DA ICT

INITIATIVES
Farmers Interventions Monitoring
System (FIMS)
• FIMS aims to facilitate the listing and monitoring of beneficiaries who avail of
the interventions that are being provided by the various programs of the
Department

• Harmonizes the databases from the DA regional field offices, bureaus, attached
agencies and corporations, and foreign- and locally-assisted projects, including
those from partner LGUs

• Designed to ensure centralized, real-time, and efficient management and

monitoring the distribution of DA interventions

• Presently, the system is used to extract possible eligible beneficiaries of various

programs/interventions such as: cash and food subsidy, RCEF-RFFA, fertilizer
discount voucher and fuel subsidy.
Farmers Interventions Monitoring
System (FIMS)
Farmers and Fisherfolk Registration
System (FFRS)

• Formerly known as the National Farmers and Fisherfolk Information

System (NFFIS)
• The FFRS is an improved version of the NFFIS which aims to
facilitate the registration of farmers in support to the updating of the
Registry System for Basic Sectors in Agriculture (RSBSA)
• Developed in response to the reports received from RFOs having
difficulty in the encoding of the RSBSA forms using the NFFIS
Farmers and Fisherfolk Registration
System (FFRS) Login Page
Farmers and Fisherfolk Registration
System (FFRS) Updates
Agricultural and Biosystems Engineering
Management Information System (ABEMIS)
• Developed in-house by BAFE, ABEMIS was merely an inventory system
during its initial phase of operation in November 2019
• The system has now evolved to include registration, result-based and real-
time monitoring, geo-mapping and spatial analytics of agri-fisheries
machinery and infrastructure projects of the department and other national
agencies
• Currently, the data that can be accessed in ABEMIS includes inventories of
farm machineries, irrigation facilities, farm-to-market road, processing and
storage facilities and other agri-fishery infrastructures
• Also contains the status of various projects from planning to
implementation to operation
ABEMIS Login Page
ABEMIS Welcome Page
Operations Management Information System
(OMIS)
• A web-based system that is used by the DA – Regional Field Offices
(RFO), DA Attached Bureaus and Agencies, and National Banner Programs
to input their Physical and Financial Targets and Accomplishment of their
respective institutions

• Aims to be the central database for data collation and reports generation of
targets, obligations, disbursements, and accomplishments of the plans and
programs implemented by the Department of Agriculture and its attached
agencies

• Currently being used by three (3) banner programs: Rice, Corn and Organic
Agriculture Programs
OMIS Login Page
DA-RFO 8 Central Repository of
Program/Project Reports and Files
• The DA-RFO 8 PMED, through its ICT Section, is currently developing an
in-house repository of programs/project reports and files where operating
units can store electronic copies of their documents
• A specific folder (with a storage limit) will be assigned per Operating Unit
where each OU can store their files
• Presently, the repository can store up to 28 TB (terabytes) of data
• The storage can be accessed online or locally
• Currently, the PMED-ICT is setting up the file folders and users access for
each Operating Unit
DA-RFO 8 Central Repository
DA-RFO 8 Central Repository
 RSBSA
Part 2
Georeferencing of Farm Parcels
Background and Rationale
Registry System for Basic Sectors in Agriculture (RSBSA)
> an electronic compilation of basic information of farmers, farm laborers,
and fisherfolk, and their agricultural activities, demographic, and socio-
economic characteristics
> provide the DA a systematic way of directly reaching and supporting
beneficiary farmers and fishers and serve as a reference for the targeting and
monitoring of programs, activities and projects of the DA

3 Components of RSBSA
1. Profiling of Farmers
2. Georeferencing of Farm Parcels
3. Development of the DA Interventions Monitoring System
Georeferencing of Farm Parcels
• The georeferencing activity shall ensure that the verified farm area of the
RSBSA-registered farmer is accurately linked to the geospatial location of the
farmer’s field. Through this component, the users shall also be able to view
detailed particulars of the field such as Field ID, name of the farmer
registrant, crops/commodities planted, among others. It is crucial to exactly
measure the field size since it shall substantially contribute in determining
accurate interventions intended for the field and crops/commodities of the
RSBSA-registered farmer.

