PPME Chapters 5 and 6
PPME Chapters 5 and 6
PPME Chapters 5 and 6
SK/EX1
SK/EX2
SK/EX3
SK/EX4
SK/EX5 (Training and facilitation) X
SK/EX6 (IT and Computer) X
SK/EX7 (Social worker) X
SK/EX8 (Accountant) X
SK/EX9 (Secretary + Cahier) X
SK/EX10 (driver + Mechanic) X
5.2. Tools to Document Team Member
Commitment
Responsibility Matrix
Who on the project team is most qualified
The process:
To develop the matrix, list the tasks on the left axis
Rules of thumb……
4. Consider who is good at what, who wants to do what,
who can or cannot work together, and who likes to create
versus maintain.
5. From the perspective of the project, consider what skills
are needed, what skills are available, and, if someone left a
task, whether his or her work could be redistributed.
Responsibility matrix
TASK1 P
TASK2 P
TASK3 P
TASK4 P
TASK5 P
TASK6 P
TASK7
TASK8
TASK9
TASK10
5.3. Team Building/development: Any
Difference?
Team
2
Team
1
5.3.Team Building/development: A Definition
A team:
is an energetic group of
people (two or more) who are
committed to achieving
common goals, who work well
together and enjoy doing so,
and who produce high quality
results.
Team Building:
The process of gathering the
right people and getting them
to work together for the
benefit of a project.
5.3. Team Building/development: Key Questions
1. Clear vision/purpose:
A vision appeals to people’s
motivations and captures
their imaginations.
2. Shared commitment:
If each member is motivated to
work for the vision, each works
to his/her full potential to see
that the group achieves
success.
In so doing, the work becomes
its own reward.
5.4. Characteristics of Effective Teams…
5. Mutual accountability:
The collective responsibility of the
team toward generating results and
achieving success, in addition to the
individual obligations in specific roles.
This creates a supportive
environment within the team, and
improved performance
6. Celebrate individual and team
success:
Keep the whole in view, and work to
support each other.
Team success is valued in theory and
in practice.
5.4. Characteristics of Effective Teams…
1. A complimentary blend of
skills and talent that allows
the team to work
cooperatively together,
building interdependence
among the members.
2. A high degree of tolerance,
mutual respect, trust and
support which allows
individuals to take risks and
challenge their abilities.
5.5. Ingredients of a Good Team
Phase I: Forming
This is the initial orientation period.
The team is unsure about what it is supposed to do
familiar with the way the team leader and the other
members function.
This stage is complete when the members begin to see
only the tasks of the team and how these will be carried
out, but also the leader's role and style of leadership.
This is the start of intragroup conflicts
5.6. Phases of a Team's Development…
Summary
Listening is probably the best communication
skill.
Pay attention, don’t interrupt, don’t change the
1. Introduction
2. Project Context or Justification
3. Problem Statement
4. Objectives
5. Anticipated Outcomes or Results
6. Implementation Plan
7. Project Monitoring and Evaluation
8. Project Budget
9. Project Sustainability
10. Appendices, including timetable for activities.
Introduction:
Normally, we repeat the project title at the top of this
Project Context :
This section identifies the conditions surrounding the
problem.
It should not be too long. Keep it to two pages.
annexed.
6.2.4. Main Part of the Application Form
Problem Statement:
Gives a short and concise descriptive statement of the
Try to stay away from mentioning funds, which is better kept for the
Budget section.
We describe resources in terms of pipe, pumps, vehicles, seeds,
training manuals, space or locale for courses, tools, and other items.
Always try to quantify resource needs, i.e. 100 training manuals,
10 kilometres of plastic piping, etc.
Technical assistance inputs should be described.
Try to show what alternatives there are to your plan of action or
methods and why you did not choose them.
6.2.4. Main Part of the Application Form
Project Budget :
Budgets must be realistic to cover project inputs or costs to achieve outputs.
Budgets should:
Be expressed on a yearly basis. For a 3-year project, each year's budget can be
shown in separate columns, with a last column for totals.
Show costs in dollars and local currency. The exchange rate used should be
indicated below the budget.
Always show what local funds and other resources are available. Many donors like to
see a 20-50 percent local input.
Always divide expenditures into major sections, such as personnel, travel,
equipment and materials, course costs, office costs, technical assistance, and so on.
Allow for inflation or other currency fluctuations, and for unforeseen costs. We
sometimes add 5 to 10 percent to the cost of the project for these items
(Contingencies).
6.2.4. Main Part of the Application Form
Project Sustainability:
There are at least three kinds of sustainability:
Financial Sustainability: the proposal should indicate how the project can
continue or be sustained after donor funds are expended, i.e. through the use
of locally generated funds, government funding, etc.
Technical Sustainability: Indicate that the target group can provide technical
inputs to the project after donor funding ends, that they have the training,
skills and materials to continue to sustain the project.
Managerial Sustainability: The proposal should show that the local target group