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    Email Writing

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    nitish.kumar
    This document provides guidance on proper email writing skills for engineering students. It discusses the importance of email writing and outlines key points to ensure effective communication through email, including using a clear subject line, greeting, introduction, purpose, organization, tone, conciseness, clarity, closing, and signature.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Email Writing

    Uploaded by

    nitish.kumar
    12 views11 pages
    This document provides guidance on proper email writing skills for engineering students. It discusses the importance of email writing and outlines key points to ensure effective communication through email, including using a clear subject line, greeting, introduction, purpose, organization, tone, conciseness, clarity, closing, and signature.

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    © © All Rights Reserved

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    This document provides guidance on proper email writing skills for engineering students. It discusses the importance of email writing and outlines key points to ensure effective communication through email, including using a clear subject line, greeting, introduction, purpose, organization, tone, conciseness, clarity, closing, and signature.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    12 views11 pages

    Email Writing

    Uploaded by

    nitish.kumar
    This document provides guidance on proper email writing skills for engineering students. It discusses the importance of email writing and outlines key points to ensure effective communication through email, including using a clear subject line, greeting, introduction, purpose, organization, tone, conciseness, clarity, closing, and signature.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
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    Internship for Corporate Skills

    Email Writing and Resume Writing


    Why Proper Email Writing is Important
    Email writing skills are vital for engineering students
    as they enable professional communication, project
    coordination, networking, and career development.
    These skills also help in formal documentation,
    project proposals, and reports. Additionally, mastering
    email etiquette and professionalism saves time,
    facilitates global collaboration, and enhances overall
    success in the engineering field.
    Key Points to ensure effective
    communication through Email
    Receivers Name (CC, Clarity
    BCC) Closing
    Subject Line Signature
    Greeting
    Introduction
    Purpose
    Organization
    Tone and Language
    Conciseness
    Subject Line: Emphasize the importance of a clear and
    concise subject line that accurately reflects the content
    of the email. It helps the recipient understand the
    purpose of the email at a glance

    Greeting: Teach students how to begin an email with a


    polite and appropriate greeting, such as "Dear
    [Recipient's Name]," or "Hello [Recipient's Name],".
    Avoid hey hi etc.
    Introduction: Encourage students to introduce
    themselves briefly if they are not already familiar to
    the recipient. This helps establish context and can
    facilitate a more personal connection.

    Purpose: Teach students to state the purpose of the


    email clearly and succinctly in the opening
    paragraphs. This helps recipients quickly understand
    what the email is about.
    Organization: Emphasize the importance of
    organizing information in a logical and coherent
    manner. Encourage the use of paragraphs and bullet
    points to make the email more readable and scan able.

    Tone and Language: Teach students to adopt a


    professional and respectful tone in their emails.
    Emphasize the importance of using appropriate
    language,
    avoiding jargon or slang, and proofreading for
    grammar and spelling errors.
    Avoid abbreviation
    Conciseness: Stress the importance of brevity in email
    communication. Encourage students to be concise and
    to-the-point, avoiding unnecessary details or
    rambling. This helps recipients digest the information
    more efficiently.

    Clarity: Teach students to express their thoughts


    clearly and directly. Emphasize the use of simple and
    straightforward language, avoiding ambiguity or
    confusion
    Closing: Instruct students on how to appropriately
    close their emails. Common options include "Thank
    you," "Best regards," or "Sincerely," followed by their
    name.

    Signature: Teach students to include a professional


    signature at the end of their emails, including their full
    name, job title, contact information, and any relevant
    links (e.g., website, LinkedIn profile)
    Etiquette: Cover email etiquette, including proper use
    of reply-all, appropriate use of CC and BCC, and
    guidelines for forwarding or replying to emails.

    Professionalism: Highlight the importance of


    maintaining a professional tone and avoiding
    emotional or confrontational language. Encourage
    students to use email as a professional communication
    tool
    Follow-Up: Discuss the significance of following up on
    emails, particularly when a response or action is
    expected. Encourage students to be patient and
    considerate when awaiting a reply.

    Cultural Sensitivity: Remind students to be mindful of


    cultural differences when writing emails. Certain
    expressions or communication styles may vary across
    cultures, so it's essential to be respectful and
    considerate.: Highlight the importance of maintaining
    a professional tone and avoiding emotional or
    confrontational language. Encourage students to use
    email as a professional communication tool
    Resume Writing

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