation.

274
 Section 35. Automatic Cancellation of Recognition

• Government recognition not operated for more than one (1)

school year is deemed automatically cancelled.

SECTION 36. REOPENING UNDER PERMIT STATUS

• A school with a cancelled recognition caused by its failure to operate

for more than one(1) school year may reopen under permit status
provided, however, that the Department rules and prescribed
standards have been complied with by the school concerned.

Section 37. Transfer of School to Another Location

• The Government Recognition of a school which is transferred to
another location is deemed cancelled: Provided however, that the
government recognition may be retained, as an exception if the
new site and campus school buildings and quarters are found to
be much better than the former, and if all other standards have
been satisfactorily maintained.

SECTION 38. CHANGE OF OWNERSHIP

• As a rule, a school which changed ownership is considered a
new school and the course recognition issued to the former
owner shall be deemed cancelled. In such case, the new owner
has to apply for and secure from the Department a new permit or
recognition

275
 Section 39. Punishable Violations

• Operation of schools and educational programs without

authorization, and /or operation thereof in violation of the terms
of recognition, are declared punishable violations subject to the
penalties provided in Batas Blg.232

SECTION 40. RESTORATION OF A REVOKED

RECOGNITION

A revoked government recognition for a private school may be restored

when the basis for such revocation no longer exists, all requirements
having been met and after the school conformed with the department
rules and prescribed standards; provided, that the school concerned
shall resume operations under permit status for one school year.
Government recognition may be restored after one(1) school year of
satisfactorily operation of the course under permit in terms of
administration and management, instruction and all other requirements
of the Department.

Requirements for Opening an

Elementary School
• First, an elementary school business will need a principal and
teachers who are all licensed teachers. The principal must at least
be presently having a master’s degree in education. The school
business can start out as a preschool first and gradually expand its
grade levels. After being a preschool for 2 to 3 years it can apply for
permit to hold the first 3 elementary levels, and so on.

276
• The school must have at least 500 to 1000 square meters of
property which is not traffic hazardous. It may be in the safest
street corner of a subdivision or interior road. When this is
secured, the school business will need the following papers:
homeowners’ consent, barangay clearance and permit, Securities
and Exchange Commission (SEC) papers (it must be a
corporation), Bureau of Internal Revenue permit (BIR), business
or mayor’s permit, and a permit to operate a preschool and
elementary school from the Department of Education (DEP ED).

• For a secure school business, foremost features a school must

have are: strong and safe structures, fire escapes, fire alarm, fire
extinguishers on every floor and in every room and corner, good
ventilation, well kempt rest rooms, spacious classrooms,
playground and sport facilities, clinic, ample library, laboratory,
computer room, administration offices, teachers’ lounge, and a
clean canteen. The school may plan a future expansion horizontally
or vertically. These are necessary things for a DEP ED permit.

• The school business must have an organization composed of the

school administrator, principal, head teacher, teachers, librarian,
office staff, nurse, security, maintenance, and canteen staff. The
administrator will head them with the principal. This is for the DEP
ED side of the school requirements. In addition to this, the school
must have a board of trustees, officers (chairman, vice chairman,
secretary, and treasurer), or president and vice president. This is
for the SEC side of the school requirements.
• A school business needs pertinent documents and organizations
to complete certain government requirements. With these paper
works secured and the organizations set up, the school business
will be running smoothly and effectively.

277
REQUIREMENTS FOR
PROPOSAL FOR
OPENING A NEW
SCHOOL

CHECKLIST ONLY

278
 Checklist

_____ 1. Application duly accomplished and notarized DECS

Form GPR 4
_____ 2. Board Resolution on the intention to operate a school
indicating the course/s and school
year (For school operated by non-stock / profit
corporation)
_____ Certified by the Corporate Secretary
_____ 3. Statements on the following:
_____ Philosophy and goals of the course
_____ 4. Certificate of SEC registration ( ) non-stock / non-profit
( ) profit
* purpose ( ) Preschool ( ) Elementary ( ) Special
Education (SPED)
_____ 5. Waiver to BP 232 on requirement of incorporation
(for family-administered school offering pre-elementary
only)
_____ 6. School site
( ) at least 500 sq. m. for preschool
( ) more or less 5000 sq. m. for preschool, elementary and
sped
( ) owned / donation ( ) authority to use the school site (for
church schools)
_____ Copy (ies) of Transfer Certificate (s) of Title (TCT)
_____ Total floor area available (Indicated) __________
( ) owned ( ) leased / donation ( ) authority to use
the school site
( ) adequate ( ) inadequate
TCT No. (s) __________ __________ __________
__________ __________ __________

279
• Location
( )same as given address, same block and lots are adjacent
with each other
( ) in the name of the school
( )in the name of the school owner
( ) in the name of the congregation
( ) in the name of the lessor (privately owned)
• lease contract
( ) at least 10 years ( ) __ years

