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Time Managment

This document provides an overview of a time management and productivity course. It discusses key topics like analyzing time usage, prioritizing tasks, and scheduling. Practical application examples are given, like prioritizing tasks using an urgent/important matrix. The conclusion restates that time management can increase efficiency and productivity by helping people work smarter.

Uploaded by

Abraham Getachew
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35 views14 pages

Time Managment

This document provides an overview of a time management and productivity course. It discusses key topics like analyzing time usage, prioritizing tasks, and scheduling. Practical application examples are given, like prioritizing tasks using an urgent/important matrix. The conclusion restates that time management can increase efficiency and productivity by helping people work smarter.

Uploaded by

Abraham Getachew
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Time Management and

Productivity

Course Overview
Abraham Aemero
February 2024

Young Leaders
Development Program
Content

Introduction
Key Topics
Practical Application
Conclusion
Introduction
Definition

Prioritize
Plan Manage

Time Management
Introduction
Plan
Proper Time
Management
Prioritize Accomplish More
Reduce Stress
Create free time
Manage
Increase Productivity
Key Topics
Analyzing
Using Time tracking and other tools to find out how
we are using our time

Prioritizing
Categorizing and ranking our tasks in what is
important and what can wait
Scheduling
Using different scheduling tools to ensure we use our
time in an effective way
Key Topics Time estimation
- Historical
- Bottom up
- Fudge Ratio
- Time tracking Scheduling tools
- Categorizing (Excel, google
- Cut / delegate Calendar)
- Streamline - Eisenhower matrix
- More time for important tasks - Urgent/ important matrix Effectiveness
- DO/DECIDE/ - Consistence
DELEGATE/DELETE - Focused
- Realistic

Analyze Prioritizing Scheduling


Practical Application
Personal Experience - First time employment

Me Company
Design Dep’t
New
Energetic
Fast Growing
Suitable skill set
Practical Application
Workload
New client engagement Handle ongoing design workload

Produce promotional materials


communicate with clients
for the company
about installations
(weekly social posts, sample
materials)

Confirm design with


Coordinate with other
workshop stuff
companies
who work with us

Confirm design with client Learning workshop machineries


Practical Application
• Most of these tasks have daily deliverables.
• I couldn't handle various task at a single moment

Problems
• Unorganized schedule
• Reaction to events
• People Pleasing
• Miss deadlines
• Increased number of errors
• Lower effectiveness
Practical Application Application of this Course
Important/ Urgent Matrix

IMPORTANT AND URGENT IMPORTANT BUT NOT URGENT

DECIDE
- Confirm design with workshop stuff - Confirm design with client

DO
- Coordinate with other companies who work with us - Produce promotional materials for the company
- Handle ongoing design workload (weekly social posts, sample materials)

DELEGATE
URGENT BUT NOT IMPORTANT NOT IMPORTANT AND NOT

DELETE
- New client engagement URGENT
- Communicate with clients about installations - Learning workshop machineries
Practical Application
Other tools to consider
Grantt Chart Google Calander
• Used to set project Schedule • Used as a planner
• Overlapping personnel • Sets reminders
• Overlapping Tasks • Can be synced with others

Sample Sample
Practical Application Application of this Course
Time Management

Benefits Gained

• Effective output
• Less errors
• Organized schedule
• Less load
Conclusion
Time management is a great strategy to increase our efficiency and
productivity as well as free up time by helping us work smart not hard.

Key points to consider


• Time Tracking
• Prioritizing
• Time estimation
• Scheduling
Thank you

Questions?

Young Leaders
Development Program

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