• The completion of the georeferencing activity shall play a vital role in

mechanism enhancements relating to disaster preparedness and response,
climate forecasting, agricultural growth, and farm interventions appropriate
to the needs of farmer stakeholders.
RSBSA-Georeferencing Components
1. RSBSA Registration – prerequisite to proceed with the georeferencing of the farm parcel.
Registration if administered by the LGUs collecting farmer socio-economic data and basic
information of the farm to be certified by the C/MAO. Upon registration and encoding to the
Farmers and Fisherfolks Registration System (FFRS), they will be given a unique RSBSA
reference number
2. GPX ID – successfully registered farmers will be assigned a unique GPX ID to be used as an
identifier of the field subject for georeferencing. The GPX ID shall be attached as the
primary file naming convention of the GPX files generated after the actual field
measurement. During the actual field measurement, the FA holding a GPS receiver will be
guided by the farmer-registrant while walking through the perimeters of the field to ensure
the exact boundaries of the field area.
3. GPX Track - a generated file for successfully recorded trackpoints of the field using the GPS
receiver, which will be uploaded in the RCM system and validated for consolidation in the
database to generate a map of georeferenced farm areas
Objectives
1. Measure the approximate field area of RSBSA-registered farmers by
adopting the Rice Crop Manager (RCM) protocol;
2. Develop a database of georeferenced fields through Global Positioning
System (GPS) mapping;
3. Link other available and updated georeference database/s maintained by
bureaus and attached agencies of the Department to the RSBSA
georeference database; and
4. Provide reliable data on field area and geolocation for policy, program
planning, and monitoring of the Department.
Scope/Coverage
 Leyte Province (Alangalang and San Isidrom, in Leyte)

 Active RSBSA -registered farmers tilling 500 square meters and above

 In case an agricultural land is owned by a non-registered farmer, RSBSA

enrollment shall first be administered
Protocols for Georeferencing of Registered Farm Parcels

• Prioritization of Location - georeferencing activity suggests to prioritize

measuring fields based on these three (3) main factors: (1)
crops/commodities, (2) land use, and (3) field size being tilled. This covers
effective farm parcel areas with each field size not less than 500 square
meters, tilling rice and/or corn as priority commodities. All fields with
crops/commodities other than rice and corn shall still be measured after
the completion of the priority farm areas and upon the release of a
supplementary guideline specific for measuring high-value crops (HVC)
aside from plantation crops.
Protocols for Georeferencing of Registered Farm Parcels
 General Georeferencing Activity Process Flow - refer to the steps below to ensure
consistency and adherence of georeferencing implementation to the approved guidelines.
1. Ensure that the farmers is RSBSA-registered and field/s are already assigned with
valid and unique GPX ID
2. Download, print, and bring the farmers masterlist with corresponding GPX ID as
reference during the field measurement activity. Refer to Annex A for the sample
farmers masterlist.
3. Coordinate with the LGU officials (C/MAO and Barangay) of the target locations for
georeferencing. Make sure to conduct a courtesy call with officials and meet with the
Agricultural Extension Workers (AEW) for guidance in visiting the farm areas in their
jurisdiction
4. Schedule the field visit based on the following suggested attributes:
commodities/crops, land use, size of land as stated in the Prioritization of Location
5. Prior to the field visit, make sure to brief the registered owner with regards to the
purpose and schedule of the georeferencing activity to avoid conflict of non-
consensual conduct of area measurement.
Protocols for Georeferencing of Registered Farm Parcels
6. Ensure that the handheld GPS device is functional and operational during the day of the field
visit equipped with batteries that are usable for the whole day duration of the activity.
7. Set up the handheld GPS device using the recommended setting on the RCM protocol
8. The farmer must be involved in the actual field measurement through guiding the FA in order to
identify the actual declared boundaries of the field that is being measured. In case the farmer
will not be able to join the FA in measuring the field, an authorized representative shall be
allowed to guide the FA. However, the farmer shall still be the one to sign on the FA’s Logbook
and on the Georeferencing stub.
9. After measuring the field, the FA must record the verified size on the Field Assistant’s Logbook
(see Annex B for the Logbook format). The farmer and the AEW shall affix their signatures (or
thumb mark) on the logbook to serve as proof that they consent the data collection, are present
during the field visit, and certify that the data collected is true and correct.
10. After signing the FA’s Logbook, the FA shall issue the RSBSA Georeferencing stub (see Annex C
for the Georeferencing stub format) as proof to the farmer that their field has been successfully
measured.
Protocols for Georeferencing of Registered Farm Parcels

 Generation of the GPX ID – used as an identifier for each field being measured during the
georeferencing activity. It is an 11-digit sequence number based on the issued RCM
protocol which is composed of the following: field location’s ZIP code (first 4 digits),
farmer’s incremental number (5 digits in the middle of the sequence), and the field
incremental number (last 2 digits).

