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    Formal Letter

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    sthijrahdm

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    © All Rights Reserved
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    Formal Letter

    Uploaded by

    sthijrahdm
    21 views5 pages

    Copyright

    © © All Rights Reserved

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    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    21 views5 pages

    Formal Letter

    Uploaded by

    sthijrahdm

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    You are on page 1of 5

    FORMAL

    LETTER
    PRESENTED BY: dreamer
    DEFINITION
    AND
    FUNCTION

    Your catchy opening statement here.


    Formal Letters, also called Business Letters or Professional Letters,
    are letters that are written in a strict and specific format. Formal letters
    are naturally much more formal in style than informal/friendly letters.
    Formal letters can be written for a number of reasons such as,
    • to express your concerns while working in a professional setup
    • to provide official information across your workspace
    • to order goods, to apply for employment, etc.
    • to the Editor of a newspaper addressing the problems faced by
    various groups of people in different areas, etc.

    INTRODUCTION
    HEADLINE HERE
    Structure of Formal Letter
    In order to be able to write a formal letter, you have to first
    understand the reason behind the letter. As far as formal letters
    are concerned, the structure of the letter changes depending on
    the type of letter. There are certain rules to be followed to be able
    to draft a formal letter. Every sentence should be well thought
    out and laid down in such a way that the message you want to
    convey should be precise and clear to the reader.
    • Always start with the sender’s address
    • This is followed by the date.
    • The receiver’s address comes next. The receiver can be the name of the
    firm or the one who represents the firm.
    • The subject of the letter is very important. It is a statement of the
    PARTS OF FORMAL

    purpose of the letter. It should be written in a single line.


    • The salutation can be Dear Sir/Ma’am. If it is a person you know well,
    you can address them by their name, ‘Dear Shrinath’.
    LETTER

    • The body of the letter can be written in 3 paragraphs.


    ⚬ The first paragraph should be aimed at introducing yourself and
    stating the purpose of your letter.
    ⚬ The second paragraph should furnish all the information about the
    matter.
    ⚬ The third paragraph can be a concluding paragraph where you lay
    out your expectations regarding the matter.
    • To close the letter, you can use a complimentary closing like ‘Yours
    faithfully’, ‘Yours sincerely’ etc.
    • Unlike informal letters, the signature should include your name (in
    block letters) and designation below your signature.
    TYPES OF FORMAL LETTER

    Business Letter #1 Letter of Application #2


    Business letters should be terse, clear and to the point. There Letters of Application usually consist of
    is no room for any kind of stories in a business letter. letters applying for employment or in
    e.g: employer to the employee, letter to order goods, letter of some sources it could be a leave
    complaint, letter of serious concern application

    Letter to Newspaper #3 Invitation Letter #4

    Always address these letters to ‘The Editor’ and end with ‘Yours Invitation Letter could be formal and informal
    faithfully’. Letters to the Editor are letters that express concerns depends on type of invitation and to whom the
    that should be addressed to the higher authorities. letter writing to, the example of formal invitation
    letter such as wedding invitation, competition
    letter, graduation ceremony

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