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fix: filter deleted booking references in EventManager methods #22934

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Fix: Filter deleted booking references in EventManager methods

Summary

Fixes an issue where old booking owners still see calendar events on their calendar when a reassigned booking's location is changed. The problem occurred because the EventManager's updateLocation and deleteEventsAndMeetings methods were processing all booking references without filtering out soft-deleted ones.

Root Cause: When a booking is reassigned, the old booking references are soft-deleted (marked with deleted: true) but the EventManager methods weren't filtering these out before attempting calendar operations.

Solution: Added filtering logic to exclude deleted booking references before processing calendar updates, following the same pattern already established in the reschedule method.

Review & Testing Checklist for Human

  • End-to-end test the booking reassignment + location change flow: Create a round-robin booking, reassign it to a different user, change the location, and verify the old owner's calendar event is removed
  • Verify type safety: Confirm that adding the deleted field to PartialReference doesn't break other parts of the codebase that use this type
  • Test with real calendar integrations: Ensure the filtering works correctly with Google Calendar, Outlook, and other calendar providers
  • Check pattern consistency: Verify that the filtering logic matches the existing pattern in the reschedule method and is applied correctly in both modified methods

Diagram

%%{ init : { "theme" : "default" }}%%
graph TD
    BookingReassignment["Booking Reassignment Flow"]
    EventManager["packages/lib/EventManager.ts"]:::major-edit
    TypeDef["packages/types/EventManager.d.ts"]:::major-edit
    RescheduleMethod["reschedule() method"]:::context
    UpdateLocationMethod["updateLocation() method"]:::major-edit
    DeleteEventsMethod["deleteEventsAndMeetings() method"]:::major-edit
    BookingReferences["Booking References"]:::context
    CalendarIntegrations["Calendar Integrations"]:::context
    
    BookingReassignment --> EventManager
    EventManager --> UpdateLocationMethod
    EventManager --> DeleteEventsMethod
    EventManager --> RescheduleMethod
    RescheduleMethod -.->|"pattern followed"| UpdateLocationMethod
    RescheduleMethod -.->|"pattern followed"| DeleteEventsMethod
    UpdateLocationMethod --> BookingReferences
    DeleteEventsMethod --> BookingReferences
    BookingReferences --> CalendarIntegrations
    TypeDef -.->|"type definition"| EventManager
    
    subgraph Legend
        L1["Major Edit"]:::major-edit
        L2["Minor Edit"]:::minor-edit  
        L3["Context/No Edit"]:::context
    end

    classDef major-edit fill:#90EE90
    classDef minor-edit fill:#87CEEB
    classDef context fill:#FFFFFF
Loading

Notes

Key Changes:

  1. EventManager.ts: Added activeReferences filtering in updateLocation() and deleteEventsAndMeetings() methods to exclude references where deleted: true
  2. EventManager.d.ts: Added deleted?: boolean | null to PartialReference interface to support the filtering logic

Testing Limitations: Due to environment setup issues (ESLint configuration problems), I wasn't able to fully test the end-to-end flow locally. The type checking passed successfully, but comprehensive testing of the booking reassignment + location change scenario is needed.

Link to Devin run: https://app.devin.ai/sessions/b8cc831382df4e8f89ff1c8887bb4da2
Requested by: @joeauyeung

- Filter out soft-deleted booking references in updateLocation method
- Apply same filtering in deleteEventsAndMeetings method
- Add deleted field to PartialReference type definition
- Prevents old owners from seeing calendar events after booking reassignment and location changes
- Follows existing pattern from reschedule method

Co-Authored-By: joe@cal.com <j.auyeung419@gmail.com>
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@keithwillcode keithwillcode added core area: core, team members only enterprise area: enterprise, audit log, organisation, SAML, SSO labels Aug 6, 2025
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