Skip to content

Update Collaboration Page #461

New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Open
wants to merge 6 commits into
base: main
Choose a base branch
from
Open

Update Collaboration Page #461

Changes from all commits
Commits
Show all changes
6 commits
Select commit Hold shift + click to select a range
eef80c9
Adding Collaborator Passes
pinkeshmars Aug 25, 2025
f8cbf13
Address review comments
pinkeshmars Aug 26, 2025
7d65c4b
Update plan names
pinkeshmars Aug 27, 2025
31f313a
fix
pinkeshmars Aug 27, 2025
f4706e1
Update project sharing options and clarify access levels for team mem…
pinkeshmars Aug 27, 2025
2aade4d
Fix formatting
pinkeshmars Aug 27, 2025
File filter

Filter by extension

Filter by extension
Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
86 changes: 60 additions & 26 deletions docs/resources/projects/how-to-collaborate-on-projects.md
View file
Open in desktop
Original file line number Diff line number Diff line change
Expand Up @@ -11,41 +11,79 @@ keywords: [Collaboration, FlutterFlow, Project Management]
FlutterFlow allows for multiple ways to collaborate on a project as well as the
ability to manage the collaboration through permissions.

## Sharing a Project with a User
## Adding Collaborators

You can invite users to your project who are not part of your organization.
Copy link
Contributor

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

We may want to add:

  • Growth and Business owners can purchase and assign Collaborator passes
  • Collaborator Passes can only be assigned to users who have a paid plan (Basic, Growth, or Business)

Copy link
Collaborator Author

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

Added.

For instance, you might want to share your work with clients, stakeholders, or
team members of the client.

![](imgs/invite-users.avif)
To add an external user as a collaborator to any project, go to the [My Teams](https://app.flutterflow.io/team) page and, under the **Collaborator Passes** section, click **Add Pass** and complete the checkout process. Once the pass is created, enter the user’s details and select the project you’d like to grant them access to.

<div style={{
position: 'relative',
paddingBottom: 'calc(56.67989417989418% + 41px)', // Keeps the aspect ratio and additional padding
height: 0,
width: '100%'}}>
<iframe
src="https://demo.arcade.software/s5nU2VYbrMppj4CRxiGZ?embed&show_copy_link=true"
title=""
style={{
position: 'absolute',
top: 0,
left: 0,
width: '100%',
height: '100%',
colorScheme: 'light'
}}
frameborder="0"
loading="lazy"
webkitAllowFullScreen
mozAllowFullScreen
allowFullScreen
allow="clipboard-write">
</iframe>
</div>
<p></p>

When you invite users to your project, you have the flexibility to assign them
different roles depending on their level of involvement. For example, you can
grant **editing** privileges to collaborators who are actively working on the
project while assigning **read-only access** who need to view the progress.
Alternatively, you can also make them the **owner** of the project, giving them full
control.
:::info
grant **Editor** privileges to collaborators who are actively working on the
project while assigning **Read-only** access who need to view the progress.
Alternatively, you can also make them the **Manager** and **Owner** of the project, giving them more control.

:::info
- Only Growth and Business owners can purchase and assign Collaborator passes.
- Collaborator Passes can only be assigned to users who have a paid plan (Basic, Growth, or Business).
- Once a collaborator is added, they’ll have the same level of access as the team that issued the pass (either Growth or Business, depending on the plan).
- When you add a user, the default role assigned is the *Editor* role.
- Users with read-only access will only be able to access that specific project
and won't be able to access any shared *Teams* libraries (e.g., custom code,
design system).
- Read-only users added to *Teams*/*Organization* will not count against your
*Teams* seat count.
- You must verify your email before inviting users.
- If a user isn't already a FlutterFlow user, we will send them an invite email.
Their status will be shown as **Pending** until they create an account.
- FlutterFlow subscriptions are seat based. A user added to your project will
only have access to the features of their account plan.
Their status will be shown as Pending until they create an account.
:::


## Sharing a Project with an Organization
## Sharing a Project with Team

To share a project with team members, use the **Share with team** dropdown and select how you want the project to be shared:

- **Team project:** A project associated with your team and automatically visible to all team members.
- **Restricted team project:** A project associated with your team but only visible to specific team members who are added directly and to the team owner. After selecting this option, you’ll need to manually choose the team members you want to share the project with.
- **Personal project:** A project not associated with any team, where editing capabilities depend on the type of personal plan you have.

To share a project with all current and future team members in your organization, enable the **Grant team members access** option.
:::info[For Restricted team project]
- The Team owner always has access to the project, regardless of who created or shared it, and retains full team plan capabilities.
- The Team owner can also selectively share the project with any number of team members.
- A [**Library**](../../resources/projects/libraries.md) project will not have the *Restricted Team Project* option.
:::

TODO add new image

![share-with-team](imgs/share-with-team.avif)
:::info
Sharing a project with team members is only available on the **Growth** plan and **higher**. Check out our [**pricing**](https://www.flutterflow.io/pricing) section.
:::

## Real-Time Collaboration

Expand All @@ -63,9 +101,8 @@ When multiple builders are on the same page, it looks like this:
![real-time-collaboration.gif](../../../static/img/real-time-collaboration.gif)

:::info

Real-Time collaboration is a feature of our Teams and Enterprise plans.
:::
Real-Time collaboration is only available on the **Growth** plan and **higher**. Check out our [**pricing**](https://www.flutterflow.io/pricing) section.
:::

## Transferring Project

Expand All @@ -81,13 +118,10 @@ To transfer ownership to another user, navigate to **Settings & Integrations > P
## Project Activity

You can see a running history of changes made while building that helps you
track progress and stay up to date on project changes. This feature allows team
members to see all the updates made to a project in real-time, enabling them to
understand how the project is evolving and collaborate more efficiently.

![project-activity](imgs/project-activity.avif)
track progress and stay up to date on project changes.

:::info
Teams users can access the last 7 days of project edits, while FlutterFlow
Enterprise users can access and download all previous project edits.
:::
Project Activity is only available to **Enterprise** users. Check out our [**pricing**](https://www.flutterflow.io/pricing) section.
:::

![project-activity](imgs/project-activity.avif)