One field planted with one specific commodity or seed type will each be assigned with
a single unique GPX ID.
 
1 GPX ID = 1 Field = 1 Commodity / Seed Type
Duties and Responsibilities

The RSBSA Focal Person is tasked to fulfill the duties stated below:

1. Oversee the implementation of the RSBSA georeferencing in their region in accordance

with the issued guidelines and protocols;
2. Coordinate with various DA and non-DA offices and agencies related to the conduct of
georeferencing activities;
3. Monitor the execution of tasks and responsibilities of all personnel assigned under the
RSBSA-RPMO in their respective region;
4. Provide guidance and support for concerns/problems encountered; and
5. Apprise the RSBSA-NPMO on other issues/concerns beyond the scope and capacity of the
region to resolve.
Duties and Responsibilities

Regional Banner Programs

 Provide necessary data to the RSBSA-RPMO as they set targets for the hectares to be
georeferenced under their commodity;
 Assist the RSBSA-RPMO in coordinating with agencies and offices concerned to the proper
conduct of the georeferencing of their commodity; and
 Extend other support necessary for the implementation of the georeferencing activity within
their respective regions.
Duties and Responsibilities
Field Assistants (FAs)

 Will act as georeferencer and encoder of the data collected during the georeferencing activity;
 Must be at least a college graduate with a background in Agriculture and/or IT-related courses and has
basic knowledge and experience in GIS and in operating a GPS receiver
 Arrange schedule of farmers to be visited and prepare necessary device and supplies that will be used
during the field visit
 Collect data from the RSBSA-registered farmers prior the actual field measurement
 Conduct field measurement and mapping of declared farm areas of RSBSA-registered farmers
 Attend training sessions, workshops, meetings, and briefings with DA-RFO and LGUs in relation to the
conduct of the georeferencing
 Upload the GPX files and encode data collected during the field measuring activity through the RCM
system (and ICTS-developed system)
 Validate/verify data collected with the AEWs and C/MAOs to ensure accuracy and correctness of
data/information
 Provide feedback to the RSBSA-RPMO on the progress of field activities, challenges and other issues
that may affect efficient project implementation
Duties and Responsibilities
Local Government Units

 Assist in verifying the data being collected by the FAs deployed in their area;
 Provide instructions to the AEWs working under their jurisdiction;
 Ensure efficient coordination and communication among the Barangay, AEWs, the farmers scheduled to
be visited; and
 Coordinate with the DA-RFO for the schedule and conduct of georeferencing in their area.

Barangay Chairman
 Assist in certifying the farmers located under their jurisdiction;
 Assist the deployed FAs in verifying the data collected during the georeferencing activity as true and
correct.

Agricultural Extension Workers (AEWs)

Shall guide the deployed FAs in locating and identifying the RSBSA-registered farmers and their fields for
the purpose of georeferencing their agricultural area and interviewing the farmer.
Sample Generated Farmers’ Masterlist
Field Assistant’s Logbook Format
RSBSA Georeferencing Stub
Updates:
1) Conducted meeting with potential georeferencing partner on May 17, 2022

2) Briefing/orientation with designated personnel from LGUs of San Isidro and, Alangalang, Leyte, on May 18, 2022

3) Finalized project document for Georeferencing Activity, including the TOR for personnel requirement

4) Awaiting for submission of accomplished canvass forms (for hiring of 1 Senior data Collector, 2 Junior Data Collectors,
and 15 Field Assistants)

5) Procurement of 40 units of GPS device/equipment. To ensure timely conduct of the activity, the PMED will request use
of similar devices presently available at RAED and FOD. Preparation is also underway for other requirements such as,
the prescribed forms, method of farmer’s data collection utilizing Kobo Toolbox App, identification cards for the field
assistants, supplies, etc.

6) Training of hired personnel, including some designated personnel from the concerned MLGUs shall be within the first
week of June 2022

7) Actual Georeferencing Activity shall cover the period June to November 2022
 Thank you
and keep safe!