_____ 7. Location of school in relation to its environment

_____ Far from places cited under Section 30.7, Art IV, 2010
Revised Manual of Regulations for Private Schools in Basic Education
(cockpits, bars, cemetery, funeral
parlor and others)
_____ Free from noise / unpleasant odor and dust
( ) conducive to learning ( ) not conducive to learning
( ) accessible and safe ( ) not accessible and safe
_____ 8. Campus development and landscaping plans
_____ fully implemented _____ not implemented
_____ partially implemented
_____ 9. Document (s) of ownership of school building (Reference: Realty
Tax Declaration)
_____ total floor area (indicate) _____
_____ Academic classroom (s) indicate total number of rooms _____
( ) standard size(s) (indicated size) _____( ) substandard
(indicate size) _____
* 6 X 8 m. / bigger * less than 6 X 8 m.
( ) adequately lighted /ventilated ( ) inadequately lighted /
ventilated

280
 _____ Other quarters
( ) office ( ) library ( ) H. E. & shop ( ) Computer room
( ) canteen ( ) rest rooms ( ) Science Laboratory/room
( ) clinic ( ) guidance, etc.
_____ 10. Certificate of Occupancy of school building
_____ signed by proper city / municipal authorities
_____ 11. Pictures of school building (s), classrooms, office, guidance,
laboratories (science & EPP), library, medical and dental health
facilities, canteen, playground apparatus (for preschool), etc.
_____ 12. Proposed budget / annual expenditures for the succeeding
school year approved by the
Chairman of the Board / Directors

_____ 13. Proposed / approved curriculum / class program

_____ Conforms to DECS Order No. 107, s. 1989 (for
Kindergarten)
_____ Implements the Elementary School Curriculum
prescribed by DepED
( ) NESC ( ) BEC ( ) Modified BEC
( ) SPED Curriculum
_____ Class Program
_____ Preschool
_____ Elementary ( ) Secondary (SPED)
______ Time Allotment per subject area ( ) correct
( ) not correct
_____ 14. Proposed tuition and other school fees (for new schools)
_____ 15. Copy of retirement plan
_____ School initiated retirement plan
 * Social Security System (SSS) /Pag-Ibig Fund
Remittance of payment / Latest O.R. No.:
______________

281
For items 16-18 of columnar form is preferred.
_____ 16. Name of administrator / Principal
_____ Educationally qualified _____ not qualified
• School Head
( ) Filipino
( ) Master’s degree in Education
(at least 5 years of relevant teaching or administrative
experience)
_____ Transcript of Records
_____ Appointment / contract
_____ Salaries & other fringe benefits
_____ 17. List of academic non-teaching personnel (registrar, librarian,
school physician, school dentist, school nurse, school office staff, guidance
counselor, support staff, etc..)
_____ Educationally qualified
_____ Not qualified

• Registrar : Bachelor’s degree and have at least 3 years of

training or experience in the serving and maintenance of
student academic records and related school work
• Librarian: at least with 18 units of Library Science
___ Transcript ofRecords
___ Appointment / contract
___ Salaries & other fringe benefit s
___ Full time ___ Part time
_____ 18. List of teaching staff
___ Educationally qualified ___ not qualified

282
 _____ Pre-Elementary teachers should be holders of Bachelor’s
Degree in Early
Childhood Education or Bachelor’s Degree in Elementary Education
with at
least 18 units of Early Childhood Education.
_____ Elementary school teachers should be holders of a Bachelor’s Degree
in
Elementary Education or its equivalent.
_____ Elementary school teachers should be holders of a Licensure
Examination
for teachers
_____ Transcript of Records
_____ Subject assignments in accordance with qualification
_____ Appointments / Contract
_____ Salary /benefits in accordance with prescribed standards
_____ Ratio of full time
• full time
- paid monthly or hourly, based on the regular teaching loads as
provided in policies, rules and standards
- a total working day of 8 hours daily
- no other remunerative occupation elsewhere requiring regular
hours of work
- who are not teaching in any other educational institutions
_____ 19. List of laboratory facilities, equipment, furniture, supplies and materials
classified by subject area certified by school head.
_____ complies with minimum standards and requirements by subject area
_____ 20. List of library holdings, teachers’ references, general references,
supplementary readers, periodicals, magazines.
_____ Complies with prescribed standards and requirements by
classification / subject area
_____ 21. Certification of bank deposit in the name of the school
_____ adequate funds to support operation for one year
_____ 22. Application and Inspection fee (P2,000.00)
_____ Total fees paid __________ Date of Issuance
_____ O. R. Number __________ Place of Issuance
_____ 23. School Bond (P1,000.00) per course)
_____ Bond agreement duly accomplished and notarized
_____ Total amount of bond posted
_____ Kind of Bond
( ) Surety ( ) Cash ( ) Real Estate

283
 REQUIREMENTS FOR
GOVERNMENT RECOGNITION

CHECKLIST

284
 Checklist
• 1. Application duly accomplished and notarized DECS Form
GPR 5
• 2. School site
( ) at least 500 sq. m. for preschool
( ) more or less 5000 sq. m. for preschool, elementary and
sped
( ) owned / donation ( ) authority to use the school site (for
church schools)
_____ Copy (ies) of Transfer Certificate (s) of Title (TCT)
_____ Total floor area available (Indicated) __________
( ) owned ( ) leased / donation ( ) authority
to use the school site
( ) adequate ( ) inadequate
TCT No. (s) __________ __________ __________
• Location
( )same as given address, same block and lots are adjacent
with each other
( ) in the name of the school ( ) in the name of the
school owner
( ) in the name of the congregation ( ) in the name of the
lessor
(privately owned)
– lease contract
( ) at least 10 years ( ) __ years

285
• 3 Certificate of Occupancy of school building/s
_____ signed by proper city / municipal authorities
• 4. Pictures of additional school building (s), classrooms, office, guidance, laboratories
– (science & EPP), library, medical and dental health facilities, canteen, playground
– apparatus (for preschool), etc.

