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    Module 6 NSTP 2

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    laxajoshua51
    The document discusses monitoring and evaluation of programs. It defines monitoring and evaluation, describes different types of monitoring like process monitoring and impact monitoring. It also describes types of evaluation like participatory and outcome-based evaluation. Finally, it outlines 10 steps to design a monitoring and evaluation system.

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    Module 6 NSTP 2

    Uploaded by

    laxajoshua51
    24 views32 pages
    The document discusses monitoring and evaluation of programs. It defines monitoring and evaluation, describes different types of monitoring like process monitoring and impact monitoring. It also describes types of evaluation like participatory and outcome-based evaluation. Finally, it outlines 10 steps to design a monitoring and evaluation system.

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    National Service Training Program

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    Module-6-NSTP-2

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    The document discusses monitoring and evaluation of programs. It defines monitoring and evaluation, describes different types of monitoring like process monitoring and impact monitoring. It also describes types of evaluation like participatory and outcome-based evaluation. Finally, it outlines 10 steps to design a monitoring and evaluation system.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    24 views32 pages

    Module 6 NSTP 2

    Uploaded by

    laxajoshua51
    The document discusses monitoring and evaluation of programs. It defines monitoring and evaluation, describes different types of monitoring like process monitoring and impact monitoring. It also describes types of evaluation like participatory and outcome-based evaluation. Finally, it outlines 10 steps to design a monitoring and evaluation system.

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    MODULE 7: PROGRAM

    MONITORING AND
    EVALUATION

    Prepared by: Ms. Joana


    MOTIVATIONAL
    GAMES
    LEARNING OUTCOMES:

    • After completion of the module, the students will be able to:


    • 1. develop awareness of the importance of monitoring and
    evaluation;
    • 2. identify the steps and types of monitoring and evaluation;
    • 3. acquire concrete ideas in preparing a modified monitoring
    and evaluation system.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Monitoring is the systematic and routine


    collection of data during project
    implementation to establish whether an
    intervention is moving toward the set objectives
    or project goals. In this case, data is collected
    throughout the life cycle of the project.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Process monitoring/ physical progress


    monitoring
    - In process monitoring, routine data is
    collected and analyzed to establish whether
    the project tasks and activities are leading
    towards the intended project results.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Technical monitoring
    - Technical monitoring involves assessing the
    strategy that is being used in project
    implementation to establish whether it is
    achieving the required results.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Assumption monitoring
    - Any project has its working assumptions
    which have to be clearly outlined in the project
    log frame. These assumptions are those factors
    that might determine project success or failure,
    but which the project has no control over.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Financial Monitoring
    • Just like the name suggests, financial monitoring
    simply refers to monitoring project/ program
    expenditures and comparing them with the budgets
    prepared at the planning stage. The use of funds at
    the disposal of a program/project is crucial for
    ensuring there are no excesses or wastages.
    TYPES OF MONITORING AND
    EVALUATION (M&E)

    • Impact Monitoring
    • Impact monitoring is a type of monitoring that
    continually assesses the impact of project activities
    on the target population. Indeed, impacts are
    usually the long-term effects of a project.
    TYPES OF EVALUATION
    • 1. Participatory Evaluation in which representatives of
    agencies and stakeholders work together in designing, carrying
    out, and interpreting an evaluation.
    • 2. Process based an evaluation of the internal dynamics of a
    project, its policy instruments, its service delivery mechanisms,
    its management practices, and the linkages among these.
    • 3. Outcome-based evaluation facilitates asking if the
    organization is doing the right activities to bring about the
    expected outcomes.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM

    • Step 1: Define the scope and purpose


    • This step involves identifying the evaluation
    audience and the purpose of the M&E
    system. M&E purposes include supporting
    management and decision-making, learning,
    accountability, and stakeholder engagement.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 2: Define the evaluation questions
    • Evaluation questions should be developed up-front and
    in collaboration with the primary audience(s) and other
    stakeholders whom you intend to report. Evaluation
    questions go beyond measurements to ask higher-order
    questions such as whether the intervention is worth it
    or if it could have been achieved in another way
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 3: Identify the monitoring questions
    • For example, for an evaluation question pertaining to
    'Learnings', such as "What worked and what did not?"
    you may have several monitoring questions such as
    "Did the workshops lead to increased knowledge on
    energy efficiency in the home?" or "Did the
    participants have any issues with the training
    materials?".
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 4: Identify the indicators and data sources
    • In this step you identify what information is needed
    to answer your monitoring questions and where this
    information will come from (data sources). It is
    important to consider data collection in terms of the
    type of data and any types of research design
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM

    • Step 5: Identify who is responsible for data


    collection, data storage, reporting, budget
    and timelines
    • It is advisable to assign responsibility for the
    data collection and reporting so that everyone
    is clear of their roles and responsibilities.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 6: Identify who will evaluate the data and how it
    will be reported
    • In most programs there will be an internal and an
    independent evaluation (conducted by an external
    consultant).
    For an evaluation to be used (and therefore useful) it is
    important to present the findings in a format that is
    appropriate to the audience
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 7: Decide on standard forms and procedures
    • Once the M&E system is designed there will be a need for
    planning templates, designing or adapting information
    collection and analysis tools, developing organizational
    indicators, developing protocols or methodologies for service-
    user participation, designing report templates, developing
    protocols for when and how evaluations and impact
    assessments are carried out, developing learning mechanisms,
    designing databases and the list goes on Simister, 2009.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 8: Use the information derived from Steps
    1- 7 above to fill in the 'M&E System ‘template
    • You can choose from any of the templates
    presented in this article to capture the
    information. Remember, they are templates, not
    cast in stone. Feel free to add extra columns or
    categories as you see fit.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 9: Integrate the M&E system horizontally and vertically

    • Where possible, integrate the M&E system horizontally (with other


    organizational systems and processes) and vertically (with the needs
    and requirements of other agencies). Simister, 2009 Try as much as
    possible to align the M&E system with existing planning systems,
    reporting systems, financial or administrative monitoring systems,
    management information systems, human resources systems or any
    other systems that might influence (or be influenced by) the M&E
    system.
    10 STEPS TO DESIGN A
    MONITORING AND EVALUATION
    (M&E) SYSTEM
    • Step 10: Pilot and then roll-out the system

    • Once everything is in place, the M&E system


    may be first rolled out on a small scale, perhaps
    just at the Country Office level. This will allow
    feedback and for the ‘kinks to be ironed out’
    before a full-scale launch.
    ACTIVITY 1

    •Direction: Using your project


    proposal. Allocate the
    documentation, monitoring and
    evaluation you made in your project
    proposal. Use the concept map below.
    ACTIVITY 1

    NAME OF YOUR
    PROJECT

    DOCUMENTATION MONITORING EVALUATION


    THANK YOU

    - MA’AM
    JO

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