• 5. Proposed budget / annual expenditures for the succeeding school year approved by
the
Chairman of the Trustees / Directors
• 6. Copy of the LATEST FINANCIAL STATEMENT of the school certified by an
independent Certified Public Accountant (CPA)
• 7. Approved class program
– _____ Preschool _____ Elementary _____ Sped
– ______ Time Allotment per subject area
( ) correct ( ) not correct
• 8. Copy of retirement plan
– _____ Registered with SEC / BIR (for school initiated retirement plan)
– _____ Other plans (PERAA, CEAP, Professional Pension Plan, SUD, SSS)
• Remittance of payment/Latest O.R. No. ______
• 9. Updated list of administrators
_____ Educationally qualified _____ not qualified
– School Head ( ) Filipino ( ) Master’s degree or Bachelor’s degree
– Principal: Master’s degree holder and have at least 5 years of relevant teaching
or
administrative experience
_____ Transcript of Records
_____ Appointment
_____ Salaries & other fringe benefits
_____ Full time _____ Part time

286
 • 10. Updated list of academic non-teaching personnel (registrar, librarian,
school physician, school dentist, school nurse, school office staff,
guidance counselor, support staff, etc..) including:
– a. Educational qualification, where and when obtained
– b. Field of specialization by degree
– c. Full-time / part time
– d. Eligibility
– e. Rate of salary per month
– f. Other benefits
_____ Educationally qualified _____ not qualified
– Registrar: Bachelor’s degree and have at least 3 years of training or
experience in the
maintenance of student academic records and related school work
– Librarian: at least with 18 units of Library Science
_____ Transcript of Records
_____ Appointment
_____ Salaries & other fringe benefits
_____ Full time _____ Part time

• 11. Update list of teaching / academic staff including:

a. Educational qualification, where and when obtained
b. Field of specialization by degree
c. Full-time / part time
d. Eligibility
e. Rate of salary per month
f. Other benefits
_____ Educationally qualified _____ not qualified
– Pre-Elementary teachers should be holders of Bachelor’s Degree in Early
Childhood
– Education or Bachelor’s Degree in Elementary Education with at least 18
units of Early Childhood Education.
– Elementary school teachers should be holders of a Bachelor’s Degree in
Elementary Education or its equivalent.

287
 – Elementary school teachers should be holders of a Licensure Examination for
teachers
– Include qualification of secondary teachers
_____ Transcript of Records
_____ Subject assignments in accordance with qualification
_____ Valid notarized contracts / appointments
_____ Salary /benefits in accordance with prescribed standards
_____ Ratio of full time
– full time
- paid monthly or hourly, based on the regular teaching loads as provided in
policies, rules and standards
- a total working day of 8 hours daily
- no other remunerative occupation elsewhere requiring regular hours of work
- who are not teaching in any other educational institutions

• 12. List of laboratory facilities, equipment, furniture, supplies and materials

classified by subject area certified by school head.
_____ complies with minimum standards and requirements by subject area
• 13. List of library holdings, teachers’ references, general references,
supplementary readers,periodicals, magazines.
_____ Complies with prescribed standards and requirements by classification /
subject area
• 14. Application and Inspection fee (P2,000.00)
• Total fees paid __________ Date of Issuance _______________
• O. R. Number __________ Place of Issuance _______________
(To be paid at the Regional Office upon filling of application)

288
Frequently Ask
questions?

289
 1. What is an accredited school?

– An accredited school refers to a private school granted

government permit or DepEd recognition by the Regional
Director to offer basic education . It may also refer to
schools allowed by law or DepEd order and rules to operate
basic education.

2. Are private schools required to secure

government permit or DepEd recognition before
operation?
– Yes, private schools are mandated to secure government
permits or DepEd recognition. Educational institutions
can undertake educational operations only when so
authorized by the Department.

3. Are private schools with pending application for

government permit allowed to advertise and accept
enrollees?

–No. private schools are not allowed. It shall be unlawful

for any school to advertise or cause the publication of any
advertisement or announcement before a permit to
operate is granted.

290
4. What is the effect if the private school has been
granted government permit or DepEd recognition?

– It entitled the school to give the students who have

completed the course, a certificate, title, or diploma.

– It shall entitle the students who have graduated from

said course or courses to all benefits and privileges
enjoyed by graduates in similar courses of studies in all
schools recognized by the government.

5. What is the effect if a private school granted

DepEd recognition transfers to another location?

– The government recognition of a school which is

transferred to another location is deemed cancelled.

291